EDITEL Journal 1/2015 EN by EDITEL Group

editelJOURNAL

1|2015

C o r p o r a t e M a g a z i n e o f t h e E D ITE L G r o u p Vienna

PRAgUE

B R A T I S L AVA

BUDAPEST

Ist a n bul

EDIToRIAL Always on is the way to go

Technology enhances ideas, innovation, progress as well as many new developments, some of them useful, others less so. The unstoppable expansion of Peter Franzmair smartphones has created the imperative of always CEO, Editel Austria being on, wherever we are. We expect both information and merchandise to be available always and everywhere. The Internet makes it happen. As a technology partner, EDITEL is committed to providing top-notch support to its clients to prepare them for this development and to make them be part of the mobile revolution. Thus, we actively support the GS1 working group for e-commerce standardization, whose work will considerably increase the efficiency of logistics processes for online stores. In addition, we have created a convenient app for our Web EDI/tradeIT clients (see page 2), which is available immediately and will allow them to access order data directly from their smartphone or tablet. And for those who would like to check delivery addresses even when they’re not in the office, our Location Finder is the perfect choice. In this system, not only Austrian retailers, but also system catering businesses make useful information available to their suppliers (see page 4). In the spirit of information exchange, clients and business partners met at this year’s Smarter Integration Forum to discuss how they can work together to design their business processes and set themselves up for success in the long run. This event was organized by EDITEL and its business partner of many years, IBM (see page 3). Last but not least, don’t forget to read our lead story. Grocery store or gas station convenience store? Sometimes, the lines are blurred. Either way, I encourage you to read this article that will show you how electronic processes can help gas stations create a wide range of product offerings.

Fresh from the gas station Efficient procurement of goods processes with Electronic Data Interchange (EDI) are not limited to grocery stores. Exchanging electronic order information is also a great option for the supply of gas station convenience stores.

„

’ll run to the gas station to pick up a few groceries really quick!“ This is something we might hear even more often in the future. An increasing number of gas stations has seen the potential of expanding their range of products at their convenience stores and they strive to offer a large selection to their clients at reasonable prices. To make the procurement of this extended product range as efficient as possible, electronic order processes, or EDI, are the way to go. Benefits include low ad-

ministrative costs and reliable deliveries, even for large quantities of articles, among many others.

Happy reading!

stop&shop The BILLA stop&shop concept was one of the first partnerships of its kind in Austria. For this concept, JET, a subsidiary of Phillips 66 , teamed up with REWE International AG. More than 140 JET stores attached to gas stations have been turned into BILLA stop&shop “branches,” offering appro-

Peter Franzmair

Articles in this issue 1

Goods delivered to gas stations with pinpoint accuracy Electronic Data Interchange (EDI) is a great option for delivering goods to gas station convenience stores

Mobility is key 2 Effective immediately, EDITEL services including tradeIT and buyIT are also available on your smartphone, tablet and other devices.

A quick update

EU regulation 1169/2011 - exchange of relevant article data in the HORECA sector www.editel.eu/news/latest/article/ eu-regulation-11692011-exchange-ofrelevant-article-data-in-the-horeca-sector

EDITEL is now a Preferred Partner of the Austrian Trade Association www.editel.eu/news/latest/article/editelis-preferred-partner-of-the-austrian-trade- Summary of the 2015 BVL Logistics association Dialog Successful SAP integration at Roche www.editel.eu/events/latest/event/bvl- logistics-dialogue-2015-1 Diagnostics www.editel.eu/references/editel-bestEnjoy EDITEL News whenever practices/roche-diagnostics you have some free time! Ten percent of automatically sent Follow us on Xing and LinkedIn invoices to the federal government www.xing.com delivered via eXite® EDITEL Austria GmbH www.editel.eu/news/latest/article/one-in-every www.linkedin.com - EDITEL 15-automatically-sent-invoices-to-the-federalGroup government-is-delivered-via-exiteR

MPREIS leads the way Step by step, the Tyrolean retailer is reaching its goal of fully automated invoicing processes IBM Smarter Data Interchange Forum 2015 Experts discuss the potential for development of b2b processes

he highly competitive industry of sporting goods stores 4 TWhen it comes to procurement of goods, the industry believes in cooperation to increase the level of automation for supply chain processes Location Finder now includes more information than ever Effective immediately, the location data of Eurest, a system catering business, are also available.

The EDITEL Journal is published as a supplement to GS1 Information in a total of 13,000 copies. It is available in German, English as well as in Czech and Hungarian for our international clients. To download the Journal as an epaper, please visit www.editel.eu/press/publications. If you have any suggestions, please contact us at info@editel.at

editelJOURNAL 1/2015

In brief

ximately 1,500 products, mostly fresh products such as dairy products, cold cuts, fruit and rolls.

