Try
Kingston’s
Recipe for Success.
Meeting Planners’ Guide www.meetinkingston.ca
Top Ten Reasons TO CONFERENCE IN KINGSTON
Top Ten Reasons to Conference in Kingston
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Location, location, location – midway between Toronto & Ottawa. Small-town flavour with big-town conveniences.
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State of the art conference and unique meeting venues.
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Easy to travel to with VIA, coach, air and car.
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Co-operation among accommodation partners to host city-wide conferences.
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Home to many alumni associated with Queen’s University, Royal Military College of Canada and St. Lawrence College.
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Grand Theatre with live entertainment from Broadway to our own local talents and the 6,800 seat K-Rock Centre – award winning venue for events.
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Strong and vibrant downtown core boasting unique shopping & dining.
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Green space and recreation, both land and water, second to none.
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Year-round sporting and recreational activities.
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Personalized hosting support programs to make your next gathering exceptional.
Welcome OVERVIEW
Welcome to Kingston, Ontario – Ontario’s only World Heritage Destination, featuring Fort Henry, the Rideau Canal and Kingston Fortifications as UNESCO-designated World Heritage Sites. Treat your colleagues to a meeting and leisure experience beyond their imagination and expectations.
Robert Carnegie Director, Tourism Marketing & Development Tourism Kingston
As Canada’s original capital city, Kingston has successfully blended its history with contemporary times. We’re one of few Canadian cities that boast a thriving, buzzing downtown core with arts, culture and heritage converging at a user-friendly waterfront, framed by period Victorian historic architecture. The Tourism Kingston Team offers you a wide variety of eclectic and excellent meeting facilities supported by hospitality professionals, dedicated to making your event a triumph. Please review our new facilities, including state-of-the-art 6,800 seat sports and entertainment complex and renovated downtown performing arts center, the Grand Theatre. From boat tours along our beautiful shorelines, themed museums highlighting our glorious history and high energy indoor and outdoor events, you’ll discover an array of attractions and activities ideally suited to compliment your meeting and convention programs.
Proud Partner with
At Tourism Kingston, we pride ourselves on offering a variety of high-quality meeting support services and incentives designed around your needs. Many of Kingston’s meeting and convention facilities are highlighted on our website: www.meetinkingston.ca. We look forward to welcoming you and your delegates to Kingston!
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Agnes Etherington Art Centre The Agnes Etherington Art Centre is the premiere University art gallery in Canada. The Atrium at the Art Centre is suitable for meetings, seminars, presentations, banquets and cocktail parties. The space is bright, contemporary and climate-controlled. Seating for up to 100 and a state-of-the-art audio visual presentation system, are available.
Ambassador Conference Resort Kingston’s largest meeting and conference hotel, centrally located minutes from downtown with easy access to highway 401. 246 Business, Comfort and Traditional guestrooms feature contemporary interiors. 22 meetings rooms include Ambassador Ballroom, accommodating 600 guests, and Executive Boardrooms. Recreation & Relaxation Centre with indoor pool, eucalyptus steam room, European dry sauna, whirlpool tub spas and cardio fitness centre. Free WiFi. Best Western Fireside Inn Each room is equipped with a 37” Flat Screen TV, free high-speed Internet access, electronic safe, complimentary in-room coffee, iron and ironing board, and an unstocked mini fridge. The Fireside Inn offers FREE high-speed Internet access. Our Wireless Network is available in all guestrooms, meeting rooms & banquet areas at no additional cost to hotel guests. Additionally our meeting rooms and some guestrooms have been hard-wired for increased security. Confederation Place Hotel Kingston’s favourite hotel for business, pleasure and convenience. Located in historic downtown Kingston, on the waterfront, and within walking distance to many of Kingston’s local attractions. Conference facilities, wireless internet access; wired access upon request. Ninety four spacious guestrooms. Steps away from Kingston’s best selections of restaurants, shopping and entertainment.
