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2021 Proposed Operating Budget

Kawartha Jump In

Table of Contents

City of Kawartha Lakes – Operating Budget ..................................................................................................................................11 Budget Summary by Revenue and Expense......................................................................................................................................11

2020 Tax Supported Proposed Operating Budget.........................................................................................................................15 Budget Summary by Department .......................................................................................................................................................15

Corporate Items ................................................................................................................................................................................19 Overview ............................................................................................................................................................................................19 Budget Summary ...............................................................................................................................................................................24 Budget Overview ............................................................................................................................................................................24 Budget Detail..................................................................................................................................................................................24

Mayor and Council ...........................................................................................................................................................................27 Department Overview.........................................................................................................................................................................27 Department Organization Chart .........................................................................................................................................................28 Department Budget Summary ............................................................................................................................................................29 Budget Detail..................................................................................................................................................................................29

Office of the Chief Administrative Officer ......................................................................................................................................31 Department Overview.........................................................................................................................................................................31 Budget to Priorities .........................................................................................................................................................................32 Personnel Breakdown ....................................................................................................................................................................32 Department Organizational Chart ...................................................................................................................................................33 Department Budget Summary ........................................................................................................................................................34 Division – CAO, Administration ..........................................................................................................................................................37

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Division Organizational Chart .........................................................................................................................................................37 Division Budget Summary ..............................................................................................................................................................38 Division - CAO, Clerk’s .......................................................................................................................................................................39 Division Organizational Chart .........................................................................................................................................................39 Division Budget Summary ..............................................................................................................................................................40 Division – CAO, Clerk’s – Municipal Law Enforcement ......................................................................................................................41 Division Organizational Chart .........................................................................................................................................................41 Division Budget Summary ..............................................................................................................................................................42 Division – CAO, Legal ........................................................................................................................................................................43 Division Organizational Chart .........................................................................................................................................................43 Division Budget Summary ..............................................................................................................................................................44 6.

Community Services ........................................................................................................................................................................45 Department Overview.........................................................................................................................................................................45 Budget to Priorities .........................................................................................................................................................................46 Personnel Breakdown ....................................................................................................................................................................47 Department Organizational Chart ...................................................................................................................................................48 Organizational Chart – Department ................................................................................................................................................49 Department Budget Summary ........................................................................................................................................................50 Division – Community Services, Administration .................................................................................................................................53 Division Organizational Chart .........................................................................................................................................................53 Division Budget Summary ..............................................................................................................................................................54 Division Community Services, Parks, Recreation & Culture...............................................................................................................55 Division Organizational Chart (1/2) ................................................................................................................................................55 Organizational Chart (2/2) ..............................................................................................................................................................56 Division Budget Summary ..............................................................................................................................................................57

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Division Community Services, Customer Service ..............................................................................................................................59 Division Organizational Chart .........................................................................................................................................................59 Division Budget Summary ..............................................................................................................................................................60 Division - Community Services, Buildings & Property ........................................................................................................................61 Division Organizational Chart .........................................................................................................................................................61 Division Budget Summary ..............................................................................................................................................................62 7.

Kawartha Lakes Public Library .......................................................................................................................................................63 Department Overview.........................................................................................................................................................................63 Budget to Priorities .........................................................................................................................................................................63 Personnel Breakdown ....................................................................................................................................................................63 Department Organizational Chart ...................................................................................................................................................64 Department Budget Summary ........................................................................................................................................................64

Corporate Services ..........................................................................................................................................................................67 Department Overview.........................................................................................................................................................................67 Budget to Priorities .........................................................................................................................................................................67 Personnel Breakdown ....................................................................................................................................................................68 Department Organizational Chart ...................................................................................................................................................69 Department Budget Summary ........................................................................................................................................................71 Division - Corporate Services, Administration ....................................................................................................................................73 Division Organizational Chart .........................................................................................................................................................73 Division Budget Summary ..............................................................................................................................................................74 Division - Corporate Services, Human Resources .............................................................................................................................75 Division Organizational Chart .........................................................................................................................................................75 Division Budget Summary ..............................................................................................................................................................76 Division - Corporate Services, Communications, Advertising & Marketing.........................................................................................77

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Organizational Chart ......................................................................................................................................................................77 Division Budget Summary ..............................................................................................................................................................78 Division - Corporate Services, Treasury .............................................................................................................................................79 Division Organizational Chart .........................................................................................................................................................79 Division Budget Summary ..............................................................................................................................................................80 Division - Corporate Services, Revenue & Taxation ..........................................................................................................................81 Division Organizational Chart .........................................................................................................................................................81 Division Budget Summary ..............................................................................................................................................................82 Division - Corporate Services, Information Technology......................................................................................................................83 Division Organizational Chart .........................................................................................................................................................83 Division Budget Summary ..............................................................................................................................................................84 9.

Development Services .....................................................................................................................................................................85 Department Overview.........................................................................................................................................................................85 Budget to Priorities .........................................................................................................................................................................86 Personnel Breakdown ....................................................................................................................................................................87 Department Organizational Chart ...................................................................................................................................................88 Department Budget Summary ........................................................................................................................................................90 Conservation Authority .......................................................................................................................................................................92 Budget Summary ...........................................................................................................................................................................92 Division - Development Services, Administration & Planning .............................................................................................................93 Division Organizational Chart .........................................................................................................................................................93 Division Budget Summary ..............................................................................................................................................................94 Division Development Services, Economic Development ..................................................................................................................95 Division Organizational Chart .........................................................................................................................................................95 Division Budget Summary ..............................................................................................................................................................96

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Division - Development Services, Mapping & GIS .............................................................................................................................97 Division Organizational Chart .........................................................................................................................................................97 Division Budget Summary ..............................................................................................................................................................98 Division - Development Services, Building Services ..........................................................................................................................99 Division Organizational Chart .........................................................................................................................................................99 Division Budget Summary ............................................................................................................................................................100 10. Engineering and Corporate Assets ..............................................................................................................................................101 Department Overview.......................................................................................................................................................................101 Budget to Priorities .......................................................................................................................................................................103 Personnel Breakdown ..................................................................................................................................................................104 Department Organizational Chart .................................................................................................................................................105 Department Budget Summary ......................................................................................................................................................106 Division - Administration & Engineering ...........................................................................................................................................108 Division Organizational Chart .......................................................................................................................................................108 Division Budget Summary ............................................................................................................................................................109 Division - Engineering & Corporate Assets, Corporate Assets .........................................................................................................110 Division Organizational Chart .......................................................................................................................................................110 Division Budget Summary ............................................................................................................................................................111 Municipal Airport ..............................................................................................................................................................................112 Budget Summary .........................................................................................................................................................................112 11. Emergency Services ......................................................................................................................................................................113 Department Overview.......................................................................................................................................................................113 11.1 Fire Services ............................................................................................................................................................................114 Department Overview...................................................................................................................................................................114 Department Organizational Chart .................................................................................................................................................116 2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Department Budget Summary ......................................................................................................................................................117 11.2 Paramedic Services .................................................................................................................................................................118 Department Overview...................................................................................................................................................................118 Department Organizational Chart .................................................................................................................................................120 Department Budget Summary ......................................................................................................................................................121 Kawartha Lakes Police Services ..................................................................................................................................................123 Ontario Provincial Police ..............................................................................................................................................................124 12. Human Services .............................................................................................................................................................................125 Department Overview.......................................................................................................................................................................125 Budget to Priorities .......................................................................................................................................................................126 Personnel Breakdown ..................................................................................................................................................................126 Department Organizational Chart .................................................................................................................................................127 Department Budget Summary ......................................................................................................................................................128 Division - Human Services, Ontario Works ......................................................................................................................................131 Division Organizational Chart .......................................................................................................................................................131 Division Budget Summary ............................................................................................................................................................132 Division - Human Services, Housing Services .................................................................................................................................137 Division Organizational Chart .......................................................................................................................................................137 Division Budget Summary ............................................................................................................................................................138 13. Public Works Overview..................................................................................................................................................................141 Department Overview.......................................................................................................................................................................141 Budget to Priorities .......................................................................................................................................................................142 Personnel Breakdown ..................................................................................................................................................................143 Department Organizational Chart .................................................................................................................................................144 Department Budget Summary ......................................................................................................................................................146 2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Division - Public Works, Administration ............................................................................................................................................149 Division Organizational Chart .......................................................................................................................................................149 Division Budget Summary ............................................................................................................................................................150 Division - Public Works, Roads & Bridges ........................................................................................................................................151 Division Organizational Chart .......................................................................................................................................................151 Division Budget Summary ............................................................................................................................................................152 Division - Public Works, Fleet ...........................................................................................................................................................153 Division Organizational Chart .......................................................................................................................................................153 Division Budget Summary ............................................................................................................................................................154 Division - Public Works, Fleet - Transit.............................................................................................................................................155 Division Organizational Chart .......................................................................................................................................................155 Division Budget Summary ............................................................................................................................................................156 Division - Public Works, Environmental Services – Waste Management .........................................................................................157 Division Organizational Chart .......................................................................................................................................................157 Division Budget Summary ............................................................................................................................................................158 14. 2020 Water & Wastewater Budget.................................................................................................................................................159 Department Overview.......................................................................................................................................................................159 Budget Overview ..............................................................................................................................................................................159 Expenditure vs. Financing ............................................................................................................................................................159 Water Systems by Type ...............................................................................................................................................................159 Personnel Breakdown ..................................................................................................................................................................161 Division - Public Works, Water & Wastewater ..................................................................................................................................162 Division Organizational Chart .......................................................................................................................................................162 Water & Wastewater Operating Budget .......................................................................................................................................163 15. 2020 Detailed Water-Wastewater Capital Budget ........................................................................................................................165 2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

