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PROPOSED BID BY: City of Orillia | December 15, 2016

2020

ONTARIO WINTER GAMES BID

TABLE OF CONTENTS 1.

2.

INTRODUCTION........................................................................................................................................................................... 4 1.1.

Community Overview ......................................................................................................................................................... 4

1.2.

Orillia 2018 and 2020 .......................................................................................................................................................... 6

1.3.

Community Achievements .................................................................................................................................................. 7

1.4.

Orillia Co-Operative Communities Index ............................................................................................................................ 7

1.5.

Orillia Highlight Reel ........................................................................................................................................................... 8

1.6.

Community Support............................................................................................................................................................ 9

1.7.

Bid Committee .................................................................................................................................................................. 10

1.8.

Bridge between Bid Committee and GOC ........................................................................................................................ 10

1.9.

Games Organizing Committee .......................................................................................................................................... 10

FINANCE .................................................................................................................................................................................... 13 2.1.

Budget ............................................................................................................................................................................... 13

2.1.1.

3.

Municipal Contributions........................................................................................................................................... 13

2.2.

Sources of Revenue .......................................................................................................................................................... 14

2.3.

Expense Details ................................................................................................................................................................. 15

2.4.

Guarantee ......................................................................................................................................................................... 17

2.5.

Legacy Plan ....................................................................................................................................................................... 17

2.6.

Games Management and Administration ......................................................................................................................... 18

2.7.

Hosting Equipment Available ............................................................................................................................................ 19

SPORT TECHNICAL..................................................................................................................................................................... 20 3.1. Venue Evaluation Forms ......................................................................................................................................................... 22 3.1.1.

5 Pin Bowling ............................................................................................................................................................ 22

3.1.2.

Air Pistol/Air Rifle ..................................................................................................................................................... 22

3.1.3.

Alpine Skiing ............................................................................................................................................................. 23

3.1.4.

Badminton................................................................................................................................................................ 23

3.1.5.

Cross Country Skiing ................................................................................................................................................. 24

3.1.6.

Curling ...................................................................................................................................................................... 24

3.1.7.

Figure Skating ........................................................................................................................................................... 25

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4.

3.1.8.

Judo .......................................................................................................................................................................... 26

3.1.9.

Freestyle Ski ............................................................................................................................................................. 26

3.1.10.

Kickboxing ................................................................................................................................................................ 27

3.1.11.

Men’s Hockey ........................................................................................................................................................... 27

3.1.12.

Women’s Hockey ..................................................................................................................................................... 28

3.1.13.

Para Alpine ............................................................................................................................................................... 28

3.1.14.

Ringette .................................................................................................................................................................... 29

3.1.15.

Sledge Hockey .......................................................................................................................................................... 29

3.1.16.

Speed Skating ........................................................................................................................................................... 30

3.1.17.

Snowboard PGS, SBX and Slopestyle........................................................................................................................ 30

3.1.18.

Squash ...................................................................................................................................................................... 31

3.1.19.

Synchro Swimming ................................................................................................................................................... 31

3.1.20.

Table Tennis ............................................................................................................................................................. 32

3.1.21.

Taekwondo ............................................................................................................................................................... 32

3.1.22.

Volleyball .................................................................................................................................................................. 33

3.1.23.

Wheelchair Basketball.............................................................................................................................................. 33

3.1.24.

Wheelchair Curling ................................................................................................................................................... 34

3.1.25.

Wrestling .................................................................................................................................................................. 34

3.5.

Venue Map ....................................................................................................................................................................... 35

3.6.

Distance Chart................................................................................................................................................................... 36

3.7.

Proposed Dates ................................................................................................................................................................. 36

3.8.

Results Collection .............................................................................................................................................................. 36

3.9.

Medal Ceremonies .............................................................................................................................................................37

ACCOMMODATION AND MEALS ...............................................................................................................................................37 4.1.

Accommodation Inventory ................................................................................................................................................37

4.2.

Accommodation Selection .................................................................................................................................................38

4.3.

Proposed Accommodation Venues....................................................................................................................................38

4.4.

VIP Village ..........................................................................................................................................................................39

4.5.

Food & Meal Planning........................................................................................................................................................40

4.6.

Participants, Officials & Volunteers ...................................................................................................................................40

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5.

4.6.1.

Healthy Eating/Food Policy .......................................................................................................................................40

4.6.2.

Partnerships in Meal Planning/Delivery ....................................................................................................................42

4.6.3.

Water Stations ..........................................................................................................................................................41

TRANSPORTATION .....................................................................................................................................................................41 5.1.

6.

Internal Transportation......................................................................................................................................................41

VOLUNTEERS ..............................................................................................................................................................................42 6.1.

Recruitment and Training ..................................................................................................................................................42

6.2.

Recognition During and After Event ..................................................................................................................................42

7.

MARKETING & COMMUNICATIONS ...........................................................................................................................................43 7.1.

Media & Communications Centre .....................................................................................................................................43

7.2.

Media Plan .........................................................................................................................................................................43

7.3.

Website ..............................................................................................................................................................................46

7.4.

French Language Services ..................................................................................................................................................46

8.

SPECIAL EVENTS .........................................................................................................................................................................47 8.1.

Opening Ceremonies .........................................................................................................................................................47

8.2.

VIP Reception .....................................................................................................................................................................48

8.3.

Other Special Events ..........................................................................................................................................................48

9.

REGISTRATION & ACCREDITATION ............................................................................................................................................50

10.

MEDICAL .................................................................................................................................................................................51

10.1.

Local Hospitals & Medical Services ....................................................................................................................................51

10.2.

Medical Support Plan .........................................................................................................................................................52

11.

PARTICIPANT EXPERIENCE .........................................................................................................................................................52

11.1.

Visitor Experience .............................................................................................................................................................52

11.2. Community Experience..........................................................................................................................................................54 12.

LEGACY .......................................................................................................................................................................................55

APPENDIX “A” – CO-OPERATIVE COMMUNITY INDEX.........................................................................................................................5ϳ APPENDIX “B” – ORILLIA RECREATION CENTRE....................................................................................................................................ϲϯ APPENDIX “C” – COMMUNITY LETTERS OF SUPPORT..........................................................................................................................6ϳ

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1. INTRODUCTION 1.1. Community Overview The City of Orillia is located within the heart of Ontario’s Lake Country, between the shores of Lake Couchiching and Lake Simcoe, just one hour north of Toronto. A regional hub of activity, Orillia is a busy port-of-call along the Trent Severn Waterway, which connects the community to Georgian Bay and Lake Ontario through North America’s only marine passageway.

natural beauty and small-town charm are likely what inspired creative geniuses like Glenn Gould, Stephen Leacock, Franklin Carmichael and Elizabeth Wyn Wood.

Affectionately known as the “Town of Champions”, Orillia also has deep athletic roots and has produced many notable champions such as world renowned rower Jake Gaudaur, boxing champion Walter Henry and track star Piper Bain.

Situated along historic trade and transportation routes, Orillia’s history spans thousands of years as a place of gathering for First Nations people. The “Narrows”, a small channel connecting Lake Couchiching and Lake Simcoe, is home to the largest and best preserved wooden “fish weirs” known in eastern North America. The site was used by the Huron-Wendat to trap fish and has been used for over a millennia. French explorer, Samuel de Champlain, noted in his writing that he passed through the Narrows in 1615 with his Huron-Wendat companions. Today, the Mnjikaning Fish Weirs are a designated National Historic Site of Canada and are cared for by the Anishinaabeg people.

Today, the powerful combination of lifestyle and location has transformed the City into a tourist destination and retirement community with a population of just over 30,000, and a regional hub serving nearly 75,000 people.

Orillia has a rich tradition of hosting sporting events, both single and multi-sport. From 1976-1995 Orillia hosted the CANUS games along with their sister city Auburn, New York.

These games created a legacy of invested community volunteers who have been searching for a similar event to help unite the community and build civic pride.

The Village of Orillia was founded 150 years ago in 1867, the very same year Canada obtained Confederation. The village was subsequently incorporated as a town in 1875 and became the City of Orillia in 1969. A place of many firsts, Orillia was the only community north of Toronto to have an indoor pool in the early 1900s. It was the first community in Canada to have a municipal hydro electric transmission plant, experiment with Daylight Savings Time and offer free medical care to veterans in honour of their service.

The City is currently underway in the planning stages for the 2018 Ontario Winter Games. Leveraging these Games will offset costs associated with the 2020 Games and will allow for future investments into different areas of the Games.

The combined efforts will grow Sport Tourism in Central Ontario and more importantly the message of the Game On! program being delivered through the Province of Ontario

Other boasts included having the best-lit main street on the continent in the 1930’s and printing its own money. Its

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1.2. Orillia 2018 and 2020 Orillia is submitting its bid to host consecutive Games for several reasons. Orillia is investing several resources into sport tourism and is hoping to create a unique four year partnership with the Ministry of Tourism, Culture and Sport in order to deliver the Ontario Winter Games. With the cancellation of the 2016 Ontario Winter Games, the City of Orillia sees an opportunity to help stabilize the Winter Games portfolio by creating a temporary home for the Games. There are several benefits to hosting consecutive Games that will be seen throughout this bid: •

•

•

•

•

•

Volunteer recruitment, engagement and retention.

The ability to train volunteers in 2018 to allow them to grow and take on a larger responsibility in 2020.

Cost savings on equipment rentals and purchases.

Knowing the Games will be held consecutively, the Games Organizing Committee (GOC) may decide to purchase instead of rent which could see savings, while increasing and improving the legacy of the Games.

Marketing for 2020 can begin and occur during the lead up to 2018. Marketing campaigns can be made around both Games and the idea of the temporary home of the Ontario Winter Games.

•

Sport planning can be done at the Provincial Sport Organizations (PSO) and Multi Sport Organizations (MSO) level knowing that the next two Games will be in the same place. Venue preparation for 2020 will be based on the success and items realized in 2018 Partnerships can be formed on the basis of 4 year terms instead of just 18 months. This could offer additional sponsorship opportunities.

The 2020 Games can be planned simultaneously as 2018. Items and decisions can be made with both Games in mind.

2020 planning will directly influence the 2018 Games. What worked and what didn’t

Orillia City Council is very much engaged in the Games. They would like Orillia to be seen as the largest support of the Ontario Winter Games and have directed staff to continue bidding on the Games. Orillia would like to work with the Ministry of Tourism, Culture and Sport in order to deliver these Games, allow for stability within the Games Unit, and most importantly, help grow the Ontario Winter Games into a premier and elite sporting event within Canada.

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1.3. Community Achievements Orillia has hosted a variety of sporting and cultural events including: Regional, Provincial & National Level Events • • • • • • • • •

2018 Ontario Winter Games (planning) 2015 Pan Am Torch Relay 2015 York Simcoe Baseball Association Regional Championships 2014 Ontario Winter Games – Curling Events 2014 Ontario Winter Games – Figure Skating Events 2014 Senior “AA” All-Ontario Baseball Championship 2014 York Simcoe Baseball Association Regional Championship 2013 Senior “AA” All-Ontario Baseball Championship 2013 OFSAA Girls AAA-AAAA Hockey Championship

• • • • • • • • • •

2013 OFSAA Girls A-AA Hockey Championships 2010 Senior “C” All-Ontario Baseball Championship 2010 U11 Atom Girls Basketball – Ontario Cup 2010 Vancouver Olympic Torch Relay 2009 Senior “C” All-Ontario Baseball Championship 2009 Peewee “B” All-Ontario Baseball Championship 2009 OFSAA Girls AAA-AAAA Hockey Championship 2009 OFSAA Girls A-AA Hockey Championships 2007 International Fastball Exhibition – Canada vs.

New Zealand 2006 ISC Eastern Canadian Fastball League Championships

Annual Events • • • • •

Buck Pringle Baseball Tournament Gander Ross Baseball Tournament Orillia Perch Festival Mariposa Folk Festival Beatles Festival

• • • •

Scottish Festival Orillia Winter Carnival Doors Open Culture Days

•

2015 Pan-Am Games - Mountain Bike – Hardwood Ski & Bike 2015 Minor Midget OHL Showcase

Recent Events run by Games Partners • • •

2016 National Snowboard Championships – Mt St. Louis Moonstone & Horseshoe Resort 2016 XMan Race – Horseshoe Resort 2016 SportCheck Air Nation Freestyle Nationals – Horseshoe Resort

•

1.4. Orillia Co-Operative Communities Index In 2015 Orillia was ranked 1st out of 30 Ontario communities on their commitment to co-operative values and community spirit.

Appendix “A” outlines the ranking and individual areas that Orillia was deemed exceptional. With 204 non-profits, a heavy investment in social initiatives, and tremendous community assets, Orillia was able to earn the top ranking within the province.

This province-wide initiative was led by the Credit Unions of Ontario.

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1.5. Orillia Highlight Reel

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1.6. Community Support Following the April 4, 2016 City Council meeting, the City of Orillia has received an exceptional amount of interest and community support. The City of Orillia has shown support to the Games through council approval of submitting bids for the 2018, 2020, 2022 and 2024 Ontario Winter Games. As a result, many local groups have pledged their support from hospitality providers, to neighbouring communities, to independent business owners. Countless organizations have come forward to extend their support to the bid.