Courtyard by Marriott Kingston Experience the Courtyard by Marriott Kingston! Excellent Location off the 40l (Division Street Exit) 128 deluxe guestrooms, with large well-lit work desk and ergonomic chair and sitting area. In-room fridge and microwave. Wireless and hard wired internet access. Courtyard Café for breakfast, and 24 hours self-serve pantry. Business Centre, 2 Meeting Rooms, Free Parking. Indoor Pool/Exercise Room. Retail Outlet Shopping next to hotel. Minutes from downtown Kingston. Days Inn & Conference Centre The Days Inn & Conference Centre Kingston offers a combination of friendly, personalized service and unbeatable value. Our banquet and conference facilities have made The Kingston Banquet & Conference Centre one of the premier meeting spots in Eastern Ontario. With fully-equipped meeting rooms, we can serve groups from 5 to 500, each with the same professional, efficient service and attention to detail. Donald Gordon Conference Centre The Donald Gordon Conference Centre is a state-of-the-art conference and hospitality facility that is wholly owned and operated by Queen’s University. It is open year round, and situated in historic Kingston. As an IACC certified facility, you can be sure that every aspect of our facility will meet and exceed your expectations. The Centre features a full conference support staff who will ensure that any and all of your audiovisual requirements and technical presentations are met and in fact exceeded. 4
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Agnes Etherington Art Centre University Ave. & Bader Lane Kingston, ON K7L 3N6 Tel: 613 533 2190 barry.fagan@queensu.ca www.aeac.ca Ambassador Conference Resort 1550 Princess Street Kingston, ON Canada K7M 9E3 Tel: 1 800 267 7880 sales@ambassadorhotel.com www.ambassadorhotel.com Best Western Fireside Inn 1217 Princess Street Kingston, ON K7M 3E1 Tel: 1 800 567 8800 fireside@kos.net www.bestwestern.kingston.on.ca Confederation Place Hotel 237 Ontario Street Kingston, ON K7L 2Z4 Tel: 613 549 6300 Toll Free: 1 888 825 4656 www.confederationplace.com Courtyard by Marriott Kingston 103 Dalton Avenue Kingston, ON K7K 0C4 Tel: 613 548 7000 Toll Free: 800 321 2211 www.marriott.com/ygkcy Days Inn & Conference Centre 33 Benson Street, Kingston, ON K7K 5W2 Tel: 613 546 3661 Toll Free: 800 267 7888 info@daysinnkingston.com www.daysinnkingston.com Donald Gordon Conference Centre 421 Union Street Kingston ON Toll Free: 866 455 2655 dgc@queensu.ca www.business.queensu.ca/dgcc
FIRST CANADA INN With spacious desks, comfortable chairs, wireless internet connection and your very own coffee maker, microwave and fridge, you’ll find it easy to get down to business when you settle in for the night. Our twin state-of-the-art meeting rooms are fully flexible so that you can hold your meetings in traditional boardroom or comfortable theatre style. With plasma screen, full computer hook-ups and your very own refrigerator, you’ll have everything you need to show them you mean business. FORT HENRY - National Historic Site of Canada Fort Henry’s Discovery Centre is a unique venue option for any private function. The high ceilings, outdoor patio, and stunning views will be sure to provide the perfect backdrop for your special day. The Discovery Centre is available for private functions throughout the year. Included in the rental fee is the use of all parking, washroom, and kitchen facilities as well as exclusive use of all audio visual equipment. The Discovery Centre is equipped to seat 160 guests in a banquet style, and 200 guests in a stand up reception. Four Points by Sheraton Kingston The Four Points offers the largest meeting space in downtown Kingston, accommodating up to 400 delegates. All large meeting space, foyer and private dining room are conveniently located on the same floor. Each meeting room features free wireless internet, screen, podium, flipchart, pens, paper, mints and filtered ice water. Our 171 completely renovated guest rooms offer picturesque views of the city and waterfront. All guest rooms feature free highspeed internet, Four Comfort beds and linens and free local calls. Frontenac Club Inn The Frontenac Club Inn offers visitors 14 guest rooms, including delicious breakfasts, in a relaxed and comfortable setting. Conveniently located within walking distance of the waterfront, 1000 Islands Cruises, Grand Theatre and K-ROCK Centre. Walk to excellent restaurants, shopping, Queen’s University, museums, Farmer’s Market and ice skating at City Hall. The Lanes Meeting Room is perfect for small meetings. Table configurations can accommodate up to 25 people. On-site catering is available. THE GRAND THEATRE The Grand Theatre is a state-of-the-art performing arts facility in a beautifully restored heritage building. The theatre has a 776 seat auditorium; a 105 seat black box theatre; two lounges for receptions and meetings; and lobby and backstage facilities. Its downtown location and intimate atmosphere make it the ideal choice for all types of events.
