Key Theatre Venue Hire Brochure

Hire the Key Theatre for your next event Modern conferencing & venue hire in a relaxing, riverside location close to the city centre

Full day room hire

from ÂŁ200 inc VAT

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Visit vivacity.org/keyvenuehire Call 01733 207 239

CMYK

“Quite simply, the Spires room at the Key Theatre is the best location for a business meeting in Peterborough stunning views, responsive staff and fabulously affordable.�

John Watkinson Vistage - Chair, Facilitator & Coach

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Let us take care of your business Situated by the Embankment in Peterborough, the Vivacity Key Theatre is a contemporary plate glass venue, perfect for any number of corporate events and activities. Let your delegates’ creativity flow in this inspiring, riverside location with conferences, workshops, interviews and away days all surrounded by nature and culture.

Vivacity’s Key Theatre is less than 5 minutes from the city centre and is served by excellent public transport links.

Peterborough train station is a short 10 minute walk with the nearest bus stop even closer at only 5 minutes on foot.

Ample public parking is also available to the front of the venue with 3 others within 5 minutes walking distance.

Details on page 5.

Our two auditoriums boast comfortable tiered seating, meaning everyone gets the perfect view with no obstructions. Our main auditorium has a capacity of 360 and is the ideal space for keynote speakers, panel discussions and large presentations. Our studio auditorium holds 112 retractable seats and is a more intimate space that is ideal for lectures, smaller presentations, and even breakout workshops.

The jewel in our crown is the Spires room, a purpose fitted and versatile conference room which boasts relaxing grassland views, state of the art audio visual equipment and light refreshment facilities.

We also offer a selection of flexible, smaller sized meeting rooms that can be arranged to suit almost any requirement.

Our fully licensed Riverside bar also features riverside views, perfect for more relaxed functions, seating up to 90 people comfortably. In addition, the Key Theatre has breakout rooms and outdoor spaces that can be used for training days, recruitment centres, examinations, exhibitions and product launches. Our dedicated technical team can also fulfil any audio or visual needs.

Finally, our Riverside restaurant is open for pre-theatre and casual dining throughout the year. Our seasonal menu caters for a multitude of tastes, using only the finest local ingredients. If you’d like to dine out with your party or guests, ask us about the Riverside restaurant when making your booking.

We pride ourselves on our flexibility and work closely with all clients to tailor a bespoke offer to your precise requirements. Whatever the occasion or nature of the event you are looking to hold, you can be assured that Vivacity will provide a personal and attentive service to ensure we deliver an event that meets your requirements.

All prices include VAT unless stated. For more information on VAT charges and exemptions, please visit vivacity.org/keyvenuehire or ask on booking.

Call 01733 207 239

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£1200 +VAT Full day Full pricing on page 11

Main auditorium Our purpose built main auditorium contains 360 seats that provide an unobstructed view of the stage no matter where you’re sitting.

Professional sound and lighting equipment plus movable flats and tabs mean that the space can be adapted to suit any occasion or atmosphere, with a technician onhand to make the changes for you.

There is also disabled access with seating to accommodate a maximum of 6 wheelchairs at the rear of the auditorium.

With access via the Riverside bar, the main auditorium is perfect for conferences, product launches and discussion panel events.

Upgrade to the day delegate rate

£24 pp + VAT

Highlights & what’s included Suitable for larger scale conferences, product launches, award ceremonies and lectures. Full stage, lighting, sound and projection available.

• • • • • • • •

Day / night hire Screen & projector PA system with microphones Lectern Foyer / registration area Wi-Fi Technical operator Fully licensed bar

Price is listed for an individual daytime or evening period. For prices of all rooms, see page 11

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Upgrade to the day delegate rate to include: • • • • •

2 servings of tea & coffee Iced water & orange juice Fruit platters Selection of sweets Buffet lunch

£240

+VAT Full day Full pricing on page 11

Spires room Our flagship conference room is packed with equipment and facilities that makes it perfect for hosting your business’ next away day.

makes sure everyone in the room can hear exactly what’s going on.

Comfortable seating, floor to ceiling windows and an in-built audio visual system with room-wide speakers make for a space that is not only comfortable and attractive but also

The Spires room is located on the 1st floor and is easily accessible via the stairs or lift.

Upgrade to the day delegate rate

A purpose-fitted light refreshment station also means all delegates can stay alert and hydrated throughout the day without disrupting the flow of your event.

£24 pp + VAT

Highlights & what’s included Suitable for smaller scale conferences, product launches, exhibitions, award ceremonies and lectures.

• • • • • • •

Full day or half day hire Screen & projector 6 evenly spaced speakers Lectern Foyer / registration area Wi-Fi Black out blinds

Upgrade to the day delegate rate to include: • • • • •

2 servings of tea & coffee Iced water & orange juice Fruit platters Selection of sweets Buffet lunch

Price is listed for an individual daytime or evening period. For prices of all rooms, see page 11

Call 01733 207 239

5

Willow room

Swan room

The Willow room is a secluded and adaptable space, perfect for private functions.

Full length windows to the front of the Swan room allow a relaxing view of the River Nene and Embankment.

Located towards the rear of the Key Theatre this space features one full length mirrored wall, a cushioned floor and brick fascia on the remaining walls.

Natural light, a mirrored wall and a cushioned wooden floor makes the swan room ideal for meetings, workshops and breakout sessions. The Swan room is located on the ground floor.

Fully accessible through both the front entrance and the main stage. The Willow room is an excellent space for networking events, exhibitions, workshops and rehearsals.