As seen in Appendix “C” and listed below the following letters of support have been received: • • • • • • •

Ontario’s Lake Country Town of Huntsville Town of Gravenhurst Town of Midland Township of Oro-Medonte Tourism Simcoe County Orillia 2018 Games Organizing Chairperson

• • • • • • • •

Committee

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Community Development Corporation Lakehead University Orillia Chamber of Commerce Simcoe County District School Board Sport Orillia Downtown Orillia Management Board Bayview Wildwood Resort Fern Resort

• • • •

Best Western – Mariposa Inn YMCA Geneva Park Hardwood Ski and Bike Horseshoe Resort

• • •

Orillia Curling Club Orillia Renegades Mount St. Louis Moonstone

1.7. Bid Committee The following are members of the bid committee: • • • • • •

Michael Ladouceur, Sport Program Supervisor, City of Orillia Marcia Russell, Manager of Recreation Services, City of Orillia Ray Merkley, Director, Parks, Recreation & Culture, City of Orillia Ainsley Crombeen, Manager of Tourism, Economic Development Department, City of Orillia Shawn Binns, Director, Recreation & Community Services, Township of Oro-Medonte Gill Tillmann, 2018 Ontario Winter Games Chair – Orillia

1.8. Bridge between Bid Committee and GOC Using the experience gained through the 2018 games transition period, the City of Orillia will be even more equipped with handling the process. Relying on previous Games Organizing Committee experience, Bid Committee experience and City of Orillia staff experience, the Games planning will begin immediately. Partnerships will be carried over from 2018 and timelines and agreements could be renewed instantly should the ability present itself.

Development Department and the Parks, Recreation and Culture Department will be key players on the Games Organizing Committee (GOC). In addition, based on amenities, the City recognizes that the Township of OroMedonte will play a major role in ensuring the success of the games, which is why they are involved in the bid process.

Each partner municipality will have the opportunity to appoint a representative to the GOC Nomination Committee. This committee will have the responsibility to recruit key positions within the Games Organizing Committee including the Games Chair, each of the Community Chairs and most of the functional chairs.

If successful with the bid, the City of Orillia will work with the Ministry of Tourism, Culture & Sport to establish a hosting agreement. Both the City of Orillia Economic

1.9. Games Organizing Committee As the committee responsible for the overseeing, planning and developing of the 2018 Ontario Winter Games, Games Organizing Committee (GOC) membership will comprise of individuals who represent a variety of communities and organizations that are key to the success of the Games.

additional volunteers serve on the 2018 committee with the ultimate goal that for the 2020 games they will take on a more leadership role. Role sharing will be encouraged. The 2020 Games Organizing Committee will begin planning the future while performing audits of its 2018 counterparts. (i.e. what is working, what is not working etc. This will allow for instant analysis and would make the 2020 version that much stronger.

The scope and framework of the Games Organizing Committee will remain relatively similar to its 2018 version.

The year overlap between planning the 2018 Games and the 2020 Games, will allow for the opportunity to have some

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The GOC will span many functions but will have an executive team drive for the overall execution of the Games. Each GOC member will have their own portfolio to carry forward, while the executive team will be responsible to bring it all together.

the opportunity to take on a higher profile within the 2020 Games, and will be able to help ease volunteer burnout by doing so. Orillia is committed to an ongoing partnership with the Ministry of Tourism, Culture and Sport to help deliver the Ontario Winter Games Program. As such, attention will be given to making sure its leaders remain engaged and active and continue to think creatively and uniquely to continue building the Games.

When constructing the GOC, several stakeholders will be targeted to fill key roles. Stakeholders with keen interest and industry experience will be weighed heavily in the selection process. Lakehead University staff and faculty have been targeted to help become leaders within this initiative. Utilizing their resources, experiences and expertise will enable the portfolio’s to be driven by key community influencers. Having the proper person driving a specific portfolio will ensure its success. Using this framework, the belief is that each portfolio will then become self-sustainable, meaning Games staff will not need to micro-manage those areas. The key community leader will drive volunteerism in their area and will be surrounded with the right support needed to complete the task.

Georgian College will also be targeted to fil key roles due to the nature of their programs and requirement for field placements for students. Programs such as recreational and leisure, tourism and sports administration will all be highlighted as potential volunteer and learning placement opportunities to help lead specific volunteer functions.

Finally the chair of the 2018 Games will be asked to sit on the Games Organizing Committee as a past chair position.

This person would be responsible for providing insight and be a resource to the Committee. This person will be critical in the transition phase and will help direct some early meetings. They could serve as a mentor or leader to new members and will be able to ensure timelines are met and the importance of certain portfolios does not get underestimated.

A desired legacy from the 2018 Games will be an engaged volunteer community. Once the 2020 Games Organizing Committee is developed, they will be able to view the 2018 Games introspectively. Volunteers from 2018 will be given

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Community Chairs

2020 Ontario Winter Games Games Organizing Committee

Accommodation

Administration & IT

Finance

Food Services Games GM & Staff

MTCS Consultant

Executive

Media & Promotions

Medical

Registration GOC Chair Sponsorship

Special Events & Tickets

Security & Medical Services

Sport Technical

Transportation

Volunteers

Past Chair Page 13

2. FINANCE 2.1. Budget 2.1.1. Municipal Contributions As the host community, the City of Orillia contributions would include both hard and soft costs, from funding commitments to donations of office space within the new recreation centre. Orillia is committed to making these games extremely successful leaving a lasting legacy within our community and beyond. Based on Council direction, staff have been authorized to notify the Ministry of Tourism, Culture and Sport its interest in hosting the 2020, 2022 and 2024 Ontario Winter Games. As a result the Sport Program Supervisor has been assigned the Games as the main focus of their portfolio moving forward up until 2024.

transition between bid committee and Games Organizing Committee.

The City of Orillia has recently expanded and developed a new Economic Development Department. Resources from this department will be allocated to the Games to ensure the tourism portion is outstanding and all visitors to the area are met with phenomenal hospitality.

Based on the multi-community approach proposed for the Games Organizing Committee, a similar framework would be employed in order to garner financial support from the surrounding municipalities. To-date, Orillia has received a positive response from the surrounding municipalities, including the County of Simcoe. Letters of support from several surrounding municipalities have been included in Appendix “A� and should the Games be awarded, Orillia has notified each of the surrounding communities that a financial request will follow.

In addition to the required financial contribution to execute the games, the City of Orillia recognizes that in order to operate an event of this calibre, additional staffing resources need to be applied to the Games. Beyond the aforementioned Sport Program Supervisor, the Parks, Recreation and Culture’s Marketing Manager, Graphic Designer, and Recreational Program Supervisor will also shift duties to ensure that the Games are a high priority. The Ontario Winter Games will become a department-wide initiative, providing additional resources as needed to the General Manager. The Sport Program Supervisor has been seconded into the role of General Manager for the 2018 Ontario Winter Games. This will allow Orillia to retain a key resource in the planning process and will stabilize the

The City of Orillia has allocated an additional $20,000 in funding to the 2018 Ontario Winter Games. The City of Orillia will once again allocate funding to the 2020 Games.

This $20,000 will then be leveraged to the surrounding communities. A Municipal contribution sponsorship campaign will occur which will allow neighbouring communities to be involved at various levels. An example of the structure is as follows

OWG Partner

$15,000

Municipal Partner of the OWG

$10,000

OWG Supporter

$5,000

Friends of OWG

$2,500

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2.2. Sources of Revenue 2.2.1. Earned Revenue The 2020 Orillia Ontario Winter Games will generate earned revenue through two avenues: 12-

Athlete Participation Fees estimated at $250,000 Sales of Ontario Winter Games merchandise estimated at $20,000. Similar to the 2016 Ontario Summer Games and the current 2018 Ontario Winter Games, the merchandise portfolio will be contracted out with a percentage of sales coming back to the Games through the method of royalties.

2.2.2. Sponsorships The 2020 Orillia Ontario Winter Games will undergo a comprehensive and extensive sponsorship campaign to involve the community in order to leverage the Games and maximize the value offered to all those participating. The Games would target specific expenditure areas in an effort to reduce the overall cost of hosting the games in the following areas: • • • • • • • •

to build up interest for 2020 while soliciting for 2018. This will create additional opportunities and benefits to sponsors, which the Orillia Bid Committee believes will yield a larger sponsorship amount.

The Orillia GOC will implement a multi-tiered approach to sponsorship and will target specific organizations, businesses and partners for specific levels of involvement.

The sponsorship tiered approach will include:

Media and Promotions Food and Accommodations Administration and Finance Medical and Security Opening Ceremonies Transportation Medals Volunteers

• • • • • •

Presenting Sponsor x 1 @ $25,000 Entertainment Sponsor x 1 @ $15,000 Platinum Sponsor x 1 @ $10,000 Gold x 7 @ $5,000 Silver x 10 @ $1,000 Bronze x 10 @ $500

With the additional time allocated to the 2020 Ontario Winter Games for planning purposes, this would allow Orillia to package the two sets of Games, and provide even more exposure and coverage to potential sponsors allowing for further partnership growth. The City of Orillia would look to utilize its four year window with the Games to attract additional sponsors and dollars while strengthening both the 2018 and 2020 Ontario Winter Games. Leveraging the two Games together would provide security to sponsors and the GOC.

The overall sponsorship campaign goal is to target $100,000. This target will be in addition to the amount generated via municipal contributions. The bid committee believes this target is achievable for many reasons.

Currently the Orillia sponsorship landscape is somewhat crowded with several big name projects underway. By 2018 and 2019 many of the large projects will have concluded giving the 2020 Ontario Winter Games higher priority. In addition to this, the General Manager for 2018 will be able

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2.2.3. Granting Organizations There are numerous granting organizations available to Orillia that the GOC will research in order to capitalize and maximize funds. Orillia will explore the grant opportunities presented by Celebrate Ontario and the Ontario Trillium Foundation. Due to the partnership with Gravenhurst and Huntsville, Orillia will also look into the opportunities presented by FedNor.

2.3. Expense Details There are three sources of expenses that will assume a large portion of the budget: (1) Accommodations; (2) Food Services; and (3) Sport Venues. The budget has allowed for a 2.5% rate increase in all areas over the 2018 OWG budget to allow for cost of living increases. Specific costs have already been collected and obtained; however these projections are still subject to further negotiations should the bid be successful in order to capitalize on potential sponsorship opportunities.

2.3.1. Accommodations Region Oro Medonte Oro Medonte Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Rama Rama Rama Casino Rama Resort Midland Midland Gravenhurst Gravenhurst Hunstville Severn

Hotel Horseshoe Resort Carriage Hills BW - Mariposa Inn BW - Couchiching Inn Highwayman Inn Econo Lodge Rodeway Inn King's Inn Knights Inn Comfort Inn Stone Gate Inn Fern Resort Geneva Park Day's Inn Casino Rama BW - Highland Inn Comfort Inn Marriott Residence Inn Marriott Residence Inn Deerhurst Bayview Wildwood

# of Rooms 101 100 50 40 60 30 35 15 20 50 30 103 119 60 50 40 40 26 60 66 48

Occupancy 202 200 108 80 120 60 70 30 40 100 60 295 288 173 100 120 120 68 160 132 140

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Price 170.00 151.50 130.00 130.00 90.00 90.00 90.00 80.00 90.00 120.00 160.00 175.00 45.00/person 120.00 100.00 110.00 110.00 150.00 150.00 170.00 120.00

The accommodation budget is still subject to additional changes. Sponsorships and negotiations have not yet occurred in order to reduce costs. Additional cost saving mechanisms such as cot rentals will be investigated to ensure all criteria is met, budget remains on target and the multi-sport aspect of the Games can occur.

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2.3.2. Food Services Meal/Item Breakfast (Friday, Saturday, Sunday) Lunch (Friday, Saturday, Sunday) Supper (Thursday, Friday, Saturday) Total Per Person # of Participants Total Participant Budget Volunteer Meals Total Food Services Budget

Cost/Budget $7 per meal / $21 per participant $10 per meal /$30 per participant $15 per meal / $45 per participant $96 per participant 3,100 $297,600 $10,000 $307,600

This budget assumes all participants will be required to stay for all three days of competition. It is the bid committee’s understanding that several athletes will be done competition by Saturday and would then be leaving the event. The bid committee has budgeted for all three days to allow for an increase in participant numbers or additional costs for specific meals.

2.3.3. Sport Venues Host Community

Sport

Venue

Barrie Gravenhurst Huntsville Midland Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Orillia Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte Rama Rama

Squash Sledge Hockey Speed Skating Volleyball 5 pin Bowling Curling Figure Skating Judo Kickboxing Ringette Table Tennis Wheelchair Curling Wrestling

Barrie Athletic Club Gravenhurst Arena Canada Summitt Centre NSSRC Orillia Bowl Barnfield Point Rec Centre Rotary Place Orillia Secondary School Orillia Secondary School Brian Orser Arena ODCVI Barnfield Point Rec Centre Twin Lakes HS

Synchro Swimming Wheelchair Basketball

Orillia Rec Centre Orillia Rec Centre MSLM/Horseshoe MSLM/Horseshoe MSLM/Horseshoe MSLM/Horseshoe MSLM/Horseshoe MSLM/Horseshoe Guthrie Arena Rama MASK Rama MASK

Alpine Skiing Freestyle Ski Para Alpine Snowboard PGS Snowboard SBX Snowboard Slopestyle Women’s Hockey Mens Hockey Badminton

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# of Days N/A 3 2 3 1 3 3 N/A 2 2 3 3 2 3 N/A N/A N/A N/A N/A N/A N/A 3 2 3

# of Hours N/A 12 22 30 10 20 44 N/A 9 24 32 20 12 27 N/A N/A N/A N/A N/A N/A N/A 40 34 33

$/Hour

Cost

TBD $170 $110 $40 $360 Various $150 $24 $24 $150 $24 Various $24 TBD TBD TBD TBD TBD TBD TBD TBD $170 $185 $55

TBD $2,040 $2,420 $1,200 $3,600 $1,030 $6,600 TBD $216 $3,600 $768 $1,030 $288 TBD TBD TBD TBD TBD TBD TBD TBD $6,800 $6,290 $1,815

The Orillia Recreation Centre is currently being built, and the facility rental fee structure is being drafted. Orillia will have a better idea of true costs shortly; however it is expected to be competitive within the marketplace. Additionally, based on the sport package that is delivered, and along with the success of the bid, negotiations will take place with both Mount St. Louis Moonstone and Horseshoe Valley Resort to determine the hills best suited for the sport and the costs of the lift tickets. The remaining TBD’s such as Judo and Squash are due to the fact the Provincial Sport Organization has not yet given the desired amount of hours needed to host the competition. There is adequate budget space remaining to fit all these aspects into the $102,500 budget.