Green Acres Inn Our Fireplace Room will comfortably seat up to 12 people in a boardroom setting, large windows with blackout drapes, private entrance and bathroom. There is a 27-inch television with VCR, overhead and screen available, and we can arrange the rental of other audio/visual equipment to meet your needs. The Fireplace Room opens into a smaller space that is ideal for setting out food for breaks or lunch. We can also arrange excellent catering services for you. Hochelaga Inn Bright and airy, our elegant boardroom is located on the lower level of the Inn. The 16’x24’ space, with two sets of double doors and large recessed windows that open to the outdoors, is perfect for meetings of up to 15 people. We also offer our guests high speed wireless internet. Audio visual equipment and catering are available upon request and a large screen is available for your PowerPoint presentation at all times during your meetings.
First Canada Inn 1 First Canada Avenue Kingston, ON K7K 6W2 Toll Free: 1 800 267 7899 www.first-canada-inns.com
Fort Henry National Historic Site of Canada Kingston, Ontario Tel: 613 542 7388 x 4206 Toll Free: 1 800 437 2233 sandy.cornwall@parks.on.ca www.forthenry.com Four Points by Sheraton Kingston 285 King Street East Kingston, Ontario K7L 3B1 Tel: 613 544 4434 Toll Free: 888 478 4333 www.fourpointskingston.com Frontenac Club Inn 225 King Street East Kingston, ON K7L 3A7 Tel: 613 547 6167 stay@ frontenacclub.com www.frontenacclub.com
The Grand Theatre 218 Princess Street Kingston, ON K7L 1B2 Tel: 613 530 2050 grandtheatre2@cityofkingston.ca www.kingstongrand.ca Green Acres Inn 2480 Princess Street, Kingston, ON Tel: 613 546 1796 Toll Free: 1 800 267 7889 relax@greenacresinn.com www.greenacresinn.com Hochelaga Inn 24 Sydenham St., Kingston On K7L3G9 Tel: 613 549 5534 Toll Free: 1 877 933 9433 stay@hochelagainn.com www.hochelagainn.com KINGSTON
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Holiday Inn Express Hotel & Suites Business guests who travel to Ontario are wise to anchor their stay at the Holiday Inn Express Kingston with our close proximity to nearby businesses and corporations. Our hotel meeting room is a spacious 729 sq. ft. and is suitable for groups up to 40 people. Both business and leisure guests will find the facility useful for a variety of events, from meetings and seminars to reunions and parties. Holiday Inn Kingston Waterfront Located in the heart of downtown Kingston, we feature over 10,000 square feet of newly renovated meeting space, including our 6th floor conference centre featuring two large pillar free ballrooms. All of our flexible meeting space offer spectacular views of the water with natural light. Complimentary high-speed internet and wireless access as well as comprehensive meeting packages for every taste and budget. All this and 197 fully renovated guestroom with great views and balconies. Hotel Belvedere The Belvedere offers a collection of twenty fine rooms located just a few minutes walk from businesses, restaurants, and downtown shops. Conveniently close to wonderful parks, and harbours, universities, theatres, galleries and many excellent museums. Our new boardroom means business. The room is fully equipped to meet all your needs, and excellent catering is available at all hours.
K-Rock Centre Located in the heart of downtown, we are Kingston’s largest entertainment venue catering for a wide variety of corporate events. Whether you are planning a gala dinner for 1000 guests or a busy conference and tradeshow our in-house team offer the flexibility in designing an event to suit your needs. We also provide onsite theatre and meeting spaces, sound and audio visual along with wireless internet.
