Annual Report by Vivacity

Annual Report 2011/12

vivacity-peterborough.com

Contents Kevin Tighe Chief Executive Vivacity

Message from the Chief Executive and the Chairman of Vivacity 03

Highlights of 2011/12 • Theatre & Arts • Heritage • Libraries • Sports & Leisure

04 06 08 10

Financial Review Vivacity Business Plan Governance

12 14 18

Shelagh Smith Chairman of the Board of Trustees, Vivacity

Message from the Chief Executive and Chairman of Vivacity The change process and desire to improve are core to what Vivacity will achieve moving forward. The ﬁrst area of major change for Vivacity throughout last year was improving customer care. All staff have been part of a tailor made customer care programme to re-learn, and in some instances learn, that ‘the customer is what it’s all about’. Customer care is not seen as a process in Vivacity but is held as something that is central to what we do. Work will continue on re-examining and reﬁning how we can better provide for our customers – it IS and will continue to be our number one priority. Another major change in this year has been the way volunteers have been embraced to help support our work. Vivacity was fortunate to have ‘inherited’ around ninety volunteers who were a key part of some of our

deploying and celebrating the work of volunteers. We now have over 360 volunteers who complement the work of paid workers. We are very clear that we are not replacing paid staff with volunteers, indeed our wages bill across this year has increased by £288,000. However, volunteers are enabling us to provide additional and enhanced services, to the beneﬁt of Vivacity, the individual who is volunteering and most importantly the customer. We would like to take this opportunity to say a special thank you for the efforts made and success achieved by our volunteers. The third area of change is in our provision of support services. Vivacity’s approach in this area has always been one of a Keynesian mixed economy, taking the best opportunities provided by the voluntary, public and private sector. In two instances, human resource

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To improve is to change; to be perfect is to change often

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Sir Winston Churchill

services, particularly in relation to the home delivery of library books. An early step for Vivacity was the appointment of a volunteer manager, who brought a thought through, professional approach to attracting,

management and auditing, we bought in commercial partners. In other instances, ﬁnancial control and marketing, we delivered the services ourselves. Initially, we chose to buy in Peterborough City Council’s support

services (grass cutting, information technology, legal services, health and safety advice and more). In 2011 we gave further thought to how best to deliver these areas – our desire being to deliver high quality services for the best possible price. All our support services were reassessed and, after undertaking a fairly typical market review, a number of these services were delivered in either a different way or through different suppliers. We still have a mixed economy of delivery and Peterborough City Council remains our most signiﬁcant provider of support services (a testament to their quality and cost effectiveness). However changes were made, which generated annual savings of £70,000, all of which is being used to re- invest into cultural opportunities for Peterborough people. It is worth noting that the changes described here were set against challenging ﬁnancial times. Vivacity was not immune to these, but our agility as a small organisation has been one key factor in allowing us to grow bigger (taking on Longthorpe Tower as a new facility) and stronger (achieving our target reserve fund of £550,000 three years ahead of plan). It’s not easy to deliver services and seek to improve constantly but we are committed to doing both. Once again we thank the staff and volunteers for making this happen and the Board of Vivacity for its vision and strategic guidance throughout the year.

Highlights of 2011/12

Theatre & Arts 2011-12 was an exciting year for the arts which saw many plans being set in motion to deliver significant changes in future years.

Creative City In 2011-12 Vivacity forged a long term partnership with Arts Council England and Peterborough City Council aiming to reinvigorate the local economy through cultural injection. Over the next 3 – 5 years, whilst the longterm capital development plans for the

Each partner committed to increasing investment towards making this happen. However, part of this programme will include a submission to the ACE Creative People and Places funding programme to increase arts participation.

A shared programme of work will strengthen the city’s cultural assets, develop new audiences for the arts and build Peterborough’s national proﬁle as a place where great art happens

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Southbank in Peterborough are in progress, a shared programme of work will strengthen the city’s cultural assets, develop new audiences for the arts and build Peterborough’s national profile as a place where great art happens.