2.4. Guarantee Based on the proposed budget, the City of Orillia does not foresee any situation where a guarantee will be required; however based upon the financial projections presented, Orillia is willing and fully supportive of ensuring the Game are run at a breakeven proposition. This would mean that through municipal contributions and sponsorships, Orillia would ensure the budget balances. It is anticipated that there should be no need to access $100,000 deficit/legacy fund to balance the budget.

2.5. Legacy Plan Should the Games conclude with excess revenue; the City of Orillia will implement a legacy fund to help build and foster community sport in Orillia. The vision is that this would be done through an investment in sport and recreation infrastructure. The Games Organizing Committee, along with the City of Orillia will present several options to City Council on how to spend the legacy funding at the conclusion of the Games.

surrounding municipalities and communities use Orillia for their programming and sport needs. The Legacy will not only impact Orillia, but it will provide a benefit to the entire region.

Non-financial legacies will also be obtained by hosting the 2020 Ontario Winter Games. The City of Orillia firmly believes human resource opportunities such as employment and volunteer opportunities are a direct legacy of hosting the Games. As part of the Legacy Plan, all volunteer hours will be documented and measured. As part of the end of event review, the GOC will share and highlight the impact

All options considered will meet the following criteria: • • • • •

Funding must be re-invested in community sport Funding must enhance community sport programming Funding must increase Orillia and area’s sport hosting capacity Funding must help grow amateur sport in Orillia and area Funding must benefit and be accessible to the entire community and beyond.

Based on the census statistics from 2011, Orillia is the largest urban centre in the region. Orillia is the hub for many sport programs and community groups. 31% of all City of Orillia run program participants are non-residents of Orillia. This helps demonstrate the impact funding and investing in Orillia benefits the entire region. The

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the Games had on the community through these statistics.

The Legacy Plan will identify how many hours were performed and how many students were able to complete their education due to the hours served. In addition to these stats, Orillia will market the City to all the PSO’s involved. Utilizing the Games as a platform, Orillia and area will enhance their sport hosting ability by directly showcasing the City for future events, training camps, AGM’s and tournaments. This is a critical piece of the legacy plan that will help extrapolate the impact hosting these Games will have on the community. The legacy of the Ontario Winter Games will continue on in Orillia through their ability to engage the sporting community and having athletes return for future events outside of the Games.

building. These cases are meant to celebrate important pieces of Orillia’s history. One display case will highlight the Ontario Winter Games. The unveiling of the building will feature the 2018 Games. This will help keep the spirit alive further elevating the 2020 Games. At the conclusion of the 2020 Games, this case will then be used to feature and highlight all the items from the 2020 Games. This legacy will be on display for the entire community for years to come. It will be a sense of pride for those involved, and will help demonstrate how the City of Orillia would like to keep the legacy be impactful for many years after the Games.

Finally, as part of the legacy plan, any and all equipment that is needed to be installed or purchased for a specific facility, that item will remain in the facility. This will allow surrounding communities to enhance their hosting capacity for future events.

In the fall of 2018, the new recreation centre will open and will feature a series of display cases in the heart of the

2.6. Games Management and Administration A Games Manager will be hired to deliver the Games while providing support to the GOC. The Games Manager will be hired for 18 months beginning in the fall of 2018 and will carry through until one month past the games in 2020. The Manager will be responsible for administering the games on time and on budget. It would be expected that should Orillia be successful in receiving the 2020 Games, the 2018 General Manager would continue in their role until 2020 which would help in the transition period. As the Sport Program Supervisor has been seconded into the General Manager role for the 2018 Ontario Winter Games, they will enable continued support between the Games in order to keep the planning momentum. The City of Orillia will provide senior-level support to the Manager through the Manager of Recreation Services whom will directly oversee the Games Manager. In addition to the Manager of Recreation Services, the Sport Program Supervisor will have the Ontario Winter Games added to their portfolio for secondary support. The Sport Program Supervisor has direct experience working with the 2014 Ontario Winter Games, 2012 Ontario Summer Games, the 2015 Pan Am Torch Relay and many other events and championships. This staff person will be assist the Games Manager and will provide

high-level strategic support and direction. As the Games draw near, both staff members will be working full time to execute the games. This staff resource will be an in-kind financial donation to the Games. The Sport Program Supervisor will be invested in the Games as it will become part of the position’s job function.

It is anticipated that a Sports Administration student from Laurentian University or Georgian College will be hired to complete an eight-month internship. It is expected the intern will be hired in September of 2019 and will also be an integral part of the coordination of the games.

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The City of Orillia will be able to manage and host the Winter Games office out of the new Orillia Recreation Centre. The space will be equipped with office furniture and will provide the Games Manager access to meeting space and ancillary resources. Having the headquarters be featured in the state-of-the-art facility will give it a high profile location. The facility is being built to serve as the social heart of the sport community. Having the 2020 Games headquarters located here will enable easy access to all stakeholders.

Throughout the entire planning process for the 2020 Ontario Winter Games, the new recreation centre in Orillia will serve as official Games Headquarters. The headquarters would be in central Orillia, which is easy to access. It will provide all the necessary network capabilities and plenty of ancillary resources such as meeting rooms, parking and storage.

During the Games, all inquiries will be sent to this location, as this will be the official home for results, media and communication

2.7. Hosting Equipment Available The main area that is a tremendous asset to the City of Orillia’s bid is the equipment and expertise available for hosting the ski and snowboard events. Mount St. Louis Moonstone and Horseshoe Resort are two premier level ski hills in the Province. Both located in the Township of OroMedonte, with access close to the 400 Highway, they have hosted several high-level championships at both the provincial and federal level.

Not yet quantifiable, but is something that will be very beneficial to Orillia’s bid for 2020 is the fact Orillia will be hosting the 2018 Games. When dealing with the planning of equipment rentals and purchases, a cost analysis will help determine the best course of action for both Games.

Knowing the Games will be home to Orillia for consecutive years, Orillia could make the decision to purchase equipment in 2018 as opposed to renting, knowing they can then be used in 2020. Alternatively, when working out rental agreements, should Orillia decide to rent equipment for both Games, discounts could be negotiated for the promise of future business in years to come.

Another venue that has all the equipment needed to host a premier level event is Hardwood Ski and Bike. Although Cross Country ski is not currently a part of the Games, should they be included, Orillia will have the manpower, knowledge and equipment needed to host this competition and would like the opportunity to encourage Cross Country Ontario to reengage in the games.

Finally, one of the key strength within Orillia’s bid is the human capital available within the area. Orillia and area has several facilities that have helped host these Games in the past decade and will be hosting in 2018. With previous experience and having just gone through the entire process, this will streamline several decisions that need to be made and will allow for a smoother transition when it comes to site selection and equipment decisions

As part of the 2014 Muskoka Winter games, Orillia had a customized judge’s stand built for the figure skating competition located the Rotary Place in Orillia. This location was recognized by the Ontario Figure skating Association as a favoured location due to the facility design and location.

Should Orillia host the Games, figure skating will return to this facility with all the equipment in place to move forward immediately.

An itemized list of the equipment available is: • • •

Orillia Bowl recently upgraded all of their lanes to include certified C5PBA electronic scoring. This was done in large part to host provincial level games such as the Ontario Winter Games.

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3 grooming cats (ski hill) Ski/snowboard timing systems Safety netting - National Level B Netting and C Netting. Properly trained staff to put up the netting due to international competition standards.

• •

•

Flags, safety signals, gates- Racing Gates and Pole systems PA System- QSC K12 powered speakers (2), QSC Subwoofers, and stand-alone speakers with mixing board. Wireless microphone system.

Fencing - Spectator, start and finish corral.

• • •

Safety impact bags - for all light posts, or scaffolding/ judges stands.

Pop op tents x 6 Figure skate judge’s stand (covers both player’s benches)

3. SPORT TECHNICAL The Ontario Winter Games will provide the City of Orillia the opportunity to showcase its facilities and sport hosting capacity. Orillia anticipates the community will be fully supportive and that this support will expand well beyond the physical boundaries of Orillia. Due to facility requirements, Orillia will need to rely on neighbouring communities to help facilitate the Games. This will help give the Games a regional feel and impact and reach many more participants and spectators.

Orillia has approached all facilities listed in the venue evaluation forms and has received the necessary support needed to move forward. Considerations have been made to properly allocate sports to facilities based on community group involvement, equipment present and established sport history.

Orillia has received additional support from a premier sport event facility; Hardwood Ski and Bike. This facility accommodated and hosted the 2015 Pan Am Games and would be willing to host any and all cross country ski events, should the respective PSO decide to apply to be included in these games. Orillia is fully supportive and eager to make this partnership work.

Based on 2014 and 2018 Ontario Winter Games, several sports will once again return to their previous facility.

Curling will be held at the Barnfield Point Recreation Centre in Orillia, Figure Skating will take place at Rotary Place in Orillia. Mount St. Louis/Moonstone, along with Horseshoe Resort has agreed to be the official ski and snowboard host for all events that require ski and snowboard infrastructure.

As mentioned earlier, the two ski hills are well equipped to host provincial and national championships. Gravenhurst will return as the home for Sledge hockey, and Huntsville has agreed to host the speed skating events. The remaining events will all see new homes in the Orillia area.

One of the biggest reasons why Orillia is interested in being a temporary home for the Ontario Winter Games for consecutive events is to utilize and promote its new recreation centre. Appendix “B” highlights the new facility.

This building has the ability to host premier level sporting events such as the Ontario Winter Games. The facility will enable Orillia to expand its sport hosting capacity and will be a premier regional sport hosting destination as well.

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Available Facilities and event spaces in Orillia and Area: 1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

Orillia Recreation Centre a.

2 FIBA Sized gymnasiums with 1940 viewing b.

4 volleyball courts or 6 badminton courts c.

8 lane 2.5m pool with warm-up and therapy pool d.

2 multi-use rooms and 2 meeting rooms Rotary Place Arena (City of Orillia) a.

2 ice pad surface with 700 and 200 viewing b.

3 meeting rooms c.

2014 OWG Host Brian Orser Arena (City of Orillia) a.

1 ice pad with 300 viewing b.

2 meeting rooms Patrick Fogarty High School a.

2 gymnasiums b.

100’ x 80’ total space Orillia Secondary School (SCDSB) a.

3 gymnasiums b.

23’5” Ceiling c.

157’ 7” x 77’ 5” total space Twin Lakes Secondary School (SCDSB) a.

3 gymnasiums b.

23’ 2” Ceiling c.

135’ x 70’ total space Couchiching Heights Public School (SCDSB) a.

Single gymnasiums b.

18’ 5” Ceiling c.

54’ 5” x 46’ Harriett Todd Public School (SCDSB) a.

Single Gymnasium b.

60’ 3” x 49’ 5” Lions Oval Public School (SCDSB) a.

Single gymnasium b.

22’ 7” Ceiling c.

75’ 6” x 46’ 2” Orchard Park Elementary School (SCDSB) a.

Single gymnasium b.

13’ 3” Ceiling c.

60’ x 40’

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

21.

22.

23.

24.

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Regent Park Public School (SCDSB) a.

Single gymnasium b.

17’ 2” Ceiling c.

70’ 9” x 49’ 4” Orillia District Collegiate Vocational Institute a.

2 gymnasiums Mount St Louis Moonstone (Private) a.

Ability to host all ski/snowboard events Horseshoe Ski Resort (Private) a.

Ability to host all ski/snowboard events Best Western Mariposa Inn Ballrooms a.

3,000sq. ft. ballroom b.

2,000sq. ft. ballroom Rama MASK (Chippewa of Rama First Nation) a.

1 ice pad with 1,000 viewing b.

1 gymnasiums c.

80’ x 105’ Orillia Bowl (Private) a.

18 certified Lanes Barrie Athletic Club (Private) a.

4 Squash Ontario Approved Courts b.

2014 OWG Host Huntsville Summit Centre a.

2 ice pads with 1400 and 800 viewing b.

2014 OWG Host Gravenhurst Centennial Centre a.

Accessible ice pad with 800 viewing b.

2014 OWG Host Fern Resort a.

5,000sq. ft. Ballroom b.

4,200sq. ft. Ballroom c.

1,600sq. ft. Ballroom O.D.A.S Park (Private) a.

15,675sq. ft. Multi-Purpose Hall b.

1,000 person capacity c.

5,500sq. ft. banquet Hall Georgian College a.

10,000sq. ft. gymnasium Coldwater Arena (Severn Township) a.

Ice pad with 400 viewing

25.

26.

North Simcoe Sports & Recreation Complex (Town of Midland) a.

Double gymnasium St. Theresa Catholic High School (Midland)

27.

a.

Double gymnasium Oro-Medonte Community Centre a.

Ice pad with 499 viewing

The following sport technical section outlines the proposed facility, location, venue specifications and some of the facility highlights for each sport.