General trend Procurement of goods processes are increasingly carried out electronically, which makes sense because processes that are repeated every day can easily be automated. From BP to Eni and JET, gas station operators increasingly ex change orders, despatch advices and

www.rewe-group.at www.jet-tankstellen.at www.bp.co.at www.shell.at www.editel.at

Clients greatly appreciate gas station convenience stores. For efficient procurement of goods processes, these stores rely on electronic order processes (EDI).

Always available Effective immediately, EDI data are available on your smartphone or tablet.

The app for Web EDI users Web EDI users now have the option of accessing their order data 24/7 even when they are not at the office. Just download the “EDITEL Mobile Web EDI” app from the iTunes App Store or from the Google Play Store to your smartphone or tablet. And you’re done! n

Download now! i Tunes: www.editel.eu/web-edi-app/iphone Google Play Store: www.editel.eu/web-edi-app/android

www.editel.eu/solutions/web-edi

buyIT now optimized for tablets In our 01/2014 issue, we shared information about the successful introduction of the buyIT order portal for hairdressers who order from L‘Oréal Austria. Effective immediately, both sales agents and clients of this traditional company have the option of conveniently recording and managing their orders on their tablets. This service is available 24/7, it’s always upto-date and you will be able to access your order and product data wherever you are! n www.editel.eu/solutions/web-edi/buyit

DI store concept for gas stations E Automated procurement of goods processes and other services provided at gas stations Exchange of Article master data Orders Advices of receipt Invoices Invoicing data And many more Services by EDITEL EDI Communication EDI Integration

other information via EDI interfaces, which saves money and makes work considerably easier. This allows for the exact amount of products required to get delivered right to gas station convenience stores each and every day. It makes no difference which products will eventually go on the shelves: EDI is commonly used for many different purposes, including food and engine oil orders and even magazine returns or invoicing processes for gas station services for fleet partners such as carwash and fuel cards. All necessary order, delivery, invoice and other logistics-related data are exchanged with connected business partners via our eXite® platform. As many as 15,000 businesses through out Central and Eastern Europe are already connected to the system. There is still considerable potential for optimization for gas station operators in Austria and abroad, which could translate into a decisive competitive advantage. n

editelJOURNAL 1/2015

It’s worth it! At MPREIS, completely electronic invoices really do pay off. More than 1,000 invoices are currently electronically processed, checked and archived.

here are efforts that pay off and efforts that don’t. The manual inspection of individual invoice items for hundreds of incoming invoices definitely falls in the latter category. Which is exactly what prompted MPREIS to automate the invoicing process. The starting point was January 1, 2013, which marked the date that electronic invoices received the same legal status as paper invoices. Since then, the Tyrolean retail company has been gradually switching to electronic invoicing. Martin Tscherner, project manager at MPREIS, is pleased with the project:

About MPREIS argest private employer L in Tyrol 5,500 employees

“In the current phase, we process approximately 1,000 INVOIC messages per month completely paperless and this number is expected to increase. Switching from paper to electronic invoices requires a fair amount of time and communication efforts between us and our suppliers. Initially, but as soon as we stop sending paper invoices altogether, the time and effort we have all put into this will pay off and we will reap the benefits now and in the future.” Among others, these benefits include 24/7 information regarding the status of all invoice documents. Also, PDFs can be provided as needed, even for archived invoices. Via an interface with the EDI platform eXite®, all participating partners are efficiently connected to the system and electronic invoices are safely transferred. Overall, MPREIS receives goods from more than 250 suppliers. More business partners are expected to switch to the paperless system soon. n

Smart exchange The 2015 Smarter Data Interchange Forum, organized by EDITEL CZ in cooperation with IBM on March 17, was all about reducing complexity and making B2B processes more transparent. Jan Mvrik, managing director of EDITEL CZ, reflects on the event: “B2B process integration is a major issue for our clients. This forum has been created to serve as a platform to discuss all related aspects from a business and a technological point of view. This allows participants to exchange information and ideas with us as well as with each other, in an effort of making complex internal and external processes more transparent and ultimately more efficient.” This forum is expected to become a yearly event, which should attract participants from different industries to network and exchange information. n www.editel.eu/news/latest/article/smart-exchange www.editel.cz

238 MPREIS stores 161 BAGUETTE bistros/cafés More than 250 locally based suppliers he most popular grocery store in Tyrol according T to a 2014 study by IMAD

In brief Fully automated invoicing process All processes can be traced, which is ideal for checking invoices A single connection to the EDI platform eXite® for all participating business partners

www.mpreis.at www.editel.eu/ solutions/e-invoice www.editel.eu/references/ editel-best-practices/mpreis

