ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
Implementing GoogleDrive in the Classroom 1 CREATING A GOOGLE ACCOUNT AND SETTING UP YOUR GOOGLE DRIVE Learn how to set up your account and GoogleDrive.
2 CREATING DOCUMENTS AND UPLOADING INTO YOUR GOOGLE DRIVE
Learn how to upload and create documents with GoogleDrive. This tutorial offers an introduction to the variety of file formats available.
3 USING GOOGLEDOCS TO DISTRIBUTE DIGITAL RESOURCES
Learn how to share documents from your GoogleDrive with your students and colleagues.
4 USING GOOGLEDOCS FOR COLLABORATIVE WRITING EXERCISES Learn how to use GoogleDocs to create online collaborative opportunities for writing and thinking.
5 USING GOOGLE DRAWINGS FOR MINDMAPS, DRAWING AND FLOWCHARTS Move beyond collaborative word processing to encourage a variety of group learning tools.
6 USING GOOGLE DOCS FOR SURVEYS, QUIZZES, AND DO NOWS
Looking for an alternative to the pen-and-paper quiz or classroom response activities? GoogleForms might be the answer.
As we prepare our students for success in an ever-changing digital world, modernized educational practices must include the integration of such online tools as GoogleDrive and GoogleDocs. This integration is crucial to pursuing our education system’s mission to best equip our future citizens for success and global relevancy. GoogleDrive is an online, cloud-based document-sharing service. Combined with the GoogleDocs, GoogleDrive serves as a collaborative tool for creating and editing documents in real time. Documents, spreadsheets, and presentations can be shared, opened, and edited by multiple users simultaneously and then imported through GoogleDrive or via email. Documents can also be saved to a user's local computer in a variety of formats, using the desktop application. One of GoogleDocs’ greatest benefits is that all documents are automatically saved to Google's servers to prevent data loss, and a revision history is automatically kept so past edits may be viewed and even restored. As long as you can access the Internet, you can access your files on GoogleDrive. Supported file formats include Microsoft Word (.DOC and .DOCX), Microsoft Excel (.XLS and .XLSX), Microsoft PowerPoint (.PPT and .PPTX), OpenDocument Format (.ODT and .ODS), Adobe Portable Document Format (.PDF), Apple Pages (.PAGES), Adobe Illustrator (.AI), Adobe Photoshop (.PSD), and a variety of image formats.
Digital Skills in Focus: Google Docs As educational systems begin to fully implement the Common Core standards, the integration of technology into the curriculum is essential. While the Common Core stress the importance of utilizing print and digital sources as for student consumption, several standards stress the use of technology in the presentation of their learning. In accordance with Standard WHST.CCR.6, students are expected to “use technology, including the Internet, to produce and publish writing and to interact and collaborate with others,” and more specifically for students in grades 11 and 12, they must also update individual or shared writing products in response to ongoing feedback, including new arguments or information. Standard RST.CCR.7 focuses on the integration and evaluation of “content presented in diverse formats, including visually and quantitatively, as well as in words,” expecting students in grades 11 and 12 to include media as a presentation format (video, multimedia). As a sub-skill set to the Standard WHST.CCR.2, student are expected to write informative texts that are organized, complex and create a unified concept of the learning, “ including formatting (e.g., headings), graphics (e.g., figures, tables), and multimedia when useful to aiding comprehension.” Internationally recognized for standards for evaluating the skills and knowledge students need to learn effectively and live productively in an increasingly global and digital world, the International Society for Technology in Education also stresses essential skill address through the use of GoogleDocs. Students are expected to creative thinking, construct knowledge, and develop innovative products and processes using technology, creating original works as a means of personal or group expression. Students must use digital media and environments to communicate and work collaboratively, including at a distance, to support individual learning and contribute to the learning of others. Additionally, students can demonstrate a sound understanding of technology concepts, systems, and operations, selecting and using technologies that most effectively communicate their ideas and applying knowledge of digital systems when encountering new softwares. Common Core State Standards. 2010. National Governors Association Center for Best Practices, Council of Chief State School Officers, Washington D.C. National Educational Technology Standards for Students, Second Edition, ©2007, ISTE® (International Society for Technology in Education), www.iste.org. All rights reserved.
