OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
1/6
This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:214746-2011:TEXT:EN:HTML
B-Diegem: facilities management services 2011/S 129-214746 CONTRACT NOTICE - UTILITIES Services SECTION I: CONTRACTING ENTITY I.1) NAME, ADDRESSES AND CONTACT POINT(S) Elia Asset NV/SA Culliganlaan 1G Attn: Monique Cleen 1831 Diegem BELGIUM Tel. +32 25467653 E-mail: monique.cleen@elia.be Fax +32 25464078 Internet address(es) General address of the contracting entity http://www.elia.be Further information can be obtained at: As in above-mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s) Tenders or requests to participate must be sent to: As in above-mentioned contact point(s) I.2)
MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY Electricity
SECTION II: OBJECT OF THE CONTRACT II.1) DESCRIPTION II.1.1)
Title attributed to the contract by the contracting entity Soft Services for the administrative buildings of ELIA in Belgium.
II.1.2)
Type of contract and location of works, place of delivery or of performance Services Service category: No 14 Main place of performance The administrative sites of Elia situated at Brussels, Diegem, Namur, Merksem, Schaarbeek.
II.1.3)
The notice involves The establishment of a framework agreement
II.1.4)
Information on framework agreement Duration of the framework agreement: Duration in month(s): 60
II.1.5)
Short description of the contract or purchase(s) Lot 1: Food. Lot 2: Housekeeping. Lot 3: Logistics & reception.
08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
1/6
OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
II.1.6)
Common procurement vocabulary (CPV) 79993100, 55500000, 42933000, 90919200, 79710000, 79992000, 79820000, 64100000, 77310000, 90911000, 90510000, 90922000
II.1.7)
Contract covered by the Government Procurement Agreement (GPA) No
II.1.8)
Division into lots Yes tenders should be submitted for one or more lots
II.1.9)
Variants will be accepted No
II.2)
QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)
Total quantity or scope
II.2.2)
Options
II.3)
DURATION OF THE CONTRACT OR TIME LIMIT FOR COMPLETION Starting 1.1.2012 Completion 31.12.2016
2/6
INFORMATION ABOUT LOTS LOT NO: 1 TITLE Food 1) SHORT DESCRIPTION Catering. Vending. Welfare: taking care of meeting rooms (setup + tidying of meeting rooms, provisioning of food & beverage). 2)
COMMON PROCUREMENT VOCABULARY (CPV) 79993100, 55500000, 42933000
5)
ADDITIONAL INFORMATION ABOUT LOTS Bidders shall apply for the whole lot, not for (a) seperate item(s).
LOT NO: 2 TITLE Housekeeping 1) SHORT DESCRIPTION Cleaning. Windows' cleaning (internal & external). Interior plants. Waste. Pest control. Ground maintenance (external cleaning + gardens). 2)
COMMON PROCUREMENT VOCABULARY (CPV) 79993100, 90919200, 77310000, 90911000, 90510000, 90922000
5)
ADDITIONAL INFORMATION ABOUT LOTS Bidders shall apply for the whole lot, not for (a) seperate item(s).
LOT NO: 3 TITLE Logistics & reception 1) SHORT DESCRIPTION Reception services (customer reception + central dispatch + parking access). 08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
2/6
OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
3/6
Physical site security. Reprography (internal printing services). Support audio-visual tools. Postal services intra-site. 2)
COMMON PROCUREMENT VOCABULARY (CPV) 79993100, 79710000, 79992000, 79820000, 64100000
5)
ADDITIONAL INFORMATION ABOUT LOTS Bidders shall apply for the whole lot, not for (a) seperate item(s).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION III.1) CONDITIONS RELATING TO THE CONTRACT III.1.1)
Deposits and guarantees required
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)
Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded
III.1.4)
Other particular conditions to which the performance of the contract is subject Yes Caution: Contract award = 60 months (36 months + 2 * 12 months optional only upon Elia's request and at the same conditions).
