Studenthandbook1

EDWARD WATERS COLLEGE Jacksonville, Florida

STUDENT HANDBOOK

Edward Waters College is committed to a policy of equal education and employment opportunities for all persons regardless of race, gender, age, national origin or handicap. The College is an Equal Opportunity/Affirmative Action Institution.

This edition of the Student Handbook supersedes all previous editions.

Student Handbook Revised March 2010

EDWARD WATERS COLLEGE Student Handbook TABLE OF CONTENTS INTRODUCTION ...................................................................................................................

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LETTER FROM THE VICE PRESIDENT FOR STUDENT AFFAIRS ………………………… 6 GENERAL INFORMATION …………………………………………………………………

7 Vision Statement ………………………………………………………………………….. 7 Mission Statement ………………………………………………………............................ 7 Value Statement …………………………………………………………………………… 7 Governance ……………………………………………………………………………….. 9 Historical Highlights ……………………………………………………………………… 9 Edward Waters College Traditions ……………………………………………………… 10

STUDENT RESPONSIBILITIES, RIGHTS AND FREEDOM ………………………………… 11 Family Educational Rights and Privacy Act (FERPA) ……………………………………

Student Right to Know and Campus Security Act ………………………………………..

Drug and Alcohol Policy ……………………………………………………………….....

Code of Conduct ……………………………………………………………………….....

Dress Code ………………………………………………………………………………..

Smoking Policy ……………………………………………………………………………

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CAMPUS GOVERNANCE …………………………………………………………………..

18 College Judicial Committee/Non-Academic ……………………………………………… 18 Judicial Policies and Procedures ……………………………………………….................. 18 Conduct Violations and Related Penalties …………………………………………………19 Explanation of Penalties …………………………………………………………………... 20 Level of Penalties and Their Offenses …………………………………………………..... 20 Formal Grievance Procedure………………………………………………………………. 22 The Process of Appeal …………………………………………………………………..... 23 Process of Appeal Chart ………………………………………………………………….. 24

OFFICE FOR STUDENT AFFAIRS …………………………………………………..

25 Student Affairs Mission Statement……………………………………………………….. 25 Black Male College Explorers Program ………………………………………………….. 25 Campus Ministry…………………………………………………………………………... 25 Career Planning and Placement …………………………………………………………… 25 Counseling ………………………………………………………………………… 26 Services Offered ………………………………………………………………… 26 Disabled and Student Services ………………………………………………….. 27 Location/Office Hours ……………………………………………………..

27 Health Services……………………………………………………………………………. 27 Drug and Alcohol Treatment ……………………………………………………. 27 Medical Emergency ………………………………………………………………27 Immunization Requirements …………………………………………………….. 28 HIV/AIDS Program………………………………………………………………………... 29 RESIDENTIAL LIFE…………………………………………………………………… 30 Residence Halls ………………………………………………………………….. 30 2

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EDWARD WATERS COLLEGE Student Handbook Student Guidelines and Regulations …………………………………………….. 31 Zero Tolerance Policy …………………………………………………………… 36 How to Report Sexual Assaults …………………………………………………. 37 Parental Notification Policy under the Age 21 …………………………............. 37 Emergency Procedures …………………………………………………............. 38 Residential Life Judicial Policies and Procedures ………………………............. 39 Judicial Review Process …………………………………………………………. 41 STUDENT ACTIVITIES…………………………………………………..…………...... 41 Hours of Operation ……………………………………………………………….

42 Guidelines for Establishing New Student Organizations ……………………….. 44 Student Government Association ……………………………………………….. 45 Categories of Chartered Student Organizations …………………………………. 45 Student Clubs and Organizations ………………………………………………... 46 National Pan Hellenic Council ………………………………………………….. 47 Hazing Prevention Policy ………………………………………………………. 48

BOOKSTORE/POST OFFICE ….…………………………………………………………………

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CAMPUS SECURITY ………………………………………………………………………

51 Student Parking …………………………………………………………………. 51 Reporting Criminal Activity and Emergencies …………………………………. 52 Weapons ………………………………………………………………………… 52 Megan’s Law ……………………………………………………………………. 52 Identification …………………………………………………………………...... 53 Personal Property and Liability ………………………………………………….. 53 Arrest and/or Incarceration ……………………………………………………….53 Invitation to Campus …………………………………………………………….. 54

FINANCIAL AID (See College Catalog) FOOD SERVICES ………………………………………………………………………......

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LIBRARY ………………………………………………………………………………...... 55 PEACEFUL ASSEMBLIES AND DEMONSTRATIONS ………………………………………. 55 ADMINISTRATIVE DIRECTORY …………………………………………………………...

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WHERE TO OBTAIN INFORMATION ……………………………………………………...

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EDWARD WATERS COLLEGE Student Handbook

Introduction The Student Handbook for Edward Waters College provides information that outlines certain responsibilities of students enrolled at the College. The goals of this publication are to make students aware of the general policies and procedures of the College and to assist in their academic, personal and social development. This handbook contains the guidelines and standards of personal conduct violations, related penalties and they are not intended to be exhaustive of the rules and regulations applicable to students. Instead, it is intended as a general introduction to most rules, regulations and guidelines. The College reserves the right to amend, modify, clarify, or add to these documents or the rules, regulations, policies or procedures applicable to students, and to respond to specific situations in a manner that the administration deems appropriate under the circumstances.

Edward Waters College encourages student cultivation of Christian Morals and Spiritual Values. While individual religion preferences and freedom are allowed and respected, practices that ignore basic ethical principles and standards of conduct will not be tolerated. Edward Waters College does not participate in or tolerate in any known incident, which may produce any psychological or physical stress to any of the resident occupants, administrators, faculty, staff or persons affiliated with the College. EWC does not participate or tolerate any lewd sexual behavior on the college campus, which may include but is not limited to verbal, sexual, physical, or psychological harassment. Any harassment on the basis of race, disability, religion, gender, sexual orientation or same sexual behavior will not be tolerated. Students are expected to conduct themselves appropriately whether on campus or engaged in off-campus activities. An environment that promotes the highest ethical values and principles of propriety will be maintained in the residence halls and throughout the entire campus.

Edward Waters College does not discriminate on the basis of color, race, sex, age, nationality, or ethnic origin in the administration and operation of its educational policies, activities or programs. The college is an equal opportunity employer. Edward Waters College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (1866 Southern Lane, Decatur, Georgia 30033-4097: Telephone number 404-679-4501) as a four-year institution to award the Bachelor of Arts and Bachelor of Science degrees.

COLLEGE COLORS

Purple and Orange

COLLEGE MASCOT

Tiger

COLLEGE ADDRESS

Edward Waters College 1658 Kings Road 4

Student Handbook Revised March 2010

EDWARD WATERS COLLEGE Student Handbook Jacksonville, Florida 32209-6199 TELEPHONE NUMBER

(904) 470-8000

TOLL FREE ADMISSIONS NUMBER

1-888-898-3191

Integrity Statement Edward Waters College seeks to support and promote qualities of personal integrity. The College believes that all members of the community have the responsibility to participate in learning with honesty and integrity. Fundamentally, this principle asserts that faculty, staff, students and administrators must fulfill the commitments we make as we enter our academic endeavors, and we must respect the learning process. This respect includes, but is not limited to: • • • •

A commitment to working hard at learning, both in class and out of class.

A sense of the value that all members of the learning community can bring.

An honest undertaking of all tasks related to the College community.

A commitment to honoring the College’s Code of Conduct and the Alma Mater.

Student Handbook Any individual or organization within the College community may submit recommended changes in the content of the EWC Student Handbook. Such recommendations shall include the following: 1. Page number in current handbook for item(s) considered for revision 2. Statement of suggested revision(s) 3. Reasons(s) for suggested changes Suggested changes for consideration should be submitted in writing to the Vice President for Student Affairs on or before April 30th of any given academic year. The Vice President for Student Affairs will present the suggested changes to the President’s cabinet. Suggested changes in policy, which require board approval, will be presented to that body.

The Office for Student Affairs is responsible for keeping the handbook current.

Approved revisions will be included in the publishing of the Student Handbook in July of each year. The college reserves the right at any time to alter, change, abolish, deviate from or amend any rule, regulation or procedure in the Student Handbook.

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EDWARD WATERS COLLEGE Student Handbook

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EDWARD WATERS COLLEGE Student Handbook Message from the Vice President for Student Affairs

Dear Students: I am honored and delighted to welcome you to Edward Waters College, the oldest private college in the state of Florida. We are extremely pleased that you are here and look forward to helping you to achieve your goals and dreams. Edward Waters College is an institution that has high ideals and lofty goals. As a result, graduates of Edward Waters College have become leaders in this global society.

The Edward Waters College Handbook will provide you with a roadmap to success.

Upon your careful reading, you will find policies and procedures that will assist you in your matriculation here. These principled rules and regulations will provide boundaries for you. Your familiarity and adherence to these tenets will greatly increase your opportunity to be successful.

Become involved in the life and traditions of Edward Waters College! The faculty and staff will strengthen your determination to become a leader in the new millennium and thus, you will join the legions of graduates from this great institution. Be compelled to join Edward Waters College in its noble mission of education and service to others.

On behalf of the faculty and staff, I wish for you continued success in all that you do.

Go Tigers!

Sincerely,

James B. Ewers, Jr., Ed. D. Vice President for Student Affairs and Enrollment Management

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EDWARD WATERS COLLEGE Student Handbook GENERAL INFORMATION VISION STATEMENT Edward Waters College will become a national model for a dynamic, globally-diverse learning-centered community that champions academic excellence through innovative teaching and learning strategies under-girded by a spirit of servant leadership.

MISSION STATEMENT Edward Waters College is a small private, Christian, Historically Black, Urban, Liberal Arts College that offers quality baccalaureate degree programs. The college strives to prepare students holistically to advance in a global society WKURXJK WKH SURYLVLRQ RI Lntellectually simulating programs DQG an environment which emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church.

Edward Waters College seeks to develop excellence in scholarship, research and service for the betterment of humanity.

VALUE STATEMENT Edward Waters College values sustaining the principles of academic excellence, scholarship, research and community service by exemplifying integrity and accountability in our scholarly and human service pursuits. We dedicate ourselves to sustaining values that uplift DQG ethical principles that edify as demonstrated by the following directives: • • • • • •

•

• •

Christian Principles – Ethics and doctrines predicated on the AME Church theology “GOD our Father, CHRIST our Redeemer, MAN our Brother.”

Excellence – Superiority, eminence, distinction and quality in scholarship, leadership and citizenship.

Social Responsibility – Embracing a burden of obligation to collective society, both the immediate as well as the global.

Civic Engagement – Dedication to addressing issues of public concern.

Cooperation – Fostering the concept of teamwork as a means to success.

Professionalism - Practicing proficiency, skill and expertise in all that we undertake.

Student Engagement – Cultivating within our students a thirst for education, a desire for higher level thought processes and a willingness to persevere despite challenges.

Scholarship – Creating a culture of erudition through a nurturing spirit.

Diversity – Endeavoring to celebrate the uniqueness of all cultures with appreciation and understanding.

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EDWARD WATERS COLLEGE Student Handbook Statement of Purpose Edward Waters College provides an environment where students can achieve academically, socially, economically, and spiritually, while engaging in community service. The instructional programs, applied research, and community service activities are strategically designed to assist students in discovering their innate abilities and talents.

Intellectual Property Statement Applicable To Faculty, Staff and Students All members of the College community which includes: faculty, staff and students are encouraged, as part of their work or student life experience to create or participate in the creation of information, processes, artwork, publications and other creations, or work products that are subject to registration or protection under copyright, trademark, or patent laws (collectively “Intellectual Property”). Absent express written agreement to the contrary, any Intellectual Property created within the course and scope of a faculty or staff member’s employment, and/or with Edward Waters College property, shall be the sole and exclusive property of Edward Waters College, as shall revenue derived there from. Likewise, absent express written agreement to the contrary, any such Intellectual Property created by a student in the course or scope of the student’s coursework or a college sponsored extracurricular or work activity shall be the sole and exclusive property of Edward Waters College. Before undertaking any such efforts, faculty, staff and students must obtain a written agreement with the College through the office of the President. This pertains to ownership and revenue generated by such efforts.

Location of Campus Edward Waters College is centrally located in Jacksonville, Florida, which enables students to take advantage of a variety of educational, cultural and community activities including the symphony, museums, and exhibits.

National and Staff Affiliation Edward Waters College is licensed by the State Board of Independent Colleges (SBIC), and is approved for training veterans under Public Law 94-502 and the Florida Department of Education. Further, EWC maintains formal membership with the following professional organizations:  National Association of Independent Colleges and Universities (NAICU)  Southern Association of Colleges and Schools (SACS)  Florida Association for Colleges of Teacher Education (FACTE)  Florida Association for Colleges and Universities (FACU)  Independent Colleges and Universities of Florida (ICUF)  United Negro College Fund (UNCF)  National Association for Equal Opportunity in Higher Education (NAFEO)  American Council on Education (ACE)  Council for Independent Colleges (CIC)  Council for the Advancement and Support of Education (CASE) 9

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EDWARD WATERS COLLEGE Student Handbook  Association of Fundraising Professionals

   

National Association of Intercollegiate Athletics (NAIA) National Association for Academic Advising (NACADA) Council of Colleges of Arts and Sciences (CCAS) International Association of Colleges of Business Education (IACBE)

Governance Edward Waters College, located in Jacksonville, Florida, is the oldest historically Black institution of higher education in the state. Edward Waters College, a four-year Liberal Arts co-educational institution, is affiliated with the African Methodist Episcopal Church.

