Exhibition & Sponsorship Opportunities
ITS: Real Solutions for Real Needs
WWW.ITSINEUROPE.COM
Organised by:
Hosted by: intelligent transport systems
its Ireland
EXHIBITION & SPONSORSHIP OPPORTUNITIES
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Your Story Tell your story to the people who want to hear about your organisation’s products and services.
The ITS Congress & Exhibition 2013 will focus on the latest advances and solutions in Intelligent Transport Systems along with an impressive line-up of industry and public keynote speakers. The “Real Solutions for Real Needs” congress will also serve as a platform where a broad and varied range of commercial exhibitors, public administrations and ITS related organisations will showcase technologies and services towards making the full deployment of intelligent transport systems a smart and sustainable reality. Dublin is ranked one of the top 30 cities in the world. It is a historical and contemporary cultural centre for the country, as well as a modern centre of education, the arts, administration, economy, and industry. Dublin is the centre of both media and communications in Ireland so perfect for your organization’s publicity. A world class city, “Dubliners” are renowned for their hospitality.
Be a part of the Premier Networking and Prospecting Event of the year: A wide range of sponsorship and exhibit packages provide everything you need to interact with the people who matter to your business. As a congress participant, you: Build meaningful customer relationships in person throughout the congress Bring your company story to life with onsite product demonstrations Secure qualified leads that could lead to new business Learn about each attendee’s precise purchasing needs and processes Strengthen your brand and reputation with an exhibit presence and through highly visible sponsorships
The Congress is on the official list of events of the Irish Presidency of the Council of the European Union.
Your Audience
Gain access to an exclusive community of influencers, decision-makers and experts at the ITS Congress and Exhibition 2013.
Strengthen your relationships with the network of Intelligent Transport Systems and Services stakeholders in Europe. This opportunity will help to connect you with Public Authorities, industry players, infrastructure operators, users, research professionals, academics, national ITS associations and other parallel organisations from all areas of transport.
Meet the stakeholders who influence multiple areas of activity…
They are CEOs, COOs, Chief Project Officers, Directors, Project and Programme Managers, Engineers, Consultants, Directors of PMOs and Presidents
Info Mobility
and Vice-Presidents.
Cooperative Mobility ... towards fully connected vehicles and infrastructures Eco Mobility ...towards a reduced impact on our environment
... towards fully informed people Safe Mobility ... towards zero accidents
They are final decision-makers or professionals who either recommend, influence or specify vendors and suppliers to their organisations. They want to meet you and see what your organisation has to offer.
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
Your Opportunity How often do you enjoy a willing, “captive” audience?
Our exhibit and sponsorship opportunities allow you to choose the packages that best showcase and promote your organisation’s unique strengths. Your story will come alive through unparalleled interactivity and personal, meaningful one-on-one networking.
Sponsors packages include complimentary entry passes for the congress as well as targeted marketing initiatives. They offer immediate exposure during the Opening Reception, and include exhibition space in a highly trafficked area.
“IRISH NIGHT” at the famous Guinness Storehouse: Wednesday 5 June A splendid evening of Irish Flavour organised by ITS Ireland from St James’s Gate and beyond - including horses, trains, barges, ships and road transport. Today GUINNESS® beer
Congress delegates will be invited to enjoy a spectacular evening of “craic agus ceoil” (fun and music) at the world famous Guinness Storehouse. Come and enjoy an unforgettable welcome and a magical journey deep into the heart of the world famous GUINNESS® brewery.
is transported to over 150 countries worldwide.
This historical building is central to Dublin’s and Ireland’s heritage, and has been continually updated to create a blend of fascinating industrial tradition with a contemporary edge. The seven floors bring to life the rich heritage of GUINNESS®, telling the story from its origins here at St. James’s Gate in Dublin to its growth as a global brand, known all around the world.
Guests can engage in Guinness variant tasting, try their hand at pouring their own perfect pint of Guinness and much more.
Located in the heart of the working St. James’s Brewery, The Guinness Storehouse is an exciting and unusual venue. On the site where Guinness has been brewing in Dublin for over 250 years, Guinness Storehouse offers guests an exclusive insight into this remarkable history whilst enjoying a traditional Irish welcome, excellent Irish cuisine and the finest of beverages. Guests can then experience the sights and sounds of the brewing process by browsing through the audiovisual displays. This exhibition includes a focus on the transportation methods used to take the GUINNESS® beer
Having learned how each pint of GUINNESS® is brewed, guests will be invited to experience your first sample of GUINNESS® in our Taste Experience.