III.2)
CONDITIONS FOR PARTICIPATION
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if requirements are met: Following conditions will be used for the selection for participation and in case of more than 5 applicantsper lot, for the ranking of these applicants. Maximum 5 applicants per lot will be selected. I.1. May be excluded from participating: a) the applicant who is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations, such as proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors; b) the applicant who has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; c) the applicant who has been guilty of grave professional misconduct proven by any means which the Contracting Entity can demonstrate; d) the applicant who is guilty of serious misrepresentations in supplying the information herein required; e) the applicant who has not fulfilled his obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Entity; f) the applicant who has not fulfilled his obligations relating to the payment of direct and indirect taxes in accordance with the legal provisions of the country in which he is established or those of the country of the Contracting Entity; g) the applicant who can not provide a copy of the current insurance for civil liability. I.2. With regard to point a) the applicant is required to submit a certificate of non bankruptcy, of absence of any proceedings in order to obtain a declaration of bankruptcy and of absence of any similar situation or
08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
3/6
OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
4/6
proceedings, issued by the registry of the Court of Commerce or by the competent authority in the Member State concerned. With regard to point b) the applicant is required to submit a recent certificate of good behavior and an extract from his “judicial record”. With regard to points e) and f) the applicant is required to submit a certificate issued by the competent authority in the Member State concerned. With regard to c) and d) the applicant may provide evidence that he does not meet the condition as mentioned by means of a statement under oath – or, in Member States where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a public notary or a competent professional or trade organization in the Member State concerned; In the event that one or more of the abovementioned documents or certificates required under points a, b, e, f would not be issued by the competent authorities in the Member State concerned, or in the event that some of the cases set out above would not be covered by these documents or certificates, they may be replaced by a statement under oath or, in Member States where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a public notary or a competent professional or trade organization in the Member State concerned. In case of application by a joint venture, each separate partner is required to submit the abovementioned documents. In addition, a joint venture is required to submit a copy of the act of its establishment as well as of the proxies concerning representation. The Contracting Entity reserves the right to demand – at any time – from the applicant the written evidence as well as any justificatory official document relating to the legal position as specified above. The standard form for the oath is available on request at the following e-mail address: stephan.cappan@elia.be). III.2.2)
Economic and financial capacity 1. The applicant is required tot provide full details of the entity who would be the contracting party + full details of the contactperson (single point of contact) of the contracting party. 2. The applicant is required to submit the following documents: balance sheets, statements of the overall turnover as well as a calculation sheet with the financial ratio’s proving his financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc.) for the past 3 years (this calculation sheet is available on request at the following e-mail address: stephan.cappan@elia.be). 3. The applicant is required to list any company able to offer similar supplies/services and which has direct or indirect control over his company, as well as any company who is controlled – directly or indirectly – by his company (control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance). 4. The applicant is required to describe the shareholder structure. 5. The applicant needs to provide an organization chart showing the main functional responsibilities and departments relevant for the tender. 6. The applicant needs to provide a statement of the firm's average annual manpower and the number of managerial staff for the last 3 years.
III.2.3)
Technical capacity Information and formalities necessary for evaluating if requirements are met 1) The applicant must have a local presence and must be available in all sites (Brussels, Diegem, Schaarbeek, Namur, Merksem). 2) The applicant must be able to produce per lot references of similar achievements at customers within the last 3 years. Please mention the name of the contactperson from the customer as well as this persons' telephone number and email as ELIA might get in touch.
08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
4/6
OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
5/6
III.2.4)
Reserved contracts No
III.3)
CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)
Execution of the service is reservedto a particular profession No
III.3.2)
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service Yes
SECTION IV: PROCEDURE IV.1) TYPE OF PROCEDURE IV.1.1)
Type of procedure Negotiated Candidates have already been selected No
IV.2)
AWARD CRITERIA
IV.2.1)
Award criteria The most economically advantageous tender in terms ofthe criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)
An electronic auction will be used No
IV.3)
ADMINISTRATIVE INFORMATION
IV.3.1)
File reference number attributed by the contracting entity
IV.3.2)
Previous publication concerning the same contract Periodic indicative notice Notice number in OJ: 2011/S 9-013721 of 14.1.2011
IV.3.3)
Conditions for obtaining specifications and additional documents
IV.3.4)
Time limit for receipt of tenders or requests to participate 1.8.2011 - 12:00
IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up English. French.
IV.3.6)
Minimum time frame during which the tenderer must maintain the tender
IV.3.7)
Conditions for opening tenders
SECTION VI: COMPLEMENTARY INFORMATION VI.1) THIS IS A RECURRENT PROCUREMENT No VI.2)
CONTRACT(S) RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS No
VI.3)
ADDITIONAL INFORMATION 1) The contract would be for 36 months + 2 x 12 months only extended upon ELIA's request at same conditions. 2) A same company may apply for different lots. 3) The contracts for the Soft Services will not be awarded to the next FMC vendor of ELIA.
VI.4)
PROCEDURES FOR APPEAL
08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
5/6
OJ/S S129 08/07/2011 214746-2011-EN
Member states - Service contract - Contract notice - Negotiated procedure
VI.4.1)
Body responsible for appeal procedures Elia Assset SA/NV Culliganlaan 1G 1831 Diegem BELGIUM E-mail: alexandre.duquesne@elia.be Tel. +32 25467924 Internet: http://www.elia.be Fax +32 25467840 Body responsible for mediation procedures Elia Assset SA/NV Culliganlaan 1G 1831 Diegem BELGIUM E-mail: alexandre.duquesne@elia.be Tel. +32 25467924 Internet: http://www.elia.be Fax +32 25467840
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
DATE OF DISPATCH OF THIS NOTICE: 6.7.2011
08/07/2011 S129 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
6/6
6/6