Key Theatre A £1.4 million Key Theatre capital development project was initiated in November 2011 and made steady progress throughout the year. When finished it will provide improved and professional backstage facilities, enabling the studio and main house to deliver high quality programmes simultaneously and allowing the venue to maximise its artistic and commercial ambitions. The development of the theatre will provide additional rehearsal space plus an increase in back office capacity, which will allow both the theatre and arts teams to share the building. This coexistence will hopefully provide a suitable platform to increase partnership working and the opportunity for shared ownership of future projects. Excellent attendance figures at Key Youth Theatre were boosted further by the launch of a new singing and dancing group, KY Glee. KY Glee performed at many events including the Peterborough Festival and won the Youth Choirs section of the Peterborough Music Festival. KYT took part in the National Theatre’s Connections programme for the second time, and their Summer Musical in August 2011 was very well-received. KYT Summer School was also a great sell-out success.

A successful bid for £125,000 was submitted to the Arts Council in early 2011 to support the Peterborough Arts Festival for two years. The grant will be used to grow the Festival into a regional arts festival that will attract national and international artists. This is a very positive move for Peterborough as it will develop new audiences, contribute to city centre economy, and help further raise the proﬁle of the city.

Arts Projects City Gallery Having been closed for 12 months as part of the Museum redevelopment programme the City Gallery reopened its doors at the end of March 2012 with an exhibition of photos from local artist Chris Porsz. Chris’ photographs captured moments of Peterborough city life and documented local landmarks during the 1970s and early 1980s.

The City Gallery, whose primary focus is to inspire its visitors through exhibiting work of the highest quality, now has a rolling programme of temporary exhibitions. The programme features displays from our nationally recognised gallery collection to exhibitions of contemporary work by local, national and international After 12 years at the Key Theatre, Artistic Director Michael artists. The City Gallery now also has a formal exhibition proposal system in place for prospective exhibitors. Cross left the company. Michael brought signiﬁcant passion and commitment to the Key Theatre and will Music Development return for the much loved annual pantomime in 2012. In 2011 the Dept for Culture Media and Sport and Dept for Education revised their funding of music provision for The pantomime is always a local favourite which sees a children and young people. Arts Council invited huge surge in ticket sales and 2011 was no exception. Other major sellers over the year included the Nutcracker consortium applications from local authorities and arts agencies for the creation of Music Hubs who would by the State Ballet of Minsk, The Screwtape Letters by deliver music activities for children and young people of Saltmere Theatre Co and local favourites Mark Grist and all ages. Vivacity worked in partnership with Peterborough Our Nobby with Mark Curtis. Peterborough’s local City Council who submitted an application to become the amateur groups were also well supported. Music Hub for activities in the Peterborough area. Vivacity also began work on a funding proposal to Grants for the Although there were some signiﬁcant successes at the Arts with local arts organisation Beat This, Britten Sinfonia theatre during the year, overall audience numbers have been gradually falling. 2012-13 will focus on repositioning and Orchestras Live. This is for the creation of a new music ensemble for young people fusing different musical the theatre and its programme, to increase the quality genres from Beat Boxing to Banghra, Classical to Rock. and variety of performances and activities on offer and broaden access to the theatre as a creative space for In order to deliver these wide ranging agendas and artists and the local community. enable others Vivacity started a process of recruitment towards the end of 2011-12 to expand the arts development and theatre teams. Audiences of over 60,000 attended the 2011 Peterborough Arts Festival which brought a strong focus on both international acts and arts developed with local artists and communities in the Peterborough area.

Peterborough Arts Festival

Looking Forward

The Architects of Air Levity III Luminarium sculpture was incredibly successful and saw over 7,000 visitors to the city centre. Festival Plus saw performances from national artists such as Hugh Hughes and local artists Mark Grist alongside students from Peterborough Regional College. Festival Finale in Central Park featured headline acts, The Futureheads, The Magic Numbers and Orchestra Da Camera plus amazing street arts and performers from across the world including France, Sweden, Italy, Brazil, USA and Australia.

2012-13 will demonstrate Vivacity’s commitment to developing and delivering high quality arts experiences that will appeal to local audiences. The partnerships we have put in place will help support local artists through exhibition and performance opportunities, will work with communities on large scale participation projects and will seek to continue to bring external investment in the arts to Peterborough.

