EDITEL Journal 1/2016 EN by EDITEL Group

editelJOURNAL C O R P O R AT E M A G A Z I N E O F T H E E D I T E L G R O U P VIENNA

PRAGUE

B R AT I S L AVA

BUDAPEST

I S TA N B U L

EDITORIAL

Across sectors and industries

SPAR‘S PATH TO INCREASED ENERGY EFFICIENCY With the introduction of EDI, SPAR Österreich has not only complied with the Austrian Energy Efficiency Act. Electronic Data Interchange also provides an overview of all consumption data which will serve as a basis for future energy-saving action.

s part of the ISO 50001 certification and inspired by the climate conference in Paris, SPAR has set ambitious goals for increased energy efficiency that the company wants to reach by 2050. The company has persistently been pursuing these goals with the implementation of an energy management system. This includes first and foremost specific energy-saving goals that SPAR plans

to reach by introducing a number of measures. This is happening against the background of the Austrian Energy Efficiency Act that pursues, among other goals, energy efficiency improvement by 20% by the year 2020. One of these measures is Electronic Data Interchange (EDI) for power bills and related consumption data. Thanks to a collaboration between

IN BRIEF Pepsi sends automated PDF invoices to small and Needs-oriented ordering process at Schanda medium customers www.editel.eu/references/editel-best-practices/schanda www.editel.eu/news/latest/article/audit-proof-invoicing- EDI solutions for facility management sector with-pdf-e-invoice www.editel.eu/news/latest/article/playing-it-safe Centralized goods procurement for six countries via EDI at Falkensteiner www.editel.eu/references/editel-best-practices/ falkensteiner-hotels BMÖ Einkaufsforum on 6/7 October www.bmoe.at Facility Management Day on 28 September http://fm-day.at

In our last issue, we had once again shown that EDI processes significantly benefit companies in a variePeter Franzmair ty of sectors and industries. SpecifCEO ically, we addressed e-business Editel Austria solutions for legal matters. I am pleased to go even further and present yet another diverse set of companies and projects that benefit from our work. This issue will feature articles about the implementation of requirements based on the Austrian Energy Efficiency Act with the help of EDI at the SPAR Österreich chain of grocery stores, solutions for the catering business Sodexo (page 2), and the digital archive of the Slovak confectionary manufacturer IDC (page 3). In addition, there’s information about the EDI Integration at the Czech subsidiary of Panasonic Automotive Industrial Systems (page 3), an article about reporting services at the insurance company Uniqa, which has a strong presence throughout Europe (page 3), and pharmaceutical giant Herba Chemosan’s pilot projects in Austria. One thing remains true across all countries, sectors, industries and company sizes; and it is what propels all these exciting projects: the drive to innovate, optimize and to run a future-proof business. Those are the pillars that make it possible for companies to transform the marketplace and to offer their services in an increasingly customer-friendly way. We are putting a new spin on a classic saying: if there’s potential, there’s a way. Happy reading! Peter Franzmair

ARTICLES IN THIS ISSUE relies on EDI to optimize its energy management 1 Spar The retailer receives all power bills and c onsumption data via eXite ®

anufacturers can make their invoicing processes more 2 Mefficient Automated PDF invoices sent to SMEs make a difference Sodexo Germany opts for EDITEL International harmonization of goods procurement producer IDC centralizes its archiving 3 Sor Confectionary afe and audit-proof archiving of all data, no matter their origin format UNIQA simplifies its reporting Approach is in full compliance with the reporting requirements of the Czech National Bank (CNB) EDI solutions for the automotive industry IBM Sterling B2B Integrator is the perfect solution for Panasonic Automotive Systems Herba Chemosan sets new standards 4 standardized The first pharmaceutical wholesaler to receive and processes EDI messages The EDITEL Journal is published as a supplement to GS1 Information in a total of 13,000 copies. It is available in German, English as well as in Czech and Hungarian for our international clients. To download the Journal as an epaper, please visit www.editel.eu/press/ publications. If you have any suggestions, please contact us at info@editel.at

editelJOURNAL Corporate Magazine of the EDITEL Group

IN BRIEF DITEL provides the connection to the data E network of the Association of Austrian Electric Utility Providers (EDA) SPAR receives all power bills via eXite® (in the invoice format ebUtilities) as well as consumption data Compliant with the Austrian Energy Efficiency Act Savings objectives can now be quantified Electronic invoices help optimize processes

THE AUSTRIAN ENERGY EFFICIENCY ACT Enacted in Austria on 1 January 2015, the Energy Efficiency Act is meant to increase energy efficiency in Austria by 20% by the year 2020 as defined by the Federal Ministry of Science, Research and Economy. The Energy Efficiency Act requires large businesses to implement a management system or to carry out an energy audit every four years.

