HEALTH & SAFETY PLAYBOOK Phillies Baseball Academy has adapted and changed this year in response to the COVID-19 Pandemic. For 25 years, Phillies Baseball Academy has been renowned for its attention to detail, safety, thoughtful planning of its curriculum, training, and player development program. We have been working diligently and following all local, state and Center for Disease Control mandates and recommendations to develop new protocols to ensure our campers and staff members participate in a safe environment. The following Health & Safety Playbook outlines the implementation of new safety procedures and protocols. The procedures and protocols include limiting the number of campers and reducing team and group sizes to allow for appropriate social distancing, while providing the best possible camp experience.
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HEALTH & SAFETY PLAYBOOK TABLE OF CONTENTS
Playbook Introduction.. ............................................................................1 Table of Contents......................................................................................3 Kids Need Camp........................................................................................4 Conditions for Opening Camp.. ..............................................................5 A Safe Environment for Players.............................................................6 Staying Safe...............................................................................................7 Safety Protocols........................................................................................8 Parent Pick-Up and Drop-Off.................................................................9 Camp Visitors. . ...........................................................................................9 Inclement Weather Protocol...................................................................10 Lunch/Snack/Restroom/Sanitizer Breaks.. ..........................................10 What to Bring to Camp. . ..........................................................................11 Symptom Management Plan...................................................................12-13 Sample Daily Schedule.. ...........................................................................14 Sample Site Plan . . ......................................................................................15
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KIDS NEED CAMP Phillies Baseball Academy has been working to adapt and change our program and curriculum to provide an enjoyable and safe experience this summer. Now, more than ever, kids need an outlet and an opportunity to play and have some organized fun. Although all of us have experienced a “COVID-set-back�, our kids may have been hit hardest of all. Their social, physical, mental and emotional health has stagnated having been forced to stay home and learn digitally. Their activities and teams were put on hold, while their general fitness and overall health has potentially decreased with each passing week. More importantly, their social interaction, by way of their sport being a conduit for friendships and physical growth, has languished with regards to their overall development.
HOW WE CAN HELP OUR PLAYERS Each summer we pay special attention to the health of our campers. We have additional measures and protocols in place for Summer 2020 that will ensure that our campers, staff and families are as safe as possible. The benefits of skill development, team bonding and character building are critical to the overall health and wellness of our children.
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CONDITIONS FOR OPENING CAMP Phillies Baseball Academy’s priority is to provide our curriculum and player development program in a safe and effective manner. This Health & Safety Guidelines Playbook prioritizes the health and well being of campers, staff and families. We are combining the recommendations, guidelines and protocols of the local and state authorities, Center for Disease Control, American Camp Association and the Aspen Institute to provide the safest camp experience possible. Our plan is designed to be flexible. We will adapt to changes and recommendations from local, state and national agencies as needed.
EXTERNAL FACTORS • Stay at home orders lifted in Pennsylvania, New Jersey and Delaware. • Pennsylvania, New Jersey and Delaware permit camps and childcare facilities to open. • Local health department announces clearance to open camp. • Camp families who have traveled out of their state of residence, or are coming to camp from out-of-state, must reference incoming travel advisories. Families traveling require a 14-day quarantine before a player can attend camp.
INTERNAL FACTORS • Our Staff will be trained and prepared to operate under these NEW guidelines. • Camp locations and programming are ready to support physical/social distancing guidelines. • Cleaning and sanitizing procedures are in place and adequate supplies are available to properly execute these directives. • Personal Protection Equipment (PPE) supplies available for staff use. • Hand sanitizers readily available throughout the camp location.
FAMILY COMMITMENTS • Complete the Camper Health Survey. • Monitor your camper’s health prior tothe start of camp. • Communicate with Phillies Baseball Academy Staff openly about health concerns. • Follow all policies and procedures to support a healthy community.
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A SAFE ENVIRONMENT FOR PLAYERS Camp is not a risk-free environment, but increased safety procedures and policies have been created to minimize risk and provide our campers with a memorable camp experience. At Phillies Baseball Academy you will find the following safety changes that have been made specifically for Summer 2020:
LIMITING THE NUMBER OF CAMPERS AT EACH SITE Phillies Baseball Academy is limiting the number of registrants at each camp this summer. This will help ensure that campers are in smaller and separate groups at all times.