Ireland is renowned for its music and literary heritage. From luminaries such as James Joyce, George Bernard Shaw, John B Keane, WB Yeats through to U2, Roddy Doyle, Enya and many more; Ireland has produced a plethora of talent that has graced the world stage. This achievement will be celebrated by the various styles of entertainment placed on different levels of the venue. This entertainment is purposely designed to make for a dynamic evening for guests to enjoy a truly unique and memorable Irish experience. Great venue, great food, great entertainment... the essence of Irish hospitality is there to be enjoyed by one and all.
Exhibition IMPORTANT NOTE: Reservations for exhibition space, sponsor items and packages will be handled on a “first come, first served” basis from 29 October from 9AM, 2012. Sponsorship and exhibition packages, which may be limited in number, will be allocated to those organisations who apply earliest and according to the level of commitment. Should all your preferences be unavailable due to previously confirmed exhibitors, you will be notified of remaining booths or sponsorship items of equivalent value available for your selection. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of ERTICO-ITS Europe whose decision will be final.
Our focused environment gives you the venue to meet and network with key executives and public authorities with purchasing responsibility and gives you the opportunity to have an interactive exchange with prospective customers, business partners and experts from a variety of transport related industries across Europe and beyond.
Exhibitor benefits Listing in the Exhibition guide and website Complimentary buffet lunch on exhibition days* Choice of raw space and/or shell scheme package
• Raw Space € 280 per m² Minimum Booth size: 9 m²
• Shell Scheme Package € 350 per m² Minimum Booth size: 9 m² Includes: - a double socket - 2 spotlights and a name card fascia board
Exhibition and event timings Overview EXHIBITION OPENING TIMES
NEW:
Wednesday 5 June: Thursday 6 June: Friday 7 June:
LEAD RETRIEVAL SCANNERS
09:00-19:00 09:00-18:00 09:00-14:00
EVENT DATES Opening Ceremony Tuesday 4 June:
16:30-18:30
Opening Reception In The Exhibition Tuesday 4 June 18:30-20:00 Conference Programme and Sessions Wednesday 5 June: 09:00-17:30 Thursday 6 June: 09:00-17:30 Friday 7 June: 09:00-13:00
A quick and effective method of capturing and qualifying leads on the Exhibition floor. Using lead retrieval to capture sales leads on your booth enables you to qualify leads with follow-up action codes, eliminates hand-keying leads into your database for quicker and accurate lead follow-up. It gives you access to complete demographic information on attendees you would otherwise not receive collecting business cards. More information on this service is available on the Congress website: www.itsineurope.com
The schedule is subject to change * 2 complimentary lunch passes for minimum booth side of 9m2 and 1 additional lunch pass per 3m2 purchased
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
YA RO L
NORTH BULL ISLAND
R VE RI
CA N A
A LK TO
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CLONTARF EAST WALL
pire
DUBLIN PORT
nell INTERNATIONAL FINANCIAL SERVICES CENTRE (IFSC)
SPENCER DOCK
POINT VILLAGE
DUBLIN HARBOUR
GRAND CANAL DOCK RINGSEND
Poolbeg Lighthouse
DOCKLANDS POOLBEG
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IRISHTOWN
SANDYMOUNT
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BALLSBRIDGE
Custom House Plaza CUSTOM HOUSE HARBOUR
Linear Park
Docklands Station
SHERIFF STREET LOWER
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EA ST
RO AD
ABERCORN R OA D
OR IEL
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PL
SHERIFF STREET LOWER
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ST RE ET
L VI SE
Connolly Station
UP PE
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RI
VE R
DUBLIN BAY
SHERIFF STREET UPPER
SHERIFF STREET UPPER
Gibson Hotel
Jury’s Inn
(2010)
Clarion Hotel
Central Square
CASTLEFORBES ROAD
National College of Ireland
Point Village
2
Dublin City Moorings
RIVER LIFFEY
Link Bridge The exhibition will be held onEast the ground level as well as on the first level. SIR JOHNIn ROGERSON’S both QUAY halls, an internet café and vast catering facilities will be foreseen.
