NLDS 2015 FALL OCP & OC Booklet. AIESEC in Kyrgyzstan

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NLDS

OC President and OC Member Booklet

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OCP

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This application is for the position Organizing Committee President (OCP) of the upcoming national conference NLDS 2015 (Fall), which will held on September 2015.

What is NLDS? National Leadership Development Seminar or simply NLDS is the biggest conference organized by AIESEC in Kyrgyzstan. This time it will held on September 25-27, which giving the opportunity for members of our entity to come together and gain the practical knowledge needed for the development of their leadership skills.

New content, atmosphere, challenges and unforgettable experiences delivered through the sessions, team-building activities, games and case studies will facilitate the process of learning and implementation.

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OCP role description.

The OCP will be the overall responsible for the NLDS 2015 (Fall) even and will be the liaison between the MC and OC team, ensuring that the event is organized properly: logistics, internal and external promotion, delegate’s signing up and taking care of and so on.

Duration: August 2015 – October 2015 (2.5 months) Workload: Approx. 15-20 hours per week (varies over time – increases in weeks leading up to the event). Workload and time is flexible depending on how close the event is so it is possible to take this role next to your studies Accountability: to Conference Manager - Daniel Eshmatov (MC VP DGM)

Duties: • Be a link between Conference Manager and OC • Co-selecting the OC • Organize regular OC meetings • Set and execute an action plan for the entire conference (marketing, logistics, delegate service) • Set and achieve goals with OC

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• Track the OC members’ performance and report weekly to the Conference Manager • Coordinate the functions of the OC team • Develop (with the OC) 2 final reports: - About the work done by the OC to ensure knowledge transition - About the overall event to be delivered to stakeholders.

Measurable Results Expected: • • • •

# Delegates % of delegate satisfactions # Profit gained # Sponsors / Partners

Preferred Skills/Experience: • Attended at least one National Conference • Coaching and tracking skills • Professional communication skills • Excellent ability to work under pressure • Solution and result orientation • High level of emotional intelligence: ability to work under pressure and maturity in giving and receiving feedback • Availability: 15-20 hours/week; increase closer to the event

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Expected learning points: • • • • • • • •

Networking inside and outside of AIESEC Time management Leadership skills Team management Strategic planning Crisis management Budget planning Customer centricity

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OC

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OC Role Description.

The OC will be the overall responsible to execute and manage the NLDS 2015 (Fall) by ensuring that the event is organized properly: 100% logistics is provided, internal and external promotion, delegates are signing up and taking care of, gaining sponsorship and budget tracking.

Duration: August 2015 – October 2015 (2.5 months) Workload: Approx. 15-20 hours per week (varies over time – increases in weeks leading up to the event). Workload and time is flexible depending on how close the event is so it is possible to take this role next to your studies Accountability: • To OCP of conference • To Conference Manager - Daniel Eshmatov (MC VP DGM) Duties: • Participate at the regular OC meetings • Set and execute an action plan for the entire event with OCP and Conference Manager (timeline, marketing, logistics, budget, delegate service)

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• • • • •

Set and achieve goals with OC and Conference Manager Report weekly to the OCP Coordinate with other OCVPs Provide Final reports to OCP Assist FACI team during conference

Measurable Results Expected: • • • •

# Delegates % of delegate satisfactions # Sponsorship gained (financial and in-kind) # Sponsors / Partners

Preferred Skills/Experience: • Attended at least one National Conference • Professional communication skills • Strong sense of urgency • Excellent ability to work under pressure • Solution and result orientation • Availability: 15-20 hours/week; increase closer to the event Expected learning points: •

Networking inside and outside of AIESEC

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• • • • • • •

Financial management Delegate Servicing Time and stress management Strategic planning Crisis management Budget planning Customer centricity

OC Delegates Service (DGS) Duties: • Planning of Conference • Attend all OC meetings • Create an application for delegates (with OC Members) • Tracking OC Members • Information Management • Accommodation (Room management, Check in/out) • Budget management • Special Events (Responsible for Fun and Parties) • Create and distribute Delegate Booklet • Create and collect final survey among Delegates (Feedback) • Report to OCP Measure of success:

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• • •

# Delegates % Satisfaction % Communication management

OC Logistics Duties: • Planning of Conference • Attend all OC meetings • Responsible for the venue • Transportation • Stationary • Technical support • Purchase • Logistics • Report to OCP • IT support during conference (projector, ppt management) Measure of success: • •

% Satisfaction % Communication management

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OC Finance Duties: • • • • •

Planning of Conference Attend all OC meetings Financial Planning Finance Management Finance Report

Measure of success: •

# minimum expenses

OC ER Duties: • Planning of Conference • Attend all OC meetings • Conference sales • Gain in-kind Sponsorships • Revenue generation • ER Report to Sponsors • Report to OCP Measure of success:

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• •

# Profit gained # Sponsors / Partners

OC ComPR Duties: • • • • • • •

Planning of Conference Attend all OC meetings Delegates recruitment Social Media Marketing of conference Design of all the promo materials and merchandise Photo Report General report of conference

Measure of success: • •

# Applicants # SMM

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APPLICATION DETAILS FOR OCP POSITION

Please follow this link and fill online application form bit.ly/OCPNLDS15 Please fill this application before 11:59 pm on 11 August, 2015.

FOR OC POSITION

Please follow this link and fill online application form bit.ly/NLDS2015OC Please fill this application before 11:59 pm on 11 August, 2015.

SELECTION DETAILS 1. Application 2. Interview. For OCP interview will held on 13-14 August 2015. For OC members on 15-16 August 2015 3. Announcement of elections on 17 August 2015

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If you have any questions concerning to NLDS 2015 (Fall), feel free to contact us via daniel.eshmatov@aiesec.net