Highlights of 2011/12

Heritage By the end of March 2012, the heritage service had expanded its offer to include three sites. Peterborough Museum reopened on 31 March after a major refurbishment, whilst the internationally important Bronze Age site at Flag Fen came under Vivacity’s management during summer 2011. In addition, the service has now taken over the management of Longthorpe Tower on behalf of English Heritage.

Funding totaling £3.2million from Peterborough City Council, the Heritage Lottery Fund and Vivacity has enabled the museum to be transformed into an attraction which the city can be proud of

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For much of the 2011/12 year, the heritage service was without a fixed venue, with the Museum closed for refurbishment. To build excitement and anticipation for the reopening, the heritage service went out on tour. Venues such as shopping centres, other heritage attractions, local events, schools and Peterborough Festival welcomed the tour whilst our programme of guided walks and talks continued across the city. In all, over 50,000 people had a ‘heritage experience’ at one of these outreach sessions during the Museum’s closure.

Peterborough Museum Peterborough Museum was formally opened by actor and broadcaster Tony Robinson on 31 March and has since seen a ﬂood of visitors and overwhelmingly positive feedback. Funding totalling £3.2million from Peterborough City Council, the Heritage Lottery Fund and Vivacity has enabled the museum to be transformed into an attraction which the city can be proud of. The works have included restoration and interpretation of this historic building, including the opening up of new areas such as the rare Victorian Operating Theatre, new interactive galleries and more objects on display than ever before. Visitor facilities have also been improved, including a new look museum shop, new toilets and for the ﬁrst time a café. This ‘coffee house’ is being managed in association with Bailey’s Caterers.

Flag Fen Flag Fen became part of Vivacity in May 2011, and after a month of remedial works reopened to the public at the beginning of July. The site operated daily throughout the summer and at weekends throughout the winter months, attracting 8,000 visitors by the end of March. A programme of events was a particular draw for visitors in the ﬁrst year of operation, including greater use of costumed ‘living historians’ onsite, a Halloween horror night and an evening astronomy event in January in association with BBC ‘Stargazing Live’ which attracted record visitors.

Longthorpe Tower Negotiations with English Heritage concluded in the autumn of 2011 for Vivacity to take over the management of Longthorpe Tower, a medieval tower house which has been rarely open to the public in recent years, but is home to the ﬁnest medieval wall paintings in a domestic setting in Western Europe. Working with members of the local community, the Tower is open at weekends from April 2012, with a new exhibition on the story of the Tower and an events programme throughout the year.

Education and Outreach During Peterborough Museum’s closure, the vital work of our education team has continued with a ‘mobile museum’ going out to schools throughout the city, connecting with thousands of children. In addition, a number of projects have been initiated with young people and community groups which led to an exciting programme of events and displays after the museum reopened, engaging many ‘hard to reach’ groups with their heritage. Young people have been used as ‘young consultants’ to help inform the design and programming of the new look museum. In addition, the education team have been working on developing an already successful education programme at Flag Fen, including a new hands-on archaeology experience.

Walks & Talks The popularity of the year round programme of walks and talks has continued despite the closure of the museum, and the ever-popular Ghost Walk celebrated its tenth birthday in October 2011. There has been a huge increase in demand and provision of talks to local groups, as a means of promoting our work during the museum closure.

Looking Forward We are looking forward to a strong year for heritage in 2012/2013, with the service now operating from three sites. The new look Museum has proved to be a great success, and there has been renewed interest in our new site at Longthorpe Tower. Flag Fen has piloted a new crowd-funded archaeological dig in the summer, the first time excavations have taken place onsite since 2005, and the Heritage Festival has become a standalone event in June 2012.

Heritage Weekend 2011 The highly successful Heritage Weekend again took place as part of the Peterborough Festival on 3 & 4 July. Over 22,000 visitors enjoyed two days of live entertainment and living history encampments as the city’s past was brought to life in the Cathedral Precincts and city centre. A particular highlight was a sell-out guest lecture by Historian and broadcaster Dr. David Starkey.

Highlights of 2011/12

Libraries and Archives Vivacity manages a total of ten libraries, eight micro libraries and a mobile library service across Peterborough. During the year there have been just under 800,000 library visits, with over 680,000 items issued from the library stocks. The library service saw a 10% reduction in library hours in June 2011, which has contributed to visits being down 7% year on year.

