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This notice in TED website: http://ted.europa.eu/udl?uri=TED:NOTICE:56811-2012:TEXT:EN:HTML
B-Diegem: poles for carrying overhead lines 2012/S 35-056811 Contract notice – utilities Supplies Directive 2004/17/EC Section I: Contracting entity I.1) Name, addresses and contact point(s) Elia Asset s.a. Culliganlaan 1G, Prater Building For the attention of: Frederik Seghers 1831 Diegem BELGIUM Telephone: +32 25467912 E-mail: frederik.seghers@elia.be Fax: +32 25467840 Internet address(es): General address of the contracting entity: www.elia.be Further information can be obtained from: The above mentioned contact point(s) Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s) Tenders or requests to participate must be sent to: The above mentioned contact point(s) I.2)
Main activity Electricity
I.3)
Contract award on behalf of other contracting entities The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract II.1) Description II.1.1)
Title attributed to the contract by the contracting entity: Supply of High Performance Concrete Poles, Crossarms and Accessories for 110 kV Transmission Overhead Lines for the Elia project "Boucle de l'Est" - region of Luik / Liège Belgium.
II.1.2)
Type of contract and location of works, place of delivery or of performance Supplies Main site or location of works, place of delivery or of performance: Delivery in region of Luik / Liège (postal code 4000) Belgium. NUTS code
II.1.3)
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS) The notice involves a public contract
II.1.4)
Information on framework agreement
II.1.5)
Short description of the contract or purchase(s):
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Study and supply of high performance precast and prestressed spun concrete poles, crossarms, metallic connecting bridge (joint) between 2 poles, turret and console for the grounding wire, metallic ladders and possibly other accessories for 110 kV transmission overhead lines, for delivery in region of Luik / Liège Belgium. Delivery includes logistics (transportation, unloading) and is planned between April 2013 and April 2014. Height of poles up to 42m and therefore to be manufactured in 2 pieces with joint flanges. Indicative volumes between 80 and 90 poles. More detailed info will be provided with the request for quotation. Elia requires the supplier to be approved by Elia, which might include destructive tests. II.1.6)
Common procurement vocabulary (CPV) 44212224, 44212226, 44212225, 44212220
II.1.7)
Information about Government Procurement Agreement (GPA) The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)
Information about lots This contract is divided into lots: no
II.1.9)
Information about variants Variants will be accepted: no
II.2)
Quantity or scope of the contract
II.2.1)
Total quantity or scope: Estimated quantity between 80 and 90 concrete poles (including crossarms and accessories). Quantity is however indicative. Delivery pace of at least 2 concrete poles per week.
II.2.2)
Information about options Options: no
II.2.3)
Information about renewals This contract is subject to renewal: no
II.3)
Duration of the contract or time limit for completion Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1)
Deposits and guarantees required: If applicable, will be described in the call for tenders.
III.1.2)
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: If applicable, will be described in the call for tenders.
III.1.3)
Legal form to be taken by the group of economic operators to whom the contract is to be awarded: If applicable, will be described in the call for tenders.
III.1.4)
Other particular conditions: The performance of the contract is subject to particular conditions: yes Description of particular conditions: The contract(s) will contain a SLA (Service Level Agreement) with application of penalties. All the contractual documents will be in Dutch and/or in French. The required reporting by the contractor to the contracting entity regarding the execution of the contract will be in Dutch and/or in French.
III.2)
Conditions for participation
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III.2.1)
Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers Information and formalities necessary for evaluating if the requirements are met: The applicant may be excluded from participating in the contract if he. a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors, has suspended business activities or is an any analogous situation arising form a similar procedure under national laws and regulations; b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or for an arrangement with creditors or of any similar proceedings under national laws or regulations; c) has been convicted of an offence concerning his professional conduct by a judgment which has the force of res judicata; d) has been guilty of grave professional misconduct proved by any means which the contracting entity can justify; e) is guilty of serious misrepresentations in supplying the information herein required; f) does not submit a recent certificate of good behaviour or extract from the “judicial record�; These documents may be replaced by a declaration on oath 'Sworn Statement', (available at http://www.elia.be Purchases - Documents Purchasing - ... or at demand); g) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contraction entity; h) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority; i) does not submit a recent certificate of non bankruptcy or of absence of proceedings for a declaration of bankruptcy or of absence of a similar situation or proceeding issued by the registry of the Court of Commerce or by the competent authority of another state. With regard to points g, h and i, the applicant has to submit a certificate issued by the competent authority in the Member State concerned. In case of a joint venture, each of the partners separately has to submit the documents mentioned above. Furthermore, a joint venture has to submit copy of the act of its establishment and of the proxies concerning representation. The Contracting entity reserves the right to demand at any time from the applicant the written evidence and all the justificatory, official documents related to the legal position as specified above. 2. The applicant or his subcontractors has to submit a certificate proving his registration as a Belgian contractor, if any.
