RCM Agenda February 24 2020 Public

Agenda

1 of 107

Regular Council Meeting Agenda Monday, February 24, 2020 at 6:00 p.m.

Town of Stony Plain Council Chambers 4905 – 51 Avenue 1.

Call to Order

2.

Adoption of Agenda

3.

Public Input Session

4.

Presentations and Delegations 4.1 4.2

Appointment of Deputy Mayor The Kinsmen Club of Stony Plain

5.

Statutory Public Hearing - NIL

6.

Adoption of Council Minutes 6.1

7.

Regular Council Meeting – February 10, 2020

Council Boards, Commissions & Committee Minutes 7.1

Tri Municipal Leisure Facility Corporation Board – November 14, 2019

8.

Bylaws

9.

Business Items 9.1 9.2 9.3 9.4 9.5

Regional Transit Services Commission Town of Stony Plain Naming Policy 2020 Appointment of Assessment Review Board Members 2019 Fourth Quarter Report Stony Plain Family and Community Support Services 2019 Fourth Quarter Report

10.

Information Items - NIL

11.

Council Discussion

12.

Closed Meeting - NIL

13.

Adjournment

2 of 107

Public Input Session

3 of 107

3. PUBLIC INPUT SESSION Public Input Session may or may not have items included in the agenda package. The intent of the Public Input Session is to allow the public to address Council on matters of interest that are not already being addressed in the Council meeting or other boards and commissions that Council is part of.

The Public Input Session will run from 6:00 p.m. to 6:15 p.m., following the adoption of the agenda.

It is recommended that people pre-register for this session to the Executive Assistant to Mayor and Council, however, pre-registration is not mandatory.

Participants will be allowed to address Council on a first come, first served basis.

Participants are asked to print their name on the sign in sheet prior to addressing Council.

When the allotted time has been used up, Council will proceed with the meeting regardless if all wishing to address Council have spoken or not.

4 of 107

Presentations & Delegations

5 of 107

AGENDA ITEM NO.:

4.1

TOWN OF STONY PLAIN COUNCIL AGENDA REQUEST FOR DECISION

PUBLIC SESSION

COUNCIL MEETING DATE: February 24, 2020

ITEM DESCRIPTION OR TITLE Appointment of Deputy Mayor RECOMMENDATION That Town Council appoint Councillor Linda Matties as Deputy Chief Elected Official for the term of February 24, 2020 to June 30, 2020 or until the appointment of the next Deputy Chief Elected Official.

STRATEGIC PLAN

6 of 107

AGENDA ITEM NO.:

4.1

BACKGROUND Section 152, of the Municipal Government Act, RSA 2000, c. M-26 states that Council must appoint one or more Councillors as Deputy Chief Elected Official. The Deputy Chief Elected Official shall be given the title of “Deputy Mayor”.

The position of Deputy Mayor shall be four months in duration and shall be undertaken by each member of Council two times within a Council term. Members of Council shall serve in the order determined by drawing of names at the beginning of the Council term starting with the first Organizational Council meeting following a general election. The order determined shall be limited only by the proviso that the first member to serve in a Council term shall not be a newly elected member of Council.

The Deputy Mayor serving terms, approved at the October 30, 2017 Organizational Council meeting shall be as follows:

Councillor Judy Bennett Councillor Harold Pawlechko Councillor Justin Laurie Councillor Linda Matties Councillor Bruce Lloy Councillor Eric Meyer Councillor Harold Pawlechko Councillor Linda Matties Councillor Judy Bennett Councillor Justin Laurie Councillor Bruce Lloy Councillor Eric Meyer

October 30, 2017 – February 28, 2018 March 1, 2018 – June 30, 2018 July 1, 2018 – October 31, 2018 November 1, 2018 – February 28, 2019 March 1, 2019 – June 30, 2019 July 1, 2019 – October 31, 2019 November 1, 2019 – February 29, 2020 March 1, 2020 – June 30, 2020 July 1, 2020 – October 31, 2020 November 1, 2020 – February 28, 2021 March 1, 2021 – June 30, 2021 July 1, 2021 – October 31, 2021 IMPLICATIONS OF DECISION

N/A POLICY AND/OR LEGISLATIVE IMPLICATIONS 1. Municipal Government Act, RSA 2000, c. M-26, Section 152 2. Council Procedural Bylaw 2604/G/19, Section 3, Subsection 3.1.0 ATTACHMENTS 1. Excerpt from the Municipal Government Act, RSA 2000, c. M-26, Section 152 2. Excerpt from Council Procedural Bylaw 2604/G/19 3. Oath of Deputy Mayor Form

7 of 107

4.1

8 of 107

AGENDA ITEM NO.:

4.1

ATTACHMENT 1 Municipal Government Act, RSA 2000, c. M-26, Section 152

Deputy and acting chief elected officials 152(1) A council must appoint one or more councillors as deputy chief elected official so that (a) only one councillor will hold that office at any one time, and (b) the office will be filled at all times.

(2) A deputy chief elected official must act as the chief elected official (a) when the chief elected official is unable to perform the duties of the chief elected official, or (b) if the office of chief elected official is vacant.

(3) A council may appoint a councillor as an acting chief elected official to act as the chief elected official (a) if both the chief elected official and the deputy chief elected official are unable to perform the duties of the chief elected official, or (b) if both the office of chief elected official and the office of deputy chief elected official are vacant.

1994 cM-26.1 s152

9 of 107

AGENDA ITEM NO.:

4.1

ATTACHMENT 2 Council Procedural Bylaw 2604/G/19 3.0.0 General Term of Deputy Mayor 3.1.0 The position of Deputy Mayor shall be four months in duration and shall be undertaken by each member of Council two times within a Council term. Members of Council shall serve in the order determined by drawing of names at the beginning of the Council term starting with the first organizational Meeting following a general election. The order determined shall be limited only by the proviso that the first member to serve in a Council term shall not be a newly elected member of Council.

3.2.0 In the absence of the Mayor and Deputy Mayor, Council may appoint a Councillor as an Acting Chief Elected Official to act as the Chief Elected Official. (s.152.3)

10 of 107

TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA

OATH OF DEPUTY MAYOR

I, COUNCILLOR LINDA MATTIES, swear that I will diligently, faithfully and to the best of my ability, execute according to law, the office of DEPUTY MAYOR for the Town of Stony Plain in the Province of Alberta.