The College is governed by a Board of Trustees and each member serves a three-year term. The current composition of the board consists of one student, one faculty representative, and six lay persons. The remainder of the board is comprised of representatives from the Eleventh Episcopal District of the African Methodist Episcopal Church from the Jacksonville, Florida area, the State of Florida, and the Southeastern United States. The Presiding Bishop of the Eleventh Episcopal District of the African Methodist Episcopal Church is the Chairman of the Board of Trustees. The Board of Trustees selects the president to guide Edward Waters College and carry out its mission. In addition, the President employs the Provost/Chief Operating Officer who also serves as the Vice President for Academic Affairs and three Vice Presidents (Student Affairs, Business and Finance, and Institutional Advancement) to assist with institutional planning and program implementation. Further guidance comes from the President's Senior Staff including the Vice Presidents, Director of Human Resources, Director of Title III, Athletic Director, Assistant to the President, and Legislative Assistant. The senior staff meets weekly to plan and discuss issues regarding teaching, research and community development.

Historical Highlights Edward Waters College is a private, historically black college whose future is lined with pride, growth and success. Edward Waters College, the oldest private institution of higher education in the state of Florida, was founded in 1866 specifically to educate newly freed slaves. Edward Waters College was initially named “Brown Theological Institute” by Rev. William G. Steward, the first AME pastor in the state. The school experienced some financial difficulties and was forced to close for nearly a decade. In 1883, the school reopened under the name of “East Florida Conference High School” and later, “East Florida Scientific and Divinity High School”. Within a decade, the educational program was extended and the school’s name was changed to Edward Waters College in honor of the third bishop of the AME church. Through the years, the College has withstood the test. After being destroyed by fire in 1901, the College acquired the current site in 1904 and began to rebuild Edward Waters College. The school was first accredited as a junior college in 1955 under President William B. Stewart, and by 1960, the college had restored its four-year curriculum. In 1979, the Commission on Colleges

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EDWARD WATERS COLLEGE Student Handbook of the Southern Association of Colleges and Schools (SACS) accredited the College as a four-year institution and the College continues to be accredited by SACS today.

Located on the Kings Road corridor, U. S. Highway 23, at 1658 Kings Road, the College is in close proximity to downtown Jacksonville, FL. Edward Waters College continues to build upon its solid foundation of teaching, research and community outreach. Football returned in 2001 after a 34-year absence with the program becoming a championship team. The Tigers were named 2004 SEAC Champions. Along with football, the marching band returned. The Triple Threat Marching Band has continued to make waves and has performed during half time for the Jacksonville Jaguars. The Purple Thunder Dance Squad, the group of plus-sized ladies who perform with the band, was highlighted in “The Best of Florida Schools 2005” as the “Best Non Traditional Dance Squad”. The Lady Tigers Basketball Team claimed its second EIAC Championship in 2005 as well as the Tigers Volleyball Team. The Baseball and Softball teams also clinched the 2005 EIAC Region 14 Championship.

EDWARD WATERS COLLEGE TRADITION Edward Waters College has many traditions that bear significance for the college family.

As you are made aware of these, we hope you will be sensitive to their true meaning. It is the responsibility of each student to see that these traditions are carefully supported.

We take pride in following these traditions and we gladly share them with anyone who becomes a member of the Edward Waters College family.

Academic Honors Day An Annual Academic Honors Day Program is sponsored by the Division of Academic Affairs. Individual awards are presented and recognition is given to students who have excelled and have made outstanding academic achievements in the various academic programs of the College.

Athletic Awards Banquet Each year an Athletic Banquet is held. Individual awards are presented and recognition is given to students who have made outstanding contributions in athletics.

Baccalaureate and Commencement The awarding of degrees and honors to students successfully who complete all academic work in the climax of the year. Distinguished speakers from all walks of life are chosen to deliver the baccalaureate sermon and commencement address. Occasionally, the college bestows honorary degrees upon individuals who have made outstanding contributions to the college and society.

Chapel Attendance – Every Wednesday)

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EDWARD WATERS COLLEGE Student Handbook Each Wednesday at 11:00 a.m., all freshmen and residence hall students are required to attend Chapel Services. All residence halls will be closed at that time. Attendance will be taken. Students arriving after 11:10 a.m. will not receive credit for attendance. More than

three unexcused absences per semester will result in the loss of housing privileges and further disciplinary action.

Convocatum Est Convocatum Est is a ceremony of matriculation, officially welcoming new students to the Edward Waters College community. Faculty dresses in academic regalia for the ceremony. Students witness their signature in the Registry and have the opportunity to shake the hand of the President, while being introduced to the faculty, staff, students and friends of the College. The ceremony represents the official opening of the semester and is held during the spring and fall semesters. Participants include all new, freshmen and transfer students.

Coronation This annual event enables guests to participate in the crowning of Miss Edward Waters College. The coronation of Miss EWC is an intrinsic part of the academic year. Miss EWC represents the College at a variety of functions throughout the year. This function is held early during the fall semester leading up to homecoming.

Homecoming To honor its graduates, a week of activities is set aside each year for homecoming. A home football game highlights a week filled with social and special events. A committee composed of students, faculty, alumni and staff plans all events annually.

Religious Emphasis Week Religious Emphasis Week is usually observed during Holy Week, leading up to Good Friday. It is a period when the institution accentuates its religious heritage. During this week, the entire college family engages in self-examination and seeks spiritual and moral renewal in their attempt.

STUDENTS RESPONSIBILITIES, RIGHTS AND FREEDOM 1. Students are responsible for consequences of their behavior and actions. They are expected to conform to a standard of conduct, both on and off campus.

2. Students are responsible for the knowledge and observance of all policies, rules and regulations not herein enumerated, which have been established and promulgated by the appropriate college boards, designated college committees, etc. (i.e., social rules, residence standards, traffic regulations, and civil laws, particularly Florida Statutes currently enforced).

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3.

4.

5.

6.

EDWARD WATERS COLLEGE Student Handbook Students are responsible for ensuring that the essential order of the college is preserved. There can be no assembly or gathering that interferes with the order of the college, or violates statutes governing unlawful assembly (refer to “Right to peaceful assemblies, meetings and protest demonstrations in the policy section of this handbook).

Students are responsible for supporting (1) free and peaceful discussions consistent with the scholarly nature of an academic community; as well as (2) accountability on the part of speakers and sponsors to campus and (3) adherence to civil authority under existing laws and regulations.

Students are responsible for ensuring that no recognized organization, either in name or fact, has a purpose to advocate or overthrow the government by force or other unlawful means; and that no students’ organizational constitution, nor other organizational document, includes discriminatory clauses pertaining to race, creed, color, or national origin.

Students are responsible for becoming fully acquainted with the EWC College Catalog, Student Handbook and other published policies and procedures.

NOTE: Violations of local, state, or federal laws away from campus may result in sanctions being imposed by the College.

Family Educational Rights and Privacy Act (FERPA) The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student educational records. They are: The right to inspect and review the student's education records maintained by the college.

2. The right to request that the college correct records which they believe to be inaccurate or misleading. If the college decides not to amend the record, the student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.

3. The college must have written permission from the student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31): 1.

• • • • • • •

School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; Organizations conducting certain studies for or on behalf of the college; To comply with a judicial order or lawfully issued subpoena; Appropriate officials in cases of health and safety emergencies.

Student Right-To-Know and Campus Security Act Of 1990 13

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EDWARD WATERS COLLEGE Student Handbook In November 1990, the United States Congress enacted the Student Right-To-Know and Campus Security Act (P. L. 101-542) which requires colleges and universities to collect information on campus crime and to publish and distribute such data along with designated institutional policy statements on safety and security to all current students and employees and to any applicant for admissions or employment, to meet the requirements of the legislation. The College publishes an annual report of campus crime statistics as well as periodic crime alert notices and reports. Copies of the report can be obtained from the Office for Student Affairs College Non-Discriminatory Policy Pursuant to Title IX, Part 86, Title VII, and Section 504 of the Rehabilitation Act of 1973, no person in the United States shall, on the basis of race, sex, color, religion, national origin, age disability, or veteran status, be denied the benefits of, or be otherwise subjected to discrimination under any education program or activity administered by Edward Waters College; or in any term, condition, or privilege of employment. EWC does not discriminate against, or otherwise harass, qualified persons on the basis of race, color, religion, national origin, gender, age, physical or mental disability or veteran’s status in its recruitment, admission, employment, facility and accessibility or service.

Furthermore, it is a violation of EWC policy for any employee or student, male or female, to harass another employee or student by making sexual advances, requests for sexual favors, and/or other physical or expressive behavior that may constitute a hostile environment. Harassment of any form is not tolerated.

Students who think that they have been discriminated against, harassed or otherwise had their rights violated, shall make a formal, written complaint to the Vice President for Student Affairs within five calendar days of the alleged incident. The complaint should contain (but is not limited to) the date and place of the alleged incident as well as names, addresses and telephone numbers of any and all witnesses. The specific facts and context of the complaint should be documented.

Title IX of the Education Amendment of 1972 No person in the United States shall, on the basis of their sex, be excluded from participating in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.

The Family Educational Rights and Privacy Act of 1974 Buckley Amendment The College accords all the rights under the law to students who are declared independent. No one outside the institution, shall have access to, nor will the institution disclose any information from students’ educational records without the written consent of students except to personnel within the institution, to officials of other institutions in which students seek to enroll, to persons or organizations providing students with financial aid, to accrediting agencies carrying out their compliance with a judicial order, and to persons in an emergency in order to protect the health or safety of students or other persons. All these exceptions are permitted under the act.

The American with Disabilities Act of 1990 14

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EDWARD WATERS COLLEGE Student Handbook The Americans with Disabilities Act (ADA) was adopted by the United States Congress and signed into law on July 26, 1990. The ADA gives civil rights protection to individuals with disabilities similar to those provided to individuals on the basis of race, sex, national origin, age, and religion. It guarantees equal opportunity in public accommodation, employment, transportation, state and local government services, and telecommunications. Under the ADA, a person has a disability if he has a physical or mental impairment that substantially limits a major life activity. The ADA also protects individuals who have a record of a substantially limiting impairment and people who are regarded as having a substantially limited impairment.

Drug and Alcohol Policy Edward Waters College is fully committed to making good faith efforts in achieving a drug and alcohol free environment for its students. The College has a ZERO tolerance for illegal drugs and drug paraphernalia.

The Drug – Free Schools and Communities Amendments of 1989 require that as a condition of receiving funds or financial assistance under any Federal program, the college must create and maintain a drug-free environment and implement a program to prevent the unlawful possession, use or distribution of drugs and the abuse of alcohol by its students. The college recognizes that dependency on alcohol and other drugs is a treatable condition and offers counseling and referral services for students with substance dependency. Questions concerning college policy and services may be directed to the Counseling Center.

The unlawful manufacture, use, possession, distribution, and sale of narcotics and drugs in any form other than by proper prescription are strictly prohibited on the campus of Edward Waters College, on college owned property, and at college sponsored events.

Prescription drugs must be properly labeled. Additionally, students may be charged with violation of the Standard of Conduct upon the reasonable suspicion of drug possession, use, distribution and/or sale of narcotics and drugs on the campus, at college sponsored events and activities, and on college owned property. The Standard of Conduct specifies the regulations governing drugs and the penalties for violation of these standards.

Residence life and campus security staff members have authority to check a room, vehicle, personal property or other areas of the campus to investigate suspicions of such violations. Violations will result in disciplinary action in accordance with college policies and procedures regarding the conduct of students.

Organizations may not possess or consume alcoholic beverages on the campus, on college-owned property, or at college sponsored events. The Standard of Conduct specifies the regulations governing alcohol on campus and the penalties for violation of these standards.

Edward Waters College students are expected to comply with campus rules and regulations. These rules prohibit the unlawful possession, use, or distribution of illicit drugs and alcohol by students on college property or as part of any Edward Waters 15

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EDWARD WATERS COLLEGE Student Handbook College activity. In addition, students shall not use illegal substances or abuse legal substances in a manner that impairs work performance, scholarly activities, or student life.

Disciplinary sanctions ranging from a reprimand to expulsion will be imposed for such unlawful possession, use or distribution. The College will pursue any violations of State, Federal, or local laws relating to drugs and alcohol. Disciplinary sanctions imposed by the college will not be in lieu of penalty, fines, or imprisonment imposed through the legal system. Inquiries regarding regulations should be referred to the Vice President for Student Affairs or campus security.

Code of Conduct Edward Waters College has a Zero Tolerance Policy: No weapons, drugs, alcohol, fighting or sexual activities not consistent with the philosophy of the A.M.E. Church or the mission, values, and vision of the college. Any information withheld during a search, investigation of an incident that affects the health, welfare and security of the college will lead to immediate expulsion. Any public display of affection will not be tolerated.

By authority of the Board of Trustees and the President has the authority and responsibility to ensure that college regulations are followed. The Vice President for Student Affairs is responsible for enforcing college regulations as they apply to the student body. Students, faculty, and staff are responsible for reporting cases of misconduct promptly to the Office for Student Affairs. In all cases so referred, the Vice President for Student Affairs has the authority to decide on any appropriate disciplinary measures that should be applied. At the discretion of the Vice President for Student Affairs, cases may be directed to an appropriate body responsible for disciplinary actions, take action, or make recommendations to the President.

The following positive behaviors enhance the student’s college experience and maintain a strong positive role in the community: 1.

2.

3.

4.

5.

Be courteous to others.

Follow the campus traffic regulations (including parking).

Follow the campus dress codes and recommendations.

Promote the rights of others.

Support the operations of college affairs.

Dress Code Research indicates that dress impacts behavior and credibility. A distinct relationship exists between attire and behavior, attitude and achievement. Therefore, the college has established a dress code that promotes behavior consistent with the important business of learning and preparing for success in a global society. Proper attire must be worn for College and related activities.

Attire for males: Collared or polo shirts, sweaters, casual shoes or sneakers, khaki pants or jeans (with no 16

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EDWARD WATERS COLLEGE Student Handbook graphics or writing on them).