Room rates (Hire Only)

Room rates (Hire Only)

Full day (8hrs)

£200

Full day (8hrs)

£200

Half day (4hrs)

£140

Half day (4hrs)

£140

Day delegate rate (min delegates of 20) Per person

£24 + VAT

Need something specific?

Anything from this list can be provided at no extra cost.

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Day delegate rate (min delegates of 20) Per person

• Screen & projector • Lectern • Foyer / registration area • Wi-Fi

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£24 + VAT

Want the VIP experience?

Upgrade to our day delegate rates and make your hire extra special, including.

• • • • •

2 servings of tea & coffee Iced water & orange juice Fruit platters Selection of sweets Buffet lunch

Studio auditorium Riverside bar Retractable seating and a theatrical lighting rig make this a versatile and intimate space.

Floor to ceiling windows and views of the River Nene make this an attractive space for special events.

With seats for up to 112 people, a large projector and the support from an experienced theatre technician all included in the price, this space is ideal for presentation purposes, award ceremonies, exhibitions or smaller discussion panels.

The studio can be accessed from both the front and rear of the building.

Recently refurbished, our fully licensed bar has 92 seats with plenty of standing room also. A perfect space for conferences, networking events or even parties for any occasion. With comfortable seating and movable furniture, The Riverside bar can also be adapted to be a great breakout room, reception area or breakfast meeting venue.

Room rates includes full technician support Full day (8hrs)

£250

Day delegate rate (min delegates of 50) Per person

£18 + VAT

Bar rates Evenings or afternoons (4hrs) Subject to availability

£250

Call us to ask how we can tailor your Riverside bar experience.

Still can’t find what you’re looking for?

Ask us what else we can do to help - further details on page 11

Call 01733 207 239

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Make the best use of our space.

Our meeting rooms are extremely versatile and as such can cater to a variety of layouts. If you need anything adapted from the layouts below, just ask.

Boardroom style U-shape

Theatre style

This boardroom layout is ideal for meetings where decisions have to be considered by all delegates ensuring effective communications for all parties.

Ideal layout for presentations where screen/projector is required.

The theatre style layout suits presentations lectures and Q & A sessions where note taking is not essential.

(Approx capacity 32 persons)

(Approx capacity 26 persons)

(Approx capacity 48 persons)

Exact numbers may vary from room to room.

Have questions? Call us to find out how we can best tailor each layout to your requirements.

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Cabaret style

Classroom

Interview

The cabaret style encourages creativity through group discussion and activity.

Ideal layout for training, examinations and activities where note taking and classwork is essential.

Ideal for interviews or confidential meetings the layout can be simplistic, with the Riverside Bar being used for a holding area.

(Approx capacity 48 persons)

(Approx capacity 30 persons)

Exact numbers may vary from room to room.

Have questions? Call us to find out how we can best tailor each layout to your requirements.

Call 01733 207 239

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Where to find us Peterborough train station

Wirrina car park

Bus stop

Bus stop

Police Station

Riverside car park

The Key Theatre

Location

Car parking

The Key Theatre Embankment Road, Peterborough. PE1 1EF

Two car parks are available for all conferencing and events.

Please ask us about purchasing car park passes when making your booking so you may display on arrival.

Discounted day rate* Riverside Car Park £4

General enquires 01733 207 239 key.theatre@vivacity.org

Wirrina Car Park £2 (Bishops Road, 6 minute walk)

The box office is open Mon - Sat 10.30am to 6pm

Accessibility

Bus Station

Train

• • • • • •

The closest bus stop is situated on the A15, outside TK Maxx which is a 5 minute walk from the Key Theatre. The main bus station is a 10 minute walk through the city centre.

Peterborough train station caters to most routes from London to the East of England. The station is a 15 minutes walk and is clearly signposted from Station Road.

Disabled parking adjacent to the theatre Automatic doors Disabled toilets Lift to the first floor Hearing loops Guide-dogs welcome

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*Prices correct at time of print

Prices & contents Below is a breakdown of prices for our rooms. Upgrade to our day delegate rate for that VIP experience.

Added extras at no extra cost

Standard rates

Room

Page Number

Full day (8hrs)

Main auditorium

4

£1200

Spires room

5

£240

Swan room

6

Willow room

Half day (4hrs)

Plus VAT

Projector

U

U

U

U

£160

U

U

U

£200

£140

U

U

U

6

£200

£140

U

U

U

Studio auditorium

7

£250

Riverside bar

7

U

Lectern

Registration area

U

Technician

U

U

£250

Upgrade to the day delegate rate

Room

Min delegates

Per person

Plus VAT

Main auditorium

100

£24

U

Spires room

20

£24

U

Swan room

20

£24

U

Willow room

20

£24

U

Studio auditorium

50

£18

U

Included in your day delegate rate • • • • •

2 servings of tea & coffee Iced water & orange juice Fruit platters Selection of sweets Buffet lunch

We offer a wide selection of breakfasts, buffet lunches and other catering options for your event with us. For more information or the full menu, please contact us at key.theatre@vivacity.org

Riverside bar

Why do some prices have VAT while others don’t?

We are required by law to charge VAT on any services which include catering or extra staffing. For room only hires without a technician we are pleased to offer without VAT. For more information on VAT eligibility, please visit gov.uk/topics/business-tax/vat

Call 01733 207 239

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General enquiries 01733 207 239 key.theatre@vivacity.org

Book online now vivacity.org/keyvenuehire