So help me God.

SWORN before me at the Town of

) ) Stony Plain in the Province of Alberta, ) ) this 24th day of FEBRUARY , A.D., 2020 )

COUNCILLOR LINDA MATTIES

MAYOR WILLIAM CHOY COMMISSIONER FOR OATHS

11 of 107

END OF ITEM

12 of 107

4.2

13 of 107

4.2

14 of 107

END OF ITEM

15 of 107

Statutory Public Hearing

16 of 107

Adoption of Council Minutes

17 of 107

5.1

TOWN OF STONY PLAIN PROVINCE OF ALBERTA FEBRUARY 10, 2020 MINUTES OF THE REGULAR COUNCIL MEETING HELD IN THE TOWN OF STONY PLAIN COUNCIL CHAMBERS AT 6:00 PM

PRESENT: Mayor: Deputy Mayor: Councillors:

William Choy Harold Pawlechko Judy Bennett Justin Laurie Linda Matties Eric Meyer

Town Manager: General Manager, Community & Protective Services: General Manager, Corporate Services: General Manager, Planning & Infrastructure: Sustainability Planner: Corporate Communications Officer: Corporate Recording Secretary:

Tom Goulden Karl Hill Jen Boleski Ian McKay Chelseay Rudolph Stephanie Barsby Boisvert Karie Nothof

EXCUSED ABSENCE: Councillor: General Manager, Strategic Services:

Bruce Lloy Brenda Otto

OTHERS PRESENT: Member of the Public Councillor Randy Goulden

1.

CALL TO ORDER Mayor William Choy called the February 10, 2020 Regular Council Meeting to order at 6:00 p.m.

2.

Agenda Adoption 029/02/20/SP

ADOPTION OF AGENDA Moved that Town Council adopt the February 10, 2020 Regular Council Meeting Agenda as amended.

Add Item 12.1 – FCM Update CARRIED UNANIMOUSLY

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

18 of 107

February 10, 2020 Regular Council Meeting Minutes Page 2

3.

PUBLIC INPUT SESSION

4.

PRESENTATIONS AND DELEGATIONS - NIL

5.

STATUTORY PUBLIC HEARING - NIL

6.

ADOPTION OF COUNCIL MINUTES 6.1 6.2

RCM & G&P Minutes 030/02/20/SP

Regular Council Meeting Minutes – January 27, 2020 Governance & Priorities Meeting – February 3, 2020 Moved that Town Council approve the Town Council Meeting Minutes as presented.

CARRIED UNANIMOUSLY

7.

COUNCIL BOARDS, COMMISSIONS & COMMITTEE MINUTES 7.1 7.2 7.3 7.4

CRT Minutes 031/02/20/SP

Family & Community Support Services – October 9, 2019 & December 11, 2019 Stony Plain Public Library – November 20, 2019 Growth & Commerce Committee – November 26, 2019 Meridian Housing Foundation – November 28, 2019 Moved that Town Council receive the Council Boards and Committee Meeting Minutes for information.

CARRIED UNANIMOUSLY

8.

BYLAWS 8.1

Bylaw 2631/D&P/20 – Municipal Development Plan Update

The General Manager of Planning & Infrastructure and Sustainability Planner gave a brief overview presentation of the bylaw.

MDP Bylaw – 1st Reading 032/02/20/SP

Moved that Town Council: 1. give first reading to Bylaw 2631/D&P/20 for the purpose of adopting an updated Municipal Development Plan; 2. authorize Administration to submit the draft Municipal Development Plan to the Edmonton Metropolitan Region Board (EMRB) for approval; and, 3. authorize Administration to proceed with newspaper advertising and notification of a public hearing to be held on April 27, 2020.

CARRIED UNANIMOUSLY

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

19 of 107

February 10, 2020 Regular Council Meeting Minutes Page 3

9.

BUSINESS ITEMS – NIL

10.

INFORMATION ITEMS – NIL

11.

COUNCIL DISCUSSION Mayor William Choy welcomed Councillor Randy Goulden, from Yorkton, Saskatchewan to Council Chambers.

12.

Closed Session 033/02/20/SP

CLOSED SESSION Moved that Town Council move into Closed Session at 7:01 p.m. to discuss per FOIP Section 21: 12.1

FCM Update CARRIED UNANIMOUSLY

Mayor William Choy called a break at 7:02 p.m.

Mayor William Choy called the February 10, 2020 Regular Council Meeting to order at 7:12 p.m.

Open Session 034/02/20/SP

Moved that Town Council move out of Closed Session at 7:43 p.m.

CARRIED UNANIMOUSLY No members of the public provided contact information or remained in Town Hall so the meeting resumed.

13.

ADJOURNMENT Mayor William Choy declared the February 10, 2020 Regular Council Meeting adjourned at 7:45 p.m.

___________________________________ Mayor William Choy

___________________________________ Jen Boleski, CPA, CA General Manager of Corporate Services

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

20 of 107

END OF ITEM

21 of 107

Council Boards, Commissions & Committee Minutes

22 of 107

6.1

23 of 107

24 of 107

25 of 107

END OF ITEM

26 of 107

Bylaws

27 of 107

Business Items

28 of 107

9.1

29 of 107

9.1

30 of 107

9.1

31 of 107

9.1

32 of 107

9.1

33 of 107

34 of 107

35 of 107

END OF ITEM

36 of 107

9.2

37 of 107

9.2

38 of 107

9.2

39 of 107

9.2

40 of 107

41 of 107

42 of 107

43 of 107

44 of 107

45 of 107

46 of 107

47 of 107

48 of 107

49 of 107

50 of 107

51 of 107

52 of 107

53 of 107

54 of 107

55 of 107

56 of 107

END OF ITEM

57 of 107

9.3

58 of 107

9.3

59 of 107

9.3

60 of 107

END OF ITEM

61 of 107

9.4

62 of 107

9.4

63 of 107

2019

quarterly report FOR THE FOURTH QUARTER ENDED DECEMBER 31, 2019

64 of 107

Table of Contents OFFICE OF THE CAO .................................................................................................................................