Budget Summary .............................................................................................................................................................................165 Budget Detail....................................................................................................................................................................................166 16. 2020 Budget Special Projects List ................................................................................................................................................169 Overview ..........................................................................................................................................................................................169 Budget Summary with Funding Source ............................................................................................................................................169 17. Reserves/Deferred Revenue ..........................................................................................................................................................175 Reserves/Deferred Revenue – Summary.........................................................................................................................................175 Reserves/Deferred Revenue – Summary by Reserve......................................................................................................................176 18. Interfunctional Adjustments ..........................................................................................................................................................179 19. Glossary of Categories in Financial Statements .........................................................................................................................181

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Table of Contents

1. City of Kawartha Lakes – Operating Budget Budget Summary by Revenue and Expense Revenue vs. Expense Detail Budget Tax Revenues Taxation School Board Taxation School Board Payments Grants Federal Grants Provincial Grants Recovery-Other Municipalities Other Revenues Interest Income Penalties & Interest on Taxes Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Admission/Tickets/Fares Registration Fees Service Fees Finance Services Police Services Fees Parks & Rec Rental Fees Facilities Rental & Leases Manor Residents Revenue Waste Management User Fees Water User Fees Licenses Permits Fines 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(114,475,584) (25,654,702) 25,654,702

(118,789,539) (26,905,000) 26,905,000

(124,898,629) (26,905,000) 26,905,000

(6,109,090) -

(10,126,855) (57,828,784) (1,695,958)

(5,572,031) (46,914,607) (1,742,711)

(5,656,950) (46,552,582) (1,713,020)

(84,919) 362,025 29,691

(1,285,127) (1,321,908) (3,564,837) (476,245)

(1,114,000) (1,107,000) (2,152,764) (414,464)

(555,000) (1,265,000) (2,773,809) (476,912)

559,000 (158,000) (621,045) (62,448)

(176,684) (1,032,069) (982,587) (371,099) (51,485) (2,496,541) (566,361) (3,770,808) (2,658,050) (149,152) (181,620) (1,354,738) (148,828)

(188,250) (979,800) (1,067,075) (448,500) (46,300) (2,301,223) (629,841) (12,240,597) (2,963,854) (190,000) (159,440) (1,828,500) (143,700)

(99,000) (901,800) (1,078,505) (402,500) (28,600) (2,136,101) (703,140) (12,515,934) (2,875,219) (175,000) (159,440) (1,832,500) (69,000)

89,250 78,000 (11,430) 46,000 17,700 165,122 (73,299) (275,337) 88,635 15,000 (4,000) 74,700

City of Kawartha Lakes – Operating Budget Budget Summary by Revenue and Expense

Revenue vs. Expense Detail Budget POA Fines Sales Cemetery Sales Advertising Sales Other Recoveries Prior Year Surplus (Deficit) Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Corporate Training Council Expenses Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Vehicle & Equipment Fuel Material & Equipment Charges Protection Materials Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance PW Contracted Services Environmental Contract Services 2021 Proposed Budget & Business Plan

Actual 2019 (1,936,624) (706,249) (108,113) (21,569) (1,001,725) (2,632,266) (211,121,867)

Budget 2020 (1,930,000) (1,098,126) (101,125) (20,950) (704,449) (204,848,846)

Budget 2021 (1,930,000) (1,059,081) (101,125) (19,250) (629,717) (210,607,814)

Change from 2020 Budget 39,045 1,700 74,732 (5,758,968)

58,789,115 16,009,935

53,969,468 14,686,326

55,358,496 15,863,670

1,389,028 1,177,344

1,033,967 156,988 54,517 713,301 1,572,714 2,076,416 442,179 3,764,430 1,956,427 5,914,686 462,249 260,553

1,152,502 139,000 58,000 787,822 1,219,794 1,308,940 556,960 3,921,115 2,064,683 4,662,031 367,772 131,795

1,181,654 139,000 60,000 773,347 1,136,689 1,368,839 553,510 3,713,119 1,799,620 4,846,749 372,708 115,850

29,152 2,000 (14,475) (83,105) 59,899 (3,450) (207,996) (265,063) 184,718 4,936 (15,945)

4,059,365 1,655,627 10,887,164 546,870 1,273,211 4,277,935 12

16,010,622 17,095,549 1,084,927 2,236,504 2,373,916 137,412 11,384,776 11,648,934 264,158 480,985 471,725 (9,260) 1,545,950 1,628,950 83,000 4,607,173 5,713,259 1,106,086 City of Kawartha Lakes – Operating Budget Budget Summary by Revenue and Expense

Revenue vs. Expense Detail Budget Protection Contracted Services Building Maintenance Grounds Maintenance Contracted Services Cemetery Grounds Contracted Rents & Insurance Expenses Land And Building Rental Equipment Rental Insurance Interest on Long Term Debt Debenture Interest Debt, Lease & Financial Debenture Principal Financial Charges Tax Adjustments Transfer to External Clients Transfer to Agencies MPAC Fees Interfunctional Adjustments Interfunctional Adjustments Municipal Taxes Transfers to Reserves Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019 200,699 1,068,049 896,310 7,337

Budget 2020 216,005 795,633 787,017 7,725

Budget 2021 216,005 755,517 833,267 7,725

Change from 2020 Budget (40,116) 46,250 -

694,029 85,505 3,208,320

1,206,058 79,910 3,405,084

890,208 77,010 2,926,019

(315,850) (2,900) (479,065)

1,521,739

1,728,010

1,800,121

72,111

6,501,602 149,463 829,654

6,867,944 159,795 958,120

7,065,260 186,750 903,800

197,316 26,955 (54,320)

45,389,946 1,372,626

43,872,130 1,400,000

44,014,018 1,384,500

141,888 (15,500)

10,712,338 163,965 19,412,893 208,122,124 (2,999,743)