3.1. Venue Evaluation Forms 3.1.1. 5 Pin Bowling Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.2. Air Pistol/Air Rifle Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Orillia Bowl 285 Memorial Avenue Orillia, ON, L3V 5X9 Field of Play Detail: 18 x Five (5) pin bowling lanes Concession Stand Equipment Available in Community: Brunswick Vector Plus Electronic Scoring # of Change rooms: 1 Men’s and 1 women’s washrooms Seating Capacity: 150 Available Meeting Space: Accessibility: Fully accessible

Please refer to Distance Chart in the next section

Orillia & District Agricultural Society Park (ODAS Park) 4500 Fairgrounds Road, Severn, ON, L3V 0Y2 Field of Play Detail: 15,675 sq. foot multi-purpose banquet hall (concrete flooring, with protective vinyl flooring cover) Equipment Available in Community: # of Change rooms: Seating Capacity: Available Meeting Space: Accessibility: Please refer to Distance Chart in the next section

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3.1.3. Alpine Skiing Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.4. Badminton Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Mount St. Louis Moonstone (Event held here in 2014 OWG) 24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0 Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls. Vertical 450 feet, length 1,800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: rd 3 floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility: YES: Glacier Racing Please refer to Distance Chart in the next section

Rama MASK 6145 Rama Rd Rama First Nation 32, ON Field of Play Detail: Gymnasium Dimension: 80’ x 105’ Equipment Available in Community: # of Change rooms: 1 male and 1 female change room Seating Capacity: Depending on setup, lots of space Available Meeting Space: Upstairs board room seats 500 (connected with ice rink) Accessibility: Fully accessible Please refer to Distance Chart in the next section

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3.1.5. Cross Country Skiing Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.6. Curling

Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Hardwood Ski and Bike 402 Old Barrie Road West, Oro Medonte, ON, L0L 2E0 Field of Play Detail: Over 40 km of groomed trail for classic and skating. Configuration of the racing trails will be dependent on the rules and needs of the event. Complete start and finish area Equipment Available in Community: All fencing and timing equipment required to host provincial and national level events. Podiums available if needed # of Change rooms: 4 change rooms Seating Capacity: 300+ Available Meeting Space: 5 meeting rooms Accessibility: Fully compliant accessibility in West Wing including washrooms and power doors. Partial in the rest of the buildings Team Hardwood Please refer to Distance Chart in the next section

Barnfield Point Recreation Centre (Event held here in 2014 OWG) 500 Atherley Road, Orillia, ON, L3V 7Y1 Field of Play Detail: Curling rink with 6 sheets of ice Lots of parking Restaurant overlooking curling rinks Equipment Available in Community: All equipment for curling is provided, along with score tables and score clocks # of Change rooms: 2 change rooms + 2 washrooms Seating Capacity: Viewing area for 256 in restaurant overlooking curling rinks Available Meeting Space: 300sq. ft. meeting room with a capacity to sit 20 Accessibility: Fully accessible Orillia Curling Club Please refer to Distance Chart in the next section

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3.1.7. Figure Skating Facility Name

Rotary Place Arena (Event held here in 2014 OWG)

Facility Address

100 University Avenue, Orillia, ON, L3V 0B9

Facility Description

Field of Play Detail: 2 NHL size Ice pads Concession Stand Skate Sharpening on site Rock-climbing Wall Multi-purpose meeting space Equipment Available in Community: Custom fit Figure Skate judges stand, suitable to Skate Ontario needs, ice resurfacers # of Change rooms: 12 Change rooms Seating Capacity: Seating capacity for Blue rink is 700 and green rink is 200 Available Meeting Space: Orillia Room: Holds up to 250 Tournament Room: Holds up to 100 Meeting Room: Holds up to 40 Accessibility: Fully accessible facility

Existing Club/ Program for this sport

Orillia Figure Skate Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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3.1.8. Judo

Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.9. Freestyle Ski Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Orillia Secondary School 250 Collegiate Drive, Orillia, On, L3V 7S5 Field of Play Detail: Triple gymnasium – 9 Badminton Courts 23’ 5” Ceiling 157’ 7” x 77’ 5” Total Gymnasium Space Equipment Available in Community: Badminton Courts, nets and posts # of Change rooms: Fully functional men’s and women’s change rooms Seating Capacity: Available Meeting Space: Accessibility: Orillia Badminton Club Please refer to Distance Chart in the next section

Mount St. Louis Moonstone (Event held here in 2014 OWG) 24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0 Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls. Vertical 450 feet, length 1800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: rd 3 floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility: YES: Glacier Racing Please refer to Distance Chart in the next section

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3.1.10. Kickboxing Facility Name Facility Address

Orillia Secondary School 250 Collegiate Drive, Orillia, On, L3V 7S5

Facility Description

Field of Play Detail: Triple gymnasium – 9 Badminton Courts 23’ 5” Ceiling 157’ 7” x 77’ 5” Total Gymnasium Space Equipment Available in Community: Badminton Courts, nets and posts # of Change rooms: Fully functional men’s and women’s change rooms Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport Distance from Accommodations

3.1.11. Men’s Hockey Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Orillia Badminton Club Please refer to Distance Chart in the next section

Rama MASK 6145 Rama Rd Rama First Nation 32, ON Field of Play Detail: NHL Size Ice Surface Equipment Available in Community: Ice Resurfacer, Score clock and timing system # of Change rooms: 4 change rooms Seating Capacity: 1,000 seat capacity Available Meeting Space: Upstairs board room seats 500 Accessibility: Yes AAA North Central Predators Please refer to Distance Chart in the next section

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3.1.12. Women’s Hockey Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.13. Para Alpine Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Oro-Medonte Community Centre 41 Line 4 North Oro-Medonte, ON Field of Play Detail: NHL sized pad 85’ x 200’ Equipment Available in Community: Nets, Scoreboard, Timer, Concession Stand, Ice Resurfacer # of Change rooms: 6 Seating Capacity: 499 Available Meeting Space: Meeting Room and Banquet Hall on Upper Level Accessibility: Elevator to upper floor, accessible viewing area on main floor and upper floor, accessible power doors at entrance, accessible washrooms Orillia Girls Hockey Please refer to Distance Chart in the next section

Mount St. Louis Moonstone (Event held here in 2014 OWG) 24 Mount St. Louis Road, R.R. #4 Coldwater, ON, L0K 1E0 Field of Play Detail: MSLM has the ability to host all slalom and GS courses, moguls. Vertical 450 feet, length 1800 feet, width is 170 feet Equipment Available in Community: MLSM can provide all the timing equipment, slalom poles/breakaway poles MLSM has only 20 rolls of b-netting, may require more depending upon event and course officials # of Change rooms: 4 washroom at Louis – numerous stalls 2 washrooms at Moonstone – numerous stalls Seating Capacity: Moonstone – 500 Louis - 1200 Available Meeting Space: rd 3 floor at Louis – 3400sq. ft.

Moonstone Base Lodge – 17,000sq. ft.

Louis Base Lodge – 37,000sq. ft.

Accessibility: YES: Glacier Racing Please refer to Distance Chart in the next section

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3.1.14. Ringette Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.15. Sledge Hockey Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Brian Orser Arena 433 Gill Street Orillia, ON, L3V 7K7 Field of Play Detail: Ice Surface 185’ x 85’ Equipment Available in Community: Concession providing full service and ice resurfacer # of Change rooms: 6 change rooms Seating Capacity: 200 seating, 100 standing Available Meeting Space: Blair Ashmore meeting room capacity of 20 Dr. Tom Brandl Room capacity 35 Accessibility: Building is accessible N/A Please refer to Distance Chart in the next section

Graeme Murray Arena / Centennial Centre 101 Centennial Drive Gravenhurst, ON, P1P 1B7 Field of Play Detail: Ice Surface 85’ x 190’ Attached to a new aquatic facility offering fully accessible washrooms, fitness area, pool, café and a variety of meeting and activity rooms.

Increased parking, full sound system, a variety of storage options Equipment Available in Community: Concession providing full service # of Change rooms: 7 Dressing rooms Seating Capacity: Heated seating for 800 Available Meeting Space: Variety of space for 10-300 people. Full kitchen with tables and chairs Accessibility: Fully accessible YES: Gravenhurst Minor Hockey and the South Muskoka Shield Home to Graeme Murray, National Sledge Hockey Player Home to Mike Fountain’s Muskoka Summer hockey school Please refer to Distance Chart in the next section

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3.1.16. Speed Skating Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Canada Summit Centre 20 Park Dr. Huntsville, ON P1H 1P5 Field of Play Detail: 2 ice surfaces: (1) 100’ x 200’; (2) 85’ x 90’ Equipment Available in Community: Score clock, ice resurfacing and skate sharpening, concession area # of Change rooms: `4 dressing rooms throughout the facility. All new dressing rooms are equipped with accessible showers and washroom Separate referee’s dressing rooms for each ice pad, complete with washrooms and shower facilities Seating Capacity: Rink 1: 1,500 Rink 2: 1,000 Available Meeting Space: Three meeting rooms with wireless coverage for the entire facility Accessibility: Yes N/A Please refer to Distance Chart in the next section

3.1.17. Snowboard PGS, SBX and Slopestyle Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Horseshoe Valley Ski Resort 1101 Horseshoe Valley Rd Barrie, ON, L4M 4Y8 Field of Play Detail: 406m vertical 29 Runs total 5 lifts total- 1 Brand New High speed 6 pack, two triples, one double and two carpets.

Separate areas for waxing, and prepping gear.

Race Hill or Flying Mare (PGS) Ski Patrol on site all hours of operations, separate Patrol room fully equipped with the necessary medical, health and safety equipment Equipment Available in Community: Grooming, Race/Timing huts, Safety netting, flags, gates, PA System, Flags, fencing and safety impact bags. # of Change rooms: Seating Capacity: 5,000+ Outside Available Meeting Space: Fairway room, Horseshoe Centre, Keewatin Room Accessibility: YES: Simple Snowboarding Please refer to Distance Chart in the next section

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3.1.18. Squash Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.19. Synchro Swimming Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

Barrie Athletic Club (Event held here in 2014) 565 Bryne Drive, Barrie, ON, L4N 0L7 Field of Play Detail: 4 regulation courts Equipment Available in Community: Fitness centre, sauna, steam room, whirlpool, lounge area # of Change rooms: Fully functional men’s and women’s washrooms and change rooms Seating Capacity: Court 1: 20 Court 2-4: 45 Available Meeting Space: Various space available for meetings Accessibility: Approved venue/courts by Squash Ontario Please refer to Distance Chart in the next section

Orillia Recreation Centre Field of Play Detail: 8 lane x 25m pool with moveable floor 739sm deck space Equipment Available in Community: # of Change rooms: Men and female specific change room Seating Capacity: On deck viewing: 160 people Upper viewing: 220 people Available Meeting Space: 2 multi-purpose rooms @81sm each 1 teaching room off the deck Accessibility: Fully accessible building Please refer to Distance Chart in the next section

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3.1.20. Table Tennis Facility Name Facility Address

Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.21. Taekwondo

Orillia District Collegiate Vocational Institute 2 Borland Street East, Orillia, On, L3V 2B4 Field of Play Detail: Double Gymnasium 18m x 9m with 4 m play out 18m x 9m with 1m play out Equipment Available in Community: # of Change rooms: Fully functional men’s and women’s change room Seating Capacity: Available Meeting Space: Accessibility: Please refer to Distance Chart in the next section

Facility Name

Orillia Secondary School

Facility Address

250 Collegiate Drive, Orillia, On, L3V 7S5

Facility Description

Field of Play Detail: Triple gymnasium – 9 Badminton Courts with 23’ 5” ceiling 157’ 7” x 77’ 5” Total Gymnasium Space Equipment Available in Community: Badminton Courts, nets and posts # of Change rooms: Fully functional men’s and women’s change rooms Seating Capacity: Available Meeting Space: Accessibility:

Existing Club/ Program for this sport

Orillia Badminton Club

Distance from Accommodations

Please refer to Distance Chart in the next section

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3.1.22. Volleyball Facility Name

Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.23. Wheelchair Basketball Facility Name Facility Address Facility Description

North Simcoe Sports & Recreation Complex (NSSRC) & St. Theresa’s Catholic School (Event held here in 2014) 527 Len Self Boulevard Midland, On, L4R-5N6 Field of Play Detail: North Simcoe Sports & Recreation Complex: Double Gymnasium St. Theresa’s Catholic School: Double Gymnasium Equipment Available in Community: NSSRC:: Nets, antennae, electronic score clock, secure poles with padding, referee stands St. Theresa’s Catholic School: Nets, posts with padding, antennae, electronic score clock on main court, ref stands # of Change rooms: NSSRC: : 2 change rooms dedicated to gym St. Theresa’s Catholic School: 6 change room Seating Capacity: North Simcoe Sports & Recreation Complex: 60 per court St. Theresa’s Catholic School: 350 main court, 50 secondary court Available Meeting Space: NSSRC: : Storage room, community hall that sits 280, meeting rooms sits 78 people.