Economic Development ............................................................................................................................

Culture & Tourism ....................................................................................................................................

Corporate Communications .....................................................................................................................

MUNICIPAL PLANNING & INFRASTRUCTURE .......................................................................................

Planning and Development........................................................................................................................

COMMUNITY AND PROTECTIVE SERVICES ...........................................................................................

Stony Plain Fire Department (SPFD) ........................................................................................................

Stony Plain Enforcement Services ..........................................................................................................

Community Programs .............................................................................................................................

Facilities ...................................................................................................................................................

Golf Course……………………………………………………………………………………………..

CORPORATE SERVICES ............................................................................................................................

Financial Services .....................................................................................................................................

Human Resources ...................................................................................................................................

Legislative Services ..................................................................................................................................

65 of 107

New Businesses

Economic Development

In Q4, the Town welcomed several new businesses and recognized the following with visits: · · ·

Shadows of Valhalla, Nantucket Antiques & Collectables, Lucid Cannabis.

We look forward to seeing these businesses thrive!

Ambassador of Action Award The biggest night of the year for local business is the annual Chamber Awards Gala which was held November 1st.

This year there were 5 nominees for the Ambassador of Action Award, and after careful deliberation, Pet Foods Etc. was selected as the 2019 recipient.

Small Business Week Another successful SBW was hosted in late October. We added Spruce Grove as a partner this year to help expand outreach in the Tri Region.

Business Engagement During Q4 we ramped up business engagement.

In doing so, we presented at a downtown construction meeting with business owners in November.

The meeting also allowed for feedback on marketing initiatives such as the coupon book and signage.

In December we launched our online BRE survey. We will be pushing out communications to drive submissions of the survey throughout January and using the feedback to guide future initiatives in EcDev.

Business License Stats Although 2019 was a tough year on the local economy, Stony Plain was able to remain consistent when it came to active businesses. At the end of the year, we had a total of 897 licenses, down 5 from 2018.

Video Campaigns Q4 saw EcDev finish multiple video projects, one being the Unbridled Possibilities campaign, and the other was in partnership with CORUS Entertainment.

Keep your eyes on Global News to see the commercials!

Outside of new businesses, we also held a ground breaking ceremony for the retail development at Veterans Boulevard.

Business License Bylaw In December, a revised business license bylaw was approved. EcDev reached out to stakeholders and several communities for feedback and insight on the cannabis portion. The conversations around the topic were invaluable in helping impact change in our bylaw.

66 of 107

3

Coming Up in 2020

Culture & Tourism Development

Increased tourism marketing under Explore Stony Plain brand Cultural Master Plan renewal Exhibit of time capsule contents at Pioneer Museum Two new public art projects 6th annual Summer Sessions Final mural installation in Meridian Foundation series Passport to Prizes

Time Capsule In 1994, residents of Stony Plain uncovered a time capsule that had been buried back in 1955. In celebration of our town’s pioneers, the time capsule was rededicated and placed back in the cenotaph.

On October 15th, 2019 it was unearthed and opened to find a cache of community history. A new capsule was filled and placed within the cenotaph to be opened in 2044.

Tri-Regional Cultural Summit In partnership with the City of Spruce Grove and Parkland County a Tri-Regional Cultural Summit was held at the Elk’s Hall on October 22-23rd.

Over 40 attendees heard presentations on topics ranging from “Partnerships Between Public and Private Entities” to “The Public Space of Tomorrow”.

Participants also discussed the formation of a TriRegional Cultural Roundtable.

Destination Rural Alberta Conference The 2019 Destination Rural Alberta Conference was hosted in Stony Plain in November. This conference is geared towards agricultural and rural businesses looking to enter or grow in the tourism sector.

The Culture and Tourism Development Officer was invited to present the Town’s tourism partnership programs at the event.

67 of 107

4

Award of Creative Excellence

The 2019 Award of Creative Excellence (ACE) was awarded to Dog Rump Creek Music. Tannis and Jazz Matthews have played an important role in invigorating the music scene in town and they work hard to bring the community together.

This year there were six nominations and the three finalists were: Dog Rump Creek Music, Parkland Poets’ Society, and the Stony Plain and Parkland Pioneer Museum - Model Train Display Volunteer Group. All nominees have played crucial roles in bringing life to our community.

2019 Christmas Ornament

Shop the Season

Continuing on the program started in 2016, a holiday shopping campaign was run in the Where Edmonton magazine gift giving edition (Nov/Dec). The ad was styled, photographed, and designed in-house using products from local businesses including Modern Farmhouse, Crown and Fox Boutique, Spring Lake Naturals, Parkland Ventures Thrift Store, Stony Plain and Parkland Pioneer Museum and Camp ‘n Class RV Park.

Winter Tourism Campaign “Come Winter With Us”

Explore Stony Plain Instagram Campaign 68 of 107

5

7102 +2.7%

5595 +0.6%

2416 +10.9%

Communications

Website Analytics

382 +13.4%

19,718 NEW USERS

Highlights •

Top Social Media Campaigns

•

Website Turns One!

Top 10 Webpages

Our website is officially a year old. In that time, the site has improved tremendously. The top three pages for the final quarter of both years shows a marked increase in traffic on our homepage, careers and calendar. URL redirects seem to have been effective and have removed the 404 errors from our top pages.

Coming next quarter •

69 of 107 Rotary Park Digital Sign

6

Social Media Engagement Analytics as compared to Q3 2019

Reaction Analytics

Video View Analytics

The top Reaction Post (meaning likes, loves, etc.) last quarter on both Facebook and Twitter was the hauling of the Christmas tree to the center of Main Street. It was also the second most liked post on Instagram.

The Christmas Light Up video on Facebook garnered 12,144 views by our residents surpassing last quarter’s top video by more than 5000 views.

The video was also the second most liked post of this past quarter, with just 11 fewer likes.