Advice and support provided by EDITEL throughout the entire process, also available for suppliers An additional service for suppliers is our EDITEL Location Finder, which provides location data including storage addresses, GLN and telephone numbers

Participants at the 2015 Smarter Data Interchange Forum attend presentations about B2B Integration and communication by experts of EDITEL and IBM.

editelJOURNAL 1/2015

These are some of the businesses in the sporting goods industry which rely on Electronic Data Interchange (EDI) for their procurement of goods processes:

It’s a rough battle… ... for clients in the sporting goods industry. Between ever-decreasing prices and unpredictable weather, flexible and cost-efficient procurement of goods has evolved into a decisive competitive factor.

Main EDI processes in the industry rticle master data (PRICAT) A Orders (ORDERS) Purchase order response messages (ORDRSP) Despatch advices (DESADV) Invoices (INVOIC) Receipt advices (RECADV)

Benefits of EDI for sporting goods stores horter delivery times S Swifter response to changing demand Meets as-needed manufacturing demand Saves storage costs and many others www.editel.eu/industries/fashion-sportinggoods

he sporting goods industry is unlike any other in terms of special offers, end-of-season sales and store openings, which translates into constantly fluctuating prices, orders, deliveries and inventory. In order for sporting goods stores to stay ahead of the game and remain competitive, they need to be fast – very fast! This also applies to their supply chain processes. Currently, in real time is the fastest possible way orders can be placed. That is why an increasing number of businesses are turning to Electronic Data Interchange, or EDI, to pave the way for efficient and, above anything, more flexible supply chain processes. There are myriad benefits, including shorter delivery times, faster response to changing demands, meeting manufacturing demand, saving on storage costs, decreasing or even eliminating manual process steps and many more.

Seasonal business is a challenge Almost the entire order process had previously been done manually. In light of the highly seasonal nature of the sporting goods business, article master data had to be compared each and every time when pre-ordering for the season. Even though most businesses rely on Enter-

prise Resource Planning Systems (ERP), they avoided automated orders, exchanging paper orders instead – which meant that all data had to be entered into the ERP in a tedious manual process.

The solution: Never out of stock This has changed due to the ever-increasing share of articles that are constantly available at stores, called “never out of stock“ articles. Large sporting goods retailers increasingly rely on automated procurement of goods processes, which help advance the entire industry. Among the stores that have already switched to automated processes are re-

Finding location data is now easier than ever!

More than 9,500 retail location data as well as Eurest, a system catering business.

Our Location Finder is the ideal tool to find more than 9,500 location data – the information is always up to date and reliable! Available information ranges from GLNs, delivery and mailing addresses to internal ID numbers and comprehensive data

about branches, warehouses and other points of delivery. This system also provides free information about modifications to master data and allows for convenient data export in .csv format and the newly introduced .xls format.

tailers such as Sport2000, Hervis, Sportissimo, A3 Sport, HZH, Alpine PRO and manufacturers such as Adidas, Thalinger Lange, Amer Sports, Nike and many others. The goal is to introduce the use of EDI in the entire sporting goods industry. This will allow companies to benefit from synergies in this highly competitive market which will in turn help them make their supply chain processes more flexible than ever. EDITEL supports sporting goods stores of any size with the optimization of their procurement of goods processes with EDI and with the implementation process. We look forward to hearing from you! n

IMPRINT Owner and publisher: EDITEL Austria GmbH, 1040 Vienna, Brahmsplatz 3; T: +43 (0)1/505 86 02; e-mail: info@editel.at. www.editel.eu

Location data are available for the following retail companies: A DEG/AGM B ILLA B IPA C &C Pfeiffer d m drogeriemarkt M erkur M etro M PREIS P enny R EWE warehouses S PAR/INTERSPAR Z ielpunkt Now available in our Location Finder: location data of food service provider Eurest. n www.editel.eu/solutions/ edi-communication/ location-finder

EDITEL Austria GmbH is a wholly-owned subsidiary of GS1 Austria GmbH. The corporate objective of EDITEL Austria GmbH is the electronic data exchange between business partners, the sale of the required software and support services. Management and responsible for the content: Peter Franzmair Editorial staff: Sylvia M. Gerber Proofreading : Dagmar Jenner, www.texterei.com Translations: English: Dagmar Jenner, www.texterei.com Czech: Vladimíra Binderová Hungarian: Katalin Tas Turkish: Mine Şengel Layout: www.creativedirector.cc Disclosure pursuant to Austrian Media Law as amended in March 2009: the purpose of this newsletter is the promotion and support of EDITEL Austria‘s business activities.