5,469,145 185,861 16,418,191 204,848,846 -

5,716,082 206,861 17,409,087 210,607,814 -

246,937 21,000 990,896 5,758,968 -

City of Kawartha Lakes – Operating Budget Budget Summary by Revenue and Expense

2021 Proposed Budget & Business Plan

City of Kawartha Lakes – Operating Budget Budget Summary by Revenue and Expense

2. 2020 Tax Supported Proposed Operating Budget Budget Summary by Department Summary by Department Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(107,675,397) (107,675,397)

(108,866,405) 1,880,305 (106,986,100)

(114,499,388) 1,880,305 (112,619,083)

(5,632,983) (5,632,983)

633,858 633,858

648,450 648,450

656,183 656,183

7,733 7,733

Chief Administrative Office (CAO) CAO Administration Clerks Municipal Law Enforcement Legal Summary CAO

669,483 865,184 1,020,718 3,194,543 5,749,928

661,368 1,037,844 1,179,524 3,764,806 6,643,542

772,308 1,122,299 1,185,293 3,906,444 6,986,344

110,940 84,455 5,769 141,638 342,802

Community Services Community Services Administration Parks, Recreation and Culture Cemeteries Customer Services Building and Property Summary Community Services

918,421 5,586,484 133,475 838,107 2,290,309 9,766,796

378,774 6,126,499 205,507 807,100 2,831,208 10,349,088

403,157 6,504,531 216,638 838,892 2,831,058 10,794,276

24,383 378,032 11,131 31,792 (150) 445,188

Detail Corporate Items Corporate Items Special Projects (see section 18) Summary Corporate Items Mayor and Council Mayor and Council Summary Mayor and Council

2021 Proposed Budget & Business Plan

2020 Tax Supported Proposed Operating Budget Budget Summary by Department

Summary by Department Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

Library Library Services Summary Library Services

1,906,480 1,906,480

1,905,387 1,905,387

2,036,810 2,036,810

131,423 131,423

Corporate Services Corporate Services Administration Human Resources Communications, Advertising and Marketing Treasury Revenue and Taxation Information Technology Summary Corporate Services

358,111 2,684,510 434,234 1,193,206 409,303 2,500,529 7,579,893

395,833 2,726,683 465,518 1,259,718 403,137 2,932,791 8,183,680

420,833 2,863,236 487,224 1,312,398 465,947 3,118,288 8,667,926

25,000 136,553 21,706 52,680 62,810 185,497 484,246

Development Services Conservation Authority Planning & Administration Economic Development Mapping & GIS Building Services Summary Development Services

1,424,947 1,526,695 1,171,154 282,041 (8,710) 4,396,127

1,424,313 1,402,230 1,270,953 275,115 (4,000) 4,368,611

1,342,263 1,564,622 1,419,978 284,569 (4,000) 4,607,432

(82,050) 162,392 149,025 9,454 238,821

Engineering and Corporate Assets Engineering & Administration Corporate Assets Airport Summary Engineering and Corporate Assets

1,511,105 211,728 13,897 1,736,730

1,477,164 248,102 30,621 1,755,887

1,528,995 275,939 39,959 1,844,893

51,831 27,837 9,338 89,006

Detail

2021 Proposed Budget & Business Plan

2020 Tax Supported Proposed Operating Budget Budget Summary by Department

Summary by Department Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

Emergency Services Fire Rescue Services Paramedic Services Kawartha Lakes Police Ontario Provincial Police Summary Emergency Services

8,327,675 5,660,965 8,157,451 8,617,162 30,763,253

8,389,215 5,011,784 8,400,763 8,521,045 30,322,807

8,577,641 5,092,257 8,536,353 8,382,610 30,588,861

188,426 80,473 135,590 (138,435) 266,054

Human Services Ontario Works Delivery Ontario Works Programs Child Care Programs Contribution to Organizational Health Care Nurse Practitioner Victoria Manor Community Social Investment Fund Housing Homelessness Programs Summary Human Services

1,981,484 171,798 503,971 1,975,264 106,734 1,614,280 145,308 3,611,097 476,488 10,586,424

2,014,462 84,670 482,847 2,029,492 107,765 1,503,936 145,308 3,666,184 476,888 10,511,552

1,958,701 84,670 484,047 2,401,679 107,765 2,382,847 145,308 3,681,291 476,488 11,722,796

(55,761) 1,200 372,187 878,911 15,107 (400) 1,211,244

Public Works Public Works-Administration Roads and Bridges Fleet Transit Waste Management Summary Public Works

298,775 25,001,181 1,677,742 666,578 3,911,888 31,556,164

314,178 25,903,834 828,346 735,370 4,515,368 32,297,096

318,647 27,072,596 808,589 944,496 5,569,234 34,713,562

4,469 1,168,762 (19,757) 209,126 1,053,866 2,416,466

Total

(2,999,743)

Detail

2021 Proposed Budget & Business Plan

2020 Tax Supported Proposed Operating Budget Budget Summary by Department

2021 Proposed Budget & Business Plan

2020 Tax Supported Proposed Operating Budget Budget Summary by Department

3. Corporate Items Overview Tax Revenues Tax revenue is comprised of General tax levy, Area Rate tax levy and Supplemental tax levies. The City generates 60% of revenue to fund operations from property taxes. The City has broken property taxes down into two parts: The General Levy is applied to all tax accounts and area rate levies are applied to those areas benefiting from the service. The City area rates fire suppression and rescue services, policing, parks, transit and street lights. Supplementary property taxes are budgeted separately as this is the amount projected to be assessed and billed for new building and development as well as improvements to property or changes in the use of the land that were not known when the Assessment Roll was returned to the City.

School Board Taxation A portion of every taxpayer’s tax bill includes an amount for School Board Taxation. The government sets the rate and the City collects the money from taxpayers and remits the amounts collected to the School Board.

Grants Three major grants are received in the Corporate Items area. 2019 2020 Actual Actual OMPF $7,433,500 $7,210,700 Federal Gas Tax $9,239,972 $4,576,100 Aggregate Resources $1,203,109 $1,058,808

Grant

2021 Proposed Budget & Business Plan

2021 Budget $7,351,000 $4,784,104 $1,215,000

% Change 2% 5% 14%

Corporate Items Overview

Ontario Municipal Partnership Fund (OMPF) The OMPF Grant is the Province’s main unconditional transfer payment to Municipalities. The fund has been redesigned and has five core components: Assessment Equalization Grant – Provides funding to Municipalities with limited property assessment. Northern Communities Grant – Provides funding to all northern Municipalities in recognition of their unique challenges. Rural Communities Grant – Provides funding to rural Municipalities, in particular to rural farming communities, in recognition of their unique challenges. Northern and Rural Fiscal Circumstances Grant - Provides additional, targeted funding to northern and rural Municipalities based on their fiscal circumstances. Transitional Assistance – Ensures a guaranteed level of support to Municipalities based on their 2015 OMPF allocation. The City has received confirmation from the Ministry that the 2021 allocation will be $7,351,000. It is anticipated that this funding will be reduced beyond 2021. Federal Gas Tax Grant As part of the New Building Canada Plan, the renewed Federal Gas Tax Fund (GTF) provides predictable, long-term, stable funding for Canadian Municipalities to help them build and revitalize their local public infrastructure. The federal GTF is legislated as a permanent source of Federal Infrastructure Funding for Municipalities. Municipalities can pool, bank and borrow against this funding, providing significant financial flexibility. These funds can be used to fund projects in the following areas: public transit; wastewater infrastructure; drinking water; solid waste management; community energy systems; local roads and bridges; capacity building; highways; local and regional airports; short-line rail; short-sea shipping; disaster mitigation; broadband and connectivity; brownfield redevelopment; culture; tourism; sport and recreation.