Attire for females: Casual blouse, pants, capri/cropped pants, jeans, sweaters, jackets or blazers, dresses and skirts (must be on more than three inches above the knee when standing).

In order to be in compliance with the dress code, students should not wear: • • • • • • • • • • • • • • • •

Hats or caps inside buildings Hats or caps worn backwards Wave caps, (du rags )bandanas, or stocking caps outside of the residence halls Decorative orthodontic appliances (grillz etc.)

Sagging or baggy pants Pants below the waistline Sleeveless undershirts ( wife beaters) Shorts except for (physical education classes) Skirts, or dresses that are above the tips of finger when standing Tops that expose any part of the midriff area or excessive cleavage Tube tops Sexually explicit or derogatory attire Underwear that is visible Undergarments worn as outer wear Flip flops or slides outside of the residence hall Pajamas outside of the residence hall

Students should be prepared to dress appropriately for Professional/Business Dress Day every Wednesday, 7:00 a.m.-7:00 p.m. Students should include the following items in their wardrobes: Females • Business suit (skirt or pants) or • Tailored pants or skirt with business dress blouse, stockings/nylons, business closed-in-toe shoes (jackets or sweaters are optional) • Accessories must be tasteful and complement the outfit Males • Business suit or • Collared shirt, dress slacks, tie, belt, dress socks and shoes (jackets and sweaters are optional) • Accessories should be limited to watches (no earrings)

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EDWARD WATERS COLLEGE Student Handbook Research has indicated that there is a distinct relationship between students’ attire and their classroom behavior, attitudes, and achievements. A dress code, which promotes the important business of learning and prevents distractions, shall be enforced.

The right of students to include in their wardrobe a broad array of various types, styles, colors, and expressions is fully recognized. All students, however, have a vast interest in the image of Edward Waters College in that certain types of clothing tend to reflect negatively upon the college and tend to disrupt the educational process.

The following types of clothing and other items shall not be allowed in classrooms, during college-sponsored activities, in any college building, or on the college campus grounds: • • • •

Clothing or accessories that contain obscene expressions i.e. Nudity – which refers to the showing of male and female sex organs and explicit sexual acts.

Clothing or accessories that contain profane expressions.

Clothing or accessories that condone or sanction violence or with expressions that condone or sanction the use of illegal drugs, jewelry or other accessories with pictures of drugs or drug paraphernalia.

Clothing that is sexually explicit or suggestive.

The following are only descriptive examples and should not be regarded as an exhaustive list.

Females 1. No exposure of bust, stomach and full back.

2. Skirts, splits and dress length, etc. should be such that if the wearer bends over, there should be no exposure of inner thighs or undergarments.

3. No types of clothing should be skintight.

4. Hair should always be clean and well groomed.

5. No bedroom shoes or thongs are to be worn outside the residence halls.

Males 1.

2.

3.

4.

5.

6.

7.

No exposure of chest, stomach and full back.

Pants should not be worn below waist level.

No types of clothing should be skintight.

Hair should always be clean and well groomed.

No hats or caps should be worn inside buildings.

No stocking caps or du rags are to be worn outside the residence halls.

No bedroom shoes or thongs are to be worn outside the residence hall.

8. No clothing should be worn which expresses any form of ethnic degradation.

Students will be excluded from classes, campus buildings, grounds, and college sponsored events if they are not dressed in a manner consistent with the policy. Absences as a result of being dismissed from class will be considered an unexcused absence.

Persons who continually dress in a manner not consistent with the policy as stated above 18

Student Handbook Revised March 2010

EDWARD WATERS COLLEGE Student Handbook will be subject to disciplinary measures as expressed in the student handbook (i.e. The Vice President for Student Affairs).

Smoking Policy Edward Waters College is a smoke free environment; smoking is not permitted on campus.

CAMPUS GOVERNANCE College Judicial Committee/Non-Academic The Edward Waters College Judicial Committee exists as a means of ensuring that students uphold the standards for student ethics and integrity as outlined in the Edward Waters College Student Handbook. The Committee hears cases of alleged infractions of a non-academic nature (academic infractions are handled by the Academic Affairs Judicial Committee). The Board uses the Code of Conduct, Student Rights and Responsibilities and general policies and procedures of the College to evaluate each case.

There is a College Judicial Committee composed of a Chairperson, two (2) faculty members, two (2) staff members and two (2) students. Faculty and staff representatives shall be selected by the Vice President for Student Affairs. Student representatives shall be selected by the Student Government Association. The term of appointment shall be two academic years. The Chairperson of the Committee shall be a member of the faculty or staff and appointed by the Vice President for Student Affairs prior to the first meeting of the academic year. The chairperson shall serve as presiding officer at each hearing with the right to vote. A quorum consists of 4 committee members, provided that at least 1 student, 1 staff, 1 faculty and the chairperson or his or her designee. The Vice President for Student Affairs shall serve as a liaison to the College Judicial Committee, and as a hearing officer for non-academic infractions. All infractions of College Standards of Personal Conduct shall be reported to the Vice President for Student Affairs. The Vice President for Student Affairs shall investigate allegations and determine if the case will be adjudicated.

Judicial Policies and Procedures 1. The Committee will meet bi-weekly.

2. Additional meetings may be called for the purposes of training sessions, policy

recommendations, and emergency hearings.

No hearing shall take place in the absence of the College Judicial Committee Chairperson or his or her designated representative.

4. In the event a case before the College Judicial Committee involves a roommate, relative, or co-worker of the Committee, he or she shall voluntarily remove himself or herself from the board.

5. Student files shall at all times remain confidential and stored in the Office for Student Affairs under lock and key.

3.

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EDWARD WATERS COLLEGE Student Handbook

20

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EDWARD WATERS COLLEGE Student Handbook Jurisdiction Cases to be heard by the College Judicial Committee shall be referred by the Vice President for Student Affairs. Appeals from Residence Hall Council shall be reviewed and adjudicated by the College Judicial Committee.

A. Hearing Procedures 1. A written notification of the charge(s) shall be prepared and distributed to the accused student either by hand or by certified mail within seven class days following the written report of a conduct violation.

2. A hearing on the case will be conducted within five class days following the Notification of Conduct Violation and the accused will be notified within 24 hours of the hearing. The notice should contain date, time and place of hearing.

1. The accused may be advised by any person inside the College community (faculty, staff, or student) or outside the College community (parent, relative etc.), and any witnesses to the incident. The role of the advisor shall be: • To accompany the accused to the hearing • To advise the accused with the preparation and presentation of the case • To assist the accused with the preparation of appeals. The advisor may not serve as a representative during the hearing 2. The hearing board will hear from two types of witnesses: witnesses to the incident and character witnesses.

3. The hearing shall be closed unless the accused requests in writing that the hearing be open within one day of the notification of a hearing.

4. The office of the Vice President for Student Affairs/designee shall give written notification of absence.

5. Steps in the hearing process will include: • • • • • • • • •

Introduction of the case Introduction of the Hearing Board Presentation by the accuser Presentation by the witnesses for the accuser Presentation by the accused Presentations by the witnesses for the accused Questions from the Hearing Board Closing statements Private deliberation by the Hearing Board

Conduct Decision Notification A written conduct decision notification will be prepared by the chairperson of the Committee or the Vice President of Student Affairs and delivered to the campus mailing address of the accused within five class days of the hearing.

Conduct Violations and Related Penalties

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EDWARD WATERS COLLEGE Student Handbook It is important for students to conduct themselves consistently with the standards expected of Edward Waters College students. Although, it is impossible to list all types of violations, the following examples will, within the College’s sole discretion, subject students to disciplinary actions and including expulsion. Students who are suspended or expelled from the college will have 24 hours to vacate the premises. The college is not responsible for transportation and additional lodging expenses. Students must handle all suspension or expulsion appeals, as off campus business.

Explanation of Penalties The College Judicial Committee may impose sanctions, including, but not limited to: 1.

2.

3.

4.

5.

6.

7.

8.

Reprimand - A written notification that the student’s conduct is in violation of College’s rules and regulations.

Conduct Probation - A period of observation during which the student must comply with College rules and regulations and any other restrictions imposed by the hearing board, or be subject to additional sanctions.

Removal from Residence Hall - A student is removed from the residence hall for a specified period of time.

Suspension – A student is withdrawn from the college for a specified period of time. While under suspension, a student may not reside in college owned or leased housing facilities; attend college sponsored functions both on and offcampus, participate in student organizations, represent the college in any capacity, or visit facilities.

Expulsion/Indefinite Suspension - A student is withdrawn from the college for an indefinite unspecified period of time. Reinstatement may be requested by completion of an application for admission and a case review by the College Judicial Committee and approval by the Vice President for Student Affairs.

While under expulsion/ indefinite suspension, a student may not reside in college owned or leased housing facilities, attend college sponsored functions both on and off-campus, participate in student organizations, represent the college in any capacity, or visit any campus facility.

Fines – All fines are to be paid to the cashier in the business office. All persons who refuse to pay fines are to be suspended.

Education Sanctions – A student will be required to attend an educational program, participate in a community service project, assist residence hall or other college staff members’ engage in other appropriate activities as identified by the College Judicial Committee.

Levels of Penalties and their Offense Level 1: Written Reprimand 1. Disorderly conduct, lewd or obscene behavior 2. Dress Code Violation 3. Use of profanity and or obscene language on campus or at college events 4. Smoking on campus or in campus buildings 22

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EDWARD WATERS COLLEGE Student Handbook Level 2: Community Service and Cash Restitution 1. Repeat of Level 1 infraction 2. Perjury 3. Second Dress Code Violation 4. Insubordination, threats, verbal assault to an administrator, faculty, staff person, or another student serving in an official capacity 5. Disorderly conduct, lewd or obscene behavior 6. Violations of residence halls visitation policy 7. Use or possession of alcoholic beverages, on campus or at college sponsored events 8. Failure to comply with written or verbal directive of a college official 9. Academic dishonesty 10. Smoking on campus or in campus buildings 11. Misconduct, on or off campus 12. Violations of any college policy or regulation not otherwise specified above Level 3: Suspension 1.

2.

3.

4.

5.

Repeat of Level 2 infraction Campus theft Third Dress Code Violation Shooting fireworks in residence halls Use of profanity and or obscene language on campus or at college events 6. Smoking on campus or in campus buildings 7. Violation of any college policy and regulation not otherwise specified above 8. Unauthorized use, forgery, alteration or misuse of identification/technology (identification cards, exams, permits, computer terminal, and college records/documentation). Electronic mail or data stored on the college network of computers may be accessed by the college for the following purposes a. b. c. d. e.

f. g.

troubleshooting hardware and software problems preventing unauthorized access and system misuse of MySpace, Face book YouTube, twitter or any other social networks retrieving college business related information investigating reports of alleged violation of college policy or local, state or federal law, complying with legal requests (e.g.; court orders) for information, addressing safety or security issues, rerouting or disposing or undeliverable mail, addressing safety or security issues.

9. Illegal entry 10. Misconduct, either on or off campus of such a nature as to be detrimental to the college 11. Fighting on or off campus 23

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EDWARD WATERS COLLEGE Student Handbook Failure to comply with written or verbal directive of a college

12. official Level 4: Expulsion

1.

Repeat of Level 3 infraction 2.

Prostitution (both male and female) 3.

Vandalism, criminal mischief 4. Rape or attempted rape 5.

Physical assault/battery upon administrator, faculty, staff person or another student serving in an official capacity 6.

Hazing 7.

Possession of firearms or any other deadly weapons 8.

Sale of marijuana or other illegal drugs 9.

Use or possession of marijuana, hard drugs or drug paraphernalia or other illegal drugs 10.

Campus theft 11. Bringing and allowing children to reside in campus housing without authorization by the College 12.

Academic dishonesty 13.

Tampering with or damaging surveillance cameras 14.

Illegally activating campus fire alarms 15.

Use or possession of alcoholic beverages 16.

Failure to comply with written or verbal directive of a college official 17. Violations of residence halls visitation policy 18. Fighting on or off campus 19. Insubordination/threats/verbal assault to an administrator, faculty, staff person, or another student serving in an official capacity 20. Illegal entry EWC does not participate in or tolerate any lewd sexual behavior on the college campus, which may include but not limited to verbal, sexual, physical, or psychological harassment. Any harassment on the basis of race, disability, religion, gender, sexual orientation or same sexual behavior will not be tolerated. Students are expected to conduct themselves appropriately whether on campus or engaged in off-campus activities. An environment that promotes the highest ethical values and principles of propriety will be maintained in the residence halls and throughout the entire campus. The following anti-moral behaviors will not be tolerated on this campus: • • • •

Theft and vandalism Extra and pre marital sex (fornication) Use and or abuse of drugs or alcohol Dishonesty and disrespect (all members of the Edward Waters College family should be treated with the utmost respect)

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•

EDWARD WATERS COLLEGE Student Handbook Use of vulgar and/or profane language is not in harmony with our mission and purpose

Formal Grievance Procedure A student must submit a written complaint to the Vice President for Student Affairs within five calendar days of the alleged incident.

The written complaint should include the following: A. Description of the alleged facts.

B. Summary of steps taken to resolve the problem.

C. Names of the persons thought to be responsible for the alleged events.

D. Other facts considered to be pertinent to the case.

E. Signature of the person initiating the complaint.

Upon receipt of a written complaint, the Vice President for Student Affairs shall convene a formal hearing of the College Student Grievance Committee within 20 calendar days to adjudicate the complaint.