Diving Bell
MARINE SCHOOL WALK
BLOOD STONEY ROAD
ROAD ASGARD
KS RD S DOC
FORBES STREET
GRAND CANAL QUAY
BRUNSWICK PL
CHIMNEY VIEW
ERNE STRE
HARMONY ROW
REE AND ST
ERNE STRE ET UPPER
CANAL QUAY
ET LOWER
LOM T SO UTH
ROW TLAN D WES
BER L
Waterways Visitor Centre
DOCK STRE ET
EXHIBITION & SPONSORSHIP OPPORTUNITIES C
SEND
Boland’s Mill
GO
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SOUTH
Shelbourne Park
5
ER
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RING
BRIDG
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ROAD
DD
HO GA
RINGSEND ROAD
Trinity Enterprise Centre
AY QU
CUM
ERNE PL
PLACE
Graving Docks
CHARLOTTE QUAY
DO
ST LW R
GT CLARENCE
www.theccd.ie
ER
ET
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GRAND CANAL DOCK
IAM ILL ZW FIT
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BOYNE ST
PEARSE STRE
Address: Factory GREEN STREET EAST Park Lock Gates The Convention Centre Dublin Spencer Dock HANOVER QUAY North Wall Quay Dublin 1 - Ireland
RIV
REE T
IT SANDW
FENIA N STREET
NE S T
Pearse Square
YOR K ROA D
T
EET STR
Holiday Inn
EET
Grand Canal Square
Chocolate
Proposed Dodder Bridge
STREE
ITH
BOY
MISERY HILL
Grand Canal Theatre
Dublin City Library & Archive
Alexander Hotel
Davenport Hotel
HANOV ER S TR E ET E A ST
Future development
THORNCA STLE
W ND SA
PEAR SE ST R Pearse Station
Chimney Park
HORSE FAIR
RROW STREET
ST
CARDIFF LANE
LANE
STREET EA
T
Science Gallery
Maldron Hotel
MACKEN STREET
HANOVER
WHITAKER SQUARE
A VILLAS
TO W
NS EN DS
BARD
STREET
WINDMILL
Admiral Brown statue
LIME STREET
STREE
T EAST
R STREET
SIR JOHN ROGERSON’S QUAY
BRITAIN QUAY
CREIGHTON STREET
CITY QUAY
LOTT S ROA D
UAY
ont re tel
Liffey Voyage
Cill Airne Samuel Beckett Bridge
OUTH
Sean O’Casey Bridge
BENSON STREET
Liffey Voyage
Dublin’s Parlour Watchtower
The 9th ITS European Congress will be held at the Convention Centre The O Dublin (CCD). It is Ireland’s first “state of the art” purpose-built International convention centre located in Spencer Dock in the NORTH WALL QUAY heart of Dublin City.
NORTH WALL QUAY
Famine statues
EAST WALL ROAD
EXCISE WALK
Convention Centre
The venue
NEW WAPPING STREET
NC Iris
The chq building
GEORGE’S DOCK
Spencer Dock
GUILD STREET
Mayor Square MAYOR STREET LOWER
PARK LANE
COMMONS STREET
IFSC George’s Dock MAYOR STREET
ROYAL CANAL
INNER DOCK
Floor plan
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89 90 Foyer 95 94
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100 101 102 103 104 105 106 107 108 109 110
6m x 2m 3m x 3m Internet cafĂŠ
The CCD - the forum, ground level
Catering
Important note: Exhibition sales on level 1 will only start once the ground floor level is sold out.
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
132 133 134
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190 142 143 144
145 146 147
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Session room
187 154 155 156
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Session room
Foyer
184 166 167 168
169 170 171
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174 173 172
Entrance
175 176 177 178 179 180 181 182
VIP room
Session room
Session room
6m x 2m 3m x 3m Internet cafĂŠ
The CCD - level 1
VIP room Catering area Session Rooms
Important note: Exhibition sales on level 1 will only start once the ground floor level is sold out.