2021 Proposed Budget & Business Plan

Corporate Items Overview

Aggregate Resource Fees The City of Kawartha Lakes receives an annual levy from The Ontario Aggregate Resources Corporation (TOARC) based upon tonnes extracted from the Municipality in the amount of $19.8 cents per tonne to help offset the cost of road repairs as a result of the wear on the haul routes. Prior to 2018 the rate was only $6 cents per tonne. The Aggregate fees received are transferred to the City Capital Reserve and used for road repairs and maintenance on the haul routes.

Interest Income As part of strong fiscal management practices, cash is invested in short and long term investments such as Guaranteed Investment Certificates and Bank bonds. The City’s investment policy reflects a very conservative investment approach as per the guidelines of the Municipal Act. The rates have been low for a number of years and therefore most of the City’s longer term investments, with higher interest rates, have matured. The general consensus around interest rate increases is that the rates in Canada will remain low until 2023. Therefore, as the rates for both long term and short term investments are low, Staff have reduced the Interest Income budget for the 2021 budget year. Interest Income

2019 Actual $1,032,239

2020 Actual 2021 Budget $471,592 $500,000

2021 Proposed Budget & Business Plan

% Change 6%

Corporate Items Overview

Corporate Items Expenditures There are three expenditure areas accounted for under Corporate Expenditures: Debenture Principal and Interest Payments, The Municipal Property Assessment Corporation (MPAC) Fees and General Expenditures category for miscellaneous one-time costs that are not applicable to a specific program area. Debenture Principle and Interest Repayment – The City uses debentures to fund major capital projects. As the amount owing increases the annual repayment amount increases. Increases in this area directly impact the tax increase required to fund infrastructure projects identified in the Asset Management Plan. In 2021 staff have utilized approximately $150,000 from the Debt Stabilization Reserve to offset increases in debt. This reserve was established by Council and each year Staff reconcile debt payments in the operating fund and put money into this reserve. The Municipal Property Assessment Corporation (MPAC) provides assessment services to all Municipalities in Ontario. The cost of the service is based on the Municipality’s proportion of the MPAC budget. This is an annual mandatory charge, outside of the control of the Municipality to influence. General Expenditures - Miscellaneous one-time costs that are known when the budget is developed and are not applicable to a specific program area.

2021 Proposed Budget & Business Plan

Corporate Items Overview

Inter-functional Adjustments Inter-functional Adjustments are made up of 2 main areas: Capital Tax Levy As stated earlier in this book the capital program is funded by tax support. In 2020 the funding from the tax levy is shown by a transfer to the Capital Reserve. This was done to facilitate the recording of projects in and out of the Capital Reserve. The transfer to the capital reserve in 2021 has not increased from the 2020 level. Transfer to Reserve The reserve items are made up of transfers to the Federal Gas Tax Reserve and transfers to the Capital, Contingency and Haul Route Reserves. The reserve budget in 2021 continues the primary goal of the City’s long term plan of building up reserves. In addition to the $9,105,019 put away in the capital reserve to fund the 2021 capital budget Staff have also put away $500,000 in the Capital Contingency Reserve to offset deficits in 2020 and prior capital projects and $500,000 in the General Contingency Reserve to offset any unforeseen emergencies.

2021 Proposed Budget & Business Plan

Corporate Items Overview

Budget Summary Budget Overview •

The General Levy and Area rate tax levy have increased by approximately 2.9% to offset additional expenses in 2021 budget.

•

Group benefit reconciliation is shown in Corporate items and the 2019 experience shows a reduced refund. In order to be conservative the group benefit recovery was reduced by approximately $250,000 from a budget of $500,000 in 2020.

•

The Investment income budget has been reduced from the 2020 level of $914,000 to $500,000 to recognize the lower interest rates in the market for both long and short term investments. Industry experts predict that Canadian interest rates will not increase until 2023.

Budget Detail

Corporate Items Summary Detail Budget Tax Revenues Taxation School Board Taxation School Board Payments Grants Federal Grants Provincial Grants Other Revenues Interest Income Penalties & Interest on Taxes Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Fines Other Recoveries Prior Years (Surplus) Deficit Total Revenue 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(114,475,584) (25,654,702) 25,654,702

(118,789,539) (26,905,000) 26,905,000

(124,898,629) (26,905,000) 26,905,000

(6,109,090) -

(9,330,989) (9,378,609)

(4,663,871) (8,425,700)

(4,784,104) (8,566,000)

(120,233) (140,300)

(1,285,007) (1,321,908) (2,574,096) (79,478)

(1,114,000) (1,107,000) (726,054) (60,000)

(555,000) (1,265,000) (1,363,298) (50,000)

559,000 (158,000) (637,244) 10,000

(190,995) (87,725) (2,632,266) (141,356,657)

(50,000) (134,936,164)

(60,000) (141,542,031)

(10,000) (6,605,867)

Corporate Items Budget Summary

Corporate Items Summary Detail Budget Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Contracted Services Professional Fees Grounds Maintenance Contracted Services Rents & Insurance Expenses Land And Building Rental Interest on Long Term Debt Debenture Interest Debt, Lease & Financial Debenture Principal Financial Charges Tax Adjustments Transfer to External Clients Transfer to External Organizations MPAC Fees

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(694,428) (291,784)

350,000 (500,000)

350,000 (232,750)

267,250

3,359 1,553 212,250 (20,039) 10,681 -

1,700 100,000 -

1,700 100,000 6,500

6,500

134,312 -

2,500

3,051

1,521,739

1,728,010

1,800,121

72,111

6,501,602 36,271 829,654

6,867,944 958,120

7,065,260 10,000 903,800

197,316 10,000 (54,320)

189,174 1,372,626

148,500 1,400,000

148,500 1,384,500

(15,500)

Corporate Items Budget Summary

Corporate Items Summary Detail Budget Interfunctional Adjustments Interdepartmental Charges Municipal Taxes Transfers to Reserves Transfer to Obligatory Fund Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(231,017) 14,775,421 9,326,834 33,681,260 (107,675,397)

821,900 11,410,019 4,663,871 27,950,064 (106,986,100)

1,148,694 50,000 11,400,019 4,784,104 28,922,948 (112,619,083)

326,794 50,000 (10,000) 120,233 972,884 (5,632,983)

Corporate Items Budget Summary

4. Mayor and Council Department Overview Council is comprised of the Mayor and 8 Ward Councillors with the current term of Council spanning 2018-2022. The City’s Council consists of a wide variety of talent responsible to approve, support, monitor and review the Municipality’s Strategic Plan. Council is responsible to set expectations through policy and budget, and to represent the interests of the public.

Contact Information: Mayor: Andy Letham Email: aletham@kawarthalakes.ca Telephone: 705 324 9411 extension 1320

Current Councillor Contact Information:

Ward 1 2 3 4 5 6 7 8

Councillor Emmett Yeo Kathleen Seymour-Fagan Doug Elmslie Andrew Veale Pat Dunn Ron Ashmore Patrick O’Reilly Tracy Richardson

2021 Proposed Budget & Business Plan

Email eyeo@kawarthalakes.ca kseymourfagan@kawarthalakes.ca delmslie@kawarthalakes.ca aveale@kawarthalakes.ca pdunn@kawarthalakes.ca rashmore@kawarthalakes.ca poreilly@kawarthalakes.ca trichardson@kawarthalakes.ca

Telephone 705-324-9411 extension 3801 705-324-9411 extension 3802 705-324-9411 extension 3803 705-324-9411 extension 3804 705-324-9411 extension 3805 705-324-9411 extension 3806 705-324-9411 extension 3807 705-324-9411 extension 3808