Kingston 1000 Islands cruises Our approach is to expand our guest’s experience while on board with us. With our 3-hour cruises, we go beyond the sights and provide ambiance and enhanced value through live music and entertainment. We encourage dining to maximize the enjoyment of our Islands tours and to provide the highest level of service to our passengers. All of our ships are available for Exclusive Private Charters for special events, large groups, Corporate entertainment functions and memorable weddings. Little Cataraqui Creek Conservation Area Outdoor Centre Looking for a Place to Hold a Meeting or Special Event? The Little Cataraqui Creek Conservation Area Outdoor Centre can turn your event or meeting into a unique or one-of-a-kind experience. Whether you’re planning a business meeting, wedding or family reunion, the Outdoor Centre offers the facilities you need in a natural setting. Motel 6 Kingston Welcome to a bright and cheery atmosphere that is new to Canada. Conveniently located right off Highway 401, the Kingston Motel 6 is the first motel in Canada to be built with the “Phoenix” look! This hotel features a meeting room, coin laundry facility and free wireless internet. Flat screen TV’s, Micro-fridges and microwaves in every room. We also feature extended stay rooms with kitchenettes. Call about our corporate rates for the business traveler. 6
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Holiday Inn Express Hotel & Suites 11 Benson St., Kingston, ON K7K 5W2 Tel: 613 546 3662 Toll Free: 1 877 660 8550 frontdesk@hiexpresskingston.ca
Holiday Inn Kingston Waterfront Hotel 2 Princess Street, Kingston, ON K7L 1A2 Tel: 613 549 8400 Toll Free: 1 800 465.4329 info@hikingstonwaterfront.com www.hikingstonwaterfront.com Hotel Belvedere 141 King St East, Kingston, ON K7L 2Z9 Tel: 613 548 1565 Toll Free: 1 800 559 0584 reserve@hotelbelvedere.com www.hotelbelvedere.com K-Rock Centre 1 Barrack Street Kingston, ON K7K 0B4 Tel: 613 650 5000 ext. 0 info@k-rockcentre.com www.k-rockcentre.com Kingston 1000 Islands Cruises 263 Ontario Street Kingston ON K7K 2X5 Tel: 613 549 5544 Toll Free: 800 848 0011 www.ktic.ca Little Cataraqui Creek Conservation Area - Outdoor Centre 1641 Perth Road Glenburnie, ON, K0H 1S0 Tel: 613 546 4228 x222 www.cataraquiregion.on.ca Motel 6 Kingston Lorne Hansen, General Manager 1542 Robinson Court Kingston, ON K7L 4V2 Tel: 613 507 6666 Fax: 613-507-6660
Myles Acres Locally owned and operated on 175 acres of fields, trees, lawns and landscaped grounds we offer the perfect setting for weddings, corporate events and family celebrations. Our newly renovated Clubhouse is licensed for 165 people in a country setting. Our goal is to offer impeccable service! Other facilities include a beautiful barn perfect for weddings, hiking trails, beach volleyball, baseball, fire pits and more…. PeachTree Inn Known for its great central location, the Peachtree Inn is only minutes from the bus station, train station and airport. Whether for business or leisure let us make your stay a complete success. Just a short drive from major tourist attractions and the downtown business core, we offer quality and comfort at a reasonable price. Our rates include deluxe continental breakfast, parking, local calls and wireless high speed internet. Queen’s University Just one block from waterfront parks, this downtown campus has everything you will need - from breakout classroom and plenary halls to banquet halls, athletic facilities, 9900 sq. ft. of trade show space and very affordable summer accommodations. Our professional event coordinators will organize all the logistical details of your conference, venue rentals and set-ups, technical services, catering, decor, registration, alternate accommodations and social activities. We do it all for you! Radisson Kingston Harbourfront Our flexible and well-appointed Kingston meeting space is the ideal location for your Ontario meeting or event. Our hotel offers catering, high-speed Internet access and voice conferencing to ensure that your meeting is a success. From large banquets to small business meetings, we have a meeting room in Kingston to fit your needs. With our versatile meeting facilities and the help of our attentive staff, your event at the Radisson Hotel in Kingston is sure to be memorable. Renaissance Event & Wedding Venue This historic church, built in 1837 is Kingston’s oldest surviving church structure. The Upper Salon is the former church sanctuary and presents an elegant event space with seating for up to 180 guests. Special architectural features include a 20 foot ceiling, marble floors, 8 stained glass windows, a gas fireplace focal point, 5 antique chandeliers and a decorative balcony overlooking the salon. The Lower Salon will have a contemporary look and will seat up to 120 guests. Residence Inn by Marriott Kingston Water’s Edge Kingston’s all-suite, extended-stay hotel. Featuring large suites with highend finishes, full kitchens, complimentary Internet and public spaces that are both relaxing and thoughtfully arranged. Our restaurant overlooks Kingston’s beautiful harbour. Onsite exercise facilities, indoor pool and adjacent parkland ensure guests can maintain a healthy, balanced lifestyle. Our 5,200 sq. ft. of naturally lit flexible meeting space, featuring a 4200 sq. ft. ballroom is ideal for groups from 10-250 people. Rideau Acres Camping resort Rideau Acres Hall will make your function a success. Our experienced meeting/banquet planners will gladly help you to plan all aspects of your event. Stanton Hall (upper hall) can seat up to 450 people theatre-style or 300 banquet-style. Combined with the overhead mezzanine, we’ve hosted receptions for over 350. Outside, the professionally landscaped grounds are meticulously maintained and have become a popular location for weddings and photographs. Audio-Visual equipment is available on site.