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Full self service has been introduced in all libraries, with 37 volunteers giving up in excess of 1300 hours of their time to help make this happen over a very short time period

Library developments Self Service Full self service has been introduced in all libraries as part of the Radio Frequency Identiﬁcation project (RFID). Tags were placed in some 248,000 books, CDs and DVDs, with 37 volunteers giving up in excess of 1300 hours of their time to help make this happen over a very short time period. Beneﬁts highlighted by frontline staff include increased ease of checking in and checking out, more time to concentrate on in depth queries, that they feel more accessible to customers – ‘not stuck behind a desk’ - which has dramatically cut queues, and that returned books can be shelved more quickly.

E-books and E-audio This year has seen the introduction of both e-books and e-audio, adding to our existing 24/7 service. We now have over 800 downloadable book titles available via our library catalogue. Our downloadable audio book offer was introduced late in the year and we have a start up collection of 300 titles available for loan.

Micro Libraries After the success of two initial “micro libraries”, we now have another six in place, located at the Regional Fitness & Swimming Centre, community hubs, children’s centres and even the Stage Coach ofﬁces.

Author Events We have had a very busy year with 10 well attended author events. Our programme varied from a session with Tess Gerritson to a family event with the popular children’s author Jeremy Strong. Attendance at the events continues to grow, enabling us to attract more high proﬁle authors to Peterborough.

Archives Work has been progressing steadily on building the new store for Peterborough’s archives. As well as doubling the amount of records we can hold it will be a ﬂagship repository in terms of its security, practicality and environmental credentials. As part of this we have rearranged the search room to improve facilities for visiting researchers and purchased a state of the art microﬁlm reader/printer. The Forty Years On project now involves 80 local volunteers who have given 3539 hours towards helping to conserve and catalogue the Development Corporation archive or to gather and transcribe oral history recordings. The success of Forty Years On has led to its recognition as a ‘Pace Setter’ project by The National Archives and Archives and Records Association, gaining us national recognition.

Looking Forward We will be moving into the new library at Orton as part of the new Ormiston Bushﬁeld academy - it will be a major improvement from the current old fashioned library with plenty of light and space. The “Meet the Author” programme is gaining momentum with at least 12 authors booked including the enigmatic former SAS operative Andy McNab. We will also be undertaking a high proﬁle membership recruitment drive to boost visitor numbers, coinciding with the roll-out of the Vivacity card.

Highlights of 2011/12

Sports & Leisure Vivacity manages four leisure centres across Peterborough, plus the Peterborough Lido, offering a wide range of activities including aerobic classes, indoor and outdoor swimming, indoor and outdoor courts, and supervised gym facilities. Vivacity also runs a city-wide Swim Academy, offering teaching programmes for people of all ages and abilities. Vivacity’s dedicated sports development team aims to get young people and adults more involved in sport and to encourage and promote active, healthy lifestyles - by either participating or coaching.

Performance remains strong, however there has been a slight decrease in swimming at the Lido due to the inclement weather for much of the 2011/12 season and some temporary closures of the Regional Fitness & Swimming Centre for ongoing refurbishment works. Outdoor use of Bushfield Leisure Centre was also reduced due to the temporary removal of artificial turf pitches due to the construction of the new Bushfield Ormiston Academy.

Interest and participation in sports and physical activity in Peterborough is growing year on year which is not surprising given the improvements carried out at our facilities and the buzz created even early on in the run-up to the Olympic and Paralympic Games

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During 2011/12, 912,975 visits were made to the four leisure centres, Lido, and activities promoted by the sports development team. 25% of these visits were swims, 60% were sports activities and 14% were visits to our network of gyms.

‘Rollers’ launched at Werrington Leisure Centre, in response to demand from our customers for more family orientated activity. The roller skating sessions have been extremely well received with families and young people attending the weekly events in their hundreds.

• Supporting the City of Peterborough Swimming Club with the provision of high quality water space and competition venues. • Supporting governing bodies of sport to deliver their local objectives. • Playing an active role in local sports forums to aid the development of sport and physical activity.