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ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
I. Creating a Google Account, Setting Up Google Drive STEP 1: Go to www.google.com STEP 2: Click on Sign In. If you already have a Google Account, sign in and advance to STEP 6. If you do not yet have an account, click on “Sign Up” to create one. STEP 3: To create your account, complete the necessary information. Be sure to use your school email. To do so, click on the “I prefer to use my current email address” link. Once you have completed the information, click Submit. 2
STEP 4: Your next step is to verify your Google account via your email account. Check your inbox for message prompting you to verify your account.
STEP 5: Once you have verified your account, click on Next Step and the on Get Started.
STEP 6: Now, you have returned to Google’s home page. On that page, please note that you are logged in- you can see your user name in the top right-hand corner. Now, please note the black navigation bar along the top of the page.
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STEP 7: To view your drive, click on “Drive” along the navigation bar.
STEP 8: To get familiar with the left menu bar, click on the options. My Drive includes your files. Shared with me are ones that are shared with you.
STEP 9: If you are ready to start building your organization, you can create files by clicking on My Drive. Along the top of the page, find the FOLDER+ button. Name the folder and click create. You may want to create folder for courses.
HINT:
Documents will, by default, save into ‘My Drive’. You will need to direct files that you want to reside in specific files. Drag+drop works within GoogleDocs, so you can pick up a file from My Drive and drop it into the appropriate folder. If you can’t find a file, look in My Drive or use the search function. 4
ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
2. Creating Documents and Uploading a Variety of Docs Uploading: If you would like to share files you have already created, simply upload them!
STEP 1: Go to your Google Drive and click on the red UP arrow. * If your operating system allows drag and drop, you can simply drag the folder from its location and drop it into your drive.
STEP 2: The file select option will pop up. Choose the file/s you want to upload and click on OPEN. You will see your files uploading the the bottom right corner of the screen. STEP 3: To locate the file, look in My Drive. To ensure that your drive stays organized, immediately file it into the appropriate folder. 5
GoogleDoc File Types
Document: This file serves as a word processing tool. Find similar features to Microsoft Word.
Presentation: This file provides a tool to create Powerpoint-style presentations.
Spreadsheet: Spreadsheets give you the same functionality of Excel or other data management files, although some functions are limited.
Drawing: This filetype offers a drawing board similar to Paint.
NOTE: Please refer to Page 10 for creating and utilizing Forms. 6
Creating Files: Given the variety of filetypes on the previous page, follow these steps to create one of your own.
STEP 1: From your GoogleDrive, click on the CREATE button. Your options will show up in a drop-down folder. Select the type of file you will need by clicking on it. STEP 2: Once the file opens, be sure to rename it. To rename the file, click on the file name in the top left corner.
STEP 3: Now you are ready to write, draft, draw and present. No need to save. GoogleDocs automatically saves for you! You can now access this file from any connected computer, phone or tablet anywhere in world! 7
ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
3. Using GoogleDocs to Distribute Digital Resources STEP 1: From your GoogleDrive, click on the file you would like to share. STEP 2: One in the document, click on the blue SHARE button in the top right corner.
STEP 3: Once you are in Share, there are two settings to address: HOW to share it and WHO has WHAT kind of ACCESS. When done, click DONE. HOW: You can copy and paste the link provided, or you can share via other social media tools by clicking on the appropriate icon. WHO has ACCESS: To alter this setting, you will need to click on the CHANGE link to the right. You can keep the items private and share only with those listed by email. You can make the link totally public and searchable online, or you can give access to only those who have been given the link.
NOTE:
Choosing “Anyone with the link” will allow you to choose what level of accessibility you want your viewers to have. If you have “CAN VIEW”, people can see the document, but not edit it. If you set it as “CAN COMMENT”, people can view the document and make comments on it, but not edit the document. The last option, “CAN EDIT” gives anyone with access the freedom to alter the document. 8
ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
4. Using GoogleDocs for Collaborative Writing/Thinking Example 1: Create a document for students to read and comment on, before opening up class discussion (ex: Chalk Talk)
Example 2: Provide opportunities for students to brainstorm together, using GoogleDocs. Monitor student responses and meaningful contributions by using the revision history.
Example 3:
Provide
templates and notecatchers for students to best capture their learning in digital format.
Example 4: Differentiate for all learners by modifying worksheets on the same learning targets to best support a variety of learners. Adding/altering the challenge of questions for Honors and decreasing/ adjusting the challenge of questions for students requiring support now just requires sharing a few links!