St. Theresa’s Catholic School: Classrooms and cafeteria Accessibility: Both facilities are fully accessible Local junior and senior high school teams Orillia Suns Please refer to Distance Chart in the next section

Orillia Recreation Centre Field of Play Detail: 2 FIBA gymnasiums with 3m play-out Ceiling mounted basketball nets Shot clock synchronized to score clock Equipment Available in Community: Will provide storage for 48 wheelchairs # of Change rooms: Men’s and women’s change rooms and washrooms Seating Capacity: West Court: 396 people East Court: 122 People Available Meeting Space: Multi-purpose Rooms: 2 rooms @ 81sm each Childcare: 90 sm note: includes kitchenette and storage Living room (lower level): 651 sm (7,007 sf)

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Existing Club/ Program for this sport Distance from Accommodations

3.1.24. Wheelchair Curling Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

3.1.25. Wrestling Facility Name Facility Address Facility Description

Existing Club/ Program for this sport Distance from Accommodations

(upper level): 111 sm (1,195 sf) Accessibility: Fully accessible building Orillia Lakers Basketball Please refer to Distance Chart in the next section

Barnfield Point Recreation Centre (Event held here in 2014 OWG) 500 Atherley Road, Orillia, ON, L3V 7Y1 Field of Play Detail: Curling rink with 6 sheets of ice Lots of parking Restaurant overlooking curling rinks Equipment Available in Community: All equipment for curling is provided, along with score tables and score clocks # of Change rooms: 2 change rooms + 2 washrooms Seating Capacity: Viewing area for 256 in restaurant overlooking curling rinks Available Meeting Space: 300 sq. ft. meeting room with a capacity to sit 20 Accessibility: Fully accessible Orillia Curling Club Please refer to Distance Chart in the next section

Twin Lakes Secondary School 381 Birch Street, Orillia, On, L3V-2P5 Field of Play Detail: 3 Gymnasiums: 18m x 9m with 1m play-out Equipment Available in Community: # of Change rooms: Male and female washrooms and change rooms Seating Capacity: Available Meeting Space: Accessibility: Fully Accessible Mariposa Wrestling Club Please refer to Distance Chart in the next section

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3.5. Venue Map Orillia is a progressive community located at the intersection of two popular vacation lakes, Lakes Simcoe and Lake Couchiching.

Orillia offers the ultimate in lifestyle for both work and play. Orillia is central to Ontario, with the following map outlining a 375km radius to most major cities within the province.

Distances to major cities in Ontario: Toronto

130 km

Niagara Falls

243 km

Sudbury

285 km

London

290 km

Kingston

310 km

Ottawa

377 km

Windsor

465 km

Thunder Bay

1,275 km

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3.6. Distance Chart From: Orillia Bowl Mount St. Louis Moonstone ODCVI Barnfield Point Rec Centre Brian Orser Arena Rotary Place Rama Mask Canada Summit Centre Gravenhurst Centennial Centre Barrie Athletic Club Orillia Recreation Centre Midland NSSRC St. Theresa Catholic High School Orillia Secondary School Regent Park Patrick Fogarty High School Twin Lakes High School ODAS Park

To: Econo Lodge Horseshoe Resort Carriage Hills Rodeway Inn Fern Resort Geneva Park Geneva Park Days Inn Bayview Wildwood Deerhurst Resort Marriott Residence Inn Horseshoe Resort Highwayman Inn Best Western Highland Inn Comfort Inn Super 8 Best Western Highland Inn Comfort Inn Super 8 Best Western – Mariposa Inn Knight’s Inn Best Western – Couchiching Inn Carriage Hills Comfort Inn Fern Resort

KM’s 150m 12km 13km 2km 6km 15km 19km 2km 25km 9km 3km 34km 3km 2km 2km 3km 2km 2km 5km 6km 10km 6km 26km 2km 16km

3.7. Proposed Dates Proposed dates for the Game are the first weekend in March; therefore the 2020 Games would be held Thursday, February 27 to Sunday, March 1, 2020.

3.8. Results Collection Each of the sports will provide their results to the designated GOC official at the Games Office located at the Orillia Recreation Centre. Through this central location, the results will be posted to the website for use by the public and the media. Staff will also be making use of different social media channels to broadcast the official results instantaneously.

The results will be shared electronically, in most cases via email. Facilities that are not equipped with internet services will either have mobile internet provided for the duration of the Games or results will be shared via alternative methods such as phone or fax machine.

Spectators and participants will be able to subscribe to specific results pages on the Games website which will send

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alerts when changes are made to the page and results have been uploaded.

in advance of the Games that will then make the results exchange between the PSO and the GOC easier to navigate and upload onto the website. Volunteers will be dedicated throughout the event to the results collection and upload and will be utilizing all social media to help notify and keep participants updated.

Games management will work closely with the local education institutions in Orillia to utilize students with statistics and website experience. This will help streamline the results process and allow specific attention given to the results.

The website which will be used in 2018 and 2020 will allow for participants to subscribe to specific pages. Anytime there is a change made to this page that user would then receive an email notification. This will allow the participants to know exactly when results have been posted and published.

Results will be an important piece to the Games. Societal trends have moved toward instantaneous updates and feedback. In order to maintain a level of service that is now expected, the Games management will be utilizing a very systematic approach to results. Documents will be prepared

3.9. Medal Ceremonies Each sport will have its medal ceremony occur at the conclusion of their competition on site at its respective facility. A formalized schedule will be created to allow for delegates, VIP’s and GOC members to be present. The

schedule will allow for sharing of medal ceremony equipment such as podiums, medal trays and red carpets.

The medal ceremony schedule will be a part of the media kit which will be distributed.

4. ACCOMMODATION AND MEALS 4.1. Accommodation Inventory Orillia has an inventory of more than 1800 rooms within hotels, motels, inns and resorts. Below is an inventory of rooms provided by the Orillia Chamber of Commerce as of March 2016. This number does not include hotels available in the surrounding communities which are 30 minutes away such as Barrie, and Gravenhurst.

Hotel Name

# of Rooms

Bayview Inn

18

Best Western PLUS – Couchiching Inn Eagle Inn Suites Highwayman Inn King’s Inn Maples Motel Stone Gate Inn Lakeside Inn

Hotel Name Best Western Plus – Mariposa Inn

# of Rooms

81

Comfort Inn

78

22 85 22 16 48 18

Econo Lodge Holiday Motel Knight’s Inn Rodeway Inn Days Inn Northland Motel

53 14 35 56 78 14

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83

4.2. Accommodation Selection The 2020 Games will adhere to all accommodation policies as set by the Ministry of Tourism, Culture and Sport which ensure the appropriate care and comfort for all participants as follows: • • • • •

Athletes, coaches and managers will reside within close proximity to one another All linens will be provided If housed in a hotel; one person per bed with a maximum of three athletes per room Participants will be separated by sport, teams, region, gender and age Accommodations will be made available for the duration of the Games, which will include Opening Ceremonies until the completion of their competition

4.3. Proposed Accommodation Venues Host Community

Sports

# of Athletes

# of Coaches + Managers

5 pin Bowling Badminton Curling Figure Skating Kickboxing Ringette Synchro Swimming Table Tennis Wheelchair Basketball Wheelchair Curling Wrestling Taekwondo Total Alpine Skiing Freestyle Ski Para Alpine Snowboard PGS Snowboard SBX Snowboard Slopestyle Women’s Hockey Total

60 70 48 192 50 108 136 72 48 24 180 80 1,068 180 56 20 32 48 32 160 528

12 14 12 22 12 30 22 16 8 18 30 16 212 40 20 4 6 6 6 40 122

Midland

Volleyball

192

48

Gravenhurst Huntsville

Sledge Hockey Speed Skating Mens Hockey Judo Total Squash

52 64 153 102 255 72

16 12 40 18 58 18

Orillia

Oro-Medonte

Rama Barrie

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Possible Athletes Village Location Best Western Plus - Mariposa Inn Best Western Plus – Couchiching Inn Highwayman Inn Fern Resort Carriage Ridge Econo Lodge Rodeway Inn King’s Inn Knight’s Inn Day’s Inn YMCA Geneva park

Carriage Hills Carriage Ridge Horseshoe Resort Highwayman Inn

Best Western Highland Inn Comfort Inn Super 8 Marriott Residence Inn Deerhurst Bayview Wildwood Day’s Inn YMCA Geneva Park Horseshoe Resort

All excess rooms, hotels, inns and lodging will be compiled to help formulate a detailed “friends of the games� accommodation and welcome package that will help locate rooms available for parents and friends hoping to visit and enjoy the games. This package will include all the necessary accommodation, retail and restaurant opportunities in the Simcoe County Area.

4.4. VIP Village The City of Orillia has built a partnership with Casino Rama Resort to have delegates and VIPs of the Games stay at the resort. Due to the nature of the resort, youth will not be included in this village; however, it will be perfectly suited to offer premier housing to the provincial representatives attending the Games. The Casino is aware of the delicacy of their involvement of the Games with respect to their guidelines; however they would like to support the initiative in any manner, as the Games will truly have a regional impact and leave a lasting legacy. In total 50 rooms per night will be secured at a reduced rate of $99. This price has been confirmed, and if used at full capacity, exceeds a $15,000 sponsorship value in-kind, as a regular room night

rate is approximately $249.00. The GOC would like to create a professional environment for all the PSO delegates and VIPs of the games. This property will allow for this to happen as it is a state-of-the-art, premier tourist attraction within the province.

Having Casino Rama Resort host the VIP Village, will allow for a secondary impact for the region. The delegates will be able to enjoy the region with the upmost care and attention. Within this village, the GOC will be able to properly thank all stakeholders, showcase further potential in the region and leave them with an experience that rivals few municipalities within the province.

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4.5. Food & Meal Planning As part of the food and meal plan, a schedule will be drafted as to when and where all meals will be served for various sports.

meals if deemed necessary. The rule of thumb will be one meal for every 4 hours of service worked. Volunteers will eat alongside the athletes in most cases. Should a situation arise where volunteers are working more than four hours and there is no meal services planned at the venue for the athletes, alternative services will be arranged specifically for the volunteers.

The ultimate goal of the GOC would be for all athletes to receive breakfast and dinner meals within the athlete’s village. Lunch will be served at the sport venue. If needed, breakfast or dinner will be served at the venue, should competition dictate this schedule.

The budget for food will be as follows. Prices will be negotiated based off delivery method of food service (individual plates, buffet, boxed lunch)

Coaches and officials will be included in all meal services provided to the athletes. Volunteers will also be served Breakfast (Friday, Saturday, Sunday) Lunch (Friday, Saturday, Sunday) Supper (Thursday, Friday, Saturday) Total Per Person # of Participants Total Budget

$7 per meal, $21 per participants $10 per meal, $30 per participants $15 per meal, $45 per participant $96 per participant 3,100 $297.60

This budget assumes all participants will be required to stay for all three days of competition. It is the bid committee’s understanding that several athletes will be done competition by Saturday and would then be leaving the event. The bid committee has budgeted for all three days to allow for the cost of volunteer meals as well.

the 2020 Games should Orillia be successful. Orillia will package both Games together when looking for partnerships. The ultimate goal would be to find major food providers to provide items such as such as eggs, beverage, local produce etc. which will help minimize costs on the food services budget.

Sponsorships and partnerships will be investigated during the 2018 Games which also have a carry-over effect will for

4.6. Participants, Officials & Volunteers 4.6.1. Healthy Eating/Food Policy Orillia believes that healthy and active living extends far beyond the playing field. With this belief in mind, it is Orillia’s wish to make the 2020 Ontario Winter Games a healthy Games. This means that in conjunction with the Simcoe Muskoka District Health Unit a Healthy Eating and Food Policy will be drafted for the Games.

Orillia will work alongside the Simcoe Muskoka District Health Unit to include a healthy food menu for all participants. The Orillia bid committee will be looking to formally partner with the Simcoe Muskoka District Health Unit in order to carry forth this partnership.

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4.6.2. Partnerships in Meal Planning/Delivery Orillia plans to partner with the local college, university high schools to capitalize on the expertise and assets present within the community. Working with these groups will allow

the Games to become a learning experience for the students while providing the games with a healthy and high quality food service delivery.

4.6.3. Water Stations Part of the healthy games vision is the provision of water stations at every venue. As part of the welcome package, each athlete will be given a reusable water bottle. Athletes will then be encouraged to continually use the bottle at all the free water stations. At facilities with water fountains

and bottle fill stations; these areas will be identified and promoted. At venues where stations are not already permanently installed, portable water stations will be provided.

5. TRANSPORTATION Orillia is centrally located in Ontario, with great access to all major highways and corridors. Highways 12, 7, 11 and 400 connect Orillia to all major cities in Ontario such as Ottawa, Sudbury, Toronto and Peterborough. Highway 11 and 400 are both four-lane divided highways that provide major road access into Orillia. As seen on the venue map, Orillia is within a 400km square radius of all major centres in Ontario, providing equal travel time for the majority of all participants.

Ontario Northland provides bus services into Orillia and services the entire region. Pearson International Airport is 1.5 hours away and will have shuttles available for those needing air transportation.

Orillia will make every reasonable attempt to ensure the games are safe with efficient and friendly transportation.

The 2020 GOC will adopt the necessary policies for travel in accordance with the Ministry of Tourism, Culture and Sport recommended External and Internal Travel Subsidies guidelines.

5.1. Internal Transportation Orillia will work with each PSO in advance to calculate and forecast the transportation needs for the Games. A Transportation Committee will be established and they will handle all of the issues regarding internal transportation. A RFP will be drafted for transportation needs for the duration of the Games. The successful private bus lines company will

then be used to transport all of the athletes and officials to and from all venues and activities.

Designated meeting spots will be formed to establish entry points into the various communities for information and direction purposes. From here, transportation will be provided to venues and athlete villages.

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6. VOLUNTEERS It is estimated that 1,000 volunteers will be needed to effectively execute the 2020 Ontario Winter games. Based on Orillia’s experience with the 2014 Ontario Winter Games, 2018 Ontario Winter Games, and local special events, it is anticipated that Orillia will easily make this mark.