Mayor and Council Department Overview

Department Organization Chart Mayor & Council

Mayor

Council

2021 Proposed Budget & Business Plan

Chief Administrative Officer

Mayor and Council Department Overview

Department Budget Summary Budget Detail

Mayor and Council Detail Budget Salaries, Wages and Benefits Wages Employer Paid Benefits Council Expenses Council Training & Development Mileage Meals Office Supplies & Expenses Telecommunications Postage & Courier Fees Miscellaneous Expenses Public Relations Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

503,204 63,222

509,147 71,303

509,141 77,042

(6) 5,739

16,165 26,762 807 846 11,412 116 123 11,202 633,858 633,858

15,000 30,000 1,000 12,000 10,000 648,450 648,450

15,000 30,000 5,000 10,000 10,000 656,183 656,183

4,000 (2,000) 7,733 7,733

Mayor and Council Department Budget Summary

2021 Proposed Budget & Business Plan

Mayor and Council Department Budget Summary

5. Office of the Chief Administrative Officer Department Overview The Chief Administrative Officer (CAO) is responsible to City Council for the efficient management of the municipal administration, working in close collaboration with the Mayor and Council. The CAO provides advice to City Council, leadership to senior staff and the City’s 8 other departments, and is responsible for the overall management of the City. The Office of the CAO is comprised of the following divisions: •

Office of the City Clerk: responsible for all statutory duties sanctioned by the Province including the management of City records, Archives, responding to requests made under the Municipal Freedom of Information and Protection of Privacy Act, the Secretariat to Council and its Committees, Register Vital Statistics, Returning Officer for Municipal Elections, Signing Officer for the City, Accessibility Program, and administration of Provincially Legislated Programs and Services.

•

Municipal Law Enforcement and Licensing: provides investigation and law enforcement services for all divisions of the Corporation. The Municipal Law Enforcement and Licensing services include administration and enforcement of many of the regulatory municipal by-laws and certain Provincial legislation. Service examples include municipal licensing, property standards, zoning, animal control, noise, parking control and alteration of grade.

•

Legal Services: provides legal advice and support to Departments and Council on various Municipal legal matters. The Legal Services Division also consists of the Provincial Offences Office, Realty Services and Insurance & Risk Management.

•

Office of Strategy Management: Implementation and reporting on the Strategic Plan including scorecards and alignment across the organization; independent internal consultant and project manager for the City of Kawartha Lakes; lead and support continuous improvement initiatives and process improvements.

2021 Proposed Budget & Business Plan

Office of the Chief Administrative Officer Department Overview

Budget to Priorities • • • • • • • • • •

Implementation of the 2020-2023 City Strategic Plan Complete the City’s Business Continuity Plan; Commence implementation of the Healthy Environment Plan; Promote continuous improvement to Make It Better in all service areas; Continued review and rationalization of City lands, buildings and spaces; Working towards the completion of a City “Community Safety and Well-Being Plan”; Liaise with Eastern Ontario Regional Network (EORN) to improve local cell and broadband capacity; Continue to lead and facilitate municipal modernization service reviews; Continue to lead, facilitate and support Corporate and Community Pandemic response and recovery. Development of an Archival Program

Personnel Breakdown Office of the CAO Division Administration Clerk Legal Strategy and Performance Total

2020 3 23.6 14.8 2 43.4

2021 3 23.6 14.8 2 43.4

Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2020 40 1.5 1.9 43.4 16.5 26.9 43.4

2021 40 1.5 1.9 43.4 16.5 26.9 43.4

2021 Proposed Budget & Business Plan

Change -

Office of the Chief Administrative Officer Department Overview

Department Organizational Chart

CAO

2021 Proposed Budget & Business Plan

Office of the Chief Administrative Officer Department Overview

Department Budget Summary Budget Overview The proposed 2021 CAO Department total budget increase of $342,802 over 2020 is comprised partially of: • • • •

• • •

•

$25,000 moved from the Corporate Training budget in the Corporate Services (Human Resources) area to CAO for Lean Training (OSM) – offsetting reduction in the Human Resources budget; $431,000 of savings in insurance premiums is being transferred to a “Risk Management Stabilization Reserve”; Insurance and Risk Management - Other Contracted Services increased $50,000 to hire an actuary to conduct a review in 2021 from savings in insurance premiums; A significant decrease in Ontario Works Administration grant funding for 2021 resulted in a decrease of interfunctional adjustments of over $131,000, as reductions to the corporate allocation regarding Legal, Insurance, Clerks and CAO services were required to bring the budget in line with the reduced program funding. Increase in Registry Office Fees ($11,500); Increase ($30,000) in contracted snow removal in the municipal lots in the downtown core of Lindsay to align with prior year actuals; Increase ($10,000) to the Lindsay and District Business Improvement Association (LDBIA) program supply to extend the patrol season and/or add additional hours to cover a second Community Liaison Officer during the peak season and upcoming downtown reconstruction; By-Law Services, contracted services increased by $40,000 to support Realty Services and enforcement of the Encroachment By-law (dock removals and other items on City Property).

2021 Proposed Budget & Business Plan

Office of the Chief Administrative Officer Department Overview

Budget Detail

Office of the Chief Administrative Officer Summary Detail Budget Revenue Grants Federal Grants Provincial Grants Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Registration Fees Service Fees Finance Services Parks & Rec Rental Fees Facilities Rental & Leases Licenses Permits POA Fines Sales Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Corporate Training Telephone & Office Services 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(10,165) (32,531)

(65,103) -

(10,990) (800)

(3,175) (89,679) (29) (35,751) (82,002) (150,144) (129,078) (1,936,624) (96,990) (157,362) (2,735,320)

(90,500) (2,600) (30,000) (80,000) (146,000) (110,000) (1,930,000) (600,000) (44,000) (3,098,203)

(86,500) (2,600) (31,500) (80,000) (146,000) (110,000) (1,930,000) (600,000) (44,000) (3,095,703)

4,000 (1,500) 2,500

2,779,960 726,691

3,078,262 853,672

3,195,014 916,395

116,752 62,723

64,068 28 28,587

98,550 2,000 30,100

99,300 27,000 31,100

750 25,000 1,000

Office of the Chief Administrative Officer Department Overview

Office of the Chief Administrative Officer Summary Detail Budget Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Protection Contracted Services Building Maintenance Grounds Maintenance Contracted Services Rents & Insurance Expenses Land And Building Rental Equipment Rental Insurance Debt, Lease & Financial Financial Charges Transfer to External Clients Transfer to other Province - Provincial Offences Act (POA) Transfer to other Municipality - Provincial Offences Act (POA) Livestock Evaluation Claims Interfunctional Adjustments Interdepartmental Charges Municipal Taxes Transfers to Reserves Total Expenses Tax Support Required 2021 Proposed Budget & Business Plan

Actual 2019 173,832 41,587 71,178 5,060

Budget 2020 159,425 28,500 88,250 7,000

Budget 2021 121,125 38,500 81,750 6,000

Change from 2020 Budget (38,300) 10,000 (6,500) (1,000)

569,052 2,239 20,411 42,043 8,765 10,331 158,363

669,375 8,480 46,000 12,600 2,700 120,000

770,875 8,480 46,000 12,600 2,700 140,000

101,500 20,000

108,039 1,873 3,154,856

114,000 3,150 3,350,000

114,000 4,250 2,868,935

1,100 (481,065)

28,189

29,000

380,153

380,000

115,276 48,463

145,000 60,000

(345,544) 48,939 242,810 8,485,249 5,749,929

(322,319) 58,000 720,000 9,741,745 6,643,542

(190,792) 1,174,815 10,082,047 6,986,344

131,527 (58,000) 454,815 340,302 342,802

Office of the Chief Administrative Officer Department Overview

Division – CAO, Administration Division Organizational Chart

Chief Administrative Officer 1 FT

Executive Assistant 1 FT

Receptionist 1 FT

Department Directors

2021 Proposed Budget & Business Plan

City Clerk

City Solicitor

Strategy & Performance Specialist 2 FT

Office of the Chief Administrative Officer Division – CAO, Administration

Division Budget Summary CAO, Administration

Office of the Chief Administrator

Summary Budget Revenue Grants Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(32,531) (32,531)