Investment in Leisure

Active Living

Vivacity has secured further investment to improve its leisure centres in partnership with Peterborough City Council. Further improvements carried out this year at the Regional Fitness & Swimming Centre include the completion of a new health suite (sauna and steam), new school changing rooms and a new spinning studio. Improvements to toilet facilities and accessible changing rooms began in April 2012 and will be completed by Autumn 2012.

Vivacity continues to support the disabled community with our adapted cycling scheme going from strength to strength. Based at Ferry Meadows Country Park, disabled cyclists and their families use a wide range of adapted cycles to aid their participation. During the winter months this activity relocates to the athletics track where the area is illuminated with ﬂoodlights.

New Activities

The Environment Vivacity is committed to using its resources efficiently and this extends to reducing our carbon footprint by lowering energy consumption. By their very nature swimming pools use significant levels of gas and electricity to operate (we all like warm water and air!) and we have worked closely with our partners to minimise consumption. The Regional Fitness & Swimming Centre has had over 300 solar panels fitted to its roof together with other energy saving devices which will reduce electricity consumption by around 9%.

Our partnership work with the primary care trust continues with our popular ‘Let’s Get moving’ and ‘Let’s Stay moving’ activities. This service is targeted towards patients referred from their GP whose health condition is improved through supervised physical activity.

Quest Accreditation Both Werrington and Bushfield Leisure Centres achieved their first Quest accreditation (industry quality standard) in May 2011 following independent scrutiny of the service, demonstrating the significant resource and investment Vivacity places in quality services. Vivacity also continues to invest in the training and development of its staff. We have a team of mystery shoppers who regularly use our facilities and provide comprehensive feedback on the service received. This significantly helps improve our offer and keeps staff ‘on their toes’.

Supporting and Enabling Others We continue to support other voluntary sector organisations to deliver high quality activities to the public. Some examples of our work in this area include: • Recruiting and training 350 volunteers to support the delivery of the Perkins Great Eastern Run. • Working with our Athletics Clubs to help them provide increased opportunity for participation. • Supporting the local football community to encourage increased participation and develop new facilities.

Looking Forward Vivacity’s key theme in sports and leisure has been to drive up participation, create more opportunities and help residents become more active. High quality marketing, greater customer engagement, investment and improvement in facilities combined with a highly motivated workforce have helped to increase attendances and meet customer expectation. 2012 - 2013 sees increased investment in Vivacity leisure facilities, set against the backdrop of a renewed focus on and interest in sport, due to the Olympics and Paralympics. Vivacity will be leading the way locally in celebrating and building upon the legacy of this once in a lifetime opportunity.

Financial Review Following incorporation on 26 February 2010, Vivacity started operating on 1 May 2010. This year’s annual review is based on the 12 months operations April 2011 to March 2012.

Financial highlights for the year include: Increasing the number of gym memberships from 2000 to 3000: this generated additional income of over £200,000 per annum, which has been invested to improve the culture and leisure services within Peterborough. Securing funding from the Arts Council for the Peterborough Arts Festival at £125,000 over two years: investment in the Arts has increased by £118,000 during this year.

The combination of proactive management, investment in effective marketing, improving the culture and leisure offer for the city and capital investment in the facilities funded by Peterborough City Council has generated an operating surplus of £78,000 for this year. Vivacity’s reserves at 31 March 2012 are £529,000, which are broken down as follows:

LEVEL OF RESERVE

NATURE OF FUND

WHAT DOES THIS MEAN?

£72,000

UNRESTRICTED FUNDS

This means we can spend these funds on anything we chose to further our charitable objectives.

£384,000

DESIGNATED FUNDS

This means we have chosen to set aside funds for a specific purpose. This includes an appropriate contingency reserve; funds set aside for the development of the culture and leisure offering and pension fund provisions.

£73,000

RESTRICTED FUNDS

For contractual or legal reasons we are required to use these funds for specific purposes.

