OJ/S S222 17/11/2012 366413-2012-EN
Member states - Service contract - Contract notice - Negotiated procedure
1/6
This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:366413-2012:TEXT:EN:HTML
B-Diegem: architectural, construction, engineering and inspection services 2012/S 222-366413 Contract notice – utilities Services Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset NV Culliganlaan 1G For the attention of: Alexandre Duquesne 1831 Diegem BELGIUM Telephone: +32 25467924 E-mail: alexandre.duquesne@elia.be Fax: +32 25467840 Internet address(es): General address of the contracting entity: http://www.elia.be Address of the buyer profile: http://www.elia.be/en/suppliers/purchasing-categories/general-purchases Electronic access to information: http://www.elia.be/en/suppliers/information-and-tools-for-suppliers Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)
Main activity Electricity
I.3)
Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract II.1) Description II.1.1)
Title attributed to the contract by the contracting entity: Purchase of architectural, technical and safety coordinator services for the construction of a new sustainable building complex.
II.1.2)
Type of contract and location of works, place of delivery or of performance Services Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services Main site or location of works, place of delivery or of performance: Park CrĂŠalys (rue Camille Hubert, 5032 Gembloux).
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
1/6
OJ/S S222 17/11/2012 366413-2012-EN
Member states - Service contract - Contract notice - Negotiated procedure
2/6
NUTS code BE352 II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s): The purchase aims at selecting a groupement (architect, technical engineering office for stability and special techniques, a safety coordinator and a topographer) for the design and the construction follow-up of a green building complex in Gembloux including office space, a dispatching, workshops and a warehouse. By green (or sustainable) building we mean that it must increase the efficiency of resource use — energy, water, and materials — while reducing building impacts on human health and the environment during building's lifecycle, through better design, construction, operation, maintenance, and removal. Concretely, the building shall be passive or tend to, and reach at least the Breeam “very good” rating. The address of the future site: rue Camille Hubert, 5032 Gembloux. The approximate surface (total floor area) of the project is 7500 m². The creation of the space around the buildings (parking, garden,...) is also included in the work of the selected groupement. A map of the site and pictures of the environment can be requested by e-mail to the abovementioned contact person. The construction works are expected to start in december 2013 and in any case to be completed on 31.5.2015 at the latest. The services of the groupement are expected to start beginning of 2013.
II.1.6)
Common procurement vocabulary (CPV) 71000000, 71200000, 71300000, 71500000, 71220000, 71311100, 71313000, 71314000, 71315000, 71700000
II.1.7)
Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Information about lots This contract is divided into lots: no
II.1.9)
Information about variants Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope:
II.2.2)
Information about options
II.2.3)
Information about renewals
II.3)
Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1)
Deposits and guarantees required: If applicable, will be described in the call for tenders.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
2/6
OJ/S S222 17/11/2012 366413-2012-EN
Member states - Service contract - Contract notice - Negotiated procedure
3/6
III.1.4)
Other particular conditions: The performance of the contract is subject to particular conditions: yes Description of particular conditions: The contract(s) will contain a SLA (Service Level Agreement) with application of penalties. All the contractual documents will be in French. The required reporting by the contractor to the contracting entity regarding the execution of the contract will be in French. The applicant has to provide the contracting entity altogether with his request the questionnaire "Vendors questionnaire works" (available at http://www.elia.be/en/suppliers/information-and-tools-for-suppliers or at demand), entirely completed (4 sheets) with the most actual available company and product data.
III.2)
Conditions for participation
III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: 1. The applicant may be excluded from participating in the contract if he: a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is an any analogous situation arising form a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; d) has been guilty of grave professional misconduct proved by any means which the contracting entity can justify; e) is guilty of serious misrepresentations in supplying the information herein required; f) does not submit a recent certificate of good behaviour or extract from the “judicial record�; These documents may be replaced by a declaration on oath, available at the following address: sworn statement (available at http://www.elia.be/en/suppliers/information-and-tools-for-suppliers or at demand); g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contraction entity; h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state. With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. 2. The applicant or his subcontractors has to submit a certificate proving his registration as a Belgian contractor, if any.
III.2.2)
Economic and financial ability
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
3/6
OJ/S S222 17/11/2012 366413-2012-EN
Member states - Service contract - Contract notice - Negotiated procedure
4/6
Information and formalities necessary for evaluating if the requirements are met: The applicants have to submit the following documents: bank statements, balance sheets, statements of the overall turnover and a calculation sheet with the financial ratio’s proving their financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc) for the past three years. This calculation sheet is available as 4th sheet in the vendors questionnaire. The applicants have to list those companies who are able to offer similar services/supplies/works and which have directly or indirectly control over you company or is controlled directly or indirectly by your company. Control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance. The applicants have to submit the shareholder structure. III.2.3)
Technical capacity Information and formalities necessary for evaluating if the requirements are met: The applicant needs to provide the following document/information: 1) References of recent (last 3 years) similar achievements in terms of size, function and sustainability; Reference must include: pictures, artworks, customer name, contact person at the customer (together with his telephone and e-mail address), location, duration and budget of the works. 2) A document of max 10 pages describing the work methodology the applicant is applying; This document must at least contain explanation regarding: — how the applicant sets up a green building, including choice of material and management of energy (potential production of green energy, needs in terms of warming/cooling and electricity), — how the applicant manage a similar project (budget, planning and quality control), — a general phasing for a similar project. 3) The applicant shall provide documents related to his professional capacity and at least: — all accreditations or quality labels of the company, — the CV’s of the architect and of all the team members, — a brief description of the company (number of employees, technical capacity,...). 4) Applicant needs to prove that he knows the Namur administrative environment or explain how he will quickly be able to cope with the Namur administrative requirements. 5) Applicant shall proof the ability of the appointed single point of contact for the future project at Elia to communicate orally and in writing in French. 6) The applicant shall proof the experience of the groupement as a whole team collaboration and describe the team organization.
III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure IV.1) Type of procedure IV.1.1)
Type of procedure Negotiated
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
4/6
OJ/S S222 17/11/2012 366413-2012-EN
Member states - Service contract - Contract notice - Negotiated procedure
5/6
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no IV.2)
Award criteria
IV.2.1)
Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)
Information about electronic auction An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting entity:
IV.3.2)
Previous publication(s) concerning the same contract Periodic indicative notice Notice number in the OJEU: 2012/S 8-012277 of 13.1.2012
IV.3.3)
Conditions for obtaining specifications and additional documents Time limit for receipt of requests for documents or for accessing documents: 3.12.2012 Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate 7.12.2012 - 12:00
IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up French.
IV.3.6)
Minimum time frame during which the tenderer must maintain the tender
IV.3.7)
Conditions for opening tenders
Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2)
Information about European Union funds The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information: A compensation of 7 500 EUR VAT excl. will be granted to each groupement pre-selected for the call of tender but finally not awared the contract. Elia reserves the right to reduce or cancel the compensation in case of insufficient performance. Maximum of groupements which will be selected: 4. The selection will be done based on the above criteria of the technical capacity (chapter III.2.3). 1) References (40 %); 2) Work methodology (20 %); 3) Professional capacity (20 %); 4) Knowledge of the local context (10 %); 5) Knowledge of the local language (10 %).
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures
VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
5/6
OJ/S S222 17/11/2012 366413-2012-EN
VI.5)
Member states - Service contract - Contract notice - Negotiated procedure
6/6
Date of dispatch of this notice: 13.11.2012
17/11/2012 S222 http://ted.europa.eu/TED
Member states - Service contract - Contract notice - Negotiated procedure Supplement to the Official Journal of the European Union
6/6