Myles Acres 1560 Abbey Dawn Road Kingston, ON K7L 5H6 Tel: 613 548 4170 Toll Free: 1 866 718 5918 www.mylesacres.com Peachtree Inn 1187 Princess St., Kingston, ON K7M 3E1 Tel: 613 546 4411 Toll Free: 1 800 706 0698 info@peachtreeinn.net www.peachtreeinn.net QUEEN’S UNIVERSITY Event Services 75 Bader Lane, Victoria Hall Kingston, ON K7L 3N8 Tel: 1 613 533 2223 event.services@queensu.ca Radisson Kingston Harbourfront 1 Johnson Street Kingston Ontario K7L5H7 Tel: 613 549 8100 info@radissonkingston.com
Renaissance Event & Wedding Venue 285 Queen Street Kingston, ON K7L 4V8 Tel: 613 530 2550 Paul.Fortier@foodandheritage.com www.foodandheritage.com/renaissance Residence Inn by Marriott Kingston Water’s Edge 7 Earl Street Kingston, ON K7L 0A4 Tel: 613 544 4888 www.marriottresidenceinnkingston.com Rideau Acres Camping Resort 1014 Cunningham Road Kingston, ON K7L 4V3 Tel: 613 546 2711 Toll Free:1 800 958 5830 info@rideauacres.com www.rideauacres.com KINGSTON
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Rideau Room at the River Mill Restaurant Fine dining with spectacular waterfront views in an elegant relaxed setting reminiscent of the deep south. Enjoy contemporary, fresh cuisine and in our newly re-modeled dining room, just a three-minute drive from downtown. An extensive wine selection of 100 vintage and privateorder wines. We have a private dining room for up to 36 people and our main dining room can be booked privately for up to 90.
Rosemount Inn & Spa The Edwards Suite is suitable for recruiting interviews, team-building, sales meetings and executive think tanks. The antique dining room seats 11 comfortably. Catering for lunch and dinner is available on request and tailored to your needs. Inquire about our Corporate Spa Packages, team building and staff appreciation. Plan a day for a staff meeting – add some spa pampering to say ‘Thank you for a job well done!’ St. Lawrence College - CONFERENCE SERVICES St. Lawrence College offers a wide variety of accommodations and conference facilities for a complete meeting package. A well appointed lecture theatre to accommodate up to 175 people; Great Reading Room with flexible seating options for groups up to 500; Breakout rooms to seat 10-80; Full catering menus; 147 double rooms, 298 single rooms and 8 wheelchair accessible rooms with air conditioning and ensuite bathroom.
Kingston LaSalle Travelodge Hotel Conveniently located near shopping malls, restaurants and entertainment, Travelodge Hotel La Salle Kingston offers the very best in accomodations and amenities, sure to suit any traveller. The Frontenac Room is an elegant and spacious room that can accomodate small and large groups alike (up to 130 guests). Our friendly and professional staff are experts in making memories. Let us help make your event one that you and your guests will never forget!