DITEL and the Association of AusE trian Electric Utility Providers (EDA), all energy providers in Austria are now connected to the EDI platform eXite®. In practice, this means that all power bills will be sent as ebUtilities-Invoices (which is the XML standard of the Association of Austrian Electric Utility Providers for exchanging invoices) to SPAR via eXite® in a fully automated manner. SPAR currently receives consumption data from 1,500 SPAR stores that use different energy providers. Thanks to EDI, SPAR is now in a position to digitize received invoices and to determine energy consumption and optimization potential for each and every store. Franz Hölzl, who is in charge of sustainability at SPAR, is happy about the result, and said that “Electronic Data Interchange allows us to go beyond the compliance with the Energy Efficiency Act. It gives us the opportunity to access all consumption data, which offers great potential for additional energy-saving measures.” n

ABOUT SPAR Founded in 1954 by Hans F. Reich along with 100 self-employed retailers in Tyrol, SPAR has expanded to the entire country of Austria and to this day remains a fully privately owned Austrian company. The SPAR corporation operates more than 3,000 stores in Austria and abroad, generates sales totaling €13.18 billion and employs almost 75,000. With 1,650 stores in Austria, SPAR passed the €6 billion threshold in grocery sales for the first time in 2015.

www.spar.at www.editel.at

EDITEL IS EDI PARTNER OF SODEXO GERMANY

INVOICING TO SMALL CLIENTS WITH PDF e-INVOICE

usinesses that issue a large number of invoices to many small clients often face an especially high amount of work and effort when it comes to invoicing. Electronic invoicing with PDFs can translate into considerable savings of time and money. Milan Peremsky, Solution Delivery Lead at PepsiCo Czech Republic, commented on the recent introduction of a PDF invoicing solution at his company: “We were looking for an electronic invoicing option that required no technical infrastructure on the part of our small trading partners and that would easily adapt to the formal and legal requirements in different countries. PDF e-Invoice is exactly the solution we needed and EDITEL is a highly competent partner for its implementation.” Last year, the Dutch dairy cooperative FrieslandCampina in Hungary also successfully implemented PDF e-Invoice as part of the introduction of its EDITEL order portal. n www.editel.eu/solutions/e-invoice/pdf

n collaboration with the ERP software provider delegate, EDITEL will help Sodexo gradually switch its order processes at more than 400 locations to Electronic Data Interchange (EDI). The first project phase included the exchange of electronic article master data (PRICAT) including product data relevant for the EU food information regulation, orders (ORDERS) and despatch advices (DESADV) between Sodexo Germany and its suppliers. Phase two will be all about the implementation of an electronic credit memo procedure. Just like in Austria, the data transfer will be done via e Xite®. Susanne Sperlich, director of purchasing for D|A|CH at Sodexo, explains her satisfaction with the project: “After the highly successful project in Austria we are very pleased to be able to work with EDITEL in Germany as well. We are now in a position of not only optimizing our procurement of goods processes in the long term, but also of harmonizing these processes across countries. We therefore plan to connect our Swiss locations as well.” In addition to ensuring secure and traceable data exchange via eXite®, EDITEL guarantees that data will be integrated smoothly and in an automated manner into the full service provider’s ERP system. Thanks to EDITEL’s rollout management service that includes customized assistance and support for selected Sodexo suppliers, the time- efficient onboarding of all business partners is guaranteed. n www.sodexo.de | www.sodexo.at | www.editel.eu/news

he Slovak confectionary producer IDC needed a new solution for digital archiving, given the large number of legal requirements regarding the archiving of electronic documents as well as the company’s intention of archiving the many different formats it receives from business partners in all countries where IDC is active. Since 2007, IDC has used EDI ser vices provided by EDITEL and has

now decided to rely on EDITEL’s expertise in the area of digital archiving. Martin Miškolci, EDI Application Manager at IDC, comments on the project: “The biggest challenge about this project was taking into account the large number of different processes which result from our many different business partners in different countries. EDITEL helped us a big deal, especially with in-depth