70 of 107

7

Planning & Infrastructure

2019 Fourth Quarter Permit Statistics ·

–

-

· 2019 Year-end Permit Statistics ·

–

-

·

71 of 107

8

Stony Plain Fire Department

2019 Responses 70 60 50

40 30 20 10 0

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

Dec

Stony Plain

27

33

27

31

32

30

41

34

40

39

32

26

Parkland County

17

11

26

28

24

20

16

22

19

23

22

19

Community, Commitment, Compassion

72 of 107

9

Q4 2019 - Fire Responses by Category 60 50 40 30 20 10 0 Res Fires

Ind/Com Vehicle Fires Fires

Grass/ Brush

Medical Aid

MVC

Mutual Aid

Utility

Alarms

Elevator Citizen Haz mat Rescue Assist

Stony Plain

2

1

1

3

23

13

0

3

39

1

5

6

Parkland County

5

1

5

3

4

28

4

3

11

0

0

0

·

·

·

-

· ·

· -

·

·

73 of 107

10

2019 Training Hours 2018

5,821

2019

6,367

Q4 Q3

1,550 1,254

Q2

1,386

Q1

2,177

Fire Prevention Activities 900 800 700 600 500 400 300 200 100 0

Q1 Q2 Q3 Q4 12 12 25 8 events events events events

YTD Totals

CHILD Participants

91

256

169

99

615

ADULT Participants

68

62

55

39

224

-

74 of 107

11

75 of 107

12

Stony Plain Enforcement Services

2019 4th Quarter Summary of Total Files Traffic

153

Public Behavior

Bylaw Enforcement

209

35

18

50 46

Engagement Community Standards

2019 300

37

2018

19 32

Assist

102 92

Animal

0

50

100

150

200

250

300

2019 4th Quarter Animals Files Livestock at Large

2

Excessive Animal Units

3

Dog Aggression Level 4

1

Dog Aggression Level 2

2

Dog Aggression Level 1

1

Dog Unlicensed

2

Defecation

4

Cats at Large

40

Dogs at Large

21

Barking Complaints

7

Animal Protection Act

9 0

5

10

15

20

25

30

35

40

45

2019 4th Quarter Community Standards Fighting/Disturbance in Public

2

Graffiti

1

Noise Complaint

8

Municipal Government Order

3

RV (private property)

1

Snow & Ice Sidewalks

10

Unsightly Property

9

Vandalism

2

Weeds/Long Grass

1 0

2

4

6

8

10

12

2019 4th Quarter Public Behavior Business License Bylaw

7

Cannabis Consumption Bylaw

2

Enviornmental Protection Act

2

Garbage Collection

2

Open Burning Bylaw

2

Petty Trespass Act

1

Tobacco & Smoking Reduction

2 0

1

2

76 of 107 3

4

5

6

7

8

13

Provincial Statutes Enforcement 2019 4th Quarter Traffic Files Uninsured MV Unattached Trailers Obstruction/Debris Suspended Driver Stop Sign Operation Special Event Permits Roadside Inspection Operation Parking Complaint Off Highway Vehicles Laser Speed Enforcement Heavy/Commercial Vehicles Flow of Water Fail to Stop for PO Charge Driving Complaints

4 10 9

5 1 4

2 94 2 4 1 2 1 14 0

10

20

30

40

50

60

70

80

90

100

Agency Collaboration

2019 4th Quarter Violations Animal control

17

Business License Violations

1

Community Standard Violations

2

Document Violations

23

Driving Violations

-

-

158

Equipment Violations

3

Environmental Protection Violations

3

Gaming Liquor & Cannabis

3

Land Use Violations

1

License Plate Violations

39

Occupant Restraint Violations

24

Open Burning Violations

1

Parking Violations

22 0

20

40

60

80

100

120

140

160

2019 4th Quarter Assist Files Assist RCMP

19

Assist Public Works

4

Assist Planning

1

Assist Outside Agency

2

Assist Fire

6 0

2

4

6

8

10

12

14

16

18

20

77 of 107

14

180

Community Service

2019 4th Quarter Community Engagement Training

3

Memorandum of Understanding

2

Joint Force Operation

8

Foot Patrol

15

Community Service

18 0

2

4

6

8

10

12

14

16

18

20

Total Annual Files 744

Traffic

770 154 139

Public Behavior

206 Engagement

227 2018

400 Community Standards

653

2019

84 Assist

123 436 454

Animal 0

200

400

600

800

78 of 107

15

Fourth Quarter Highlights

Community Programs and Services

Student Exchange from Shikaoi HandiBus Christmas Light Up

Student Exchange from Shikaoi From October 4 to 15, fifty-six (56) students and ten (10) chaperones travelled from Shikaoi, Japan as part of the annual Student Exchange Program. The delegation had the opportunity to visit many local Stony Plain facilities while being hosted by families from the Tri-Municipal Region.

Special Events & Tours · · · · · · · ·

Cultural Showcase & Banquet Stony Plain & Parkland Pioneer Museum Stony Plain Mural Tour Family Halloween Party Council & Chaperone Dinner Curling at Westridge Curling Club Skating at Glenn Hall Arena Telus World of Science

Mini Monster Bash Family Fest Adult Ballroom Dance Accessible Transportation Service Community Partners

School Visits · ·

Memorial Composite High School St. Matthew’s School

Overnight Trip The students and chaperones from Shikaoi travelled to Jasper to experience the Canadian Rockies. This is an annual experience for the student exchange group.

Coming next quarter Accessible Transportation Service

Shikaoi Exchange Program

Spring Registration Fair Spring/Summer Leisure Guide Adult Ballroom Dance

79 of 107

16

HandiBus In addition to regularly scheduled medical appointments, the HandiBus Program offered the following group trips to our clients this quarter: TransAlta Tri Leisure Centre, Westland Market Mall, Queen Street Medical Centre, Premium Outlet Mall, Century Mile Racetrack & Casino, Adventures in Aging Seniors’ Conference, Sunrise Plaza, West Edmonton Mall, Farm Fair International, Seniors Day (TLC), Walmart, Make it Show, Festival of Trees, Kingsway Mall, Southgate Mall and Candy Cane Lane.