The Process of Appeal Any student may file an appeal if he or she disagrees with the judgment made or sanction(s) imposed at the conclusion of an official hearing. No consideration of appeal will be considered in cases of Zero Tolerance, Domestic Violence, Terrorist Threats or any case where immediate expulsion is imposed. All appeals should be submitted, in writing within five class days of the date of notification of the outcome of the hearing to the Vice President for Student of Affairs. Should the student fail to submit this request within five (5) class days, the sanction(s) will be applied, no appeal will be considered and the case is closed. The President or his designee will review the students request for reconsideration of sanctions and determine whether the student has grounds for a review or to deny the appeal request. During the process of appeal, sanctions are not suspended pending the outcome of the appeal. If you have been suspended from the college, this will remain in place pending the outcome of the appeal.

Retention of Disciplinary Records The students disciplinary records will be retained in the Vice President for Student Affairs office until the student’s graduation or a student ceases to maintain his or her matriculation status.

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EDWARD WATERS COLLEGE Student Handbook

Edward Waters College Student Judicial Process Allegation submitted to the office of Student Affairs

Meeting with S/A administrator

No evidence of voliation

END

Evidence of Violation

Student denies responsibility

Student Admits Responsibility

Hearing Board Sanction Accpted

Hearing Chair

Sanction Given Findings

END

Sanction Appealed

Responsible Sanction Given

Student referred to the Judicial Committee for hearing

\

Findings reviewed by VP decision finial

Sanction Appealed to the VP

Decision appeal to the President.

Not Responsible

END

Presidential Review Decision Final

END END

If students behavior leads to suspension or expulsion from campus, appeal must be handle as off campus business. Student will not be allowed on campus during this time.

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EDWARD WATERS COLLEGE Student Handbook OFFICE FOR STUDENT AFFAIRS Student Affairs Mission Statement The office for Student Affairs at Edward Waters College strives to contribute to the holistic development of students. Through the provision of a variety of services and programs, students are able to develop intellectually, spiritually, interpersonally, socially, emotionally and physically.

The Student Affairs staff is pleased to welcome those of you who are new to Edward Waters College and extend best wishes to our returning students. We are here to serve and assist you. Please feel free to visit the Office for Student Affairs located in the George Collins Student Center (SUB) room 101.

The office of Student Affairs is comprised of departments and programs reporting directly to the Vice President for Student Affairs include: Black Male College Explorers Program, Campus Ministry, Career Planning and Placement, Counseling Center, Health Services, HIV/AIDS Program, Residential Life, Student Activities and the Suicide Prevention Program.

Black Male College Explorers Program The Black Male College Explorers Program (BMCEP) is an intervention program designed specifically for black males who are potential high school dropouts. The goals of the program are to prevent students from dropping out, facilitate their admission to college and significantly increase their chance of earning a college degree. High schools and middle schools are asked to identify “At-risk� black Males grades 7th through 12th.

Campus Ministry The Chaplain - Director of Campus Ministry serves as the spiritual covering for the campus, provides various programs, and reaches out to members of the College community in times of crisis and emergencies. The philosophy of the Campus Ministry Office is that spiritual growth & development can facilitate personal empowerment through self-discovery and faith maturity, as well elevate our spiritual values and moral consciousness. The Chaplain is available to assist students in their efforts to effectively cope with day-to-day living, collegiate challenges, spiritual and moral decisions. The spiritual nurturing of the campus-wide community includes, but is not limited to: Weekly Chapel Services, Bible Study, Sunday Worship Services, Religious Emphasis Week activities, Revival Services, Pastoral Counseling (Psychological-Spiritual), Corporate and Individual Prayers. These activities are in keeping with EWC'S Mission to help students to develop a commitment to a life of excellence and ethics. While maintaining its college-affiliated heritage with the African Methodist Episcopal (AME) Church, EWC enrolls students of all faith traditions, and encourages the students to pursue their spiritual fulfillment in the manner of their choosing.

Career Planning and Placement Office

The office for Career Planning and Placement provides suitable services and avail itself to all who seek or request such benefits. Consistent with the mission of the college, Career Services supports its vision by assisting students to activate a design with a focus on professionalism.

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EDWARD WATERS COLLEGE Student Handbook Progressive, enhancement steps are in motion to prepare, groom and empower our clientele for the workplace and a lifetime career. In an effort to fortify services rendered by this office, the Director works with internal and external constituents to enhance career development and employment opportunities. The Career Center is located in the Student Union Building in Room 110. Office hours are: Monday – Friday 8:00am – 5:00pm. All freshmen are encouraged to visit the Career Center, during early fall, to solicit help as they embark on their professional career journey. Preparation for upperclassmen is related to internships, co-ops, externships and employment opportunities. Additional resources are available for career enhancement by way of individual or group advisement.

Counseling Center At Edward Waters College, the abiding philosophy of the Counseling Center is that counseling can facilitate personal empowerment through self-discovery and understanding. As professionals, we recognize that the experience of living on a daily basis with its many joys, disappointments and various commitments can become difficult to negotiate, particularly when coping mechanisms and social supports are strained or inoperative. Counseling is available to assist our students in their efforts to effectively cope with day to day living and collegiate challenges: not as a quick “band-aid” remedy to years of social, educational, economic and emotional ills, but to serve as a medium to encourage students to discover their own sense of power, self-worthiness, interest and needs. Self-empowerment, we believe will better equip students to confront the future, embrace the past and enjoy the present.

Confidentiality Students, faculty and staff have access to caring listeners in their natural support system.

However, they come to counseling because of the secure and confidential environment.

Protecting the confidential nature of our services is a top priority of the counseling staff.

We do not give names of third parties discussed in sessions or provide explicit details regarding client’s sexuality or other sensitive issues. The counseling staff has set limits on request for information by administrators, faculty and parents. Students, faculty and staff are advised regarding the legal limits to confidentiality. No student counseling information becomes a part of their academic record.Counselors respect student’s privacy and will not release information disclosed in counseling without the student’s explicit permission, except in situations when it is necessary to protect the student’s or another person’s safety.

Services Offered • Individual Counseling • Group Counseling • Crisis Intervention • Suicide Prevention Education • Training Programs • Testing/Referrals

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EDWARD WATERS COLLEGE Student Handbook Disabled and Student Services Edward Waters College provides equal opportunity to qualified disabled persons in accordance with the requirements of Americans with Disabilities Act. Individuals with a verifiable disability must submit documentation of a professional diagnostic evaluation (not older than three years) of their disability to the counseling center office. The Director for Counseling will notify the appropriate instructor (s) regarding the reasonable accommodations that are required. Accommodations are academic adaptations that do not compromise academic standards or the master of essential course elements, but provide students with disabilities an equal opportunity to succeed. Academic accommodations include services like note takers, tape recording class lectures and discussions, extended time for tests or a reduced class load.

A referral system for students with disabilities is in place through the counseling center.

All students with disabilities are encouraged to complete an application for assistance with the counseling staff. It is the intent of the institution to provide reasonable accommodations to any student who requires such assistance.

Location and Office Hours The normal hours of operation for the Counseling Center are 7:00 a.m. to 5:00 p.m.

Monday - Friday Workshops and seminars are facilitated during evening hours. Staff is available for campus emergencies after hours. The Counseling Center is located in the George Collins Student Center (SUB) 1st floor Health Services Coordinator At EWC Health and Wellness Services, takes special pride in helping students stay healthy which in return help with retention and graduation. Whether you have a health emergency, a concern about nutrition, or a bad case of flu, you can expect excellent care, when referred to health care professionals who are friendly and concerned. The EWC Health and Wellness Services is committed to providing students with preventive care programs, and health and wellness fairs which are held each semester. We strongly believe that good health is instrumental in helping students achieve their college education. The college makes an effort to safeguard the health of the students and to ensure adequate medical care in case of illness or accident. Prior to enrollment each student is required to have a physical examination. Medical assistance is available at the College Park Medical Center situated on the campus. Students may enroll in the health insurance.

Drug and Alcohol Treatment Alcohol and drug abuse counseling is available to students, staff and faculty. Referrals are made to community service agencies when appropriate. The College recognizes drug, alcohol and chemical dependency as an illness and a major health problem. Information, assessment and referral services are available on campus to students, staff and faculty at the Counseling Center.

Medical Emergency If there is a medical emergency in a residence hall, an attempt should be made to get a residence life staff involved immediately. In the event of not being able to contact a residence life staff member, contact campus security at (904) 470-8888. If the situation is 29

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EDWARD WATERS COLLEGE Student Handbook life-threatening, call 911. In severe medical emergencies it is recommended that the ambulance service be used rather than personal cars to transport the student. If the medical emergency does not require an ambulance, contact Security before taking the student to the emergency room.

Immunization Requirements for Matriculation As of fall 1990, a prerequisite for registration at Edward Waters College requires all new students born after 1956 to present documented proof of immunity to measles. All new students, regardless of age, shall present documented proof of immunization against rubella. As required by Law regarding Meningococcal Meningitis and Hepatitis B, effective January 1, 2003, all students planning on residing in on-campus housing must complete the required immunization prior to residing in on-campus residence halls.

Documentation The documented data of immunization for measles, rubella, Meningococcal meningitis and hepatitis B should include the day, month and year. However, documentation showing only the month and year will be acceptable as long as the month and year show that the immunization was given at least 13 months after birth.

Recommendation Since re-vaccination causes no adverse medical consequences it is recommended that (1) those students who cannot provide immunization data after extended research; (2) those students who present questionable immunization dates; and (3) those with questionable diagnosis of measles should be vaccinated or (re-vaccinated) prior to the time of matriculation and registration. The Florida Health Service Center will provide this service. Exceptions to this policy may be granted in the event of valid medical contradictions or for religious reasons.

AIDS Policy Statement AIDS (Acquired Immune Deficiency Syndrome) ARC (AIDS Related Complex), and HIV (Human Immunodeficiency) are the most serious health problems in America today.

Edward Waters College believes education is the key factor in preventing the further spread of the virus that causes AIDS. By discussing AIDS prevention with the faculty, staff and student body, we can help facilitate a better understanding of the need to make decisions that will keep members of the college community healthy.

Discrimination AIDS is covered under the Americans with Disabilities Act, which became effective July 26, 1992. Therefore, the existence of AIDS, AIDS Related Complex, or a positive HIV antibody test WILL NOT be a factor in the employment of faculty or a factor in the continued enrollment of students.

Referral The Counseling Center will serve as the referral agent for the individual to the Duval County Health Department or any other local AIDS service organization. The Duval County Health Department or any local AIDS service organization will notify the 30

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EDWARD WATERS COLLEGE Student Handbook Counseling Center as to whether the individual diagnosed with HIV infection poses a risk of transmission to other members of the College.

Resources The College is committed to maintaining current information and materials on prevention and the transmission of AIDS. AIDS education will be scheduled and provided for faculty, staff and students. Education will be both in-house training as well as outside training. However, outside training will be contingent upon the availability of resources.

Confidentiality The right to privacy should be respected. Therefore, employee records and student records are kept confidential and are not disclosed within or outside the College community without the written consent of the individual; except as may be required by law.

For any questions contact your personal physician or your local health department.

HIV/AIDS PROGRAM Edward Waters College has implemented an HIV/AIDS/STD prevention program that will target young minority women on the college campus. The goal of the program is to identify effective methods to educate and increase awareness for prevention of HIV/AIDS/STDs education needs of the females on campus.

Our approach has combined two nationally known HIV/AIDS prevention programs. The programs are SISTA Project and ABCs of HIV Prevention. This program intends to: increase HIV/AIDS prevention knowledge and reduce the risk of contracting HIV among young women through a series of seminars, workshops and six group sessions. The two hour sessions will focus on: • •

• •

•

Ethnic pride (Generate a discussion about being African-American and female, having pride in, and valuing one’s self.)

HIV/AIDS education (Provides factual and statistical information on HIV/AIDS and other sexually transmitted diseases (STDs), correct misconceptions about HIV/AIDS, and discuss the importance of protecting one’s self.)

Assertiveness training (Teach the distinction among assertive, aggressive and non-assertive behaviors and teach skills to initiate assertive qualities.)

Coping skills (Initiate discussion about coping with life experiences—including the link between alcohol and AIDS, coping with alcohol, sex and negative responses).

Abstinence and abstaining

The HIV/AIDS Prevention Program will host several programs on campus to provide faculty, staff and students with HIV/AIDS/STD’s prevention knowledge.

HIV/AIDS Testing Free Testing is available through the Counseling Center.

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EDWARD WATERS COLLEGE Student Handbook RESIDENTIAL LIFE The Edward Waters College housing service is managed and operated by a professional residential life staff. The staff is firmly committed to the concept that residence halls are to provide a place where students grow; experience the richness of community living; and engage in learning outside the classroom. These dynamic communities form and contribute to each student’s overall learning intellectually, culturally, socially, emotionally, and spiritually. On campus living provides students with the proper balance of challenge and support, which allows them to take responsibility for themselves and for their development. Student housing and the residential life environment are important components of the educational experience. The living and learning theory emphasizes understanding, skill building, and fosters interpersonal relationships through residence halls governance and education as well as recreational programs. Students within the residence halls share mutual obligations to one another and learn respect for others within the community environment. All students are expected to treat one another with respect, which means that theft, profanity, excessive noise and other forms of intrusive behaviors will not be tolerated in the residential environment. We view the developmental aspects of hall programs as an important adjunct to the overall educational growth of those students who live in the halls. In so much, most of our residence programs attempt to fulfill at least one of these student development aims.

Life in the Residence Halls The residence halls provide an opportunity for group living, academic achievement and social adjustments in a democratic environment. The degree to which a student benefits depends on their level of participation in the planning and implementation of activities.

Residence Halls The Residence Halls are closed during Christmas Vacation and Spring Break and no occupancy is permitted during this time. The residence halls are supervised, and students are responsible for their conduct and any property damage resulting from inappropriate use. Rooms are inspected for the health, safety and welfare.