636,281 74,556 42,818 917 (52,559) 702,014 669,483

623,368 95,400 5,000 1,400 (63,800) 661,368 661,368

670,901 121,800 5,000 2,500 (27,893) 772,308 772,308

47,533 26,400 1,100 35,907 110,940 110,940

Office of the Chief Administrative Officer Division – CAO, Administration

Division - CAO, Clerk’s Division Organizational Chart

City Clerk 1 FT

Deputy Clerk, Legislative Services 1 FT

Deputy Clerk, Council Services 1 FT

Administrative Assitstant 2 FT

Executive Assistant to Council 1 FT

Accessibility Officer 1 FT

Student 1055 Hours

Manager, Municipal Law Enforcement

Manager, Records & Archival Services 1 FT

Records Clerk 2 FT

2021 Proposed Budget & Business Plan

Office of the Chief Administrative Officer Division - CAO, Clerk’s

Division Budget Summary

Clerks Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(10,165) (800) (114,558) (125,523)

(116,900) (116,900)

(112,900) (112,900)

4,000 4,000

805,992 49,119 55,530 48,463 31,604 990,708 865,184

946,476 63,300 50,875 60,000 34,093 1,154,744 1,037,844

987,724 66,600 50,875 60,000 70,000 1,235,199 1,122,299

41,248 3,300 35,907 80,455 84,455

Office of the Chief Administrative Officer Division - CAO, Clerk’s

Division – CAO, Clerk’s – Municipal Law Enforcement Division Organizational Chart Manager, Municipal Law Enforcement 1 FT

Administrative Assistant 1 FT

Senior Licensing Officer 1 FT

Licensing Enforcement Officer 1 FT

Student 1820 Hours

Municipa Law Enforcement Officer 8 FT

2021 Proposed Budget & Business Plan

Office of the Chief Administrative Officer Division – CAO, Clerk’s – Municipal Law Enforcement

Division Budget Summary

Municipal Law Enforcement

Summary Budget Revenue Grants User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(352,600) (352,600)

(65,103) (230,700) (295,803)

887,091 165,561 221,992 1,746 96,927 1,373,318 1,020,718

1,051,557 121,950 189,200 1,500 111,120 1,475,327 1,179,524

1,085,911 86,250 249,200 1,500 58,235 1,481,096 1,185,293

34,354 (35,700) 60,000 (52,885) 5,769 5,769

Office of the Chief Administrative Officer Division – CAO, Clerk’s – Municipal Law Enforcement

Division – CAO, Legal Division Organizational Chart City Solicitor 1 FT

Insurance & Risk Management Officer 1 FT

Municipal Prosecutor 1 FT 975 PT Hours

Administrative Assistant 1 FT

Manager, Provincial Offences Administration 1 FT

Manager, Realty Services 1 FT

Realty Law Clerk 2 FT

2021 Proposed Budget & Business Plan

Court Support Clerk 2 FT

POA Collections Coordinator 1 FT

POA Clerk 3 FT

Student 630 Hours

Office of the Chief Administrative Officer Division – CAO, Legal

Division Budget Summary

Legal Summary Budget Revenue User Charges, Licenses & Fines Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(2,213,677) (10,990) (2,224,667)

(2,685,500) (2,685,500)

(2,687,000) (2,687,000)

(1,500) (1,500)

1,177,287 95,105 490,863 3,263,850 26,442 495,429 (129,767) 5,419,209 3,194,543

1,310,533 133,175 614,080 3,465,750 27,500 525,000 374,268 6,450,306 3,764,806

1,366,873 130,125 675,580 2,984,685 27,500 525,000 883,681 6,593,444 3,906,444

56,340 (3,050) 61,500 (481,065) 509,413 143,138 141,638

Office of the Chief Administrative Officer Division – CAO, Legal

6. Community Services Department Overview The Community Services Department is responsible to lead, plan, operate and manage the Administration, Building & Property, Customer Services, Parks, Recreation & Culture Divisions, and provide support to the Library Board. Emphasis is placed on customer services, asset management, responsible financial and human resource management, effective communications and strategic initiatives. The Department is comprised of the following divisions: •

Community Services Administration & Courier Services: Responsible for the overall management and budgeting of all Divisions, City Courier services, community funding programs, financial management, long range needs and feasibility planning, Ensures Department Goals align with corporate strategy.

•

Building & Property: Responsible for energy management, capital project delivery, and facility services management.

•

Customer Services: Responsible for all Municipal Customer Service Centres, the Call Centre, and implementing and managing Municipal Customer Service Standards.

•

Parks, Recreation & Culture Services (Cemeteries): Responsible for arenas, community centres, pools, fitness centres and associated programming, cemeteries, parks, special events, community funding programs and partnerships, trails, forests and woodlot management, trailer park, beaches, sports fields, playgrounds, skate parks, museums and boat launches/docks and all associated Capital projects.

2021 Proposed Budget & Business Plan

Community Services Department Overview

Budget to Priorities •

Implement Capital Plan

•

Continued redevelopment of Bobcaygeon Beach Park

•

Continued focus on implementation of Customer Service Standards

• •

Continue to build and work within 10 Year Asset Management Plan Focus on achieving Electronic Document Records Management System (EDRMS) Program

• •

Focus on implementation to lead to the 18-month completion of the City Hall facility HVAC upgrades 2020 has been a year in which service level programing has been significantly impacted due to the Pandemic. 2021 will be a year to manage existing programs, complete and catch up on deferred projects and attempt to re-introduce some service levels where appropriate

2021 Proposed Budget & Business Plan

Community Services Department Overview

Personnel Breakdown Community Services Division Administration Building and Property Customer Service Parks, Recreation and Culture Total

2020 3.21 10.1 10.9 89.11 113.32

2021 3.21 10.1 10.9 89.11 113.32

Type Full-time Part-time Seasonal Students Total Non Union Positions Unionized Positions Total

2020 63 29.22 11 10.1 113.32 10.39 102.93 113.32

2021 63 29.22 11 10.1 113.32 10.39 102.93 113.32

2021 Proposed Budget & Business Plan

Change -

Community Services Department Overview

Department Organizational Chart Community Services (1/2)

2021 Proposed Budget & Business Plan

Community Services Department Overview

Organizational Chart – Department Community Services (2/2)

2021 Proposed Budget & Business Plan

Community Services Department Overview

Department Budget Summary Overview • • • • • •

•

2021 Budget (Capital) has been significantly reduced due to the Pandemic 2021 will be used to complete the previously deferred 2020 Capital Program and the 2021 program approved 2021 Operating budget levels are mainly status quo based on 2019 levels (pre-pandemic) The Pandemic may have some impacts through increased expenditure requirements surrounding how we manage the situation (ie, cleaning, janitorial, supplies, etc.) Some service levels (area operations) will remain impacted for at least the first quarter (and in all likelihood the first half) of 2021 due to managing the Pandemic Interdepartmental charges have increased by approx. $225,000 due to the 68 Lindsay Street facility being fully funded by debenture at the end of 2020. As a result, a portion of that cost has been transferred to this business unit in order to maximize rental income from Human Services, through which grant funding is recovered In total, the Community Services Department has over 250 full-time, part time, and seasonal staff.  Gross operating budget expenditures are approximately $15.0 million, with revenues of $5.0 million, the net operating expense of the department is approximately $10.0 million. This was significantly reduced in 2020 to assist with maintaining a balanced budget. 2021 will see the City attempt to get back to this level (in most areas)