Financial Review

Analysis of incoming resources and resources expended How our work was funded £7,866,000 n n n n n n

Library ........................£413,000 Sports ........................£2,514,000 Heritage ....................£199,000 Arts ............................£74,000 Theatre ......................£772,000 Council Service Delivery Fee...............£3,875,000 n Fundraising and Investment .................£19,000 Total ..............................£7,866,000

How our resources were spent £7,788,000 n n n n n n

Library..........................£2,330,000 Sports ..........................£2,536,000 Heritage ......................£793,000 Arts ..............................£311,000 Theatre ........................£942,000 Fundraising and Publicity .......................£221,000 n Governance.................£166,000 n Other - Pensions .........£489,000 The full accounts for 2011-12 can be downloaded from our website at www.vivacity-peterborough.com

Vivacity Business Plan

2011/2012 Review Progress is shown against objectives set out in the Vivacity Business Plan.

Objective

Progress 31 March 2012

Bridge the gap between school and community by retaining participation in sports by the 16 - 24 year old age group (32% currently drop out age 16).

The sports development team has been reconﬁgured to support a wide range of individuals and organisations (for example, Peterborough Athletics Club) who are now delivering direct services to the 16 - 24 year old age group with a view to improving retention.

Launch a new Vivacity Swim School, which will create a new pathway for people to learn to swim, stay with swimming and continue to be the feeder system for the City of Peterborough.

The Vivacity Swim Academy was launched in February 2012 and is based on the ASA swimming strategy and award scheme. For the ﬁrst time this has brought together both the public learn to swim programme and school swimming programme within a single curriculum.

Support Peterborough City Council in delivering a £1.4 million capital re-development of The Key Theatre. This will enable the main house to run alongside a fully functioning studio (£50,000 per annum to be invested in new programming).

Signiﬁcant works have been undertaken and the project is set to be completed in Autumn 2012 (2 months behind schedule). A new senior management structure is being introduced and will be ﬁnalised by December 2012.

Develop the Peterborough Festival into a stand-alone Arts Festival of regional and national signiﬁcance, gaining the support and funding of Arts Council England to provide a world class platform for the arts in Peterborough.

The planning for Peterborough Arts Festival has been completed and will be a stand-alone event, having attracted in excess of £160,000 from the Arts Council and local sponsorships.

Deliver the 40 Years On Project, working in partnership with Eastern Angles.

The 40 Years On Project started on time and has won an award for its innovative approach to bringing public archives alive. Partnership working with Eastern Angles is proving fruitful with planning for a community play well under way.

Introduce Radio Frequency Identification Radio Frequency Identiﬁcation has been introduced at most of self service in all library venues, using Vivacity’s libraries and complete roll out will have been achieved by funding from Peterborough City Council. June 2012. Produce and implement a new and integrated management database system for Vivacity, which will act as the bedrock of all marketing activity and deliver improved management information, customer experience and one Vivacity-wide card.

A new system – Clarity Live – has been purchased and will be installed in Leisure and Heritage sites in April 2012. Theatre installation will follow in Autumn 2012. The Vivacity card membership scheme will be introduced in April and will roll-out fully early 2013.

Develop a Vivacity Heritage offer which will maximise visitor numbers across the three Vivacity Heritage sites: the city centre Museum, Flag Fen and Longthorpe Tower.

The re-opening of the Peterborough Museum in March 2012 launched a three site offer across Vivacity’s Heritage site. It is too early to assess the effectiveness of this offer.

Vivacity Business Plan

Looking Forward: The objectives set out will still be current in Vivacityâ&#x20AC;&#x2122;s third year of trading. To complement these there will be some additional objectives delivered which are highlighted opposite.