Rideau Room The River Mill Restaurant 2 Cataraqui Street Kingston, ON K7K 1Z7 Tel: 613 549 5759 www.rivermill.ca
Rosemount Inn & Spa 46 Sydenham St. S. Kingston, ON K7L 3H1 Tel: 613 531 8844 Toll Free: 888 871 8844 rosemt@kingston.net www.rosemountinn.com Conference Services St. Lawrence College Residence 23 Country Club Drive Kingston, ON K7M 9A4 Tel: 613 544 6600 ext 4981 kconferences@sl.on.ca Kingston LaSalle Travelodge Hotel 2360 Princess Street Kingston, ON K7M 3G4 Tel: 613 546 4233 Toll Free: 1 800 567 0751 www.travelodgekingston.ca
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Speaker’s Bureau LOCAL TALENT
Kingston has a wealth of dynamic industry experts from institutions such as Queen’s University and the Royal Military College. Our Meetings & Conferences staff can help you find the right speaker to address your delegates.
edge organic recycling technologies that enable municipalities to divert green waste away from landfills. He is also the key driver of Norterra Organics, the first of its kind organic recycling facility in South Eastern Ontario. Mr. Scott is a sought after industry speaker on topics related to organic recycling, green waste, return on the environment and environmental best practices. He is a graduate of Queen’s University. His company is privately-held and based out of Kingston, Ontario.
Ken Wong
Vice President, Knowledge Development, Level 5 kwong@business.queensu.ca - (613) 533-2367 Ken Wong is the most frequently quoted marketing academic in Canada. A 2006 Inductee into the Canadian Marketing Hall of Legends and winner of the prestigious Financial Post Leader in Management Education, Wong has written for The Globe and Mail, Financial Post, Financial Times and has had regular features in Strategy and Marketing magazine. He has addressed and consulted with 100s of companies around the world on how to improve their marketing and on recent customer, competitive and technology trends.
John Phelan
Associate Professor, Queen’s School of Business jphelan@business.queensu.ca (613) 533-6348 John teaches undergraduate courses in Leadership and works in the area of executive development at Queen’s School of Business. He speaks on wellness, wholeness, and life-work balance. Phelan has been recognized by the students for his strong interest in their overall development by being awarded the 2005 and 2006 Honorary ComSoc President Award. Phelan worked in professional hockey since 1994 as a coach in the American Hockey League, scout and player development. He has worked for the Ottawa Senators, Florida Panthers, New York Rangers and is currently working with the Vancouver Canucks in the area of sports psychology and team effectiveness. He has worked with many different organizations including most recently, Team Canada men’s ice hockey 2006 Olympics, the Canadian World Cup Champions 2004 and the Canadian Men’s Olympic Gold Medal winners in Salt Lake City 2002. John has spoken to a variety of organizations across Canada in areas of leadership, team effectiveness, and life and work balance. He is actively involved in rugby as a coach and is a former Captain of the Men’s Canadian Rugby team and always looking for a game of squash.
George Scott
CEO, Scott Environmental Group Ltd gscott@scottenvironmentalgroup.com (613) 634-9274
Dr. Brian Osborne
Professor Emeritus, Queen’s University osborneb@queensu.ca - (613) 533-6042 Dr. Brian Osborne is Professor Emeritus of Geography at Queen’s University, Kingston, Ontario, Canada, where he has taught since 1967. He is also an Adjunct Research Professor at Carleton University, and Visiting Adjunct Professor at Curtin University, Australia. Osborne’s research areas include aboriginal history, settlement history, cultural landscapes, and the role of the “culture of communications” in the development of a Canadian sense of place. He has published extensively on the Kingston area, his most widely read piece being the volume he wrote with Donald Swainson, Kingston: Building on the Past (1988) which he is reworking into a new edition. His most recent volume is The Rock and the Sword: A History of St. Andrew’s Presbyterian Church, Kingston (2004) which in 2006 won The Presbyterian Church in Canada’s Melville T. Bailey Prize for Congregational History. Osborne’s current research considers symbolic landscapes, monumentalism, and performed commemoration as contributors to the construction of social cohesion and national identity. This also relates to the role of the commodification of heritage and culture in post-industrial societies, and the impact of tourism as both an economic opportunity and a threat to sustainable communities. He is currently working on two volumes: Constructing Canadian Identity in a Trans-National World and Canada’s Countryside.
Sherri Agnew
CEO, J.E. Agnew Food Services Ltd. sherri@agnewfoods.com (613) 544-9400 ext 1225 Sherri operates 16 Tim Hortons locations in Kingston. She is a graduate of the Richard Ivey School of Business at the University of Western Ontario. Her community involvement includes the Rotary Club of Kingston, the University Hospitals Kingston Foundation and judging synchronized skating. Agnew is a role model for other entrepreneurial women because of her commitment to excellence, her dedication to providing a great workplace for her employees, and always giving back to the community and the people that support her business.
