OJ/S S205 24/10/2012 337849-2012-EN
Member states - Supply contract - Contract notice - Negotiated procedure
1/6
This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:337849-2012:TEXT:EN:HTML
B-Diegem: office furniture 2012/S 205-337849 Contract notice – utilities Supplies Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset sa/nv Culliganlaan 1G For the attention of: Nathalie Vierset 1831 Diegem BELGIUM Telephone: +32 25467653 E-mail: Nathalie.Vierset@elia.be Fax: +32 25464078 Internet address(es): General address of the contracting entity: http://www.elia.be Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)
Main activity Electricity
I.3)
Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract II.1) Description II.1.1)
Title attributed to the contract by the contracting entity: Office furniture.
II.1.2)
Type of contract and location of works, place of delivery or of performance Supplies Purchase Main site or location of works, place of delivery or of performance: Mainly in Brussels (Schaerbeek) but also other places in Belgium. NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS) The notice involves the establishment of a framework agreement
II.1.4)
Information on framework agreement Framework agreement with a single operator
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
1/6
OJ/S S205 24/10/2012 337849-2012-EN
Member states - Supply contract - Contract notice - Negotiated procedure
2/6
II.1.5)
Short description of the contract or purchase(s): Office furniture for our new offices in Schaerbeek (Brussels), and new projects with the same requirements (if any) for the duration of the contracts.
II.1.6)
Common procurement vocabulary (CPV) 39130000
II.1.7)
Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Information about lots This contract is divided into lots: yes Tenders may be submitted for one or more lots
II.1.9)
Information about variants Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope: For our new offices in Schaerbeek: +/- 350 work places; potentially +/- 150 work places for a project in Namur and eventually new projects or building.
II.2.2)
Information about options
II.2.3)
Information about renewals This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion
Information about lots Lot No: 1 Lot title: office furniture for work palces 1) Short description: Office furniture for work palces such as desk, cabinet, low cabinet on wheels, mobile partitions etc. 2)
Common procurement vocabulary (CPV) 39130000
3)
Quantity or scope: 350 pcs and an eventual option for an extra 150 pcs for a new project in Namur
Lot No: 2 Lot title: Chairs 1) Short description: Chairs for work places, for visitors and for meeting rooms. 2)
Common procurement vocabulary (CPV) 39130000
Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1)
Deposits and guarantees required: If applicable, will be described in the call for tenders.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
2/6
OJ/S S205 24/10/2012 337849-2012-EN
Member states - Supply contract - Contract notice - Negotiated procedure
3/6
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.
III.1.4)
Other particular conditions: The performance of the contract is subject to particular conditions: no
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: Following conditions will be used for the selection for participation of the applicants. 1. The applicant may be excluded from participating in the contract if he a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is an any analogous situation arising form a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; d) has been guilty of grave professional misconduct proved by any means which the contracting entity can justify; e) is guilty of serious misrepresentations in supplying the information herein required. f) does not submit a recent certificate of good behaviour or extract from the “judicial record�. These documents may be replaced by a declaration on oath, available at the following address: sworn statement. g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contraction entity; h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state. With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. 2. The applicant or his subcontractors has to submit a certificate proving his registration as a Belgian contractor, if any.
III.2.2)
Economic and financial ability Information and formalities necessary for evaluating if the requirements are met: The applicants have to submit the following documents: bank statements, balance sheets, statements of the overall turnover and a calculation sheet with the financial ratio’s proving their financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc) for the past three years.
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
3/6
OJ/S S205 24/10/2012 337849-2012-EN
Member states - Supply contract - Contract notice - Negotiated procedure
4/6
This calculation sheet is available as 3th sheet in the Vendors Questionnaire. The Vendor Questionnaire Supplies is available on our website (http://www.elia.be/en/suppliers/information-and-tools-for-suppliers) or on demand. III.2.3)
Technical capacity Information and formalities necessary for evaluating if the requirements are met: The applicants need to provide the following documents and/or information: 1. 3 to 5 references of similar achievements (by indicating their volume) during the last three years. At least one of these need to be in Europe and ideally could be visited; 2. proof of a Quality System taking into account the return of experience with the clients through corrective acts; 3. description of the qualifications of the applicant and, more in particular, of the qualifications of the personnel and technicians responsible for the execution of the on site installation whether or not they belong to the firm; 4. additional certificates concerning quality, environment and safety, if any; 5. CE ecolabel, percentage of recycle material, ergonomy of the material, respect of CE or Belgian norms for office furnitures; 6. Confirmation of capacity to deliver 350 work places in 90 calendar days. 7. ability to deliver small additional quantities in a lead time of 4 to 6 weeks. 8. Ability of the commercial spoc (single point of contact) to speek Dutch and/or French; 9. Ability of the foreman of the assembly team to speak Dutch and/or French 10. production plant in Europe for audit reasons. 11. Intervention time within 24 hours in case of urgent maintenance. 12. range of products at least available for 10 years. 13.fully completed Vendor Questionnaire Supplies available on our website (http://www.elia.be/en/suppliers/ information-and-tools-for-suppliers) or on demand. The absence of the requested documents and/or sufficient proof will not automatically result in the exclusion of the applicant but will influence the evaluation of the file of the applicant with regard to the selection process.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure IV.1) Type of procedure IV.1.1)
Type of procedure Negotiated
IV.2)
Award criteria
IV.2.1)
Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)
Information about electronic auction An electronic auction will be used: no
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
4/6
OJ/S S205 24/10/2012 337849-2012-EN
Member states - Supply contract - Contract notice - Negotiated procedure
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting entity: Office furniture
IV.3.2)
Previous publication(s) concerning the same contract Notice on a buyer profile Notice number in the OJEU: 2012/S 8-012277 of 13.1.2012
IV.3.3)
Conditions for obtaining specifications and additional documents Time limit for receipt of requests for documents or for accessing documents: 22.11.2012
IV.3.4)
Time limit for receipt of tenders or requests to participate 23.11.2012 - 12:00
IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch.
IV.3.6)
Minimum time frame during which the tenderer must maintain the tender
IV.3.7)
Conditions for opening tenders
5/6
Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2)
Information about European Union funds The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information: Candidature files will be used for the selection for participation to the tender and in case of more than 5 applicants per lot, for the ranking of these applicants. The ranking will be based on a weighting matrix of the candidatures. Maximum 5 applicants per lot will be selected.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures Elia Asset Culliganlaan 1 1831 Diegem BELGIUM E-mail: Alexandre.duquesne@elia.be Telephone: +32 25467924 Fax: +32 25467840 Body responsible for mediation procedures Elia Asset Culliganlaan 1 1831 Diegem BELGIUM E-mail: Alexandre.duquesne@elia.be Telephone: +32 25467924 Fax: +32 25467840
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
5/6
OJ/S S205 24/10/2012 337849-2012-EN
VI.5)
Member states - Supply contract - Contract notice - Negotiated procedure
6/6
Date of dispatch of this notice: 19.10.2012
24/10/2012 S205 http://ted.europa.eu/TED
Member states - Supply contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
6/6