CAMPERS IN THE SAME GROUP ALL WEEK Campers will be placed in a group and on a team at the beginning of the week. They will be in the same group all week with the same coach to limit exposure to other campers and keep them as safe as possible.
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STAYING SAFE
SMALL GROUPS STAY TOGETHER EVERY DAY
SCREEN CAMPERS AND STAFF DAILY
TEACH AND REINFORCE HANDWASHING & SANITIZING
LIMIT SHARING OF CAMP SUPPLIES AND EQUIPMENT
STAY HOME WHEN NOT FEELING WELL AND ALERT STAFF
FACE COVERINGS TO BE BE WORN BY STAFF MEMBERS AT ALL TIMES
STAFF TRAINING
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SAFETY PROTOCOLS CAMPER SCREENING • Pre-Camp online health and history questionnaire. • Daily at-home health screenings by family caregivers.
HANDWASHING • Mandatory hand washing for campers and staff daily. • Hand sanitizer available at each location.
• Daily camp arrival symptom screenings and temperature check. • Monitoring health throughout the day.
STAFF SCREENING • Pre-Camp health history.
REASONABLE CONTACT REDUCTION
• Daily screening and temperature checks by Medical Staff.
• Group sizes will be limited to provide a
• Monitoring health throughout the day.
• Social distancing practices will be implemented for all fundamentals and skill development.
• Personal Protective Equipment (PPE) to be worn by staff at all times.
CLEANING & DISINFECTION • Increased cleaning and disinfection at each camp location.
camper to staff ratio of 10:1
SYMPTOM MANAGEMENT PLAN • Phillies Baseball Academy Athletic Trainers will assess all campers and staff daily. • Quarantine area will be established at all camp locations.
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PARENT PICK UP & DROP OFF SAFETY PROTOCOLS
• Family Orientation materials will be emailed to all families prior to camp.
• Campers temperature will be checked prior to exiting vehicle; temperature must be less than 100.4 F to participate in camp.
• Parents/Caregivers should remain in their vehicles at all times and wear a mask during drop-off and pick-up.
• Campers will sanitize their hands upon exiting vehicle.
CAMP VISITORS Phillies Baseball Academy sites will be closed this summer to all visitors. Only essential visitors will be permitted with prior clearance from the Site Director and Camps General Manager. There will be no general visitation allowed by family members or caregivers.
• Have temperature taken upon arrival; temperature must be less than 100.4 F to enter the camp.
• All essential visitors will wear a face covering and maintain proper social distancing guidelines.
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INCLEMENT WEATHER PROTOCOL RAIN Players are brought indoors at the first sight of lightning/sound of thunder and will be kept indoors until it is safe to go outside (if fields are playable). Players will be kept in their designated groups while indoors and remain distanced from other teams and coaches. If indoor space is not available and inclement weather is forecasted, we will make the decision to cancel the camp day, no later than 7:00 am that morning. Families will be notified by email/text message.
HEAT If a heat advisory is in effect, we will make the decision to cancel the camp day, no later than 7:00 am that morning. Families will be notified by email/text message.
LUNCH/SNACK/BATHROOM/SANITIZER BREAKS • Players and staff will wash hands and sanitize for all lunch/snack/restroom breaks. • Players and staff will bring their own lunch, snacks and water bottles/beverages. • Recommend players bring 3-4 beverages per day or large one-gallon jug. • Players will eat snack with their team. • Teams will be properly spaced out for lunch to provide social distancing.
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WHAT TO BRING TO CAMP • Players must arrive to camp with a face covering and wear it during drop-off and pick-up. • All players will be required to wear their Phillies Baseball Academy uniform each day. • Uniform should be washed at home each day. • All players and staff should bring a backpack, clearly labeled with their name, with the following items, which should be changed/washed on a daily basis if applicable. 1. Lunch box/cooler 2. Snack(s) 3. 3-4 beverages/water bottles/ large jug 4. Sunscreen (must be self-administered) 5. Clean t-shirt and shorts 6. Hand towel 7. Appropriate mask that fits properly (if necessary) • All personal items must be labeled with the campers’ full name. • All players bring a glove, helmet and bat to camp each day.