12 New Clients BU S

Single Rider Trips OCTOBER

Group Trips 79

29

NOVEMBER

60

72

DECEMBER

OCTOBER NOVEMBER

74

50

DECEMBER

Mobility Aids Used

23

36

38

19 37

28

Kilometers Travelled

Wheelchairs

Walkers & Canes

Attendants

October

6

44

4

November

1

31

2

December

5

21

4

October

802

November

530

December

605

V AN

Single Rider Trips

Group Trips

OCTOBER

207 253

NOVEMBER

233

205

DECEMBER

OCTOBER 4

187 178

4

DECEMBER 2

Mobility Aids Used Wheelchairs

NOVEMBER 4

5

10

Kilometers Travelled Walkers Attendants & Canes

October

12

83

12

November

12

102

12

December

14

81

7

October

2007

November

1935

December

1374

Accessible Transportation Service (Launches February 3, 2020) At the end of the fourth quarter, the Town of Stony Plain and the City of Spruce Grove voted to combine the two accessible transportation services into one. The current HandiBus Program and the Specialized Transit Service will merge to establish the Accessible Transportation Service operated by the Town of Stony Plain.

The merging of the two local services will allow for an expanded accessible transportation program that will better80serve the of 107 residents of both communities as well as designated areas of Parkland County.

17

Christmas Light Up Christmas Light Up Highlights An estimated 2000 people packed the Streets of Downtown Stony Plain to witness and celebrate the annual lighting of the Town’s Christmas Tree.

Santa and Mrs. Claus once again arrived via the Town’s Ladder truck to help light the tree!

The 2019 Christmas Light Up Celebration included the following events and activities:

Mini Monster Bash Mini Monster Bash is a partnered event between the Town of Stony Plain and the City of Spruce Grove.

Tree Lighting Santa & Mrs. Claus Photos with Santa Outdoor Fire Pits Letters to Santa Kinsmen BBQ Coloring Contest Live DJ Stony Plain Fire Services - Ladder Truck Loot Bags

· · · · · · · · ·

·

This year, the event had 2500 residents in attendance and was expanded to use both the Pavilion and Spruce Grove Hall at Heritage Park.

Event activities included: · Craft stations · Fish Pond with prizes · Cooking Decorating · Inflatable Games · Little Kickers Game · Enforcement Services Booth · Magician and Puppet Show · Photo Booth · Reptile Station · Gymnastics Station · Obstacle Course · Spooktacular Science Station · Haunted House · Stony Plain Youth Centre Station

Treat & Treasure Hunt Activities/Treats · · · · · · · ·

Hot Chocolate Coffee Cookies, cupcakes, candy & Rice Krispie Squares Hot Apple Cider Tumbled Stones Popcorn Goody Bags Face Painting

Community Initiatives Grant Program 1.

Number of Groups Requesting Funding

16

2.

Number of Groups Funded

11

3.

Total Funding Requested

$65,231

4.

Total Funding Allocated

$14,320

The community initiatives grant program continues to be popular with the event and festival organizers in our Community.

Once again, the bulk of the grant requests were received during the third quarter. This is in direct correlation with peak event and festival season.

81 of 107

18

Adult Ballroom Dance

Family Fest

With an estimated attendance of 3500 people, Family Fest, the Town’s New Years Eve celebration provided activities and live entertainment for the whole family.

Guests were asked to provide a non-perishable item for the Parkland Food Bank.

Events & Activities The following activities were featured at this year’s event: · · · · · ·

Fireworks Horse & Wagon Rides Family Dance with live DJ Light Dinner Sparkling Apple Cider Face Painting

· · · · · ·

Fall Session I & II The Adult Ballroom Dance program runs from September to June with two fall sessions occurring this quarter.

Partners learn how to Foxtrot, Jive, Waltz and Rumba throughout the 6-week long activity.

Photo Booth Skating Bonfires Popcorn Hot Chocolate Sledding

Community Partnerships Each event, program or service offered annually by the Town of Stony Plain received generous support from local businesses, residents, stakeholders and volunteers.

In addition to recognizing these sponsors on event specific print and digital advertising, the Town thanks with gratitude, the continued support of the Community for 2019.

Ballroom Registrations 2017

2018

2019

32 44

26 82 of 107

19

Facility Operations

Did You Know: The Stony Plain Pavilion plays host to 14 annual large events every year including Mini Monster Bash, Rotary Run for Life, the Great White North Triathlon, and the Kinsmen Christmas Hampers just to name a few. The size of this facility has allowed the events to grow and flourish year after year.

Heritage Park BANQUET HALLS Combined, the Parkland and Spruce Grove Halls were booked for a total of 470 hours in Q4 This included 6 banquets, 8 conference bookings and three weddings.

Heritage Park PAVILION The Pavilion was booked for a total of 548 hours in Q4 compared to 517.5 hours in 2018. 2019 usage included the Federal Election, eight tradeshows, three large events (Mini Monster Bash, Remembrance Day and Family Fest), 2 banquets and 171 hours of Pickleball. The Pavilion again played host this year to the Kinsmen Hampers for 85 hours.

Utilization by Type

Banquet 80.25 hrs, 20% 98.5 hrs, 24% 46.5 hrs, 12%

Event Internal Programming

113.25 hrs, 28%

Trade Show Wedding Booking

3.5 hrs, 1% 35 hrs, 9%

Conference/Meeting

23.5 hrs, 6%

83 of 107

20

Glenn Hall Centennial Arena

Q4 Ice utilization was a total of 802.75 total hours. 548.5 hours were at the Minor level. 88 hours of passive community use, (including adult drop in hockey, senior and staff skate and public skating), 40 hours of joint use and 126.25 hours adult use rounded out Q4.

Q4 Usage by group 40 Hrs, 5% 36 Hrs, 5% 52 Hrs, 6%

Minor Hockey Ringette Skating Club

73.5 Hrs, 9%

Junior Hockey 52.75 Hrs, 7%

436.25 Hrs, 54%

Adult Hockey Public Skating

77, 10%

Joint Use

35.25 Hrs, 4%

Drop in

Facility Operations This crew completed 110 work orders this quarter, 22 of which were internal jobs. Development of a preventative maintenance program, repair of all Christmas decorations, rebuilding picnic tables and bleachers. This crew is also responsible for the inspection and maintenance of 25 playgrounds every month.

84 of 107

21

Our last day of golf course operation was Sunday, October 20th. This date allowed enough time for the maintenance team to winterize the golf course. Winterizing the course involved preparing the greens for a six month winter. Top-dressing of sand, new “EnkaMats� (designed to prevent ice accumulation) were placed on all the greens as well as semipermeable tarps. There were no significant warm spells in November or December, so there is much more confidence that the greens will be in excellent shape in the spring when the tarps are removed.