2021 Proposed Budget & Business Plan

Community Services Department Overview

Budget Detail

Community Services Summary Detail Budget Revenue Grants Federal Grants Provincial Grants Other Revenues Interest Income Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Registration Fees Service Fees Parks & Rec Rental Fees Facilities Rental & Leases Licenses Permits Fines Sales Cemetery Sales Advertising Sales Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(31,879) (39,142)

(27,200) (40,000)

(120) 43,583 (210,254)

(22,250) (188,900)

(1,028,894) (2,536) (2,460,791) (293,522) (31,316) (7,701) (5,712) (38,252) (108,113) (17,136) (157,380) (4,389,166)

(979,800) (3,025) (2,271,223) (385,679) (10,440) (9,500) (3,000) (35,400) (101,125) (18,350) (51,000) (4,146,892)

(901,800) (3,025) (2,104,601) (443,777) (10,440) (9,500) (3,000) (32,700) (101,125) (16,650) (51,000) (3,955,968)

78,000 166,622 (58,098) 2,700 1,700 190,924

5,910,475 1,274,396

6,020,867 1,401,966

6,218,924 1,417,070

198,057 15,104

75,915 148,244 82,922

87,400 234,049 72,306

86,900 212,579 67,025

(500) (21,470) (5,281)

Community Services Department Overview

Community Services Summary Detail Budget Operating Materials & Supplies Advertising Utilities & Fuels Vehicle & Equipment Fuel Material & Equipment Charges Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Environmental Contract Services Protection Contracted Services Building Maintenance Grounds Maintenance Contracted Services Cemetery Grounds Contracted Rents & Insurance Expenses Land And Building Rental Equipment Rental Debt, Lease & Financial Financial Charges Transfer to External Clients Transfer to Agencies Interfunctional Adjustments Own Fund Transfers Interdepartmental Charges Municipal Taxes Transfers to Reserves Total Expenses Tax Support Required 2021 Proposed Budget & Business Plan

Actual 2019 245,643 14,678 2,235,540 9,785 109,543 6,792

Budget 2020 234,741 26,900 2,525,315 10,880 114,092 4,000

Budget 2021 237,791 26,900 2,450,718 10,880 112,092 4,000

Change from 2020 Budget 3,050 (74,597) (2,000) -

625,112 15,432 718,132 177,087 73,349 31,477 613,347 531,770 7,337

83,202 2,000 698,369 167,200 76,400 24,845 544,133 511,917 7,725

119,402 2,000 638,686 167,200 76,400 24,845 504,417 536,167 7,725

36,200 (59,683) (39,716) 24,250 -

157,843 14,516

567,833 17,760

487,833 17,760

(80,000) -

33,656

59,650

271,679

256,700

258,700

2,000

(10,000) 652,157 43,156 85,978 14,155,962 9,766,796

(4,750) 682,119 47,361 21,000 14,495,980 10,349,088

(4,750) 910,969 77,361 21,000 14,750,244 10,794,276

228,850 30,000 254,264 445,188

Community Services Department Overview

Division – Community Services, Administration Division Organizational Chart Director of Community Services 1 FT

Executive Assistant 1 FT

Courier 1 FT 360 PT Hours

Manager, Customer Service

2021 Proposed Budget & Business Plan

Manager, Buildings & Property

Manager, Parks, Recreation & Culture

Community Services Division – Community Services, Administration

Division Budget Summary

Community Services Administration Summary Budget Revenue Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

74,069 74,069

304,460 12,593 474,573 44,517 8,208 844,352 918,421

340,813 10,600 300 14,500 12,561 378,774 378,774

354,096 10,600 500 14,500 23,461 403,157 403,157

13,283 200 10,900 24,383 24,383

Community Services Division – Community Services, Administration

Division Community Services, Parks, Recreation & Culture Division Organizational Chart (1/2)

2021 Proposed Budget & Business Plan

Community Services Division Community Services, Parks, Recreation & Culture

Organizational Chart (2/2)

2021 Proposed Budget & Business Plan

Community Services Division Community Services, Parks, Recreation & Culture

Division Budget Summary Budget Summary – Parks, Recreation & Culture

Parks, Recreation and Culture Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(71,021) (218,896) (3,950,928) (4,240,845)

(67,200) (193,150) (3,556,551) (3,816,901)

(67,200) (193,150) (3,299,904) (3,560,254)

256,647 256,647

5,279,466 2,272,691 1,205,972 7,457 25,027 227,844 808,871 9,827,329 5,586,484

5,296,422 2,478,114 1,118,412 7,000 50,150 243,200 750,102 9,943,400 6,126,499

5,354,451 2,430,964 1,139,162 7,000 50,150 238,200 844,858 10,064,785 6,504,531

58,029 (47,150) 20,750 (5,000) 94,756 121,385 378,032

Community Services Division Community Services, Parks, Recreation & Culture

Budget Summary – Cemetery Administration

Cemeteries Summary Budget Revenue Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(21,964) (108,113) (130,077)

(18,000) (101,125) (119,125)

134,870 18,814 118,123 1 (8,256) 263,552 133,475

224,050 18,457 96,125 (14,000) 324,632 205,507

235,181 18,457 96,125 (14,000) 335,763 216,638

11,131 11,131 11,131

Community Services Division Community Services, Parks, Recreation & Culture

Division Community Services, Customer Service Division Organizational Chart

Manager, Customer Service 1 FT

Service Administrator III 4 FT

2021 Proposed Budget & Business Plan

Service Administrator II 2 FT

Service Administrator I 3 FT 1570 PT Hours

Community Services Division Community Services, Customer Service

Division Budget Summary

Customer Service Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(31,483) (31,483)

(11,000) (11,000)

902,923 14,319 1,390 13,441 (62,483) 869,590 838,107

817,012 16,800 3,000 17,500 (36,212) 818,100 807,100

850,804 16,300 1,500 17,500 (36,212) 849,892 838,892

33,792 (500) (1,500) 31,792 31,792

Community Services Division Community Services, Customer Service

Division - Community Services, Buildings & Property Division Organizational Chart Manager, Buildings & Property 1 FT

Supervisor, Facility Management Operations 1 FT

Supervisor, Capital Projects Delivery 1 FT

Works Control Officer 1 FT

Building Maintenance Tech. 2 FT 1248 PT Hours

Student 560 Hours

Building Systems Technician 1 FT

Facility Projects Delivery Coordinator 1 FT

Building Custodian 2496 Hours

2021 Proposed Budget & Business Plan

Community Services Division - Community Services, Buildings & Property

Division Budget Summary

Building & Property Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(60,830) (60,830)

(199,866) (199,866)

(265,589) (265,589)

(65,723) (65,723)

563,153 610,645 992,984 159,406 24,952 2,351,139 2,290,309

744,536 785,712 897,954 569,593 33,279 3,031,074 2,831,208

841,462 732,564 839,555 489,593 7,000 186,473 3,096,647 2,831,058

96,926 (53,148) (58,399) (80,000) 7,000 153,194 65,573 (150)

Community Services Division - Community Services, Buildings & Property

7. Kawartha Lakes Public Library Department Overview The Kawartha Lakes Public Library supplies library services to all residents throughout the City. Library services are supplied through 14 branches and our website. Our branches are open to the public approximately 16,900 hours a year and offer a wide range of programs and services. In 2019 the library branches circulated almost 460,000 items to over 200,000 visitors. Many of these visitors attended over 2,800 programs and events. In 2019, 66% of all interactions with library customers were online. Budget to Priorities    

Preparing to re-expand library service to normal full services Deployment of outcome assessment surveys to evaluate library programs and services Continuous ongoing assessment of all electronic resources to ensure best value Initiate pilot program to issue library cards to all incoming kindergarten students

Personnel Breakdown Library Division Library Total

2020 25.78 25.78

2021 25.78 25.78

Type Full-time Part-time Seasonal Students Total Non Union Positions Unionized Positions Total