Huntsville. In addition to the permanent population, Orillia is home to two post-secondary institutions and is a 20 minute drive from Georgian College’s main campus in Barrie. This allows the pool of volunteers for the 2020 Ontario Winter Games to be extensive and inclusive. All efforts will be made by the GOC to recruit and train volunteers of all ages in order to provide worthwhile volunteer experiences.

Orillia and the surrounding Ontario’s Lake Country have a population of over 100,000 to draw upon. This includes OroMedonte, Rama, Ramara, Severn, Gravenhurst and

6.1. Recruitment and Training Orillia is very lucky to be home to many enthusiastic citizens who volunteer numerous hours for community driven events. For the purpose of the Games, Orillia would partner and utilize its volunteer centre organization, Information Orillia, to aid in the recruitment of the volunteers needed to deliver the Games. Information Orillia has already expressed support for the Games and would be interested in being the volunteer agency dealing with the Games.

and utilize pre-existing governance documents surrounding volunteerism.

A lasting legacy of the 2018 Games will be its database of trained volunteers. The 2020 Games would leverage this database. Throughout the 2018 Games, the volunteers will be aware of the variety of positions available and will be encouraged to assume larger responsibility for 2020. The training for 2020 will be less strenuous as the hope would be that majority of the volunteers return and reprise their role.

A key player in the volunteer recruitment campaign will be the volunteer coordinator for the Mariposa Folk Festival.

This festival is one of the largest festivals within the province, especially for the size of its host town. It is a community staple that recruits and trains over 550 volunteers for its annual event. Utilizing their resources, the volunteer coordinator for the Mariposa Folk Festival has agreed to lend their support to the 2018 Games as the volunteer chair on the GOC. This will allow the GOC an opportunity to access their database, learn their processes

Additionally, during the 2018 Ontario Winter Games, the 2020 Games Organizing Committee will have a target market of people to advertise new opportunities and to recruit new volunteers to the Games. There may be some community members who weren’t aware of the different functions of the Games and would the like to get involved in 2020.

6.2. Recognition During and After Event Using the experience gained through the 2018 Ontario Winter Games, Orillia would like to enhance the volunteer recognition and overall experience of the Games. Orillia is invested in supporting the games, through a multi-year bid

process; therefore the treatment and recognition of the volunteers will be paramount.

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All volunteers will be given a uniform to clearly distinguish themselves from all other participants. The uniform will be done to both celebrate and recognize all the volunteers but also to be able to make sure they are known. Volunteers will be given a volunteer information package that will include the same information and gear that any other athlete would receive. In addition to this, it is Orillia’s intention to have any volunteer who is serving a minimum 5 hour shift to be granted full meal service at the venue alongside the athletes. This will help make them feel included, welcomed and highlight the important role they play. Each venue will be given a volunteer recognition budget to help provide the needed amenities, food and beverages needed to keep the volunteers fresh and engaged.

stakeholders who were involved in the Games. These stakeholders will include all members of the GOC, all volunteers and all sponsors. This event will allow for all the stakeholders to truly understand their impact, will provide an opportunity to debrief and learn on how things can be improved for Orillia’s next big event. It will also be an opportunity for the GOC to say a sincere thank you for all efforts made.

Throughout the planning and execution stages of the 2018 Ontario Winter Games, the plan would be for the 2020 Games to be leveraged. The goal would be for volunteers in 2018 to take on new and expanded roles in 2020. Lead roles in 2018 could then slide down into supporting roles for 2020. This would provide an even greater legacy for the community and will provide exceptional opportunities to those involved.

Following the completion of the event, a recognition and appreciation ceremony/event will be planned to thank all

7. MARKETING & COMMUNICATIONS 7.1. Media & Communications Centre Throughout the planning process, the new Recreation Centre will be the media and communication centre. This location will also double as the head office for the games and for all media inquiries. Once the Games have commenced, a centralized centre will be formed which will serve as both the communication centre and official results room. This office will be the Ontario Winter Games official headquarters for the duration of the Games. This location

will have wireless internet, access to phone lines and be central to the Games geographic landscape.

Accredited media will be asked to pick up their media toolkits, coordinate interviews with athletes and file stories through a location at the Games Office. For events located outside of Orillia, local media will be able to coordinate their efforts through the venue managers at each facility.

7.2. Media Plan Orillia Winter Games Marketing Media Campaign Proposal The main audience targets of this campaign are: • • •

Athletes, families and sport lovers residing in the region Participants and residents within driving distance of the event Residents from the GTA or over 100km radius who may be looking for multiple day visits

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The materials produced, digital campaign and media will provide the target market with: • •

A full slate of activities, events and ceremonies for this event A range of accommodation, culinary, retail and cultural options available in the area

The campaign consists of: • • • • • • • • • • • • •

Flyers and posters (40,000 flyers, 1000 posters) - $3,500 and $1,000 for distribution CTM (Creative Theatre Marketing – Ontario Travel) media digital/Ontario map and ONRoute digital stations $6,000 City entrance and way finding signage including banners across roadways leading from the highway $5,000 (includes production and mounting) $2,750 local print (8 front-page banners for 1 month leading up to event of both Orillia’s Packet and Times and Orillia Today) approx. $344.00 each TV Campaign – production and purchase of 30 second ad promoting the games which will run on CTV2 prior to and during event. (50 prime time spots and 50 additional through sponsorship with CTV2) $20,000 $3,000 local radio campaigns (4 weeks leading up to the event on both Sunshine 89 and its affiliates in Collingwood, Muskoka and Wasaga Beach) 100 spots at approximately $30 each $3,000 local radio campaigns (4 weeks leading up to the event on both The Dock and Kicx.fm ) 100 spots at approximately $30 each On-line - $5,000 google ads, social media ads, big boxes and banners purchased through our media affiliates media relations campaign to place stories, photos, interview set up, spokesperson training Press materials ( press releases, fact sheets, backgrounder ) on orillia.ca website Featured banner on landing page of orillia.ca Regular appearance in Orillia City Community Board weekly in Packet and Times (distribution 25,000) Media relations campaign to place stories, photos, interview set up, spokesperson training Social Media - Facebook, Twitter, Instagram, etc. to be used strategically and extensively (combination of staff and volunteer student to ensure highest standards are met)

Summary of Budget breakdown

Flyer and Poster Production

$3,500

Flyer and Poster Production Distribution

$1,000

OnRoute Explore Board Network, Creative Theatre Marketing flyer and map production and distribution City entrance signage, way-finding and banners

$6,000

Local print banners Orillia Today, Packet & Times

$2,750

CTV2 Prime Time television campaign, production and rotation

$20,000

Radio Bayshore Broadcasting (Muskoka and North Simcoe)

$5,000

Radio KicX FM and The Dock Central Ontario Campaign

$3,000 $3,000

Google Ads

$5,000

Miscellaneous

$750

Total

$50,000

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Total cost of Campaign: $50,000.00 TV Campaign on CTV 2 • • • •

Commercials aired during 6:00 p.m. news 6,000,000 viewers in total 120,000 viewers at any given time 50 purchased spots aired twice

Cost total: $20,000 Radio Campaigns • •

$3,000 Sunshine 89 and affiliates - 125 commercials aired during peak times (reaching over 25,000 listeners throughout Muskoka and Simcoe County) $3,000 KicX and The Dock – 125 commercials aired during peak times (reaching over 25,000 listeners throughout Central Ontario.)

CTM Flyer Production and Distribution (Creative Theatre Marketing – Ontario Travel) media digital/Ontario map and OnRoute digital stations • • • • • • • • • • •

40,000 Orillia and Area events flyers distributed across Simcoe County, Ontario and to all border crossings to Quebec, Manitoba, NY state and Michigan Prime placement of in Explore Ontario Map 100,000 distribution at 350 tourism outlets Toronto and York region hotels Toronto Attractions and Theatres Pearson International Airport Union Station Travellers Centre 400 series rest stops and visitor centres CAA and Chamber of Commerce offices AAAs in Pennsylvania, Ohio and Michigan Ontario Travel Centre ExploreBoard Network

CTM Digital Media Campaign • • •

Onroute centres – Explore Board Network Ontario Travel Centres: Toronto, Bainsville, Barrie, Niagara Falls, Sarnia, St. Catherines, Tilbury and Windsor (exposure to 1.3 million viewers annually)

Explore Board Profile features: 5 photos, 1 PDF, 30 second video, Map and directions, detailed profile content description, special offers, multilingual conversion, “Send to me” via email, QR code or text message.

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7.3. Website The main source of information and communication will be housed on the www.orillia2020.ca website. The biggest advantage for Orillia, which will also see a cost savings is that www.orillia2018.ca is already being built. This website will be used for the 2018 Games and will remain open until the 2020 Games promotion begins. During the transition process the domain URL will change but all the content will

remain the same. This will help create synergy. The 2020 website will contain an archive all the 2018 results. The webpages will be consistent and this means the 2018 Games and legacy will live on for an extra 2 years that otherwise wouldn’t be possible. This is a unique opportunity for Orillia and the Ontario Winter Games and is something that the GOC will leverage.

7.4. French Language Services The City of Orillia is committed to ensuring that all necessary communications for the 2018 Ontario Winter Games adhere to both language services. The City of Orillia has experience with French language services, having hosted a celebration site for the 2015 Pan Am Games Torch .

Relay. All communications and marketing produced required a French language service; therefore Orillia will utilize the experience gained through this process to ensure the 2018 Games are fully compliant.

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The 2020 Games will ensure that the following materials are available in French and English: • • • • •

Province wide media releases Logos Invitations to Special Events Programs for Special Events Components of the Opening and Closing Ceremonies including Athletes & Officials Oath, National Anthem

•

• • •

Bilingual representative available for the duration of the Games to assist with translation requirements Signage Medals Promotional Materials (including posters, flyers, etc)

The following materials will be produced primarily in English; however the 2020 Games understands they must have visual indications on all materials that may be “available in French upon request” • • • • •

Registration Package and Forms Official Games Programs and/or Participant Handbooks Website Tickets Identification Passes

8. SPECIAL EVENTS 8.1. Opening Ceremonies One of Orillia’s greatest assets is its waterfront. Nestled on the shores of Lake Simcoe and Lake Couchiching, Orillia is home to some of the best views in Ontario. The Orillia GOC would like to take advantage of this aspect and host the Opening Ceremonies outside at Couchiching Beach Park.

The GOC will propose to join efforts with the Orillia Winter Carnival. Similar to 2014, the Orillia Winter Carnival delayed their annual tradition two weeks to coincide with the games. This will allow both events to leverage media and existing resources. Traditionally the Orillia Winter Carnival runs on Friday, Saturday and Sunday. The GOC will propose to unite events, with the OWG opening ceremonies duplicating as the winter carnival opening ceremonies. This would allow the athletes a chance to be celebrated and acknowledged. The ceremonies would be a high profile media event and would garner a lot of exposure throughout the region.

Couchiching Beach Park is home to several summer festivals, the Orillia Winter Carnival and was the chosen site for the 2015 Pan Am Torch Relay celebration. The park offers plenty of space and parking. It also has an outdoor theatre which can be used for dignitary speeches and presentations.

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The initial proposal for the ceremonies would be to incorporate speeches, dignitaries, VIP’s, an athlete’s entrance parade and live entertainment. A focal point of the entertainment would be to highlight all the culture and heritage from the area, including both Anglophone and Francophone acts. In addition to their entertainment, Chippewa’s of Rama First Nation would be invited to welcome the athletes and perform a traditional dance and song.

The Games Organizing Committee will observe the 2018 Opening Ceremonies to determine areas for change. The GOC would aim to build upon all the successes while addressing the areas that need changing. The 2020 GOC would attend the 2018 Opening Ceremonies to conduct on

site audits and reviews. The 2020 GOC would create new and unique items for the 2020 version to keep the Games and celebrations fresh.

8.2. VIP Reception As part of the opening ceremonies there will be a pre-party VIP reception which will be held for all GOC members, Ministry of Tourism, Culture and Sport representatives, all municipal partners and any other key stakeholders such as provincial and federal partners, key sponsors and games staff. This reception will provide the GOC an opportunity to

thank all stakeholders, preview and outline the weekend to come and to show appreciation for the work and support that youth sport has received from all levels of government.

The reception will include appetizers and cocktails, along with live entertainment and will be a formal meet and greet networking opportunity for those invited.

8.3. Other Special Events As part of the marketing and communication plan, there will be additional special events planned to highlight the Games.

These events include:

“1 Year Out” A Year out celebration will occur on February 27, 2019. This event will feature a press conference to announce the Games Organizing Committee and the General Manager. The Minister of Tourism, Culture and Sport, along with Pachi, will be invited to attend and say a few words regarding the excitement of the Games. This event will serve as an opportunity for the media, public and stakeholders to meet the influential people for the 2020 Games. During this event, light refreshments will be served and this will also provide an excellent opportunity to showcase and highlight past 2018 Games sponsors, and build towards the development of new partnerships.

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“100 Day Out” With the support of the Orillia Sport Council, the 2020 Orillia GOC is planning to throw a “100 Day Out” party, similar to past events held in support of the Ontario Games. This event will serve two purposes: 1.

Raise awareness of the event and allow for further education of what the Games symbolize and who will be attending

2.

Recruit final volunteers needed for the event

The “100 Day Out” party will occur on November 19, 2019 and will be open to all members of media, and will target all secondary and post-secondary institutions. This will help engage the student body and help raise awareness across the region.