Salter Hall - Female Morris Cone A - Male Morris Cone B - Female Tiger Landing - Male The Honors Village – Co-Ed DOT Street Apartments Tyler Street Apartments Student Guidelines and Regulations 32

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EDWARD WATERS COLLEGE Student Handbook The residence hall and dining hall contract are to inform each resident of the rules and regulations that the Office of Residence Life follows. The rules are published to provide residents with a general notice of prohibited conduct. All residents are responsible for familiarizing themselves with and abiding by the policies. The department trusts that with a better understanding of the policies it will result in a relationship that is mutually satisfactory. The relationship is between the college and the student. Occupancy shall begin no earlier than 8:00 a.m. on the first day the halls open for each semester. Only the residents assigned to a space may occupy that space. Assignments may be changed and contracts canceled by the Vice President for Student Affairs and Director for Residential Life in the interest of security, order, health, discipline, non-payment of fees, the best use of facilities, or the furtherance of the college’s interests. A resident must vacate the hall within 24 hours of withdrawal or termination of the contract. Completing an application for housing is no guarantee that an assignment can be made. An individual must be admitted to the college before an application for housing will be accepted. The housing application must be filed each year. Acceptance of a housing assignment constitutes an agreement by terms, conditions, and other regulations disseminated as announced by the college; failure to comply may result in loss of housing.

Deposits are Non-Refundable Room reservation forms are mailed to new students by the residence life staff following acceptance into the college. The housing deposit for all students is $100.00 per academic school year. This fee is non refundable and MUST be paid before a room assignment is given.

Room Inspections Dorm rooms are to be inspected at least once a week by a member of the Residence Life staff. This inspection is an examination of the visible areas for reasons of health, safety, sanitation and damage or loss of College property. The college reserves the right for the Vice President for Student Affairs, Director for Residential Life, residence hall managers and residence hall supervisors to check any room at any time when it is suspected that activities in said room are in violation of regulations.

The hallways and bathrooms in each building are also the responsibility of each person residing on that floor or in that suite or apartment. After three (3) unsatisfactory evaluations, residents will be charged. All residents are required to maintain their assigned room in an orderly manner. Personal trash must be discarded regularly. If a resident fails a room check, he/ she have 24 hours to clean the room. A resident will be billed if he / she receive another failed room check. Continued occurrence of failed room checks will result in disciplinary actions including removal.

Private Single Rooms The college does not provide private housing. In the event all rooms are not filled to capacity, the College will consolidate residents and close rooms to conserve cost. ONLY in extreme circumstances (i.e., severe health condition) will approval be made for a student to live alone in a room. This approval may only be made by the Vice President of Student Affairs, and will require supporting documentation.

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EDWARD WATERS COLLEGE Student Handbook Commuter Students Commuter students may visit resident students of the same gender in their rooms.

Anyone visiting residence halls must sign in at the main desk and must present an authentic picture identification card.

Overnight Policy Overnight visitations are permitted.

Co-ed Visitation There is NO co-ed visitation, same sex, romantic relationship visitation and/or habitation in individual rooms at any time. Violation of this regulation will result in a recommendation for suspension. Co-ed visitation guidelines will be strictly adhered to.

Guests must sign-in and out at all residence halls main desk and be escorted at all times.

Residents are responsible for their guests and will be held accountable for their actions during the visit. Co-ed visitation is limited to the following areas and times: Common Area Visitation Lounge areas/ First floor

Days

Time

Sunday through Friday Saturday

2:00 p.m. - 7:00 p.m.

12:00 p.m. - 10:00 p.m.

Quiet Hours All residents are expected to observe the established quiet study hours in each residence hall. These hours are from 7:00 p.m. to 10:00 p.m. Sunday through Friday. Loud talking or other excessive noise will not be tolerated during these hours.

Curfew Hours Are: Sunday – Thursday Friday – Saturday

11:00 p.m.

12:00 a.m.

The Residence Halls and Cafeteria will be closed during the following holiday breaks: All exceptions must be approved by the Vice President for Student Affairs and the Director for Residence Life.

Holiday Schedule: Thanksgiving - Students may remain in the residence hall during the break, after obtaining special permission, but NO cafeteria services will be provided. NO REFUNDS and NO STIPENDS for meals will be given.

Christmas - The Residence Halls and Cafeteria will be closed.

Spring Break - Cafeteria and Residence Halls will be closed.

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EDWARD WATERS COLLEGE Student Handbook Sign-In / Sign-Out Policy When leaving the campus grounds, students are required to sign out with the Residential Life Employee on duty. This is essential in case of unexpected visitors, personal messages or emergencies.

Move Out Procedures A student moving-out of the residence hall must report to the supervisor. The supervisor will perform an exit room inventory; collect the room key and identification card. Any damaged or missing property will result in the student being fined accordingly.

Damages During the period in which a student occupies a room, the student will be held responsible for any and all damages that occur. If damages occur which are not caused by the occupants, the same should be reported at the time they occur (including names of the persons responsible.) Failure to make such a report will result in all the occupants being held responsible.

Room Cleaning Responsibility Residents are responsible for the cleanliness of the rooms they occupy. Room inspections will be held to check for cleanliness, safety and general appearance.

Visitors All visitors are required to check in at the Office of Campus Security prior to going to any residence halls. All visitors must provide ID when visiting the residence halls.

Residence Hall Meetings/ Floor Briefings All resident students are required to attend all regularly scheduled and special “called� meetings.

Utilities Residents are expected to use utilities in a conservative, economic and efficient manner.

In the event of mechanical difficulty (air conditioning, heat, hot water, etc.) or interruptions of electrical power or water services, the College will make reasonable efforts to restore services. However, in no event shall there be a reduction in the residence hall rate because of the college’s inability to restore services, nor shall the college be liable for such failure.

Room Repairs & Property Destruction Students must report needed repairs to the Residence Hall coordinator. The destruction or defacing of EWC property will result in that student being fined and/or suspended from campus housing and any other sanctions that the college deems appropriate. Repeated offenders will be suspended from the college.

Community Charges Community charges will result if damages, destruction of equipment / furnishings, defacement of property, unidentified community trash, removal of property occurs within the residence halls or apartments.

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EDWARD WATERS COLLEGE Student Handbook Pest Control Report IMMEDIATELY to the Residence Hall Staff all pest infestation concerns.

Disturbance of Others Students are not to play music or televisions at levels that can be heard in the hallways of the residence halls and/or outside. Finally, students are not to shout, sing in loud voices or otherwise disturb other students in the residence halls.

Windows and Doors Students are prohibited from sitting in or conversing from the residence hall windows.

All residential windows and the exterior of doors must be kept uniform at all times.

Exterior doors and balconies must be kept free of signs, stickers, writing or anything that of such nature for the purposes of maintaining a neat and orderly appearance. For safety purposes, all stairwell and lounge doors must be kept closed at all times. Residence Life Staff may be required at times to post messages on resident’s doors.

Lockouts All residents are given two complimentary lockouts per academic semester. There is a $5.00 lockout charge for each occurrence thereafter. When a resident is locked out of there room or apartment they must notify your RA or residence staff for assistance.

Pets in Residence Halls All pets are prohibited in the residence halls.

Telephone Service The college provides local telephone service to all residential students. The front desk phone is to be used for College business purposes only. Students who are not able to subscribe for long distance service; calling cards can be purchased from the college cashier.

NOTE:

Regulations concerning “Fraudulent Use of Phones”. Any person who attempts to obtain long distance access fraudulently is in violation of the law. Upon conviction under Florida Law, the offender may be imprisoned for five (5) years or may be fined one thousand dollars ($1,000.00). In addition, the College will take disciplinary action against the guilty party.

Linens The college does not provide linen service to students. Each resident is responsible for having his or her own linen including: twin-bed sheets, bath towels, shower shoes, blankets, pillow, pillowcases, a laundry bag, a wastebasket and window drapes (Width 87 ¾” x Length 54”) with white backing.

Laundry Facilities Laundry rooms, equipped with coin-operated washers and dryers, are located in all residential facilities.

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EDWARD WATERS COLLEGE Student Handbook Room Keys Residence hall room keys are issued to each student. One must refrain from careless action, which jeopardizes personal security and the security of other residents. Residents are cautioned to keep keys with them at all times, and to refrain from loaning keys.

Duplicating room keys is a violation of college policy and will result in loss of campus housing.

Key Replacement Report lost keys to the residence staff member immediately. Students must pay a nonrefundable fee of $25.00 to obtain a new key and have the door lock changed. For the sake of security, students are prohibited from duplicating keys.

Electrical Appliances Students are not allowed to bring hot plates, electric fryers, refrigerators, or ovens. The College provides Micro-fridges in all Residence Halls. However, students may bring televisions, record players, irons, mini ironing boards, shavers and hair dryers. Irons must be used only on ironing boards. Ironing on beds and dressers is a dangerous procedure and is PROHIBITED. Regulations regarding electrical appliances in residence hall rooms have been established to protect the health and safety of all residents. The City of Jacksonville’s Safety Code requires that residence hall electrical appliance regulations be followed.

Room Entry and Search The residential life program respects the privacy of the students and therefore, as a general rule, rooms will not be entered without an invitation. However, student affairs staff and campus security personnel are authorized to enter student rooms unannounced under certain conditions such as in instances of extreme emergency relating to danger of life, safety, health, and property. The college also reserves the right to enter residence halls for maintenance requirements and when behavioral concerns may constitute a violation of college rules and regulations such as suspicion of possession of alcoholic beverages, drug usage, or violations of co-ed / same gender or romantic visitation.

Property Damage to Residence Hall Students who destroy property shall reimburse the Institution the entire cost(s) of the damages. In addition, students found destroying college property will be suspended from the residence hall and have other appropriate sanctions imposed. Students, who are fined for the destruction or damaged college property, will have thirty days to make restitution to the college. After thirty days, the college reserves the right to suspend the student until the fine is paid.

Tips to Remember to Safeguard Your Property 1. Lock your bedroom even when leaving the room for a few minutes and especially when you retire at night.

2. Follow visitation guidelines and encourage your roommates to do the same.

3. Keep valuables off your desk or dresser tops and out of the sight of visitors.

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EDWARD WATERS COLLEGE Student Handbook 4. Get insurance on your personal property. Check with your parents to ascertain whether or not your belongings are covered in their household insurance.

5. DO NOT bring valuables such as expensive jewelry, clothing, stereos, television, photographic equipment, etc. to the residence hall.

6. Protecting personal belongings is the student’s responsibility.

NOTE: EWC IS NOT RESPONSIBLE FOR THE LOSS OF, OR DAMAGE TO, PERSONAL PROPERTY IN ANY BUILDING OR ANY PART OF THE CAMPUS, WHETHER THE LOSS OCCURS BY THEFT, FIRE OR OTHERWISE. * Property insurance forms are available through your Residential Coordinator.

Due to limited space, residents are discouraged from bringing their own furnishings.

Any additional furnishings must be approved by the Director for Residence Life prior to placing inside the resident’s room. Unauthorized personal furniture must be immediately removed.

Smoking Policy Edward Waters College is a smoke free campus. Smoking is prohibited in all the residence halls, apartments, balconies, laundry facilities, recreation rooms and courtyards.

The Florida Clean Air Act, effective October 1, 1993, prohibits smoking within any state university system educational facility, including residence hall rooms, apartments and facilities. Edward Waters College a private college endorses a smoke free environment.

ZERO TOLERANCE POLICY (Drugs, Alcohol, fighting and Sexual Activities) The possession, use or sale of illegal drugs is a serious offense and will result in suspension from housing and a possible referral to the local law enforcement agencies. If you are in your room or visiting another student’s room and drugs are present, you will be held responsible. All non-traditional residence apartment occupants present (room A & B) during illegal drug use are held responsible for the offense.

1. Alcohol / empty alcohol containers are banned in and around the residence halls at all times.

2. Violence, fighting, domestic violence, threat, or harassment of any kind toward anyone will lead to dismissal from housing. Possession of weapon(s) will result in immediate expulsion without a hearing.

3. Students will be expelled for storing, possession or detonation of firearms (including BB and Pellet guns.) Weapons of any kind, ammunition, or explosives of any kind are illegal. No hearing will be held.

4. Students are prohibited to stay, be in the room, or engaged in any form of sexual activities with the opposite sex or same sex.

Any violation of the above may result in immediate suspension or expulsion from 38

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EDWARD WATERS COLLEGE Student Handbook College if determined by the Vice President of Student Affairs and Director for Residence Life. Violators will have twenty-four hours (24) to vacate the college’s property or the residence life. NO EXCEPTIONS. How to Report Sexual Assaults The College strongly encourages individuals to report incidences of sexual assault, dating violence, domestic violence, and stalking to the appropriate authorities and officials.

Reporting an incident is the only effective way that action can be taken against the alleged assailant. Confidentiality will be maintained to the greatest extent possible and reports will be dealt with promptly. Victims are encouraged to use the following procedures: •

If the assault occurred on campus immediately contact campus security at 4708888 or 911. Security personnel will provide investigation and reporting options and assistance in obtaining immediate medical care, if necessary. Official investigations and reports are only conducted at the consent of the victim.

•

Contact the Office for Counseling Services, for assistance and information regarding support services, emergency intervention, and referral to other community resources.

Contact the Vice President for Student Affairs for investigation of complaint and possible administrative and judicial action.

All victims of sexual assault are urged to safeguard evidence of sexual assault and to seek medical treatment. Physical evidence can be used if the victim decides to pursue legal action.

•

•

If the assault took place within 72 hours: • • • •

• •

DO NOT bathe; wash hands, or clean fingernails. It is important that victims safeguard evidence that may be necessary to prove criminal sexual assault.

DO NOT remove clothing worn during or following the assault (they contain valuable fiber, hair and fluid evidence.)

DO NOT apply or take any medication.

If officials have not been contacted, call someone you can trust to take you to the hospital.