Example 5: Provide immediate feedback to students, directly into their work as they work through their learning tasks. 9
CREATING Collaborative Writing/Thinking Docs From your Google Drive, click on create and choose document. Then, follow the instructions below based on the type of task you want to create. COMMENT ONLY: Create document as you want to share it with students. Then, adjust the share setting to ‘Can Comment’. Students can view the document, but can only comment.
COLLABORATIVE: With tasks that require student collaboration, be sure to adjust the settings to ‘Can Edit’. Share the link with the students who require access.
TEMPLATES: Create document as you want to share it with students. Then, adjust the share setting to ‘Can View’. Students can only view the document. In order for them be able to edit the document, they will need to log into their own Google accounts and then copy the document. Then, they can turn it in by sharing it with you! 10
ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
6. Using GoogleDocs for Quizzes, Surveys, and Do Nows Example 1: Challenge students with thought-provoking questions and other ‘test items’ using the digital worksheet. All student responses are collected onto the same spreadsheet for easy evaluation.
Example 2: Traditional quizzes are significantly easier to assess for formative understanding.
Example 3:
Students
can use the forms to track their own progress on goals. They complete the form on a weekly basis and then check in again at the end of the week to ensure they are on track.
Example 4: As a Do Now/Exit Ticket , the online form is great way to quickly collect formative data on student learning. Share the link to students and they can complete the form on their phones!
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HOW TO CREATE Quizzes, Surveys, and Do Nows STEP 1: Click on create from My Drive, then select Form.
STEP 2: Choose the title and theme that best suits your topic.
STEP 3: Name the form and add instructions of the form in the Form Description section.
STEP 4: Under the Form title, you can begin editing the first question. Change the type of the question to the option that best fits your needs. Hit DONE when you’ve finished the question.
STEP 5: To add more questions, choose Insert along the menu bar. In the drop-down menu, select the type of question you want.
STEP 6: To verify the final product, choose “View Live Form”.
STEP 7: Share the form
HINT: Always include a text question requiring student names. If not, you’ll get
plenty of anonymous responses to your quiz! If anonymity is what you are seeking, feel free to leave it out! 12
by clicking on Send Form for sharing options.
HOW TO VIEW the Results of Quizzes, Surveys, and Do Nows OPTION 1: From within the form, choose “Responses”. The accompanying number indicates how many responses you’ve received. Scroll down to view the responses.
OPTION 2: Create a spreadsheet of the responses for additional data manipulation.
STEP 1: Along the menu bar at the top, choose “Choose response destination”.
STEP 2: Choose a New Spreadsheet. Click on Create.
STEP 3: Go back to My Drive. The form and the responses will share the same title, but the response spreadsheet will be annotated as (Responses).
STEP 4: Click on the title to view and manipulate the data within the sheet.
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ELIZABETH OLIVER MARSH
UCONN EPSY 5198
SPRING 2013
5. Using GoogleDrawing for Mindmaps, Drawings and Visuals
Example 1: In this example, a student utilizes a GoogleDrawing to represent a process (how a bill becomes a law). It can also be used to represent other processes, like the scientific method, steps to solving a mathematical equation, or even the writing process.
Example 2: Connections and relationships between concepts are often difficult to represent through writing.
Example 3:
Use
maps or images as a base for student comments and content sharing. In this example, students researched an empire and shared it for others to learn from.
Example 4: Provide mystery texts for students to be able to markup and examine closely. This could also include photographs and could easily be used for Notice/ Wonder protocol. 14
HOW TO USE GoogleDrawing for Mindmaps, Drawings and Visuals
STEP 1: Create a Drawing (see Page 7 for guidance).
STEP 2: If you want to start with a base image, you will need to import it. Click on the “Insert Image� icon.
STEP 3:
Chose the
image you want (or drag and drop the image into the box provided). Click on Select when done. Adjust the picture to get it just the way you want it.
STEP 4: If you want to give students instructions for the assignment, add a text box by clicking on the TEXT icon.
STEP 5: Add in shapes, arrows, and other graphics by clicking on the Shapes Icon. Customize the shapes by using the paint tool. Create custom lines by clicking on the line tool and selecting your preferred line.
STEP 6: Share it! See Page 8 for help. 15