Prior to course closure, the weather was slightly cooler and more wet than average, however, round counts for October are always very modest as closure dates have been as early as the 10th in previous years.

Food & Beverage Update

Golf Course

Our Food and Beverage operation was busy with Holiday and Christmas parties and continued to market and promote for the golf course as well as the Heritage Pavilion as venues for future banquets and events in 2020 and beyond.

Winter Leagues The Golf-In Simulator was re-installed and prep work on a Winter League to commence in January was completed.

The Sim saw a combination of member and nonmember traffic during November and December using it for practice and entertainment.

Retail Sales Remaining merchandise was marketed for Christmas sales and year-end closeouts.

Marketing and Promotions This off-season has allowed us to strategize rates, fees and programming for 2020 now that we are confident in our course conditions being excellent moving forward.

Hole Signage sponsors, new business partner relationships will be much easier to attract and retain knowing that we have a full season of operation in front of us.

85 of 107

22

Corporate Services - Financial Services *Please note all financial information is in draft form until completion of the 2020 Audit Capital Projects There are 44 municipal capital carryforward and replacement projects in progress for the 2019 fiscal year. $11,797,024 has been spent of the budgeted $29,017,675 (40.65%) Of the 44 projects 18 are carried forward from 2018 or earlier.

The RCMP Building, Downtown Library and Downtown Phase III represent 46.87% of the capital budget.

86 of 107

23

2019 Corporate Plan Initiatives

-

87 of 107

24

Operating

Operating Initiatives and Projects Budget General Government Audio Visual Council Chambers Office of the CAO Cultural Public Art Corporate Services Performance Measurements Bellamy Implementation OnBase Implementation Planning & Infrastructure Cemetery Study Areas of Transition / Old Town Urban Forestry Community & Protective Services Community Engagement Recreation Trails Master Plan Firefighter Equipment

Expenditures Status

$21,777

$35,646 Complete

$67,250

$75,400 Complete

$20,000 $44,000 $35,000

- Carryforward $14,688 Carryforward - Carryforward

$99,643 $168,100 $40,000

$52,399 Carryforward $133,617 Carryforward - Carryforward

$87,844 $50,000 $55,000 $688,614

$55,348 Carryforward $26,165 Carryforward $54,960 Complete $448,223

Investments The Town is maintaining an investment portfolio that is a mixture of long term and short term maturities; permitting the Town to earn a rate of return while ensuring adequate cash flow, as per Policy C-FS-025, Cash Management & Investments. The Town has $21,264,465 in investments as of December 30, 2019. $1,000,000 is invested in short term investments at local financial institutions, and the value of the portfolio with the investment firm is $16,070,349 (market value). The portfolio is a mixture of cash and cash equivalents, fixed income (bonds rated A to AAA) and short to medium term investments. Administration continues to monitor cash and investments to maximize the Town’s return while still maintaining an available cash flow.

Investments decreased over Q4 as funds were deployed for use in capital projects.

Overall 2019 followed a similar cycle of investment interest, however was lower due to the smaller investment portfolio. As the composition of the portfolio changes, this can have a significant impact of the timing of interest received.

88 of 107

25

Debt The Town of Stony Plain’s Debt Management Policy C-FS-002, outlines the types of debt and financing the Town may undertake. Under the Municipal Government Act, Alberta Regulation 255/2000, the debt limit for the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times such revenue. The Policy stipulates that the Town will adhere to the debt limit set by the MGA. The Town Manager or designate shall report quarterly to council regarding the Town’s compliance with this policy. The current debt outstanding as of December 31st, 2019 is $22,755,003.The outstanding debt is 38.76% of the legislated debt limit.

The remaining debt limit available is $35,959,596 (61.24%).

89 of 107

26

Debentures

Conclusion The Town of Stony Plain maintains a stable financial position. The Town continues to draw on reserve balances, grants and debt to fund capital projects for the benefit of the community.

90 of 107

27

Highlights

Human Resources

Training Delivered

91 of 107

28

CoR Audit

Ten Elements of standard

CoR Audit Summary

Highlights

-

92 of 107

29

Highlights

Legislative Services

93 of 107

30

END OF ITEM

94 of 107

9.5

95 of 107

9.5

96 of 107

9.5

97 of 107

Stony Plain FCSS Quarterly Report O CT O BE R

—

D E CE M BE R

2 019

Stony Plain and area residents are enriched through a strong, healthy, connected community.

EVENTS Saturday, February 1 Policies and Procedures Register: 780-962-7634 ext. 245 Tuesday, February 4 Be the CEO of your Money Register: 780-591-3355 or www.tricala.ca Wednesday, February 12 RAGE – Recognizing Alternatives to Getting Explosive Register: 780-591-3355 or www.tricala.ca Thursday, February 13 Estate Planning & Wills Register: 780-591-3355 or www.tricala.ca Wednesday, February 19 It Your Money! Benefits & Credits for doing your taxes with CRA Register: 780-591-3355 or www.tricala.ca Wednesday, March 4, 11, 18 Collaborative Communications Series Register: 780-591-3355 or www.tricala.ca Tuesdays, March 10, 17, 24 Confront the Discomfort Dealing With Your Anxiety 780-414-6333 or www.recoverycollegeedmonton.ca/ courses Thursday, March 12 Registered Disability Savings Plans (RDSP) & Disability Tax Credits (DTC) Info Session Register: 780-591-3355 or www.tricala.ca Saturday, March 14 Event Planning Register: 780-962-7634 ext. 245

Director’s Message As we head into a new decade, I love the opportunity to reflect on the last year. Our team has worked hard to bring high quality programming around personal and skill development to our community. Our goal is always to support people to learn about themselves and build on their skill sets. The 211 caller line provides 24-hour, 7-day a week access to information on social services and we have been working closely with 211 to ensure services in our region are accurately shared with callers.

The Lunch and Learn series which launched in 2019 has given our residents and community organizations information about FCSS activities. We look forward to exploring how we continue this project in 2020 and hope to use it to connect better with Parkland County residents. Our services and programs, including the Youth Centre and Volunteer Centre, are open to Stony Plain and Parkland County residents. Everyone is welcome!