UNIQA SIMPLIFIES ITS REPORTING PROCESSES Provided by EDITEL, “GenStat“ is the solution of choice for UNIQA Czech Republic thanks to its perfect compliance with reporting requirements defined by the Czech National Bank (CNB).

iven the ever growing amount of reports that need to be sent to the Czech National Bank (CNB) and the gradual adaptation of reporting practices as part of the introduction of Solvency II (EU project for the fundamental reform of insurance supervision law in Europe), UNIQA Insurance needed an optimized application for the banking sector that met all these complex reporting requirements. Provided by EDITEL, “GenStat“ was exactly the specific solution UNIQA chose to meet the demanding reporting needs of the CNB. This application al-

lows users to swiftly create and send statistical reports from financial institutions to the Czech National Bank and has a structure that aligns with this methodology. Reports are created automatically from data files in each insurer´s internal information system. In addition, GenStat automatically applies new reporting methods defined by the Czech National Bank and monitors deadlines and the status of specific reports. n Full article at: www.editel.eu/news

ABOUT UNIQA UNIQA Insurance Group is one of the leading insurance corporations in Europe and has its core markets in Austria, Italy and Central and Eastern Europe. UNIQA has more than 40 subsidiaries in 19 countries and serves more than 10 million clients. Since 1993, UNIQA has been active on the Czech insurance market and ranks among the top composite insurance companies in the Czech Republic, experiencing above-average annual growth.

preparation and consistent implementation. “ The archiving solution implemented by EDITEL meets all these requirements and also allows IDC to archive documents in various formats such as PDF, DOCX, XLSX and JPEG in all countries where IDC does business. The additional EDITEL Business Monitoring Service option chosen by IDC provides comprehensive informa-

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The EDITEL archiving solution allows I.D.C. Holding, a.s. (IDC) to comply with all legal requirements when digitally archiving its documents, no matter what their origin or format.

tion about each specific transaction, from orders and delivery notes all the way to invoices. More tools for adapting and analyzing invoices as well as archiving documents are available to help optimize the whole communication process. n Full article at: www.editel.eu/news

AN INNOVATIVE SOLUTION FOR THE AUTOMOTIVE INDUSTRY The IBM Sterling B2B Integrator has proven to be the very best solution for business process integration at Panasonic Automotive Systems Czech.

he subsidiary of Panasonic Automotive Industrial Systems Europe located in Pardubice in eastern Bohemia employs more than 1,300 people and has received three awards as the best employer in the region. When it comes to creating the technical basis for smooth Electronic Data Interchange (EDI in short) with its business partners, this company is also a trailblazer. It is the first Czech automotive company to use the IBM Sterling B2B Integrator. Originally, Panasonic Automotive Systems Czech planned to upgrade its existing process integration systems. After an in-depth analysis, this upgrade turned out to be highly complicated and expensive, which prompted Panasonic to choose a new solution altogether, the IBM Sterling B2B Integrator distributed by its EDI service provider EDITEL. EDITEL experts were also entrusted with the implementation of the project. They made sure that the system migration was efficient and seamless. Jan Molnár, the responsible project manager at EDITEL CZ, comments on the successful project: “The IBM Sterling B2B Integrator allows companies to securely integrate complex B2B processes involving different business partners. This solution is an especially

good option for the automotive industry and its many B2B integration requirements for it allows for the easy connection of business partners while ensuring a high level of transparency for procurement processes. Orders, despatch advices, invoices and many other business documents can be exchanged in a safe and automated manner while keeping all steps traceable. In addition, all documents can be processed in the company’s own ERP system.” n Full article at: www.editel.eu/news

IN BRIEF igration from GENTRAN Server to IBM M Sterling B2B Integrator Connection of 10 leading business partners in the Czech automotive industry Introduction of more than 20 EDI message formats for handling logistics processes (including ORDERS, INVOIC, DESADV, ORDCHG, ORDRSP)