Santa Clause Parades Based upon the recommendation of the 2014 Muskoka Winter Games, the GOC would aim to have a Games float in every parent municipality’s Santa Claus Parade in 2019. This would help promote the event and raise awareness to recruit volunteers across the region. The float would involve youth athletes carrying banners and performing mini demonstrations as they walk. This would help engage the local sport clubs and community groups to help advocate for the message that the Games bring.

Press Conferences When each milestone is reached, a press conference would be held in order to keep momentum going throughout the planning process; starting with the official announcement of the awarding of the Games, through to the commencement of the Games.

This will ensure that the media are aware of progress being made and aid in the volunteer recruitment process. Orillia wants the entire community engaged and educated on these Games in order to make them as successful as possible.

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Winter Carnival The final additional event the GOC would organize would be a part of the 2019 Orillia Winter Carnival. As mentioned, this annual event is a staple in the community calendar. Since the proposed opening ceremonies would include the winter carnival, it would make sense for the GOC to set up an activity booth at the carnival one year prior. This event would include a sport demonstration, volunteer information, prospective games schedule and locations and would be an information booth for those interested. It is the GOC goal to utilize this event to further raise awareness and education for the Ontario Winter Games.

9. REGISTRATION & ACCREDITATION Orillia will work with the Ministry of Tourism, Culture and Sport in order to ensure that all registration takes place in a controlled and confidential manner. The GOC will work alongside all PSO’s to receive the necessary information in a timely and efficient manner.

Orillia was responsible for the registration desks at all the accommodation providers within its area during the 2014 Muskoka Games. This has provided the bid committee with experience in terms of what to expect during the process.

By the time 2020 Games occur, Orillia will have a full list of pros and cons from the 2018 Games and will know which ways to improve efficiencies, which areas should be enhanced and what worked really well.

It is proposed that once again, the athlete villages will be the location for all registration and on-site accreditation.

Athletes will pick up their on-site accreditation at their place of accommodation.

There will be a registration process and proper accreditation given to every stakeholder who will enter any Games premise. Participants (athletes, coaches, and officials), volunteers, GOC members, media and VIP’s will have a specifically designed accreditation badge that will quickly identify their role. All spectators will receive a ticket/pass that will serve as their accreditation for the sport/day/weekend as well. These tags will clearly mark the access boundaries for the wearer. This will help with security purposes, volunteer screening and overall operational logistics in order to minimize risk and maximize the safety of all.

The accreditation desk will be staffed by informed volunteers who will also serve as Games ambassadors in terms of fielding questions and facilitating the process of welcoming all stakeholders to the Games. This could include helping the athletes understand the competition schedule, opening ceremony schedule, all relevant contact information and shuttle schedules.

Volunteers will receive their accreditation at their designated training session. This will ensure that the GOC and volunteers are prepared and ready to go on day 1 with all volunteers in place.

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10. MEDICAL 10.1. Local Hospitals & Medical Services Orillia and Simcoe County have an outstanding working agreement with all municipalities in the surrounding area in order to provide the upmost level of medical service to the community. Orillia Fire has auto aid agreements with all surrounding municipalities in case of emergency.

Medical Service

Description

Orillia Soldiers Memorial Hospital

160 bed facility Fully equipped emergency department 76 bed facility Fully equipped emergency department 299 bed facility Fully equipped emergency department 105 bed facility Fully equipped emergency department Hours of operation: Monday to Thursday 6:30p.m. - 8:30p.m.

Saturdays 10:00a.m. - 12:00p.m.

Hours of Operation: Monday to Thursday 6:30a.m.-9:30p.m.

Saturday 10:00a.m. – 1:00p.m.

Hours of Operation: Monday to Friday 5:30p.m. – 8:30p.m.

Saturday 10:00a.m. – 1:00p.m.

Hours of Operation: Thursday: 6:00p.m. - 10:00p.m.

Friday 6:00p.m. – 9:00p.m.

Saturday and Sunday 10:00a.m. – 4:00p.m.

Orillia Fire Station 1, 500 Gill Street Orillia Fire Station 2, 1 Commerce Road Oro Medonte Township - Shanty Bay, 1950 Ridge Road West Oro Medonte Township - Hawkestone, 375 Line 11 South Oro Medonte Township - Horseshoe Valley, 3375 Line 4 N Oro Medonte Township - Rugby, 1904 Old Barrie Road East Oro Medonte Township - Warminster, 1911 Warminster SR Oro Medonte Township - Moonstone, 5668 Line 7 North Rama Fire and Rescue, 7454 Williams Side Road Ramara Township - Brechin, 3290 County Road 47 Ramara Township - Orillia, 85 Patricia Drive Ramara Township - Washago, 7305 County Road 169 Severn Township - Washago, 3216 S Sparrow Lake Severn Township - Orillia, 3958 Burnside Line Severn Township - Coldwater, 1 Firehall Lane

South Muskoka Memorial Hospital, Bracebridge Royal Victoria Regional Health Centre, Barrie Georgian Bay General Hospital, Midland Orillia Family Health Organization After Hour Medical Clinic Orillia After Hours Clinic Couchiching Family Health Organization After Hour Medical Clinic Barrie Medical Clinic

Municipal Fire Departments

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Severn Township - Coldwater, 2060 N River Drive Gravenhurst Fire Station 1, 190 Harvey Street Gravenhurst Fire Station 2, 1030 Kilworthy Road Gravenhurst Fire Station 3, 1622 Barkway Road Huntsville Fire Station 1, Payne Drive Huntsville Fire Station 2, 387 South Mary Lake Road Midland Fire, 550 Bayshore Drive Simcoe County Ambulance Services

Defibrillators

Coldwater Station, 1 Firehall Lane Midland, 395 Cranston Crescent Orillia, 820 Memorial Avenue Washago, 401 Anchor Drive Barrie North, 667 Bayfield Street Barrie Tiffin, 113 Tiffin Street Available in most municipal facilities – arenas, community centres & pools

10.2. Medical Support Plan The 2020 Games will work in conjunction with the Ministry of Tourism, Culture and Sport, the Province of Ontario and all provincial sport organizations to confirm the needs of the various sports in regards to medical support needed at the venues and athlete villages.

service providers. This will allow the Games to continue to leave a lasting legacy within the region, while complying with all medical service requirements set forth as part of the sport technical packages.

As part of the sport appendices within the bid document, the following sports have outline the required medical services. These will all be met, as well as any additional sports as required from the PSO’s

The 2020 games will utilize the local medical services, as well as the post-secondary institutions nearby to provide on the job learning experience to youth and future medical

Sport Alpine Ski Men’s Hockey Women’s Hockey

Medical Service Requirements 2 Ski Patrols at start at all times First Aid Room Available Therapist on site with doctor and dentist available on call

11. PARTICIPANT EXPERIENCE The City of Orillia and surrounding communities share a common goal: To make the region known as a premier level sport tourism destination. In order to accomplish this, customer service is the most important aspect of tourism.

This means the visitor experience must be the one thing that all participants and spectators leave remembering the

most. To make the visitor experience truly unique, the games will make them feel welcomed and as part of the community for the entire duration of the games. By undertaking this mentality, the community experience must also be truly unique in order to synergize both participant groups: visitors and local community.

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Orillia will have a focus on participant experience during the 2018 Ontario Winter Games. Should Orillia be successful in 2020, additional efforts will be made to showcase Orillia in a positive manner that will make the participants want to

return in 2020. Marketing efforts will be done during the 2018 Games to help promote 2020 and the new unique items that it will bring.

11.1. Visitor Experience The GOC will implement several ways to enhance the visitor experience. First and foremost is to ensure at all the accreditation desks and all volunteers are equipped with full knowledge of the area and what there is to offer that weekend. This includes a calendar of events, brochures, guide maps and any other material that would be relevant to the participant. The GOC will work with the local destination marketing office, the regional tourism offices, the local chamber of commerce and all downtown management boards and BIA’s. This will ensure the GOC is fully aware of every tourism attraction and event running concurrently with the games. Key to the visitor experience is easy access to information; as such, a webpage dedicated to the games will be on the City of Orillia website along with the official games website, providing easy access to information.

ice castle and ice sculpture contest. The winter carnival is always a community favorite, and this will be an excellent way to amalgamate the local resident with the visitor to make everyone feel equal.

Aside from attending local concurrent events, the athlete villages will be clustered in a way to ensure that multiple sports (when possible) are sharing accommodations. This will give the athletes the sense of belonging and inclusiveness. The meal plan will have breakfast and dinner served at the accommodation provider when possible. All athletes and officials will eat together.

It is the GOC’s intention to utilize the accommodation amenities and facilities to their greatest potential. When possible, the GOC will institute volunteers to run social events at night such as movie nights or activity night in various meeting room spaces or banquet halls. This will evolve as the budget and GOC evolves; however this will be one of the aspects of the visitor experience that will take priority.

In terms of the VIP and delegate experience, Casino Rama Resort will play host when possible and endeavours to create an atmosphere that is conducive to the theme of the Games.

Orillia will learn from 2018, and will conduct surveys of all participants to determine what is needed to improve on.

The Games Organizing Committee will be looking for new ways to enhance the Games, and by conducting this primary research during the 2018 Games it will enable the 2020 GOC to make sure the final product being offered is something that is both wanted and needed.

As mentioned as part of the opening ceremonies, the Orillia Winter Carnival will occur the same weekend as the 2020 Winter Games. As part of the Winter Carnival there will be several activities for the visitor to do during spare and downtimes. Activities such as a downtown slide, outdoor petting zoo, human foosball game, polar bear dip, midway,

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11.2. Community Experience The greatest asset Orillia can promote, should they be successful in the 2020 bid, would be that the Ontario Winter Games will become entrenched in the local community for four year. Works on 2018 Games have commenced in 2016 and therefore, the Ontario Winter games will be constantly featured throughout the community until 2020. This will allow for further education and knowledge of the Games.

Once the 2018 Games occur, the community will get to see the impact these Games have on the participants, and the hope will be that it will drum up additional support for 2020.

mind for the community and will help build even more momentum for 2020.

Orillia would like to build upon the 2018 Ontario Winter Games in many ways. An audit will be conducted to determine what worked and what didn’t work from a community engagement experience. This will then be improved upon for 2020.

In addition, the community experience will be enhanced through the various volunteer and service positions available. By creating meaningful opportunities, the local community will help leverage the Games for their own use.

Orillia has experience in volunteer positioning, recruitment, and training and will make every effort to create volunteer positions that will allow for career building, job training and volunteer enjoyment. Positions may include medical or security services, management and supervisory opportunities and several hours of apprenticeships. By providing these opportunities, not only will the community become further involved, it will also see the Games as an essential component of its landscape and will want to be involved in future sporting event opportunities.

The 2018 Games will not feature the new Recreation Centre being built in Orillia due to its completion in the fall of 2018.

This new facility will be the social heart of the City once erected. With so much programming space available within this facility, many community oriented initiatives will be done to help promote and celebrate the 2020 Games. A dedicated cabinet and display case will feature memories from the 2018 Games. This will help keep the Games top of

The Ontario Winter Games will highlight memories from a time when the community came together to host a large scale sporting event and will satisfy their appetite for premier level sporting competitions. Not only will members of the public play a spectator role, they will also be united in playing host to over 3500 visitors that will come into town.

Regardless the level of involvement, these games will build civic pride and leave a lasting legacy felt for several years.

12. LEGACY The City of Orillia will implement a legacy fund to help build and foster community sport in Orillia. The vision is that this would be done through an investment in sport and recreation infrastructure. The Games Organizing Committee, along with the City of Orillia will present several options to City Council on how to spend the legacy funding at the conclusion of the Games.

• • • •

All options considered will meet the following criteria: •

Funding must enhance community sport programming Funding must increase Orillia & area’s sport hosting capacity Funding must help grow amateur sport in Orillia and area Funding must benefit and be accessible to the entire community.

Based on the census statistics from 2011, Orillia is the largest urban centre in the region. Orillia is the hub for many sport programs and community groups. 31% of all City

Funding must be re-invested in community sport

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of Orillia run program participants are non-residents of Orillia. This helps demonstrate the impact funding and investing in Orillia benefits the entire region. The surrounding municipalities and communities use Orillia for their programming and sport needs. The Legacy will not only impact Orillia, but it will provide a benefit to the entire region.

plan that will help extrapolate the impact hosting these Games will have on the community. The legacy of the Ontario Winter Games will continue on in Orillia through their ability to engage the sporting community and having them return for future events outside of the Games.

In the fall of 2018, the new recreation centre will open and will feature a series of display cases in the heart of the building. These cases are meant to celebrate important pieces of Orillia’s history. One display case is being dedicated to the Ontario Winter Games. The unveiling of the building will feature the 2018 Games. This will help keep the spirit alive and will enhance the 2020 Games as well. At the conclusion of the 2020 Games, this case will then be used to feature and highlight all the items from the 2020 Games. This legacy will be on display for the entire community for years to come. It will be a sense of pride for those involved, and will help demonstrate how much Orillia wants to invest in these Games to ensure they continue to be successful.

Non-financial legacies will also be obtained by hosting the 2020 Ontario Winter Games. The City of Orillia firmly believes human resource opportunities such as employment and volunteer opportunities are a direct legacy of hosting the Games. As part of the Legacy plan, all volunteer hours will be documented and measured. As part of the end of event review, the GOC will share and highlight the impact the Games had on the community through these stats. The legacy plan will identify how many hours were performed and how many students were able to complete their education due to the hours served. In addition to these stats, Orillia will promote themselves to all the PSO’s involved. Utilizing the Games as a platform, Orillia and area will enhance their sport hosting ability by directly showcasing themselves for future events, training camps, AGM’s and tournaments. This is a critical piece of the legacy

Finally, as part of the legacy plan, any and all equipment that is needed to be installed or purchased for a specific facility, that item will remain in the facility.