Finally, I’d like to extend a very big thank you to our community volunteers. They are the heart of our community and work to connect people to one another. Our community is a stronger, kinder place because of our dedicated volunteers. I wish everyone all the best for 2020.

Lisa Lisa M. Gilchrist Director

News Community Volunteer Income Tax Program (CVITP) Stony Plain FCSS hosts a free tax clinic in March and April where volunteers file tax returns for eligible people. You may be eligible for help at the free tax clinic if you have a modest income and a simple tax situation.

Mondays and Wednesday (expect April 13) Stony Plain FCSS 107, 4613 - 52 Avenue 9:30 am - 11:30 am, 1:30 pm - 3:30 pm Drop in, first come, first served, call for eligibility 780-963-8583 Presented in partnership with Tri-CALA, Parkland County and Canada Revenue Agency (CRA) Stony Plain FCSS acknowledges, with respect, the history, spirituality, and culture of the peoples with whom Treaty 6 was signed, the territory within which we reside and our responsibilities as treaty members. We also honour the heritage and gifts of the Métis people.

98 of 107

OCTOBER

—

PAGE

DECEMBER

PAGE

2

2

Insights from our Volunteer Development Coordinator...

There were FCSS volunteers working in our program room on December 10. They were there in response to an invite sent out earlier thanking the volunteers for all their hard work and inviting them to enjoy refreshments, treats and to create a craft to take home for the holiday season.

The volunteers introduced themselves and told how they were involved with FCSS. It was so rewarding to watch the immediate camaraderie between volunteers who had never met before.

They came together, united in their interest in helping people in their community. There was much smiles and showing admiration and respect for each other.

Does it get any better than being able to witness all this giving? I don’t think so. People ask me why I choose to work with volunteers, the answer is simple. It is days like that Tuesday that make

everything worthwhile and it is a testament to what you are doing that makes a great impact in the lives of the people that live in our community. The volunteers that commit to these programs give selflessly of their time and energy to make sure someone else’s life is a little better.

We love the volunteers in our community; people who give freely of their time and energy. They are people who work without being paid, for their own benefit, for the benefit of others and making their community a better, safer place to live. They are present and build relationships that could last a lifetime.

Awareness Stony Plain Family and Community Support Services (FCSS) aims to bring greater awareness to the community about the role of FCSS and how it supports families and individuals in all life stages. This fall the lunch and learn series looked at needs, key initiatives, campaigns and projects that drive the work FCSS does for our community. Community members and partners where encouraged to bring their own lunch to the FCSS Program Room for a chance to meet our team once a month, to pick up resources, learn about partnerships and ask questions to better understand the contributions of FCSS in the community. 54 people have attended the four scheduled lunch and learn sessions this fall with positive community connections made.

Lunch & Learn series totaled 54 participants

November was Family Violence Prevention Month in Alberta. This year’s theme, Where to Turn, encouraged you to learn about resources available to protect someone from family violence. Our front reception had resources available for pick up related to Family Violence along with an email package sent to our community partners.

Serving Parkland County Did you know?

We serve Stony Plain and Parkland County residents.

“Thank you for your thorough follow up. All the details where included in the information package you mailed me, including an addressed envelope! The small details make a big difference. I appreciate your help.” ~Parkland County resident~

STONY

PLAIN

FCSS

QUARTERLY

REPORT 99 of 107

OCTOBER

—

DECEMBER

PAGE

3

Stony Plain Youth Centre Updates Compete to Contribute The Stony Plain Youth Centre was acknowledged by the Compete to Contribute committee for organizing and hosting the Youth Day and Back to School events in Stony Plain. The Youth Centre received 2nd place that included a $10,000 cash award in recognition of the event and the supports that were provided to those who came to participate. The prize money will be used to finance future initiatives that engage and support the greater community.

YC Salon The YC Salon was first introduced in August at the Youth Day and Back to School events. Youth were invited to the Youth Centre to receive free haircuts in preparation for the first day of school. The local hairstylist who became involved continues to return to the YC one evening each month providing more free haircuts. Sixteen youths have benefitted from this service.

Intergenerational Dinners The Youth Centre continues to enjoy a warm relationship with the Stony Plain Seniors Centre. Members of the Seniors Centre accepted an invitation to attend a Thanksgiving Dinner hosted by our youth and many returned to enjoy a Christmas meal together on December 20th. The Youth Centre appreciates the mentorship and friendship offered by our elders.

Programs Seven programs were offered at the Youth Centre in the fourth quarter. Programs accessed included Collaborative Communication, The Gear, At Home Alone and Creating Connections Art Program.

School programs facilitated by Youth Centre staff and volunteers this fall include Heroes at John Paul II and High Park as well as Take it Easy at Forest Green.

Ending Family Violence In recognition of the Annual International Conflict Resolution Day on October 17, Stony Plain FCSS in partnership offered a Let’s Talk lunch and learn. The focus was on offering practical information that gives participants conflict resolution skills they can use immediately. 8 people attended and 80% indicated they are better able to address conflict constructively after the session.

month of November. These cut-outs included local stats from the Parkland RCMP to raise awareness about family violence. We had positive response from our community partners that agreed to host the displays including the TransAlta Tri Leisure Centre, Town of Stony Plain Community Services, Parkland County Libraries and Stony Plain Library.

"I can relate this information to life problems. I like how we broke it down." ~ Participant

November was Family Violence Prevention Month, Stony Plain FCSS went purple on November 21 to promote healthy relationships. We also encouraged our community partners to participate and several photos where shared on social media. In partnership, we also led the spot our Silhouette Cut-outs Campaign around the Tri Region for the

Preventing and Reducing Poverty October was Poverty Awareness Month in Stony Plain.

In partnership with Spruce Grove Family and Community Support Services, we participated in the national Chew On This! campaign to raise awareness of poverty in our communities.

With the support of the TransAlta Tri Leisure Centre, 300 community members received Chew On This! bags with information about national and local poverty rates, promotional items and a call to action to get involved in poverty reduction. Over 80% of those polled stated that they are aware that poverty is an issue in our communities.