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DIGITAL ARCHIVING WITHOUT BORDERS

editelJOURNAL Corporate Magazine of the EDITEL Group

HERBA CHEMOSAN SETS NEW STANDARDS IN HEALTHCARE WITH EDI With the expansion of its EDI portfolio, Herba Chemosan Apotheker-AG has a pioneering role and is now the first pharmaceutical wholesaler in Austria to be able to receive and process standardized EDI messages. This was a decisive step towards the implementation of a standardized flow of information between manufacturers and wholesalers. “After thorough coordination with Herba Chemosan and with the assistance of our service provider EDITEL, we successfully introduced automated purchase order responses, despatch advices and invoices.“ © Herba Chemosan Apotheker-AG

Ernst Linschinger / ROCHE Diagnostics

n the Austrian healthcare industry, the electronic exchange of orders (ORDERS) is already widely used. Herba Chemosan, the highly innovative pharmaceutical wholesaler, goes even beyond that and has implemented

IN BRIEF I ntroduction of new message types according to the GS1 industry standard: Purchase order responses (ORDRSP) Despatch advices (DESADV) Invoices (INVOIC) Coordination with and connection of national and international partners to eXite® Syntax assistance and syntax check for incoming messages performed by EDITEL The pharmaceutical industry benefits from EDI experiences in other industries

the exchange of other business documents such as purchase order responses (ORDRSP), electronic despatch advices (DESADV) and invoices (INVOIC) with its business partners via the EDI platform eXite®. To reach the goal of generating maximum benefit for all participants in the procurement process now and in the future, thorough preparations were needed, in addition to the concise definition of existing processes and available master data. Since the GS1 standard is used, all participating partners can rely on the same interface, which also makes for a multiplier effect on both sides. In view of the ultimate goal of a paperless, error-free and time-efficient merchandise cycle, this approach translates into increased efficiency for the entire industry.

“EDI has the advantage that orders that previously required manual entry can now been processed directly in SAP. Mistakes related to manual entry are now a thing of the past and orders are available in the system immediately after they have been sent. The costs associated with order entry decreases by 50%.“ Harald Bichler, Managing Director, Lundbeck Austria GmbH

“Our goal was to create benefits for our clients and for our company with the use of EDI. And we have reached that goal, for we minimized errors, the supply chain is faster on both sides and we have freed up resources. We are working on establishing these interfaces and encouraging other partners to do the same.“ Daniel Wagner, director of dispatching and logistics, Gebro Pharma GmbH

After a number of partners such as Roche Diagnostics, Pfizer Corporation Austria GmbH, Lundbeck and Gebro were successfully connected, more partners who will make their data available electronically will gradually be added. From day one, E DITEL Austria has assisted Herba Chemosan and its partners in the implementation of new messages. n www.herba-chemosan.at www.editel.at

“The interaction between all involved parties, e.g. GS1, EDITEL, Pfizer staff and our client Herba Chemosan (pilot project) went very smoothly. Both sides experienced a learning curve and thanks to ongoing coordination and collaboration between competent partners, we ultimately successfully implemented the project.“ Markus Edelbacher / Head of Logistics, Customer Service & Trade, Pfizer Corporation Austria GmbH

IMPRINT ISSUE 1/2016 Owner and publisher: EDITEL Austria GmbH, 1040 Vienna, Brahmsplatz 3; T: +43 (0)1/505 86 02; e-mail: info@editel.at. www.editel.eu EDITEL Austria GmbH is a wholly-owned subsidiary of GS1 Austria GmbH. The corporate objective of EDITEL Austria GmbH is the electronic data exchange between business partners, the sale of the required software and support services. Management and responsible for the content: Peter Franzmair Editorial staff: Sylvia M. Gerber Proofreading : Dagmar Jenner, www.texterei.com Translations: English: Dagmar Jenner, www.texterei.com Czech: Zuzana Čiháková Hungarian: Katinka Czigány Layout: www.creativedirector.cc Disclosure pursuant to Austrian Media Law as amended in March 2009: the purpose of this newsletter is the promotion and support of EDITEL Austria‘s business activities.