Platinum hospitality suites Emerald hospitality suite
EXHIBITION & SPONSORSHIP OPPORTUNITIES
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Social and Special Functions VIP Dinner Exclusive Sponsor at St. Patricks Hall including 6 passes Irish Night Sponsor at The Guinness Store House including 6 passes Welcome Reception Sponsor (1 Diamond Sponsor only) VIP Hospitality Bar in the CCD on 1 night One lunch sponsor (2 Gold Sponsors) Entertainment sponsor Irish Night Coffee break sponsor Exhibition Benefits 18 raw m² in the exhibition area (10% discount on additional m2)
SHAMROCK € 6.000 (Excl. VAT)
x x x x x x x x
9 raw m² in the exhibition area (10% discount on additional m2)
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GOLD € 20.000 (Excl. VAT)
x
12 raw m² in the exhibition area (10% discount on additional m2) Unlimited access to the exhibition for your staff members with special VIP Badges WIFI and Internet Area in the Exhibition (1 Diamond Sponsor) Printed and Digital Media Your logo on the short film will be shown during the "closing ceremony" Your logo on the banner at both opening and closing ceremonies Your logo on the AV backdrops at the beginning of each session Use of the ITS logo in your material Exhibition Guide: 1 full page of advertisement Exhibition Guide: 1/2 page of advertisement Exhibition Guide: 1 full page with logo and company presentation Exhibition Guide: Your logo and company details in the sponsor area Preliminary & Final Programme: your logo, company presentation and contact details in the sponsor areas Preliminary & Final Programme: 1 full page advertisement ITS 2013 Congress Website : your logo, contact details and a hyperlink on the sponsor area ITS 2013 Congress Website : your company logo on the registration page ITS 2013 Congress Website : your logo on the home page of the ITS 2013 Congress Website Your logo on the mobile signage towers Your logo on the pre-congress promotional materials Congress Exposure VIP Room sponsor - invitation only (1 Diamond Sponsor only) 1 hospitality suite in the CCD 5 free congress day passes 4 free congress day passes 3 free congress day passes 2 free congress day passes One speaking slot at the Opening Ceremony One "business session" presentation Promotional Items Access to the delegate list through ERTICO-ITS Europe Conference bag insert Lanyard sponsor (1 Gold Sponsor) Conference bag sponsor
DIAMOND € 30.000 (Excl. VAT)
PLATINUM € 40.000 (Excl. VAT)
“SPONSOR PACKAGES”
EMERALD € 120.000 (Excl. VAT)
Sponsorship packages
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x x x x
x x x x
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x
x x x x x x x
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
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The Emerald package 120,000 € exclusive sponsorship
A level above the rest, the “Emerald Sponsorship” is an exclusive, high profile opportunity for the industry. You will gain unparalleled exposure at one of the most impressive Intelligent Transport Systems conferences in Europe. This is a limited opportunity, available on a first-come, first-served basis.
SPONSOR BENEFITS:
VIP Dinner Exclusive Sponsor at the historic St. Patricks Hall at Dublin Castle 6 passes for VIP Dinner VIP Hospitality Bar (branded) in the CCD on 1 night, excluding drinks 1 large Emerald hospitality suite in the CCD
One speaking slot at the Opening Ceremony Access to the delegate list through ERTICO-ITS Europe for 2 promotional e-communications 5 free congress “day” passes for employees or clients Your logo on the short film that will be shown during the closing ceremony One “business session presentation” on-site by invitation only
18 raw m² in the exhibition area + 10% discount on additional raw space Unlimited access to the exhibition for your staff members with special VIP Badges 1 full page of advertising in the Exhibitors Guide 1 full page with your logo, company presentation and contact details in the sponsor area of the Exhibition Guide Your logo on the banner at both Opening and Closing Ceremony Use of the ITS congress logo in your materials Conference bag insert (brochure maximum size A4 or gadget) Your logo on the conference bag Your logo, company presentation (max number of 150 words) and contact details in the sponsor area of the preliminary congress programme and in the final programme 1 full page of advertising in the Preliminary Programme and Final Programme As the official Emerald partner, your logo and/or association will be visible on all pre-congress promotional materials Your logo on the AV backdrops at the beginning of each session Your company logo on the Registration page Your logo on the home page of the ITS 2013 congress website Your logo, contact details and a hyperlink on the sponsor area of the ITS 2013 congress website
EXHIBITION & SPONSORSHIP OPPORTUNITIES
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Platinum package 40,000 € limited to 2 sponsors
Delegates can look forward to an evening of relaxation and entertainment with peers and colleagues. The Irish Night is a unique opportunity for all participants to interact outside the Congress sessions.