George Scott is the founder and CEO of Scott Environmental Group Ltd. (SEG) and is a recognized expert in the application of leadingKINGSTON
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Incentives and Sponsorship TAKE ADVANTAGE OF ADDED VALUE
The Conference Incentive Program is a great way to take advantage of added value and funding to support your next event. Tourism Kingston recognizes the importance events play in showcasing our community while contributing to its local economy, quality of life and cultural identity. As a key stakeholder in the Kingston community, Tourism Kingston has offered support to assist event organizers with new initiatives that attract visitors to our community and profile our visitor attractions while increasing the overall tourism industry capacity. The following event funding guidelines have been developed to provide financial assistance to events hosted in Kingston.
Grant Funding Grants to be issued in two funding periods:
• September 30 for events hosted between November 1 and April 30 • February 29 for events hosted between May 1 and October 31 Grant requests may be funded in part or in full.
Event Funding Priorities Funding is available for not-for-profit organizations that host new events which attract out of town participants who require overnight accommodation. The funding from Tourism Kingston is available for events which take place in or utilize partner hotels and venues.
Funding Criteria (three page max)
5. Location – Confirm the new event will take place in Kingston, noting site and/or facilities names that have been requested or confirmed. Identify site and service requirements, city services, applications, permits, licenses, risk management measures, etc. 6. Accommodation – Utilize and promote one or more of the Tourism Partner hotels for overnight accommodations and confirm availability directly with proposed partner hotels. 7. Participation Development – Profile the new event target audience, quantify the extent to which the new event will encourage participation and provide direct or indirect opportunities to community stakeholders and Tourism Kingston Partners. 8. Economic Impact – Outline the short and long-term economic impact (direct and indirect) to the City that can be realized by the new event. 9. Administration/Governance – Outline how the new event will strengthen the organizations capacity, structure and volunteer program. 10. Recognition – Identify how the event will be promoted and Tourism Kingston Partners will be acknowledged.
Name_______________________________________________
The following guidelines will be used to assess to event funding grant applications. Grant applications are not exceed three pages and must be submitted on the Event Funding Application (Schedule A) and supported by a Grant Funding Summary (Schedule B), Checklist (Schedule C) and required attachments.
Organization_________________________________________
The following guidelines will be used to assess event funding grant applications. Grant applications are not exceed three pages.
Province_________________ Postal Code_________________
1. Organization Overview – Briefly overview the organization hosting the new event, history, mission, membership, years of service, and a current Board listing. 2. Event Description– Describe the new event you are requesting funding for, be specific. 3. Demonstration of Financial Need – Prepare an event budget, identify all sources of revenue such as fundraising, sponsorship, ticket sales, sale of goods and services, grants, services in kind, etc., and expenses. 4. Endorsement – Provide evidence of endorsement and/or sanctioning from the local organization, its associated parent organization and other community partners such as the City (if applicable).
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Address_____________________________________________ City________________________________________________
Email Address________________________________________ Phone Number_______________________________________ What Type of Meeting are you holding? ___________________________________________________ What are the preferred dates for your conference? ___________________________________________________ In which areas do you require assistance? ___________________________________________________ (facilities, accommodation, activities, etc.)
CONTACTS Our Meeting Heroes
Connie Markle Conferences & Travel Trade Manager 613 544 2725 ext. 7221 markle@kingstoncanada.com
Jacqueline Bell Sport Tourism Manager Tourism Kingston 613 544 2725 ext. 7273 bell@kingstoncanada.com
Chris Whyman Visitor Services Manager 613 548 4415 ext. 7250 whyman@kingstoncanada.com
Betsy Moore Project Coordinator, Tourism Marketing & Development Tourism Kingston 613 544 2725 ext. 7248 moore@kingstoncanada.com
Rob Carnegie Director of Tourism Marketing & Development 613 544 2725 ext. 7245 carnegie@kingstoncanada.com
Jeff Garrah
Photo: Paul Wash
Chief Executive Officer Kingston Economic Development Corporation 945 Princess Street Kingston, ON K7L 3N6 613 544 2725 ext. 7230 garrah@kingstoncanada.com Toll Free: 1 866 665 3326 www.kingstoncanada.com KINGSTON
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Toll Free 1 866-665-3326 www.meetinkingston.ca