Objectives • We will increase our investment in marketing, and this will be reflected in a department restructure and additional staff resource.. • We will deliver a programme of work to enable other organisations within Peterborough to achieve outcomes which reflect our vision to improve culture in the city. • We will continue to improve our work to enhance customer services: this will include the creation of customer service ambassadors from amongst our existing staff, and deliver our first customer satisfaction audit to achieve a baseline from which to measure progress in this area. • We will complete the roll-out of the Vivacity Card membership scheme to ensure that Peterborough’s Culture and Leisure is enjoyed by as wide an audience of residents and visitors as possible, with the aim of converting 75% of Vivacity’s existing customers to the new scheme. • We will develop the Forty Years On project by increasing the number of volunteers involved, and undertaking 60 interviews. We will also develop a community play, which will tour the UK, to be performed before the end of 2013. • We will launch a new primary care health initiative, Let’s Get Active and Let’s Stay Active, aimed at customers with a range of medical conditions whose health will benefit from participation in physical activity. We will attract 1000 clients by the end of the year. • We will develop a programme of Community exhibitions within Peterborough Museum, with the aim of broadening the curatorial as well as the community voice. These will celebrate Peterborough’s cultural diversity, with four exhibitions planned for 2012. • We will develop a high quality and inspiring visual arts offer in Peterborough, providing a platform for artists of local and international significance whilst also developing strong regional and national partnerships. • We will develop the newly refurbished Key Theatre as a creative hub; diversifying the programme offer so as to maximise visitors to the theatre as well as increasing profile through co-production of high quality performances at Key Theatre and beyond. • We will extend the reach and profile of Peterborough Arts Festival. • We will develop the annual Heritage Festival as a standalone event to build upon its significance in the city’s calendar and position it as a unique event within the UK. • We will commission inspirational public art as part of our development of public art policy working with Peterborough City Council, stakeholders and statutory bodies to be in place within 2 years. • We will create a number of artificial community cricket wicket facilities and other sporting opportunities to engage Peterborough’s multi cultural communities over the next 2 years. • We will work closely with the Arts Council, Peterborough City Council, local artists and national portfolio organisations on the development of ‘Creative City’, an ambitious arts programme that will provide large scale creative projects in Peterborough, launch Metal into a new arts space, give investment to the festival and examine the possibility of a new arts space as part of the South Bank development site.

Governance As a limited company Vivacity Culture and Leisure is governed by its members. There are two categories of trustees, Community Trustrees and Local Authority Trustrees. The Community Trustees are elected by the members at a general meeting and Local Authority Trustees are proposed by Peterborough City Council. The governing document allows up to two local authority trustees to be appointed. Local authority appointments cannot exceed 19.99% of all trustee appointments. Vivacity has a contract with Peterborough City Council to manage the culture and leisure services on their behalf, the Council retained ownership of the buildings and other assets. The assets are provided at no charge to The trustees, who are also the directors for the purpose of Vivacity on a 25 year lease/licence which commenced on company law and who served during the period were: 1 May 2010.

Structure, governance and management

APPOINTED Richard Astle

1 April 2010

David Seaton

12 April 2011

Matthew Lee

15 April 2010

Paul Simmons

1 April 2010

The Very Reverend Charles Taylor

1 April 2010

Estella Todisco

1 April 2010

Chris Mardell

1 April 2010 & resigned 16 May 2011

Trevor Pfeiffer

3 Nov 2010

Katarzyna Chiva

3 Nov 2010

Sir Keith Pearson Shelagh Smith (Chairman) Steven Bax

3 Nov 2010 & resigned 25 Feb 2012 26 Feb 2010

Vivacity operates from 20 sites throughout Peterborough and employs over 300 people. Vivacity is a company limited by guarantee and does not have share capital. None of the Trustees has any beneďŹ cial interest in the company. All of the Trustees are members of the company and guarantee to contribute ÂŁ1 in the event of winding up.

The Senior Management team during the period was as follows: Kevin Tighe

Chief Executive Officer

Pam Whitbread

Head of Finance & Company Secretary

Jon Marsden

Head of Sport and Recreation

24 January 2012

Heather Walton The organisation is a charitable company limited by guarantee, incorporated on 26 February 2010 and Gillian Barclay registered as a charity on 4 October 2010. Peterborough City Council transferred its cultural and leisure services, comprising of Arts, Libraries, Heritage, Theatre and Sports Greer Roberts into the charitable trust on 1 May 2010. Sarah Stannage The organisation was established under a Memorandum of Association which established the objects and powers Emma Evans of the organisation and is governed under its Articles of Association.

Head of Libraries and Customer Services Manager Arts & Heritage Services Manager, resigned July 2011 Arts Services Manager (Appointed May 2011) Heritage Services Manager, (Appointed November 2011) Sales, Marketing & Communications Manager

Vivacity Peterborough Culture and Leisure Peterborough Central Library Broadway, Peterborough PE1 1RX Company Reg. No. 07171668 Charity No. 1138230

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