SPONSOR BENEFITS:
Irish Night Primary Sponsor and key promotional visibility at Guinness Store House 6 passes for the Irish Night 1 hospitality suite in the CCD
Access to the delegate list through ITS Europe for 1 promotional e-communication 4 free congress “day” passes for employees or clients One “business presentation” on-site by invitation only
12 raw m² in the exhibition area + 10% discount on additional raw space 1 full page of advertising in the Exhibitors Guide
Your logo on the banner at both opening and closing ceremony Use of the ITS congress logo in your materials Logo on the conference bag Conference bag insert (brochure maximum size A4 or gadget) Your logo, company presentation (max number of 100 words) and contact details in the sponsor area of the preliminary congress programme and the final congress programme
Your logo on the AV backdrops at the beginning of each session Your logo on the page of the ITS 2013 Congress website Your logo, contact details and a hyperlink on the sponsor area of the ITS 2013 Congress website Your logo on the short film that will be shown during the closing ceremony
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
Diamond packages 30,000 € limited to 3 sponsors
The Welcome Reception is one of the congress’ premier networking receptions. The occasion brings together the entire conference community as it kicks off the excitement in the exhibit hall. You never get a second chance to make a first impression, so do not miss this opportunity.
SPONSOR BENEFITS:
or
Gain visibility through the prominent display of your logo on the homepage of the WIFI connection which will be available for free in the entire conference area as well as on the homepage of the screens in the internet café in the exhibition halls.
or
Increase your visibility amongst the VIPs present at the ITS Europe Congress and sponsor the meeting room reserved for them.
Option 1: Welcome Reception Option 2: VIP Room sponsor – by invitation only Option 3: WIFI & Internet Café
3 free congress “day” passes for employees or clients 9 raw m² in the exhibition area + 10% discount on additional raw space
½ page of advertising in the Exhibitors Guide Your logo on the banner at both opening and closing ceremony
Use of the ITS congress logo in your materials Conference bag insert (brochure maximum size A4 or gadget) Your logo, company presentation (max number of 75 words) and contact details in the sponsor area of the preliminary congress programme and final programme
Your logo on the short film that will be shown during the closing ceremony Your logo on the AV backdrops at the beginning of each session Your logo, contact details and a hyperlink on the sponsor area of the ITS 2013 congress website
EXHIBITION & SPONSORSHIP OPPORTUNITIES
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Gold packages 20,000 € limited to 4 sponsors
Brand the lanyards that will be distributed at registration for the congress participants and exhibition visitors. This is an extremely high visible option.
SPONSOR BENEFITS:
or
your logo on the Conference bag is very effective and a unique opportunity for brand visibility.
or
Sponsor a lunch in the exhibit hall while enhancing and reinforcing your organisation‘s brand image as delegates convene.
Option 1: Lanyard sponsor Option 2: Logo on the Conference bag (shared with Emerald & Platinum sponsor) Option 3: One lunch sponsor day 1 Option 4: One lunch sponsor day 2 2 free congress “day” passes for employees or clients 9 raw m² in the exhibition area ½ page Advertising in the Exhibitors Guide Your logo on the banner at both Opening and Closing Ceremony Use of the ITS logo in your materials Conference bag insert (brochure maximum size A4 or gadget) Your logo, company presentation (max number of 75 words) and contact details in the sponsor area of the preliminary congress programme and final programme Your logo on the short film that will be shown during the closing ceremony Your logo on the AV backdrops at the beginning of each session Your logo, contact details and a hyperlink on the sponsor area of the ITS 2013 congress website
Shamrock packages
Add local flavour to your campaign as a sponsor for the Irish Night. Attendees look forward to this conference highlight as part of their experience in Dublin. It’s a great opportunity to leave a lasting impression of your organisation. And, last but not least: everyone needs a coffee break once in a while to “perk up” a little bit.
6,000 € unlimited
SPONSOR BENEFITS: Entertainment sponsor “Irish night” – Recognition of sponsors on-site billboard Coffee break sponsor Logo and contact information in Exhibitors Guide – sponsor section Use of the ITS logo in your material Your logo, company contact details in the sponsor area of the preliminary congress programme and the final programme Mobile signage tower Your logo, contact details and a hyperlink on the sponsor area of the ITS 2013 website
9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
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Sponsorship and Exhibition opportunities SINGLE SPONSOR ITEMS
VALUE
S1
Banner in the Foyer on the ground floor: "Thank you for visiting, see you next year in Helsinki". Limited to 1 sponsor.