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APPENDIX A

APPENDIX “A” – THE CO-OPERATIVE COMMUNITIES INDEX

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APPENDIX “A” – THE CO-OPERATIVE COMMUNITIES INDEX

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APPENDIX “A” – THE CO-OPERATIVE COMMUNITIES INDEX

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APPENDIX B

APPENDIX “C” – ORILLIA RECREATION CENTRE

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APPENDIX C

APPENDIX “B” – INVENTORY – COMMUNITY LETTERS OF SUPPORT City of Orillia

Council Ratification

Town of Huntsville

Greg Pilling, Manager of Sales and Customer Service

Town of Oro-Medonte

Shawn Binns, Director, Rec. & Community Services

Town of Gravenhurst

Paisley Donaldson, Mayor

Town of Midland

Dave Bresette, Operations Manager

Tourism Simcoe County

Kathryn Stephenson, Tourism Manager

Orillia 2018 Ontario Winter Games

Gill Tillmann, GOC Chair

Orillia Sport Council

Jeff Marchildon, President

Lakehead University

Kim Fedderson, Principal

Ontario’s Lake Country

Jennifer Whitley, Executive Director

Orillia Chamber of Commerce

David Carson, President

Downtown Orillia Management Board

Lisa Thompson-Roop, Manager

Orillia Community Development Corp

Wendy Timpano, General Manager

Simcoe County District School Board

Kathryn Wallace, Director of Education

Mount St. Louis Moonstone

Robert Huter, General Manager

Horseshoe Resort

Amber Currie, SalesManager

Hardwood Hills Ski and Bike

Gareth Houben, General Manager

Best Western PLUS – Mariposa Inn

Michelle Hollywell, Front Office Manager

FERN Resort

Scott Collens, General Manager

YMCA Geneva Park

Alicia Ann Noble, Manager, Conference Services

Orillia Curling Club

Paul Raymond, President

Bayview Wildwood Resort

Jason Stanton, Guest Services Manager

Orillia Renegades

Diana Moczkodan, Director

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City of Orillia Office of the City Clerk

Memo To:

Ray Merkley, Director of Parks, Recreation and Culture Michael Ladouceur, Sport Program Supervisor

From:

Janet Nyhof, Deputy Clerk

Date:

April 12, 2016

Re:

2018 Ontario Winter Games Bid

The following is a copy of the recommendation that was adopted by Council at its meeting held on April 11, 2016: “THAT as recommended in the report dated March 29, 2016 from the Parks, Recreation and Culture Department, Council authorize staff to submit a bid to the Ministry of Tourism, Culture and Sport to host the 2018 Ontario Winter Games; AND THAT staff notify the Ministry of Tourism, Culture and Sport of the City’s interest to host the 2020, 2022 and 2024 Ontario Winter Games.”

Please proceed as authorized.

JN:nb

Page 70 H:\TOMRMS\M - Media and Public Relations\M02 - Ceremonies and Events\2020 OWG\Letters of Support\1 - cc4-14 ontario winter games.docx File: M02-GEN

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Wednesday, December-14-16 Dear Mr. Albright On behalf of The Town of Huntsville I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely,

Greg Pilling | Manager of Sales and Customer Service Town of Huntsville | Canada Summit Centre | 20 Park Drive (705) 789-6421 ext 3027 | 1-888-696-4255 ext 3027 greg.pilling@huntsville.ca

705-789-1751

37 Main Street East, Huntsville, Ontario P1H 1A1 1-888-696-4255 Fax 705-789-6689 TTY 705-789-1768 Page 71 www.huntsville.ca

~~~ ~ -'~/ .

Township o~ M r. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18t" Floor Toronto, On, M5G 2C8

Proud ~eri~age, Exciting Future

November 24, 2016

Dear Mr. Albright, On behalf of the Township of Oro-Medonte I am pleased to offer and write in support of Orillia's proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia's proposal to host the 2020 antario Winter Games.

Sincerely, _ ., Shawn Binns, Director, Operations and Community Services

148 Line 7 South Oro-Medonte, ON LOL 2E0

P:(705} 487-2171 Page 72 F.(705} 487-0133

v.oro-medonte.ca

TELEPHONE: 705-687-3412 FACSIMILE:705-687-7016

• OFFICE OF THE MAYOR INCORPORATED 1877

DISTRICT OF MUSKOKA

• 3 - 5 PINERIDGE GATE

GRAVENHURST • ONTARIO

• P1P 1Z3 • CANADA

December 14, 2016

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Dear Mr. Albright On behalf of The Town of Gravenhurst I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent.

The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely,

Mayor

Page 73 www.gravenhurst.ca

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Tourism Simcoe County 1151 Highway 26 West Minesing, ON L0L 1Y2

Main Line: (705) 726-8502 Toll Free: 1-800-487-6642 (North America) Fax: (705) 728-9130

experience.simcoe.ca

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Wednesday, December-14-16

Dear Mr. Albright On behalf of Tourism Simcoe County I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and Simcoe County community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely, Kathryn Stephenson, Manager Tourism

The Corporation of the County of Simcoe 1151 Highway 26, Minesing, ON L0L 1Y2

1|Page Page 75

Wednesday, December-14-16 Good Day Mr. Albright As the Chair of the 2018 Committee for the Ontario Winter Games, I am thrilled to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games The reception I have received from our community members around the 2018 Games is so energizing!

Everyone I have spoken to is excited to host the games in our area. People are willing to dedicate time, talents, skills, dollars and energy to making these events spectacular for all. There will be no shortage of volunteers and enthusiasm!

Our services, facilities and volunteers would be even more pumped knowing that their efforts would be realized for two games: 2018 and 2020! The momentum gathered at the 2018 games, would be accelerated for the 2020 hosting.

The lasting legacy will impact more members of the community, and the economic impact generated by the 2020 Games will only increase from the awareness and education provided during the 2018 Games.

Our community welcomes the opportunity to continue to be involved in such a premier level sporting event and I wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely,

Gill Tillmann Chair, 2018 Ontario Winter Games

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Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Wednesday, December-07-16 Dear Mr. Albright On behalf of Sport Orillia, I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely, Jeff Marchildon, President Sport Orillia

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Principal t: (705) 330-4008 ext. 2017 e: kfedders@lakeheadu.ca

November 25, 2016

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18 Floor Toronto, On, M5G 2C8 th

Re: Letter of Support - 2020 Ontario Winter Games

Dear Mr. Albright: On behalf of Lakehead University’s Orillia Campus I am pleased to offer this letter of support for Orillia’s bid to host the 2020 Ontario Winter Games.

Our involvement in the 2014 Ontario Winter Games held in Muskoka, provided an excellent opportunity for us to enhance the profile of the University among Games participants, while offering a community outreach opportunity for our students, staff and faculty.

With the Ontario Winter Games being staged in Orillia for the first time in 2018, we are excited to build on the many positive synergies and successes that have already accrued to our community. As we celebrate the 10th anniversary of our Orillia Campus, Lakehead University is proud to be counted among the many community-minded groups, organizations and institutions that have added their names in support of the 2020 bid.

Needless to say, by hosting consecutive Ontario Winter Games in our community there will be obvious economies of scale in the areas of administration, infrastructure, venues and volunteers. In addition, we believe Orillia’s bid can stabilize the Games administration by providing a reliable and predictable business and sporting environment as host city.

The Games also provide a unique opportunity for Lakehead students, faculty and staff to align themselves and indeed participate in welcoming Ontario’s brightest and best in the field of competitive winter sports. We also anticipate that the economic impact of the 2018 games will only be magnified for 2020 with the added benefit of engaging an even broader base of community, regional and provincial stakeholders.

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In closing may I say that we are excited to join hands with all of our community partners in ensuring that the Ontario Winter Games are a huge success in Orillia, not only for the athletes but for the community and for the long term success of the Games. As a primary vehicle for encouraging and promoting excellence in both citizenship and sports, the Ontario Winter Games are a welcome and mutually beneficial addition to our community.

Sincerely,

Kim Fedderson, Principal Lakehead University - Orillia Campus

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November 30, 2016 Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Re: City of Orillia Bid for Ontario Winter games 2020 Dear Mr. Albright, Ontario's Lake Country is extremely excited to work with the City of Orillia and our surrounding municipaltieis as hosts of the upcoming Ontario Winter Games in 2018. Ontario’s Lake County (OLC) is the Destination Marketing Organization for the region including the City of Orillia, Oro-Medonte Township, Rama First Nations, Ramara Township and Severn Township and we are pleased to provide a letter of support for The City of Orillia’s proposal to host the 2020 Ontario Winter Games.

As the regional tourism organization OLC is pleased to support the application for The City of Orillia to host the Winter Games. This type of event will have an impact on our entire region and we welcome opportunities for returning and new visitors. We work very closely with the City of Orillia and the surrounding municipalities that encompass Ontario’s Lake Country to promote the region collaboratively. Orillia and area provides visitors with the opportunity to experience vibrant rural communities and plays an important role in the growth of tourism in OLC, supporting the local and regional tourism economy. This event would allow the community to showcase ourselves and provide a great opportunity for residents and visitors.

Hosting the 2020 Ontario Winter Games will provide a much needed economic boost to OLC during the winter season. The other surrounding townships and cities will also reap benefits during the event dates and the economic spin off to all of our tourism business is fantastic in this shoulder seasons and allows us to show off our great seasonal assets and that we truly are a four season destination.

We welcome this opportunity and look forward to being involved in a premier level sporting event and we look forward to working with the City of Orillia in both 2018 and 2020.

Sincerely,

Jennifer Whitley Executive Director jennifer@ontarioslakecountry.com Ontario’s Lake Country Tourism Marketing Board, 22 Peter St. S., Box 2525, Orillia, ON L3V 7A3 Office: 705-325-9321 Fax: 705-325-6817 Email: info@ontarioslakecountry.com

www.OntariosLakeCountry.com Page 80

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24 Mount St Louis Road R. R. 4 Coldwater On L0K 1E0 Phone # 705-835-2112

Toronto Toll Free # 877-835-2112

Fax # 705-835-2831

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8 Wednesday December 7th 2016

Dear Mr. Albright, On behalf of Mount St Louis Moonstone I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

Hosting the 2020 Ontario Winter Games would have an important impact on the community. The event would allow the community to showcase its civic pride; while providing an exciting opportunity for residents to become involved as both volunteers and spectators.

The 2020 Ontario Winter Games will provide a much needed economic boost to the region during the shoulder tourism season and will allow the community to come together to fully support the games.

We would welcome the opportunity to become involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely,

Robert Huter General Manager Mount St Louis Moonstone Ski Resort

Web Site www.mountstlouis.com

E Mail mslm@mslm.on.ca Page 85

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402 West Old Barrie Road, RR #1, Oro Medonte, ON L0L 2E0 Phone: 705-487-3775 Fax: 705-487-2153 e-mail: info@Hardwoodskiandbike.ca

To Whom It May Concern;

Hardwood Ski and Bike would like to express its support to the City of Orillia in its bid for the 2020 Ontario Winter Games. As one of Ontario’s Premier Nordic Skiing and Snowshoeing Facilities, we see the positive effects of outdoor winter sports on all aspects of the population, especially youth, on a daily basis. Our area is a hotbed for great winter activities, and we feel Orillia will be an exceptional host for the games.

Sincerely, Gareth Houben President & General Manager Hardwood Ski & Bike www.hardwoodskiandbike.ca 705-487-3775 Join us on Facebook Follow us on Twitter

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Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Wednesday, December-14-16

Dear Mr. Albright On behalf of the Best Western Plus Mariposa Inn and Conference Centre, I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely, Michelle Hollywell Front Office Manager Best Western Mariposa Inn and Conference Centre 400 Memorial Ave Orillia, ON L3V 6H1 705-325-9511 x5318 Michelle.hollywell@sunraygroup.ca

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Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Dec 14, 16, 10:26 AM

Dear Mr. Albright On behalf of the Orillia Curling Club, I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

The Orillia Curling Club welcomes the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games.

Sincerely,

Paul Raymond President

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Orillia Ladies Hockey League www.orillialadieshockey.com

[

Mr. Ryan Albright Games Program Advisor Sport, Recreation and Community Programs Ministry of Tourism, Culture and Sport 777 Bay St, 18th Floor Toronto, On, M5G 2C8

Wednesday, December-14-16

Dear Mr. Albright On behalf of Orillia Ladies’ Hockey League – Home of the Renegades, I am pleased to offer and write in support of Orillia’s proposal to host the 2020 Ontario Winter Games.

We, as proud members of the Orillia and area community, would like the opportunity to expand on the 2018 Ontario Winter Games. Hosting consecutive Games will strengthen the community, while providing outstanding worthwhile opportunities for many stakeholders.

Serving as a partner for 2018 Ontario Winter Games, it is our belief that hosting both the 2018 and 2020 Ontario Winter Games will allow the Games to be managed and run economically and more prudent. The lasting legacy will impact more members of the community and the economic impact generated by the 2020 Games will only increase based off the awareness and education provided to the community during the 2018 Games.

We would welcome the opportunity to continue to be involved in such a premier level sporting event and wholeheartedly support Orillia’s proposal to host the 2020 Ontario Winter Games. Our league has proudly volunteered for many events in the community and would be delighted to extend volunteers to make these winter games a success!

Sincerely, Diana Moczkodan Director, Orillia Ladies’ Hockey League – Home of the Renegades

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ORILLIA IS READY TO WELCOME THE

2020 Ontario Winter Games

orillia.ca