When you get to the hospital, tell the staff you have been sexually assaulted.

DO NOT disturb anything in the area where the assault occurred.

Parental Notification Policy under the Age 21 Under the Federal Educational Rights Privacy Act (FERPA), any student under the age of 21 who commits a drug or alcohol violation, the parents have the right to be notified of that violation if the College has determined that the student has committed the offense.

FERPA restrictions do not apply to any resident under 18 years of age. The parent may be notified for any situation involving alcohol or drugs.

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EDWARD WATERS COLLEGE Student Handbook Emergency Procedures Emergency Exits and Equipment 1. All residents are required to become familiar with all emergency exits within their residence halls. There are two (2) exits located in each residence hall. Residents must use the exit closest to their rooms.

2. Fire extinguisher and smoke detectors are placed throughout the residence halls and in each apartment. Residents must react to all fire alarms regardless if it is interpreted as a false alarm.

Mandated Evacuation for Students 1. All students must and are encouraged to evacuate and go to their homes if advised.

2. Transportation for alternative housing such as a designated shelter will be provided for those students who may not have a local residence to evacuate to, primarily International Students.

3. Students destination and a telephone number to that destination must be listed prior to their departure 4. Take only those necessary items already prepared Evacuation Items to take: 1. Bedding & Pillow 2. Small bag of clothes / personal items 3. medication / glasses 4. Non-perishable food items 5. toiletry items Preparation 1. All residential staff is responsible for their areas before, during and following a storm or tornado touchdown 2. Personnel: No leave and all leaves will be cancelled in the event of ‌‌ 3. An account of all residents where-a-bouts is to be completed and a furnished list provided to the Director of Residential Life.

4. Restock all First Aid Kits 5. All handouts should be duplicated and made readily available 6. Students should prepare necessary items to take with them for a possible mandatory evacuation, i.e. important documents, necessary personal items such as weekend change of clothes and valuables such as jewelry 7. Keep telephone lines free for instruction. Handle on emergency calls during a storm 8. Managers of Residential Life must be in constant contact with the Director for Residential Life for updates from the EMERGENCY RESPONSE TEAM. 9. Each student should purchase flashlights in advance 10. Purchase water and snack items as it may become impossible for students to leave the site 40

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EDWARD WATERS COLLEGE Student Handbook 11. Secure all loose objects 12. Keep all doors and windows closed Procedures during a Storm/Hurricane: 1. All students are to remain in the residence hall quietly throughout the entire hurricane 2. Residents are to remain in the hallways until further advised 3. Residents are to follow the instructions of the residence life staff members or other college officials 4. Do not use the elevators during a storm to prevent being trapped 5. In the event of a power outage conserve your battery life by not playing with your flashlights 6. Limit using your cell phones to conserve battery life 7. Listen for storm update reports from staff In case of fire, remain calm and follow the steps below: 1. Activate fire alarms.

2. DO NOT get on the elevator; use the stairs.

3. Keep all stairwell doors closed after building has been evacuated 4. Notify Residence Hall Coordinator or Residence Hall Assistant.

5. Follow the drill rules as posted, and WALK to the nearest exit, all students must meet in designated area.

RESIDENTIAL LIFE JUDICIAL POLICIES AND PROCEDURES The purpose of the residential judiciary process with staff assistance is to get the residents to accept the responsibility of their own actions. All behavioral concerns are communicated to the resident manager’s office through the form of an incident report.

The incident report should include all names of those persons involved or associated with the incident to include those staff members who handled and completed the report.

Residence Hall Judiciary Council Procedures (1) Chairperson (8) Members: • A quorum for the RHJC shall consist of the following seats: (1) Chair Person work closely with staff, (2) Investigator – 1 Student and 1 Staff persons, (4) Monitors – 1 staff person and 3 students, (1) Transcriber / Secretary – to record proceedings, (1) Treasurer – to record any fine penalties, • The Committee meets once a month to discuss how proceedings are held, to review the total # of cases handled for the month. To complete data comparison from month to month for a decrease in violations.

• Collectively the Committee decide on what sanctions to impose • Hearings are held away from the residence halls.

• Students must come dressed appropriately for the judicial hearing.

• Each case is not to last more than 30 minutes, which will include sanctions imposed. Proper preparation for hearings is essential.

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EDWARD WATERS COLLEGE Student Handbook Sanctions In lieu of the facts and the circumstances of each case, sanctions may be imposed upon any resident who has violated the Residence Life Rules and regulations. Sanctions imposed may include, but are not limited to the following: 1.

Reprimands – A written warning notification that student’s conduct is in violation of residence hall regulations. The student will be counseled and a disciplinary form placed in the student’s housing file.

Educational Sanctions – A student may be required to attend an educational program, participate in a community service project, assist residence hall staff, or engage in other appropriate activities set forth by the Committee.

3. Restitution – A student will be fined for any damages resulting from destruction with a mandatory 30 day restitution time. In case of forfeiture, additional penalties may imposed by the RHJC. 4. Conduct Probation – A period of observation during which the student must comply with residence hall rules and regulations or other restrictions specified by RHJC. The student will be referred for counseling.

5. Removal – A recommendation to the Director for Residence Life and the College Judiciary Board for a student to be removed from the residence hall for a period of time. The removal may not be less than one semester or more than 1 year. If a student is removed from the residence hall he/she may not visit any of the residence halls sites.

2.

Note: All Zero Tolerance Violations will be referred to the Vice President of Student Affairs.

Hearing Procedures: 1. A written notification of violation is prepared and distributed by the Secretary following the report of a conduct violation.

2. A hearing on the case is set and conducted.

Appeals Process: A written request for review of the case outcomes must be submitted within (5) class days to the Director for Residence Life.

2. Written appeals must state specific grounds for the appeal.

3. Copies of cases and outcomes are to be forwarded to the Office of Residence Life. Files should remain confidential at all times and stored in the RL Manager’s Office and Vice President for Student Affairs and copies will be shared with the College as needed. Cases appealed from the RHC to the College Judicial Committee may be returned to the RHC modified, upheld, or overruled.

4. Appeals of final decisions of the College Judicial Committee shall be made to the Vice President for Student Affairs within five class days of 1.

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EDWARD WATERS COLLEGE Student Handbook the Conduct Decision Notification. Cases may be appealed based on failure to follow College Judicial procedures, the severity of the sanction, or new information not previously available to the accused, which might alter the outcome of the decision.

5. Cases reviewed by the Vice President for Student Affairs may be appealed to the President of the College within five class days of the Conduct Decision Notification. The College President may return the case to the Vice President for Student Affairs rendered modified, upheld or as an overruled decision.

Judicial Review Process The Residence Hall Council, College Judicial Committee, Director for Residence Life and Vice President for Student Affairs or his/her designee, may assess fines.

Students MUST pay fines by deadlines set. All fines are to be paid to the Cashier in the Business Office. All persons who refuse to pay fines will forfeit dormitory privileges.

STUDENT ACTIVITIES The Office for Student Activities is committed to providing programs that are culturally engaging, diverse in nature and support the educational mission of the institution in an environment that is conducive to learning and personal growth. This will be accomplished by providing well maintained facilities, ample resources, comprehensive training, quality customer service, and use of current technology. Through these programs we hope to impact student recruitment, and retention/progression. The development of the “whole person� is a concept which is a cornerstone of student activities programming. Our goal is for each student to become involved in those areas outside the classroom setting that complement academic undertaking. It strives to provide an educational foundation by learning through doing, enabling students to be creative, responsible, and productive citizens. Student activities are responsible for all campus activities and are the primary source of support for all student organizations. Recreational and leisure activities are also organized through the Office for Student Activities. The facility offers board and table games, and a variety of educational forums, organizations fairs, and club sports. Off campus activities and events are also provided through the Office for Student Activities. One of the best ways to experience college life is to get involved. By being involved in an organization, you have an opportunity to meet new friends with common interest, take on leadership roles, organization skills, time management, network for your future career, and have a great time. Commuter students are encouraged to get involved in student organizations, attend cultural programs and enjoy other activities sponsored by Edward Waters College.

The Office for Student Activities is located in the George N. Collins Student Center (Student Union Building) 1st Floor, Suite 108 Office 104.

George N. Collins, commonly known as the Student Union Building, is the community center for all members of the College family-students, faculty, staff, alumni, and guests.

It reflects the spirit and personality of the Tigers tradition at EWC. Various co-curricular 43

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EDWARD WATERS COLLEGE Student Handbook activities are conducted within the two-story, columned structure. Whether on the front patio, in the lobby, or in the Tiger’s Grille. This facility attracts students for conducting organizational meetings, participating in workshops, watching television, or socializing between classes. The use of the facility is restricted to students enrolled, alumni, faculty, staff, and to other properly identified guests or visitors.

Hours of Operation Monday – Thursday Friday Saturday & Sunday

8:00 a.m. – 10:00 p.m.

8:00 a.m. – 1:00 a.m.

1:00 p.m. – 10:00 p.m.

Game Room Area (First Floor) Monday – Sunday

1:00 p.m. – 10:00 p.m.

Activities and Events Calendar Events are placed on the calendar by the Office for Student Activities. The calendar of events is posted and updated monthly. Approval for activities and events is administered by the Director for Student Activities. Requests for meetings and social events shall be presented to the Office for Student Activities in The George N. Collins Student Center at least three weeks for minor activities (forums, seminars, meetings, workshops and eight weeks for major activities (dances, step shows, pageants) before the activity is to be held.

Persons or organizations utilizing rooms shall be responsible for cleaning and restoring the original arrangement of the rooms after use. The cleaning cost for a room left disorderly will be charged to those persons or organizations.

Fund-Raising Activities Each registered campus organization is allowed one (1) major and one (1) minor fund raising activity per year. A major fund raising activity is defined as any activity that requires police or security and selling of tickets at the door. Examples include, but are not limited to, dances, step shows, fashion shows, and pageants. Examples of minor fundraisers include, but are not limited to, bake sales, raffles, and candy sales.

ALL OFF-CAMPUS SOLICITATIONS BY STUDENT ORGANIZATIONS MUST HAVE THE PRIOR APPROVAL OF THE DIRECTOR FOR STUDENT ACTIVITIES AND THE OFFICE OF INSTITUTIONAL ADVANCEMENT. The Chief for Campus Security will determine the number of officers required for any fund-raising activity. Sponsoring campus organizations are responsible for payment for police and services rendered. Any additional fund raising projects must be approved by the Director for Student Activities.

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EDWARD WATERS COLLEGE Student Handbook Social Functions All social functions are under the general direction of the Director for Student Activities.

The following regulations, in addition to other stipulations made at the time of scheduling, are to be adhered to: 1. The Director for Student Activities shall serve as the clearinghouse for all

social functions and meetings.

2. Applications for a date on the master calendar must be submitted to the Director for Student Activities on forms provided by the department and should be filed at least three (3) weeks in advance for minor activities, eight (8) weeks in advance for major activities/extracurricular activities, and seven (7) days for a meeting.

3. Agreements of persons to serve as chaperones and a report of the nature of the social function must be submitted to the Director for Student Activities before a social function may be authorized. A faculty or staff member may serve as a chaperone.

4. Advisor(s) must be present at all extracurricular fund-raising, social activities and meetings held on the campus.

5. For all functions there must be at least two (2) advisors and two (2) chaperones. STUDENTS ARE NOT ALLOWED TO SERVE AS CHAPERONES. 6. The college reserves the right to regulate and schedule all student socials to promote the best interests of all concerned students or groups. All information including the number of persons participating in the socials events should be completed on the Building Utilization Form.

7. All requests for dances must be approved by the Director for Student Activities. The Chief for Campus Security will determine the number of police and or security officers required.

8. Organizations are required to submit by the date set each year by the Director for Student Activities (1) an updated copy of the Constitution and By-laws that govern the organization and (2) the Year-end Evaluation Form. After these documents are turned into the Office for Student Activities, registered organizations may begin to reserve dates on the college calendar for the following semester by completing the application form for Building Utilization of Facilities available in the Student Union; 9. All social affairs shall end no later than 1:00 a.m.

10. Any organization wishing to sponsor such events must complete a statement releasing the college of any liability before the activity will be approved. This document may be obtained from the Director for Student Activities.

Publicity Posters, flyers or similar displays of print/written media shall not be placed on the outside of buildings, doors, or in the buildings on the walls, floors, furniture or windows. Posters may not be placed on trees, lamp posts, or similar structures on the campus at any time. Approved posters should be placed on the bulletin boards of each building (with 45

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EDWARD WATERS COLLEGE Student Handbook permission by each building manager). Posters are approved by the advisor of the organization and the Director for Student Activities.

Special Activities It is the responsibility of the sponsor to obtain approval for all college sponsored offcampus trips for students, and is required to complete a Student Trip Form. All extracurricular activities or special activities must be held prior to the last day of classes each semester. There will be no college sponsored activities during mid-term and final examination periods.

Guidelines for Establishing New Student Organizations The College is aware that students may wish to form new organizations on campus.

However, there are forty-three (43) active organizations on campus, and in some instances, proposed organizations have similar objectives. In cases of this nature, the students are urged to join these organizations in lieu of forming a new organization. The following are the expectations of the college for Student Organizations: 1. All new groups that desire to establish a new student organization at the

college must apply by submitting a letter to the Office for Student Activities for permission to organize. The Office for Student Activities is located in the Student Union Building. Groups involved with this process must complete the new organization procedure. The following information must accompany the letter to the Office for Student Activities. a. b. c. d. e.

Purpose and scope of organization Propose activities for the year Constitution and Bylaws List of prospective members Name(s) of faculty/staff advisors(s)

The objectives of the organization must be clearly consistent and not inimical to good order, discipline, decency, and decorum.

2. Applications will be considered for approval by the Office for Student

Activities.