15,000 €
S2
Branded water flasks for delegates. Refresh the delegates with water bottles branded with your logo and distributed upon registration. Limited to 2 sponsors.
10,000 €
S3
Branded Notepad. This is an easy and effective way to get your message in the hands of every registered congress delegate. Notebooks will be included in the delegate bag. Limited to 1 sponsor.
5,000 €
S4
Branded Pen. Place your logo on quality pens that will be included in the delegate bag. When delegates reach for a pen, your company logo will be on it… at the congress and beyond. Limited to 1 sponsor.
5,000 €
S5
Pocket programme with the programme & floor plan. Your logo and name will be visible on the back outside cover. The complete ITS Europe Congress experience "unfolds" before you as the programme expands to show each day's activities in detail including the layout of the convention centre. Limited to 3 sponsors.
8,000 €
S6
“Business Sessions” For the first time at an ITS Congress in Europe, business sessions will be organised to give the opportunity to the industry players to share their views on specific issues or discuss their products and services. These tailor made sessions organised by one or more companies, are open to all attendees of the Congress and will focus on the commercial and promotion aspect of ITS products and services. The sessions can take place during lunch or after the Congress Programme.
5,000 €
S7
“Mints box” sponsor. Offer delegates refreshing mints in a fun branded box included in the delegate bag. Limited to 1 sponsor.
5,000 €
S8
Lunch sponsor, sponsor the farewell lunch on the last day of the congress to be served in the exhibition. Limited to 1 sponsor.
4,000 €
S9
“After Congress Hours Branded Bar” – Thursday evening - only, limited to 2 “sponsors”/ drinks and staff not included.
8,000 €
S10
Insert in congress bag. Gain exposure to over 700 ITS professionals. Use this opportunity to deliver your company's message to every congress delegate on a maximum A4 size insert. Unlimited.
3,000 €
EXHIBITION & SPONSORSHIP OPPORTUNITIES
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SINGLE SPONSOR ITEMS
VALUE
S11
1 page – inside cover - in Exhibition Guide
3,000 €
S12
1 page – back cover “inside” – in Exhibition Guide
2,500 €
S13
1 page – back cover “outside” – in Exhibition Guide
5,000 €
S14
1/2 page in Exhibition Guide
800 €
S15
1/4 page in Exhibition Guide
500 €
S16
Umbrella sponsor. Included in delegate bag – Limited to 1 sponsor
7,500 €
S17
USB stick sponsor with your company presentation, included in the delegate bag. Limited to 3 sponsors.
7,500 €
S18
“Hand Sanitizer” stations. Branded and strategically located in CCD. Limited to 3 sponsors.
4,000 €
S19
Friends of ERTICO ITS Europe: Your Logo on all marketing pre - event promotion through 6 e-communications campaigns.
4,000 €
S20
Flowerbed sponsor at the entrance of the CCD, group of 6. Limited to 2 Sponsors.
6,000 €
S21
Perimeter Branding on the Exterior of the CCD, Widely visible as delegates approach the Convention Centre Dublin. Visible from the expansive foyer windows located on the right hand side of all six floors of the Convention Centre. 26 sections available.
1,500 € per section
S22
Foyer Hanging Banners, Excellently positioned banners hanging from the mezzanine level between the ground and first floor. Visible from the Ground Floor and Visible as delegates make their way to the upper floors of the Convention Centre – 2 available.
4,000 € per banner
S23
Cloakroom Sponsor, 2 available.
S24
Foyer pillars, leading to the entrance of the exhibition on the ground level, 2 available.
4,500 € per pair
S25
Foyer pillars, at the entrance door of the CCD, 2 available.
3,500 € per pair
3,500 € per cloakroom
For further information about the above mentioned items, please contact us via sponsor@itsineurope.com All advertisements, company presentations and marketing content will be approved by ERTICO-ITS Europe. ERTICO-ITS Europe reserve the right of final decision on the placement of all sponsor related content for the Congress.