STONY

PLAIN

FCSS

QUARTERLY REPORT 100 of 107

OCTOBER

—

DECEMBER

PAGE

4

Preventing and Reducing Poverty Our community was able to explore a possible option for ending poverty.

Through a regional partnership with EndPovertyEdmonton, the City of Edmonton, and the Fort Saskatchewan Family and Community Support Services, Stony Plain FCSS offered a free community lunch and learn with Dr. Evelynn Forget author of Basic Income For Canadians: The Key to a Healthier, Happier, More Secure Life for All.

This information session provided an overview of the Basic Income concept, shared examples and results from past projects, and highlighted current thoughts on Basic Income in Canada.

42 people attended, over half of which felt that they now have more information to form an opinion about basic income as a possible solution for poverty reduction in Canada.

[Amazing things happen over food.]

The Neighbours Meeting Neighbours Community Supper in October brought together 16 Neighbourhoods, 88 People, 11 pounds of pasta, and 20 graffiti artists. 91% of guests polled felt they knew people in the community better after attending the supper.

Program Updates Stony Plain FCSS believes that by offering free financial and legal learning sessions we are preventing a crisis for individuals before it hits. The goal of these learning sessions is to increase participants capacity to meet their own needs. These sessions are free and offered in partnership.

Session Name

# of attending % that indicated they now know more about how to prepare for their future

Being an Executor; Attorney or Agent

20

95%

Financial Benefits for Older Adults

40+

100%

Personal Directives & Power of Attorney

12

75%

Stony Plain FCSS is a proud member of the First Five Forever Early Childhood Coalition. This is a group of community members and agency partners who promote and support positive early childhood development. We are ‘building strong communities’ one child at a time”. In the past few months the coalition hosted a free professional development workshop for early learning educators and care providers on supporting social emotional learning with children. The Coalition also celebrated International Children’s Day on November 20th.

STONY

PLAIN

FCSS

QUARTERLY REPORT 101 of 107

OCTOBER

—

DECEMBER

PAGE

5

Promoting Positive Mental Health This fall Stony Plain FCSS successfully entered into a partnership with Canadian Mental Health Association to offer Building Better Boundaries. This peer led program saw 18 registrations with positive comments including: “this program came at the right time. I am in mental health therapy and in the process of divorce. This program was an awesome addition to my therapy and has helped me feel more confident in making positive changes in my life”.

This program and the COMPASS (Care for the Caregiver) program share a goal to build participants resilience and this outcome was achieved with positive change being reported. Between both programs we served 24 citizens.

To increase knowledge around mental health, Stony Plain FCSS in partnership offered Mental Health First Aid training in October with 24 participants reporting they now know more about mental health.

Coordinated Suicide Prevention Program and Stony Plain FCSS partnered to make the Creating Hope program.

Creating Hope educates on suicide and mental health. This quarter, with this project we attended the Tim Horton’s Camp with leadership students from the Parkland School Division, gave eleven grade 7-9 school training sessions, participated in the Connections for Learning Wellness Week, the Bredin Centre resource day and presented to Cohesive Communities and Victim Services.

The program reached 469 participants through the months of October to December. In addition, Creating Hope presented at the Professional Organizers Conference in Edmonton. Of the 469 participants, 95% left the program aware that suicide is an issue in their community and 96% of participants were aware of ways that they could get help from one or more people.

The International Survivors of Suicide Loss Day had 23 registered participants. Attendees were over 16 years of age and had lost someone significant to them to suicide. The day included a review of the 2019 American Foundation for Suicide Prevention’s annual documentary. This year the documentary Pathways to Healing: Hope after Suicide Loss followed the story of how one person’s suicide affected a community and how each of them were impacted by a single death. It was followed by a facilitated discussion of how participants lives were impacted, how grief differs from person to person, the impact suicide had on their lives and many other opportunities for participants to open up and share how lives have been changed by suicide. Alexis Marie Chute joined the group to facilitate a journal exercise and art project. They day wrapped up with a shared supper, a candle-light ceremony and a new circle of supportive friends.

95% of the participants felt as a result of this day they felt a sense of belonging.

STONY

PLAIN

FCSS

Q U A R T E R L102 Y ofR107 EPORT

OCTOBER

—

DECEMBER

PAGE

6

Increasing Inclusion & Diversity In 2019, Stony Plain Family and Community Support Services led community partners and community members on work to create a starting point for Stony Plain to become a more Welcoming and Inclusive Community. Through a series of community conversations, we gained a greater understanding of where we are on our journey towards being more inclusive. We identified marginalized groups and mapped existing initiatives hard at work in this area.

Visit www.stonyplainfcss.com to read the full community report and learn more about the emerging themes including shifting perspectives, training our community, including

marginalized voices in the discussion and challenging systems change.

In this past quarter, Stony Plain FCSS initiated a couple of community social issue awareness campaigns. By increasing awareness about these important social issues, we are working towards creating a more inclusive community. By promoting respect for others we will increase inclusion and diversity.

As a new initiative this fall, Stony Plain FCSS in partnership celebrated Alberta Culture Days and hosted the Spicy Conversation Café on September 29. By engaging volunteers for this café and with active participants it can be said that those attending reported they felt a sense of belonging in their community.

"I enjoyed meeting people and sharing ideas.” ~ Volunteer

Creating Connections through Art continues to be a popular program here at Stony Plain FCSS. The walls in our program room are alive with participants creations and the connections being made are meaningful and valued. In November a series was hosted focusing on watercolours. In this session we saw several connections being made including a couple of ladies exchanging contact numbers so they could keep in touch and keep encouraging each other with their art. Our office also hosted another Caregivers Art Break as a bridge between the Compass program and the Caregivers Support Group. This was successful with connections being made and invitations to the support group extended to caregivers.

On October 10, Stony Plain FCSS in partnership offered the sold out Adventures in Aging Conference with 200 participants reporting they are more connected to others in their community.

This popular event continues to offer learning sessions, entertainment and connection opportunities.

STONY

"Thanks for all the sessions, great day, wonderful information, lovely food and fellowship.” ~ Participants

PLAIN

FCSS

Q U A R T E R L103 Y ofR107 EPORT

END OF ITEM

104 of 107

Information Items

105 of 107

Council Discussion

106 of 107

Closed Meeting

107 of 107