3. After careful review and consideration by the Student Government

Association (SGA), a recommendation will be sent to the Director for Student Activities for final consideration.

4. If approved, any revision of the constitution must first be submitted to the Office for Student Activities (OSA) for approval. The OSA will forward the revisions to the Vice President for Student Affairs for final approval.

All campus organizations must register annually with the Office for Student Activities.

Registration forms will not be accepted after the deadline for each semester. If any organization neglects to meet the deadline, they must wait until the next semester to register. Registration forms are available in the Office for Student Activities. The form must be filled out completely with all signatures, typed or printed legibly to be approved.

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EDWARD WATERS COLLEGE Student Handbook Year End Evaluation The Director for Student Activities will review all student organizations at the end of each academic year to determine whether or not they have contributed to the basic philosophy of the college, their mission, goals, and objectives. The results of this evaluation will assist in determining if an organization will be allowed to continue to operate, be placed on probation for a period of time, or terminate its activities on campus.

The Director for Student Activities will recommend the continuation or non-continuation of an organization to function the following year. Recommendations will be forwarded to the Vice President for Student Affairs for final consideration. Organizations not returning this evaluation form will not be permitted to apply for meeting dates or activities until completed. Any officer or members of an organization on academic or disciplinary probation for any reason must be relieved of his/her responsibilities of office by the organization.

Student Government Association The Student Government Association (SGA) is the official recognized student body representative. All students at Edward Waters College are members of SGA. The SGA office is located on the 1st floor of the George N. Collins Student Center (Student Union Building).The purpose of SGA is to foster greater unity among students, uphold high standards of scholarship and citizenship, establish an effective liaison with administration, faculty and staff as well as develop, maintain, and support the mission of the college.

Categories of Chartered Student Organizations Academic & Professional: An organization whose stated objective is to provide an opportunity for individuals to discuss and share information related to a specific academic discipline, topic or interest. These organizations provide opportunities for educational networking and the development of learning communities. In addition, the Academic & Professional category includes honor organizations whose members are inducted based on academic achievement. These honor groups function like other student organizations.

Greek: A social, fraternal organization composed of all male or female students. Greek organizations strive to develop the greatest potential in each of their members according to their individual talents, skills and personality to prepare them for life after graduation.

There are additional requirements for Greek Social Organizations.

Honorary: An organization whose membership is based on academic achievement and whose purpose is to recognize such. These organizations invite students to become members based on their academic performance. An honorary organization does not hold meetings throughout the year, but holds an induction ceremony. These groups function only as an academic recognition society. Honorary clubs are only required to complete a charter renewal.

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EDWARD WATERS COLLEGE Student Handbook Institutional: An institutional organization is deemed “institutional� if it serves to promote or is a function of the EWC institutional mission and goals. These groups, by design, are essential to the fundamental purpose of student learning. Organizations such as Ambassadors, Student Government Association, or organizations affiliated with band, choir, orchestra, drama, or art are considered institutional.

Sports Clubs: These are organizations whose purpose is to encourage participation and engage its members in a sport or recreational activity. They allow the participants the opportunity to learn new skills, improve existing skills, engage in competition and enjoy recreational and social fellowship.

Special Interest: An organization whose purpose is to provide a place for members to discuss issues relevant to them; express their interest in a given subject; serve as a support group for students on campus/ off campus, or a group interested in advancing social issues that concern the college and community. Examples of clubs in this category are those clubs that are cultural, religious, hobby-related, advocacy, etc.

Student Clubs and Organizations There are a variety of special interest clubs and organizations available to students: Alpha Chi National Honor Society Education Club Business Student Association Math Science Engineering Club Communication Club Math Club Criminal Justice Club Political Science Association, Band (Marching and Jazz) Chamber Concert Choir, Charles Mingus Society of Composers Drama Club International Students Association Student Ambassadors, Student Activities Council (SAC) Student Government Association (SGA) Senior Class Association Junior Class Association Sophomore Class Association Senior Class Association Campus Ministry Men & Women Book Club (MWBC) Student Ambassadors Student Yearbook Photo Club Sigma Beta Delta National Honor Society National Associations for the Advancement of Colored People (NAACP) National Association Business Journal (NABJ) National Council Negro Women (NCNW), National Pan-Hellenic Council (NPHC) Social Fellowships Anointed Students in Unity Fellowship Fraternity and Sorority, Inc. Gamma Beta Chi National Service Fraternity Inc. Tau Beta Sigma National Band Service Sorority Fraternities, Alpha Phi Alpha Fraternity Inc., (Kappa Upsilon Chapter) Kappa Alpha Psi Fraternity, Inc., (Delta Psi Chapter) 48

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EDWARD WATERS COLLEGE Student Handbook Omega Psi Phi Fraternity Inc., (Chi Chapter) Phi Beta Sigma Fraternity Inc., (Gamma Pi Chapter) Iota Phi Theta Fraternity Inc., (Zeta Kappa Chapter) Sororities Alpha Kappa Alpha Sorority, Inc., (Nu Iota Chapter) Delta Sigma Theta Sorority, Inc., (Omicron Beta Chapter) Sigma Gamma Rho Sorority, Inc., (Delta Upsilon Chapter) Zeta Phi Beta Sorority, Inc., (Mu Gamma Chapter) The Office for Student Activities provides registration applications for all recognized organization during the fall semester, all clubs and organizations must renew their registration application no later than on or before the second week in September.

Eligibility for Membership Prospective members must be in good academic standing with the college and has earned twenty-four (24) credit hours or more from Edward Waters College. A grade point average of 2.50 or better is required for membership. Fraternities and Sororities are permitted to conduct one (1) membership intake during the fall or spring semesters.

Membership intake procedures are governed by the national office for each fraternity and sorority and by regulations and must be approved by the Office for Student Activities.

Historically, Greek-letter organizations have assumed an active role in contributing to the cultural, scholastic, political, service and social life on campus as well as providing leadership opportunities for students. At Edward Waters College fraternities, sororities, and social fellowships are involved in educational programs, community services, and leadership development.

National Pan Hellenic Council The Edward Waters College chapter of the National Pan Hellenic Council, Inc. (NPHC) is the governing body of the nine Greek-lettered fraternities and sororities that are members of the National Pan Hellenic Council, Inc. The purpose of the NPHC is to serve as an umbrella organization that promotes unity among its affiliate members and monitors their activities through an internal disciplinary board. The NPHC is involved with cultural, academic and social atmospheres of campus life. The EWC chapter is further involved in community activities that include participation in literacy programs, community, and voter registration. Membership in the EWC chapter of NPHC is limited to Greek-letter organizations whose national headquarters are a financial member of the National Pan Hellenic Council, Inc., and whose local chapters are in good standing (both financially and socially) with the College and the EWC NPHC chapter.

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EDWARD WATERS COLLEGE Student Handbook Hazing Prevention Policy Edward Waters College does not condone any form of hazing.

It is the policy of Edward Waters College to provide a safe, orderly, civil and positive learning environment.

Florida Statue The Florida Hazing Law applies to all recognized organizations at Edward Waters College: Each member and pledge/new member/associate/aspirant must read this policy and agree to support a zero tolerance for hazing at Edward Waters College and off campus.

Florida - 340.262, 340.326 and 240.1325 Three separate statutes governing state universities, community colleges and public and private colleges whose students receive state financial aid. All institutions must adopt a written anti-hazing policy complete with penalties. Those penalties shall be in addition to any penalty imposed for a violation of the criminal laws of Florida.

(1) As used in this section, "hazing" means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of a postsecondary institution. "hazing", but is not limited to, pressuring or coercing the student into violating state or federal law, any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, liquor, drug, or other substance, or other forced physical activity that could adversely affect the physical health or safety of the student, and also includes any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective.

(2) A person commits hazing, a third degree felony, punishable as provided in s. 775.082 or s. 775.083, when he or she intentionally or recklessly commits any act of hazing as defined in subsection (1) upon another person who is a member of or an applicant to any type of student organization and the hazing results in serious bodily injury or death of such other person.

(3) A person commits hazing, a first degree misdemeanor, punishable as provided in s.

775.082 or s. 775.083, when he or she intentionally or recklessly commits any act of hazing as defined in subsection (1) upon another person who is a member of or an applicant to any type of student organization and the hazing creates a substantial risk of physical injury or death to such other person.

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EDWARD WATERS COLLEGE Student Handbook (4) As a condition of any sentence imposed pursuant to subsection (2) or subsection (3), the court shall order the defendant to attend and complete a 4-hour hazing education course and may also impose a condition of drug or alcohol probation.

(5) It is not a defense to a charge of hazing that: (a) The consent of the victim had been obtained; (b) The conduct or activity that resulted in the death or injury of a person was not part of an official organizational event or was not otherwise sanctioned or approved by the organization; (c)The conduct or activity that resulted in death or injury of the person was not done as a condition of membership to an organization.

(6) This section shall not be construed to preclude prosecution for a more general offense resulting from the same criminal transaction or episode.

(7) Public and nonpublic postsecondary educational institutions whose student receive state student financial assistance must adopt a written anti-hazing policy and under such policy must adopt rules prohibiting students or other persons associated with any students other persons associated with any student organization from engaging in hazing.

(8) Public and nonpublic postsecondary educational institutions whose students receive state student financial assistance must adopt a written anti-hazing policy and under such policy must adopt rules prohibiting students or other persons associated with any student organization from engaging in hazing. (a) Such penalties at community colleges and state universities may include the imposition of fines; the withholding of diplomas or transcripts pending compliance with the rules or pending payment of fines; and the imposition of probation, suspension, or dismissal. (b) In the case of an organization at a community college or state university that authorizes hazing in blatant disregard of such rules, penalties may also include rescission of permission for organization to operate on campus property or to otherwise operate under the sanction of the institution. (c) All penalties imposed under the authority of this subsection shall be in addition to any penalty imposed for violation of any of the criminal laws of this state or for violation of any other rule of the institution to which the violator may be subject.

(9) Rules adopted pursuant hereto shall apply to acts conducted on or off campus whenever such act are deemed to constitute hazing.

(10) Upon approval of the anti-hazing policy of a community college or state university and of the rules and penalties adopted pursuant thereto, the institution shall provide a copy of such policy, rules, and penalties to each student enrolled in that institution and shall require the inclusion of such policy, rules, and penalties in the bylaws of every organization operating under the sanction of the institution.

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EDWARD WATERS COLLEGE Student Handbook Hazing - means any act committed by a person, whether individually or with others, against a student in connection with pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization which is affiliated with Edward Waters College.

Pledging - means any action or activity related to becoming a member of an organization.

Organization - means a fraternity, sorority, athletic team, association, society, club, or other similar group, whose members are students of Edward Waters College.

Examples of Hazing include but are not limited to: 1.

2.

3.

4.

5.

Any type of physical brutality, such as whipping, beating, striking, branding, electronic shocking, placing of a harmful substance on the body, or similar activity.

Any type of physical activity, such as sleep deprivation, exposure to the elements, confinement in a small space, calisthenics or other activity that subjects the student to an unreasonable risk of harm or that adversely affects the mental or physical health or safety of the student.

Any activity involving consumption of a food, liquid, alcoholic beverage, liquor, drug, or other substance which subjects the student to an unreasonable risk of harm or which adversely affects the mental and physical health or safety of the student.

Any activity that intimidates or threatens the student with ostracism that subjects the student to extreme mental stress, shame or humiliation, or that adversely affects the mental health or dignity of the student or discourages the student from entering or remaining registered in an educational institution, or that may reasonably be expected to cause a student to leave the organization or the institution, rather than submit to acts described in this subsection.

Any activity that induces, causes, or requires the student to perform a duty or task which involves a violation of the Code of conduct.

In addition, hazing can be defined and include: 1. Misuse of authority by virtue of class rank or position of leadership.

2. Any form of physical bondage of a student.

3. “Road Trips” or taking a student to an outlying area and leaving him/her there.

4. Any form of “Quadding.” Quadding includes, but is not limited to, throwing a person into water or holding a student down and pouring water on him/her.

Some guidelines for determining whether or not an act is considered hazing are outlined below: How is a hazing offense committed?

A person commits an offense if the individual: 52

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1.

2.

3.

4.

•

•

• • •

•

•

EDWARD WATERS COLLEGE Student Handbook Engages in hazing as previously defined Solicits, encourages, directs, aids, or attempts to aid another in engaging in hazing as previously defined Intentionally, knowingly, or recklessly permits hazing to occur Has firsthand knowledge of the planning of or the outcome of a specific hazing incident involving a student at Edward Waters College, or first-hand knowledge that a specific hazing incident has occurred, and knowingly fails to report said knowledge in writing to Student Affairs/ Office for Student Activities or other appropriate official.

Does it matter if I did not intend to harm anyone? NO. Edward Waters College policies state that if anyone of the above occurs, it is HAZING, regardless of your intent.

Does it matter if the person being hazed agrees to the activity? NO. Edward Waters College policies state that if one of the above occurs, it is HAZING, regardless of the consent or cooperation of the recipient.

What is the penalty if I am found guilty of hazing? The student may be subjected to College disciplinary action, up to and including expulsion from the College, in addition to or regardless of any penalty imposed by the State of Florida.

Are there state criminal penalties for hazing? YES. Can an organization be found guilty of hazing? YES. An organization commits an offense if the organization condones or encourages hazing or if an officer or any combination of members, pledges, or alumni of the organization commits or assists in the commission of hazing.

Can I get in trouble for reporting hazing? NO. Any person who reports a specific hazing incident involving a student to the Vice President for Student Affairs or other appropriate officials is protected from civil or criminal liability. A person who reports in bad faith or malice, however, is not protected by this statue.

Where do I report hazing? Hazing is reported to the Office for Student Activities if the hazing was committed by members of a Greek organization or other recognized student organization.