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9TH EUROPEAN ITS CONGRESS & EXHIBITION 4-7 JUNE, DUBLIN IRELAND
1. Definitions “Conference” shall mean the event, 9TH ITS European Congress, which will take place 4-7 June 2013, at the CCD The Convention Centre Dublin. “Organiser” shall mean ERTICO-ITS Europe and MCI Brussels, it’s licensee, responsible for the organisation of the event on its behalf. “Exhibitor or Sponsor” shall mean any person, firm or organization allocated a space by the Organisers in the above-said conference, or with a confirmed sponsorship as outlined in this document.
2. Application for participation & acceptance All applications for participation shall be made on the prescribed booking form. The application shall be submitted to the Organiser. Upon receipt of the invoice, the exhibitor or sponsor will promptly transfer the required deposit equivalent to 50% of the total charges and sponsor package. The submission of the application form shall be deemed to be confirmation of participation and full acceptance of the “Terms & Conditions for Participation” as stated herein. The application shall become a valid contract upon the Organiser accepting the application. The application and confirmation of its receipt do not constitute grounds for any claim to approval, or to any specific location or site of stand. In particular, the Organiser is entitled to implement reductions in the number of square meters applied for if the conference area available is oversubscribed.
3. Rental of stand fitting, design and signs The individual design of the stand, if in excess of the services indicated in the offer, is the concern of each individual Exhibitor who shall apply with the official contractor for furniture, fittings, fixtures and Utilities. The nature of the design shall, however, be subjected to the construction regulations applicable to the event venue and to the construction guidelines set by the Organiser.
4. Terms of payment a) A non-refundable deposit of 50% of total stand rental charges and items sponsor. b) The balance shall be paid within 4 months before the commencement of the congress. c) For other additional services, payments must be made in full, in advance, when placing orders for services d) Payment by the stipulated date is a prerequisite condition for the Exhibitor’s participation in the conference and use of the stand. e) In the event of default of payment by the stipulated date in (a), the Exhibitor’s or sponsor’s application shall be deemed to be cancelled and the 50% deposit forfeited; and (b), the Organiser shall reserve the right to claim all payment due from the defaulting Exhibitor or sponsor. The Exhibitor or Sponsor shall not be entitled to any form of compensation whatsoever, whether for loss of profits or otherwise.
5. Withdrawals The Exhibitor or Sponsor will not be permitted to withdraw from, cancel, alter or reduce in any way their booking of the conference. However, the Organiser may consider special cases and in their sole discretion grant partial refunds according to how many months/weeks prior to the start of the conference that the proposed withdrawal or charge is made known to the Organiser in writing. Months prior to start of conference cancellation fee a) More than 4 months 50% b) Within 4 months 100%
6. Movement of exhibits a) The Exhibitor shall bear the responsibility and expenses for transport of exhibits to the conference venue. b) The Exhibitor shall make their own arrangements for the storage and ware housing of the exhibits, subject to the approval of the Organiser. c) The Exhibitor shall submit a list of exhibits to the Organiser at least ten days prior to the start of the conference. d) No exhibits or other goods will be permitted to leave the conference venue. The Exhibitor shall indemnify the Organiser against any loss or damages due to delay or damage to the conference venue.
7. Security & Insurance The Organiser, its directors, trustees, offices, employees, agents and representations, will not be responsible for the safety of articles of any kind brought into the conference by the Exhibitor or Sponsor, their employees, agents or contractors, members of the public or any person whosoever. Exhibitors shall ensure that they are fully covered by Insurance and take out public liability and comprehensive protection. The period of Insurance shall be from the time the Exhibitor first enters the conference hall until all his exhibits have been properly removed to the satisfaction of the Organiser. The Exhibitor shall indemnify and hold the Organiser, its directors, trustees, offices, employees, agents and representations, harmless with respect to all costs, claims, liabilities, losses, demands, proceedings and expenses to which the Organiser, its directors, trustees, offices, employees, agents and representations may in any way be subject (including but not limited to members of the public, the staff of the local authorities, or the Organiser of Exhibitors’ staff, agents or contractors) caused as a result of any
General Terms & Conditions
act of omission of the Exhibitor, sponsor, representatives, employees, agents, contractors or invitees. If the Organiser so demands, the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate insurance coverage. The Organiser shall not in any event be held responsible for any loss or damages whatsoever (including loss of profits suffered by the exhibitor) as a result of any restrictions or conditions which prevent construction, completion, alteration or dismantling, or for the failure of any service normally provided at the listed conference ground, for the cancellation or part-time opening of the conference either as a whole or in part, or for amendments or alterations to all or any of the “Terms & Conditions for Participation” caused by any circumstance not within their control.