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SYMPTOM MANAGEMENT PLAN The guidelines and requirements for managing a member of our camp community with symptoms will be provided by local and state Boards of Health. The plan below is based on CDC and ACA guidelines for camps and child care programs. We will continue to update these guidelines as provided by our local and state agencies.
PHILLIES BASEBALL ACADEMY MEDICAL TEAM • Pre-camp health screenings are performed by Camp Doctor and Registered Nurse.
DAILY SCREENING • All staff educated on recognizing signs and symptoms of COVID-19. • Camper and staff temperatures taken daily.
• Daily screening is performed by our on-site Certified Athletic Trainer. • All camp protocols and procedures are reviewed by the Medical Team.
COMMUNICATION • Limited group size and camper collaboration will allow for timely contact review and tracing, if necessary.
SYMPTOMS AND TRACING • Follow all reporting guidelines as set by local and state Departments of Health. • Alert families and staff members immediately of any potential exposure.
IF A PLAYER OR STAFF MEMBER DEVELOPS SYMPTOMS WHILE AT CAMP • Players or staff with possible symptoms will be directed to a quarantined area for further assessment by the Athletic Trainer. Parents/guardians of any camper showing symptoms will be contacted immediately. • If a staff member shows symptoms, he or she will be sent home and instructed to seek medical attention. • Any player or staff member sent home shall not return to camp without providing a negative COVID-19 test result.
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IF THERE IS A POSITIVE DIAGNOSIS • If a player or staff member reports they are COVID-19 positive, Phillies Baseball Academy
will maintain the confidentiality of the individual at all times while mitigating the situation.
• The case will be reported to the proper health authorities and all families and staff of the individual’s team will be notified immediately. • We expect that all players and staff members who came in close contact with the infected individual will be required to quarantine for 14 days and that any persons classified as having a proximate exposure would be required to self-monitor for symptoms for the same 14-day period. • CDC guidelines for handling exposure and mitigating risk of exposure will be strictly followed. • Persons who test positive for COVID-19 are not permitted to return to camp.
WHAT IS THE DEFINITION OF A “CLOSE CONTACT”? • The CDC defines close contact as interactions within 6 ft. for more than 15 minutes. Contact tracing will be carried out by trained staff in conjunction with the local health department.
WHAT IS THE DEFINITION OF A “PROXIMATE EXPOSURE”? • A proximate exposure is defined as interactions greater than 6 ft. from an infected individual within a shared space.
MISSED CAMP DAYS • If a player misses camp due to being quarantined or potential exposure to an infected individual, they will receive a credit towards the 2021 camp season for days missed.
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2020 SEASON | SAMPLE DAILY SCHEDULE 8:30-8:45 AM
Check-In
8:45-9:15 AM
Daily Health & Safety Review and Camp Assembly
9:15-10:00 AM
Stretching, Conditioning and Throwing Warm-up
10:00-12:15 PM
Morning Drills and Fundamentals | Hitting, Fielding, Pitching, Base running
12:15-1:00 PM 1:00-3:00 PM
Lunch/Restroom/Hand Sanitizing by Team
• Campers dropped-off in carline | parents/guardians remain in vehicle • Temperature scan for campers while in the vehicle • Hand sanitizing upon leaving the vehicle • Campers directed to team area by staff member • Review teaching group and camp safety protocols • Hand sanitizing
• Age appropriate techniques for a proper warm-up • Water and restroom break by team • Social distancing of 6-8ft
• Work across multiple stations using different drills to teach the fundamentals of the game • Same Coaches and Team all week • Phillies Legends – work with individual Teams (one-half day per week) • Social distancing of 8-10 ft with a partner
Group Training | Campers work with their Coach to further implement morning drills • Simulated Games • Game Situation Work • Competitions
3:00-3:20 PM
Camp Wrap-up & Daily Awards
3:30 PM
Dismissal
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• Hand sanitizing
• Campers picked-up in car line | parents/guardians remain in vehicle
SAMPLE SITE PLAN
Each Phillies Baseball Academy site features multiple playing fields. Teams to be spread throughout the field for drills and fundamentals.
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