III.2.2)
Economic and financial ability Information and formalities necessary for evaluating if the requirements are met: The applicants have to submit the following documents: bank statements, balance sheets, statements of the overall turnover and a calculation sheet with the financial ratio’s proving their financial solvability (based on e.g. liquidity ratio, solvency, efficiency ratio, etc) for the past three years. This calculation sheet is available as sheet in the Vendors Questionnaire Supplies. Please provide also a certificate of the insurence company, mentioning the amounts for which your Company has been insured. List those companies who are able to offer similar services/supplies/works and which have directly or indirectly control over you company or is controlled directly or indirectly by your company. Control being defined as having the possibility to influence materially the appointment of the majority of directors and/or the orientation of the strategy and governance.
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Describe the shareholder structure. III.2.3)
Technical capacity Information and formalities necessary for evaluating if the requirements are met: 1. an ISO-9001 certificate or any other equivalent-level certification in the field concerned; 2. the proof that the supplied poles / cross arms / accessories are CE marked / certified; 3. the proof that your Company masters the realisation of long concrete poles by use of high performance concrete > C70/85; 4. a calculation sheet of a concrete pole that can carry/ withstand a force of 5200 daN on the head (Ultimate Limit State), with height above ground level of 32 m and with base diameter not larger then 1.6m; 5. a declaration or proof that your Company is able to realize the concrete poles in 2 pieces (elements), with both elements to be joint by the use of metal flanges (to be bolted together). Please provide some pictures / drawings of realized projects; 6. a description of all actions taken to guarantee the protection against corrosion of all metallic elements, with in particular the metal joints (flanges) and the cross arms; 7. a declaration that your Company is able and is willing to have the concrete poles approved by Elia within a period of 4 months, staring from the date of demand by Elia. This includes the production of a (pieces of) concrete pole and a destructive test according to concerned norms. This might also include an audit of your factory and the witnessing of tests; 8. a declaration or proof that your Company has the tools, procedures and organisation to assure that the concrete poles do respect the following norms: RGIE, NBN EN 1992 (and in particular 1-3 Design of concrete structures – general rules – precast concrete elements & structures), NBN EN 206, NBN EN 12843, NBN EN 13369, NBN B 21-602; 9. references of similar achievements during the last three years, with minimum indication of name of customer or country of delivery, contract volume / number of poles, dimension of poles (height, ...), max. daN, scope of project (poles, cross arms, accessories, services, ...), (if possible: pictures); 10. a declaration of the capacity of the factory for the concrete poles concerned in this contract notice, indicating the total capacity (today) and the free capacity in the next 6 months, 12 months, 18 months; 11. a declaration that your Company is able to manufacture at least 2 concrete poles per week for Elia, with the first supplies planned in April 2013. In case of more capacity available for Elia (expressed in # of poles), please give an indication; 12. a declaration that your Company is able to have an ex works date not later then 12 days after the production; 13) a declaration that your Company is able to study and to supply all the metallic parts to be mounted on the concrete poles (crossarms, turrets, ladders, ...); 14. a declaration that all logistics will be organised by your Company. This includes among others the screening of the route between factory and place of delivery, the loading, transportation and unloading of the goods. This also includes permits, documents and risk analysis; 15. a declaration that your Company is able and willing to supply the mounting instructions –and if applicable the maintenance instructions-, in French and in the Dutch language. 16. a declaration that your Company is able and willing to provide technical assistance during the mounting and erection of the concrete poles; 17. the indication whether they intend to subcontract part of the supplies and services, and if subcontracting will be applied, the description of the subcontracted parts (f.e. cross arms); 18. proof of a Quality System taking into account the return of experience with the clients through corrective acts;