BOOKSTORE/POST OFFICE The Post Office is located on the first floor of the George N. Collins Student Center (Student Union Building). Mailboxes are available to students. Mail may be retrieved from mailboxes when the lounging area is operational: Monday – Friday

8:00 a.m. – 5:00 p.m.

CAMPUS SECURITY Student Parking

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EDWARD WATERS COLLEGE Student Handbook Students residing in Campus Housing do not pay for parking permits, if they leave their vehicles at the Campus Housing Complex where they reside. If the vehicle is parked in a student parking lot, then the student shall purchase a parking permit. To purchase a parking decal go to the cashier's office, make payment then take your receipt to the office of campus security located in the Tookes Building Suite 117. Enter the office at the southeast door.

Lost and Found Students, who lose or find articles of personal property not belonging to them, should immediately notify or contact campus security. If these items are lost or found in the residential facilities, the student should notify the residential coordinators. The college assumes no responsibility for lost or stolen items.

Reporting Criminal Activity and Emergencies The Edward Waters College Office of Campus Security provides services to the college community twenty-four (24) hours a day, seven (7) days a week. These services are provided through fixed post positions and routine patrol of the campus by sectors. All officers are equipped with radios for reporting criminal activities or emergencies. The headquarters is located in the Tookes Building 1658 Kings Road Suite 117. For emergency services, one should either come to the office, or call 911 and (904) 470-8888.

For non-emergencies, call (904) 470-8889. All crimes should be reported to campus security IMMEDIATELY to ensure timely reporting. Incidents and crimes may also be reported to the Vice President for Students Affairs, and if the crime occurs within a residence hall, then to the Director for Residential Life.

Weapons The policy of Edward Waters College prohibits students from possessing firearms, knives and other related weapons, on the College campus.

Security & Safety: Entering and Exiting Except in a safety emergency, students should only enter and/or leave through the front lobby for security reasons. Leaving or entering through any other door will set off the security alarm. Propping entry doors jeopardizes the safety and property of all the residents. Therefore, any student that does not follow proper safety and security protocol will be immediately recommended for expulsion.

Physical Attack or Property Theft All cases of physical attack or property theft should be immediately reported to campus security who will notify the Vice President for Student Affairs immediately.

Package Deliveries All packages delivered by the United States Postal Service, United Parcel Service, FedEx, etc. can be pickup from the Colleges Bookstore.

Megan’s Law

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EDWARD WATERS COLLEGE Student Handbook The Office for campus security will enforce Megan's Law, which states that any convicted sex offender (student or employee) will have his/her identity made public to the college community.

Escort Program Upon request, radio-equipped, uniformed, trained escort officers will accompany persons to their destinations on campus during hours of darkness. Call (904) 470-8888 to request an escort officer.

Identification Students, faculty members, and staff are required to carry and display their college identification card (ID) with them at all times. Members of the college community are expected to comply with all laws and regulations of the federal government, the State of Florida, the County of Duval, the City of Jacksonville, and Edward Waters College.

All visitors are to report to security to obtain security clearance and a visitors ID to receive services.

Fire Safety and Fireworks Candles - the burning of candles or other open flames is prohibited for safety reasons.

Fire safety devices and equipment shall not be tampered with to include willfully setting off a false alarm. Tampering with fire safety equipment and the use of fireworks is a violation of state and city fire codes and will be referred to local law enforcement agencies. Violations may result in a fine not exceeding $1000 and/or imprisonment up to one (1) year. Fire Alarm - in case of fire, pull the alarm and call 911 and (904) 470-8888.

Be sure to state your name, the name of the residence hall or building, and the building's location. Do not assume someone else has called the fire department. Notify a residence life staff member immediately if you are in a residence hall or an employee if you are in one of the other buildings.

Personal Property and Liability Edward Waters College is not liable for any property belonging to students that may be lost, stolen, or damaged in any way wherever this may occur on the college's premises, including storage and laundry facilities. Students are strongly encouraged to lock their rooms anytime they are not in their rooms. Those students who abuse property that belongs either to the College or another student will be referred to the Judicial System.

Renters insurance is available, contact the Director for Residential Life.

Arrest and/or Incarceration Edward Waters College does not provide assistance in acquiring an attorney, posting bail, or appearing before a judge.

Public Nudity and Sexually Offensive Conduct Edward Waters College has a tradition of informality and tolerance. It is necessary, however, to emphasize that lewd or sexually offensive conduct, including indecent exposure and public nudity and public affection, is not permitted on the campus.

Complaints regarding this policy should be brought to the attention of the Office for campus security.

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EDWARD WATERS COLLEGE Student Handbook Public Relations & Publications The College maintains an Office of Public Relations, which is concerned with promoting the best possible image of the College and its students. The Office for Student Affairs cooperates in this effort to maintain proper presentations of internal and external college publications and publicity, the proper treatment of visitors to campus and the normal participation of students as goodwill ambassadors for the college.

Invitations to Campus Sponsors of off-campus speakers/performers must abide by the following guidelines: 1. Off-campus speakers and performers may be invited to address a meeting or appear on a program only by registered organizations and official campus units. The names of proposed speaker must be submitted to a special campus committee for screening prior to scheduling their appearances. The committee should notify the Vice President for Student Affairs of its decision. This committee will screen speakers for chapel as well as all open – forum gatherings.

2. Campus facilities may not be used for the purpose of organizing or carrying out unlawful activities.

3. Campus facilities may not be used for commercial purposes, except in accordance with written approval of the Vice President for Student Affairs or his designee.

On-Campus Solicitations In an effort to safeguard the privacy of its students and employees and to prevent the exploitation of students by salespersons and agents of companies, the College discourages campus solicitations. All companies, salespersons and/or agents invited by an organization or an individual must obtain prior approval from the Vice President for Student Affairs, or his designee in collaboration with the Business Manager before presenting products or services to students on campus.

FINANCIAL AID INFORMATION (See College Catalog) FOOD SERVICES Three Meals are provided for residential students in the George N. Collins Student Union Building: Monday – Friday (Wednesday, lunch will be served from 12:00pm – 2:30pm)

Breakfast Lunch Dinner Saturday, Sunday and Holidays Brunch

7:00 a.m. – 9:00 a.m.

11:00 a.m. – 2:00 p.m.

5:00 p.m. – 7:00 p.m.

11:00 a.m. – 2:00 p.m.

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Dinner

EDWARD WATERS COLLEGE Student Handbook 5:00 p.m. – 7:00 p.m.

Identification Card The Business Office issues each student an ID/meal card to be used only by the person to whom it is issued. It is not transferable. Anyone who does not present a valid student ID/ meal card to the cashier must pay for his meal. The meal plan offers unlimited serving on all food and beverages except premium entrees.

Dress The cafeteria adheres to the College’s dress code.

LIBRARY The mission of the library is to facilitate academic learning and research, to support the college curriculum, to enhance classroom instruction and the critical thinking process by providing the latest information resources, library services, and technologies to students and faculty. The library further endeavors to stimulate and encourage the development of lifelong learning. The library provides books for circulation and reference, periodicals, an online catalog, and electronic databases to support Edward Waters College’s academic programs. Circulating books are shelved by the Library of Congress call number and may be borrowed and returned at the Circulation Desk. All students must agree to accept the responsibility for overdue, lost, or damaged books. Students with overdue books, lost/damaged books will not be allowed to borrow materials until the items are returned or paid for. Books are renewed for one loan period (14 days) only. The number of books on loan at one time is 5. Reminder notices of overdue materials are sent as a courtesy; however, it remains the responsibility of the student to return library materials promptly.

CD’s and DVD’s are currently reserved for faculty use only. Students must have a valid EWC identification card for borrowing books or using the library computers.

Edward Waters College Library provides year-round library service and closes only on select holidays.

Hours of Service: Monday – Thursday Friday Saturday Sunday

8:00 a.m. 8:00 a.m. 9:00 a.m. 2:00 p.m. -

9:00 p.m.

5:00 p.m.

3:00 p.m.

6:00 p.m.

*Hours are subject to change in case of emergency. Changes will be posted.

PEACEFUL ASSEMBLES AND DEMONSTRATIONS General Policy Edward Waters College recognizes the rights of members of the college community to free expression and assembly. Moreover, in the furtherance of its avowed mission, 57

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EDWARD WATERS COLLEGE Student Handbook Edward Waters College is committed to the pursuit of truth through education. It is essential to this purpose that rights of free expression, association and assembly are guaranteed to all persons.

Those who have chosen to join the Edward Waters College community gain additional rights and also assume corresponding responsibilities. In order to (a) safeguard the rights and safety of all students, faculty and staff; and (b) facilitate the maintenance of normal campus operation and activities; the college hereby adopts and establishes the following regulations: Guidelines for Implementation 1. All meetings, assemblies or demonstrations may be held only on the centennial lawn in the center of campus. Reservation and approval of the centennial lawn for the purpose of conducting a demonstration, meetings or other assemblies must be obtained from the Vice President for Student Affairs at least two (2) class days prior to activity.

2. Meetings, assemblies or demonstrations must be organized at the times, dates and manner set forth below with approval from the Vice President for Student Affairs, if no other activity has been scheduled at that time and place. a. Hours for such assembly will be on Monday, Tuesday, Thursday and Friday 11:00 a.m. to 2:00 p.m. Wednesday 12:00 noon to 1:00 p.m. b. Meetings will be conducted in a lawful and orderly manner. c. Gatherings must not prohibit or impede pedestrians or vehicular traffic or entrances and exit doorways. d. Meetings must not interfere with classes, special events, ceremonies, special meetings, or any other events affiliated with educational activities of the college. e. Individuals who engage in unlawful acts are subject to prosecution.

Institutional officials are prepared to apprise students of legal counsel and may offer other assistance. However, Edward Waters College will extend normal cooperation to public officials in the exercise of their duties. f. Any individual, who assists, participates, organizes, instigates and/or leads protest demonstrations and fails to observe these guidelines will be subject to disciplinary action deemed appropriate by the Vice President for Student Affairs.

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EDWARD WATERS COLLEGE Student Handbook ADMINISTRATIVE DIRECTORY Office President Executive Vice President Vice President for Academic Affairs Vice President for Student Affairs Vice President for Business & Finance Vice President for Institutional Advancement Accounting Office Director for Black Male Explorers Director for Campus Ministry Director for Career Planning and Placement Director for Counseling Center Director for Admissions Director for Student Activities Registrar Director for Athletics Director for Financial Aid CLIMB Librarian Director for Residential Life Residence Hall Residence Hall Residence Hall Residence Hall Residence Hall Residence Hall Post Office/Book Store Cafeteria Communication & Marketing Security Information Technology

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Location Extension Lee-Cousins Building 8010 Lee-Cousins Building 8050 Lee-Cousins Building 8051 Student Union Building 8211 Lee-Cousins Building 8150 Assessment Center 8250 Lee -Cousins Building 8197 Black Male Building 8001 Student Union Building 8056 Student Union Building 8218 Student Union Building 8223 Pearce Street 8200 Student Union Building 8221 Lee -Cousins Building 8100 Lee -Cousins Building 8277 Lee -Cousins Building 8192 Lee-Cousins Building 8075/76 Centennial Building 8080 Student Union Building 8300 Morris Cone A Dorm 8212 Morris Cone B Dorm 8301 Salter Hall Dorm 8304 Dot Street Apartment 8302 Tyler Street Apartment 8705 Honors Village 8713 Student Union Building 8216 Student Union Building 8160 Assessment Center 8251 Tookes Building 8888 Tookes Building 8170

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Alphabetical Listing of Where to Obtain Information Absences (Emergency) Academic Assistance Academic Labs Academic Records Accidents Activities Schedule Add/Drop Course Athletics Books Campus Ministry Career Information Cashier Change Address Change Major Community Service Counseling Course Load Disability Services Disciplinary Process Emergencies Fees Financial Aid Food Service Grade Report Grades Graduation Information Greek Organizations Grievances Housing (On-Campus) I.D. Cards Immunization Information Library Services Lost and Found Security Student Government Association Transcripts Tutoring Service (CETL) Withdrawal from EWC Work Study

Advisor Advisor Center Advisor Registrar Security Student Activities Advisor Athletic Director Bookstore Student Affairs Career Center Calling Cards Registrar Advisor Student Affairs Counseling Center Registrar Counseling Student Affairs Security Student Accounts Financial Aid Office Student Affairs Registrar Registrar Registrar Student Activities Student Affairs Director of Residential Life Business & Finance Office Student Affairs Librarian Security Security Office Student Activities Registrar Academic Affairs Registrar Financial Aid Office

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Academic Affairs Academic Affairs Academic Affairs Lee-Cousins Building Tookes Building Student Union Building Lee-Cousins Building Athletic Building Student Union Building Student Union Building Student Union Building Lee-Cousins Building Lee-Cousins Building Lee-Cousins Building Student Union Building Student Union Building Lee-Cousins Building Student Union Building Student Union Building Tookes Building Lee-Cousins Building Lee-Cousins Building Student Union Building Lee-Cousins Building Lee-Cousins Building Lee-Cousins Building Student Union Building Student Union Building Student Union Building Lee-Cousins Building Student Union Building Centennial Building Tookes Building Tookes Building Student Union Building Lee-Cousins Building Centennial Building Lee-Cousins Building Lee-Cousin Building

Student Handbook Revised March 2010

EDWARD WATERS COLLEGE Student Handbook

ALMA MATER In the town of Jacksonville, stands our college dear, Where our founding fathers planned for future years, Strove to educate our youth and inspire our lives, Edward Waters, hail to thee; may you never die.

Dear Old Edward Waters, you’re the world to me, Dear Old Edward Waters, you will always be.

A guide to lead me onward everywhere I go.

I’m always thinking of you as I move about your halls; I’ll still be thinking of you when I leave these sacred walls Dear Old Edward Waters, you’re the world to me.

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