8. Security Responsibility
During all periods. security of exhibits, stands and furniture is wholly the responsibility of the Exhibitor, his agent or contractor and the Organiser, its directors, trustees, offices, employees, agents and representations shall not be responsible for any losses, damages to property or injuries to person incurred.
9. Damage to venue
The exhibitor shall take good care of and shall not cause any damage or permit or suffer any damage to be done to the conference venue or to any part or parts thereof or to any fittings, equipment or other property therein, and shall make good and pay for damages thereto (including accident damage and damage by fire) caused by act or omission of himself, employees, agents, representatives, contractors or persons by reason of the use of the conference venue by the Exhibitor. If the Organiser so demands, the Exhibitor shall insure the venue for any damage and send the insurance documents to the Organiser.
10. Indemnity of the Organiser/ Exhibition Manager
Under no circumstances shall the Organiser make good or accept any responsibility or liability however arising with respect to damage, theft or loss of any property, goods, articles or things however placed, deposited or brought into or left upon the premise either by the Exhibitor for his use or purpose or by any other person, and the Exhibitor must indemnify the Organiser, its employees, agents and offices in respect thereof.
11. Compliance with laws
Exhibitors shall comply with all the rules, regulations and laws imposed or laid down or prescribed in the future by the government, public authorities and owners or managers of the conference venue for all purposes concerned with the implementation of these regulations, of the regulations and stipulations laid down or prescribed in the future by the Organiser by virtue thereof, and of all other contracts relating to the conference the Exhibitor shall be deemed to be domiciled at the office of the Organiser in Brussels. Without prejudice to the powers of the parties to enter into a general or limited arbitration agreement, all disputes arising from the Exhibitor’s participation, from the enforcement of these regulations, or from any other contracts relating to the conference, including the “Terms & Conditions for Participation” stated herein, or by virtue of regulations or stipulations laid down or prescribed by the Organiser, shall be governed by Belgian law and construed accordingly and the Exhibitor hereby submits to the non-exclusive jurisdiction of the Brussels courts. Where disputes arise concerning interpretation, the English text of these “Terms & Conditions for Participation” shall be deemed to be final.
12. Supplementary clauses
Whenever necessary to ensure the smooth management of the conference, the Organiser shall have the right to issue Supplementary regulations and instructions in addition to those in the “Terms & Conditions for Participation”. All such additional written instructions form a part of the “Terms & Conditions for Participation” and are binding on all Exhibitors.
13. Infringement of “Terms & Conditions for Participation”
The infringement of the above-mentioned “Terms & Conditions for Participation”, and any other future rules and regulations determined by the Organiser, will result in the exclusion of the Exhibitor from the conference, and the Exhibitor shall have no right to claim compensation or demand refund on any payments already processed, losses or expenses, nor shall the Exhibitor be released from their contractual obligation to pay.
14. Unforeseen Occurrences
In the event of any occurrence not foreseen in these “Terms & Conditions for Participation”, the decision of the Organiser shall be final.
EXHIBITION & SPONSORSHIP OPPORTUNITIES
15
For more information, please contact: CONGRESS PROGRAMME
SPONSORSHIP
Ms Valérie MINDLIN General inquiries Tel: +32 (0)2 400.07.82 e-mail: v.mindlin@mail.ertico.com
Ms Isabelle DENIAUD Tel: +32 (0)2 743.44.32 e-mail: sponsor@itsineurope.com
Ms Pamela VALENTE Online Technical/Scientific and Special Interest Sessions submissions Tel: +32 (0)2 400.07.85 e-mail: p.valente@mail.ertico.com
LOGISTICS Ms Céline NIEUWENHUYS Tel: +32 (0)2 789.23.36 e-mail: logistics@itsineurope.com
Mr John DAVIS ITS Ireland Tel: +353 (0) 8727.90.047 e-mail: john.davis@itsireland.ie
PRESS & MEDIA COMMUNICATIONS Ms Carla COPPOLA Tel: +32 (0)2 400.07.45 e-mail: c.coppola@mail.ertico.com
EXHIBITION
created by ERTICO & MCI Brussels
Mr Julen BASTARRIKA Tel: +32 (0)2 743.15.70 e-mail: exhibit@itsineurope.com