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19. a description of the qualifications of the applicant and, more in particular, of the qualifications of the personnel and technicians responsible for the execution of the on site installation whether or not they belong to the firm; 20. proof of the ability of the contact person and the person in charge of the on site installation to communicate orally and in writing in French and/or German (especially for installation assistance when asked for by Elia); 21. an organisation chart showing main functional responsibilities; 22. a statement of the firm’s average annual manpower and the number of managerial staff for the last 3 years; 23. a VCA or BeSaCC certificate or any other equivalent-level safety certification in the field concerned; 24. proof of good figures concerning the degree of seriousness and frequency of accidents at work of the company during the past 5 years; 25. a EMAS or ISO-14001 certificate or any other equivalent-level certification in the field concerned; 26. additional certificates concerning quality, environment and safety, if any; 27. description of the intervention procedure and average intervention times following urgent phone calls. The absence of the requested documents and/or sufficient proof will not automatically result in the exclusion of the applicant but will influence the evaluation of the file of the applicant with regard to the selection process. III.2.4)
Information about reserved contracts
III.3)
Conditions specific to services contracts
III.3.1)
Information about a particular profession Execution of the service is reserved to a particular profession: no
III.3.2)
Staff responsible for the execution of the service Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure IV.1) Type of procedure IV.1.1)
Type of procedure Negotiated
IV.2)
Award criteria
IV.2.1)
Award criteria The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)
Information about electronic auction An electronic auction will be used: no
IV.3)
Administrative information
IV.3.1)
File reference number attributed by the contracting entity:
IV.3.2)
Previous publication(s) concerning the same contract Periodic indicative notice Notice number in the OJEU: 2012/S 500-007602 of 10.1.2012
IV.3.3)
Conditions for obtaining specifications and additional documents Payable documents: no
IV.3.4)
Time limit for receipt of tenders or requests to participate 15.3.2012 - 14:00
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IV.3.5)
Language(s) in which tenders or requests to participate may be drawn up English. French. Dutch.
IV.3.6)
Minimum time frame during which the tenderer must maintain the tender
IV.3.7)
Conditions for opening tenders
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Section VI: Complementary information VI.1) Information about recurrence This is a recurrent procurement: no VI.2)
Information about European Union funds The contract is related to a project and/or programme financed by European Union funds: no
VI.3)
Additional information: Scope: supply (including unloading) of poles, crossarms, accessories, documents, assistance for mounting, ... Out of Scope: mounting of poles. In case your Company can realize also the mounting and installing of the poles, please introduce this service in the Candidature File. Any interested company has to realise that a qualification of the poles by Elia is a requirement. This includes the production of a testpiece and a destructive test and has to be realised within 4 months starting from the date of demand by Elia. Not being able to respect this, will result in an exclusion. Any interested company has to realise that this project has a very tight planning, which necessitates in a requirement of having enough capacity in the factory. Not being able to respect this, will result in an exclusion. Please read carefully this document. Interest in this contract should be noticed by providing Elia a complete Candidature File. This should include among others the Vendors Questionnaire Suppliers, Sworn Statement (see our website http://www.elia.be - Purchases - Documents Purchasing - ... or at demand) and all other information, declaration or documents asked explicitly in this document. The deadline for providing this file is fixed. It is also appreciated by Elia to inform the contact person (see section I) about your intention to participate by means of a phone call or email. The content as well as the quality of the candidature file will be evaluated rigorously. An inferior quality of the candidature file will result in an exclusion. The candidature file has to be submitted to Elia by means of 1 paper version and 1 digital copy (CDROM). All information on the CDROM has to be classified in folders and filenames / foldernames have to reflect the content. A document containing a detailed table of contents has to be present. Candidature Files to be sent to ELIA att. of F. Seghers - Culliganlaan 1G Prater Building, 1831 Diegem Belgium. Detailed technical specifications, commercial files and other information about the project will be provided with the request for quotation (next phase). We believe this document has all the relevant information necessary to evaluate the interest of this project for your Company. In case of doubts, questions or remarks about the content of this document or the procedure explained, please contact Elia.
VI.4)
Procedures for appeal
VI.4.1)
Body responsible for appeal procedures Danny Vanderhaeghen 1831 Diegem BELGIUM E-mail: danny.vanderhaeghen@elia.be Telephone: +32 25467932
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Fax: +32 25467840 VI.4.2)
Lodging of appeals
VI.4.3)
Service from which information about the lodging of appeals may be obtained
VI.5)
Date of dispatch of this notice: 16.2.2012
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