2020 9.00 16.48 0.30 25.78 1.00 24.78 25.78

2021 9.00 16.48 0.30 25.78 2.00 23.78 25.78

2021 Proposed Budget & Business Plan

Change -

Kawartha Lakes Public Library Department Overview

Department Organizational Chart Library

2021 Proposed Budget & Business Plan

Kawartha Lakes Public Library Department Overview

Department Budget Summary Overview The proposed 2021 budget is increasing by $131,423. The key drivers for the increase are as follows: • •

Annual increases in branch leases. Salary and wage increases within collective agreements

•

Creation of a Manager of Public Services position (partially offset by restructuring vacant positions and maintaining 2020 Expenditures) Reduction in expected Revenues (elimination of overdue fines, loss of Service Ontario grant)

•

Budget Detail

Library Services Detail Budget Revenue Grants Federal Grants Provincial Grants Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Service Fees Facilities Rental & Leases Fines Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(2,150) (192,436)

(183,833)

(178,733)

5,100

(63,000) (35,882)

(63,000) (21,400)

(151) (1,670) (13,798) (309,087)

(200) (18,000) (286,433)

(200) (9,000) (272,333)

9,000 14,100

1,166,654 205,595

1,223,024 227,005

1,347,454 234,356

124,430 7,351

Kawartha Lakes Public Library Department Overview

Library Services Detail Budget Materials, Supplies & Services Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Building Maintenance Grounds Maintenance Contracted Services Rents & Insurance Expenses Land And Building Rental Equipment Rental Interfunctional Adjustments Interdepartmental Charges Transfers to Reserves Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

36,391 21,624 38,438 416,174 13,060 4,727 23,382

37,400 25,200 47,000 364,900 13,000 4,500 15,000

37,400 24,800 41,000 364,900 11,000 4,500 15,000

(400) (6,000) (2,000) -

47,993 37,275 88,040 1,478 340 4,992

15,000 43,500 118,300 1,800 600 2,000

15,000 41,200 111,800 1,800 600 3,000

(2,300) (6,500) 1,000

46,416 -

52,100 500

53,150 500

1,050 -

980 62,007 2,215,567 1,906,480

991 2,191,820 1,905,387

1,683 2,309,143 2,036,810

692 117,323 131,423

Kawartha Lakes Public Library Department Overview

8. Corporate Services Department Overview The Corporate Services Department is responsible to lead, monitor and manage all corporate functions within the City placing emphasis on responsible financial and human resource management, effective corporate communications and strategic information technology practices and initiatives. The Department is comprised of the following divisions: •

Treasury - Responsible for investment and debt management, financial accounting, inventory, cost accounting, accounts payable, purchasing, audit and financial statement compilation, and presentation

•

Human Resources - Responsible for recruitment, training, employee benefits, labour relations, compensation management, payroll, and health and safety

•

Information Technology - Responsible to maintain electronic systems and infrastructure, applications maintenance and support and client support services

•

Revenue and Taxation - Responsible for assessment base management, property taxation, utility billing, and accounts receivable

•

Communications, Advertising and Marketing – Responsible for corporate communications and media relations, advertising and marketing

Budget to Priorities • • • • •

Execution of the People Strategy Execution of the Communications, Marketing and Advertising Strategy Ongoing refinement and execution of Long Term Financial Plan Fiscal Resource Management through effective and strategic debt and cash management practices Continued implementation of Electronic Document Records Management System (EDRMS)

2021 Proposed Budget & Business Plan

Corporate Services Department Overview

Personnel Breakdown Corporate Services Division Administration Human Resources Treasury Revenue and Taxation Information Technology Communications, Advertising and Marketing Total

2020 2.56 14 15 13.32 17 3 64.88

2021 Change 2.56 14 15 13.32 17 3 64.88 -

Type Full-time Part-time Seasonal Students Total Non Union Positions Unionized Positions Total

2020 63 1.88 64.88 23 41.88 64.88

2021 63 1.88 64.88 24 40.88 64.88

2021 Proposed Budget & Business Plan

Corporate Services Department Overview

Department Organizational Chart Corporate Services (1/2)

2021 Proposed Budget & Business Plan

Corporate Services Department Overview

Corporate Services (2/2)

2021 Proposed Budget & Business Plan

Corporate Services Department Overview

Department Budget Summary Overview The 2021 Corporate Services Budget has increased $484,246 from 2020. • •

Increase in computer software maintenance in IT of $138,000 due to contractual obligations with software licenses All other adjustments in the budget are to more accurately align budget with actual experience and result in a net decrease.

•

$25,000 moved from the Corporate Training budget in the Corporate Services (Human Resources) area to CAO for Lean Training (OSM)

Budget Detail

Corporate Services Summary Detail Budget Revenue Grants Federal Grants User Charges, Licenses & Fines Finance Services Water User Fees Fines Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Corporate Training Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(608)

(372,503) (149,152) (16,283) (2,585) (541,130)

(447,200) (190,000) (21,000) (600) (658,800)

(401,200) (175,000) (17,000) (600) (593,800)

46,000 15,000 4,000 65,000

4,439,592 2,677,927

4,456,186 2,736,691

4,780,987 3,122,538

324,801 385,847

191,935 156,961 38,628 473,253 61,550

176,500 137,000 43,700 356,385 102,000

211,125 112,000 44,100 354,885 102,000

34,625 (25,000) 400 (1,500) Corporate Services Department Overview

Corporate Services Summary Detail Budget Advertising Material & Equipment Charges Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Rents & Insurance Expenses Land And Building Rental Equipment Rental Debt, Lease & Financial Financial Charges Interfunctional Adjustments Interdepartmental Charges Transfers to Reserves Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019 98,887 47,911 13,818

Budget 2020 123,000 160,000 12,000

Budget 2021 85,000 160,000 4,000

Change from 2020 Budget (38,000) (8,000)

416,033 1,302,015 408 -

482,240 2,108,228 20,500 600

355,050 2,245,950 20,500 -

(127,190) 137,722 (600)

188 -

1,500 10,000

1,500 -

(10,000)

23,882

35,500

40,100

4,600

(1,851,782) 29,817 8,121,024 7,579,894

(2,129,550) 10,000 8,842,480 8,183,680

(2,388,009) 10,000 9,261,726 8,667,926

(258,459) 419,246 484,246

Corporate Services Department Overview

Division - Corporate Services, Administration Division Organizational Chart

Director of Corporate Services 1 FT

Executive Assistant 1 FT

Student 600 Hours 2294Hours

Treasurer

Manager, Communications, Advertising & Marketing

2021 Proposed Budget & Business Plan

Manager, Human Resources

Manager, Information Technology

Manager, Revenue & Taxation

Corporate Services Division - Corporate Services, Administration

Division Budget Summary

Corporate Services Administration Summary Budget Expenses Salaries, Wages and Benefits Materials, Supplies & Services Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

319,925 38,186 358,111 358,111

350,333 45,500 395,833 395,833

375,333 45,500 420,833 420,833

25,000 25,000 25,000

Corporate Services Division - Corporate Services, Administration

Division - Corporate Services, Human Resources Division Organizational Chart

Manager, Human Resources 1 FT Labour Relations Officer 1 FT

Training & Development Officer 1 FT

Supervisor, Payroll 1 FT

Supervisor, Corporate Safety 1 FT

Payroll Administrator 2 FT

2021 Proposed Budget & Business Plan

Workplace Health & Safety Officer 1 FT

Benefits & Pension Administrator 1 FT

Supervisor, Client Services 1 FT

Human Resources Officer 2 FT

Human Resources Administrator 2 FT

Human Resources Administrator 1 FT

Corporate Services Division - Corporate Services, Human Resources

Division Budget Summary

Human Resources Summary Budget Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

2,960,936 312,688 213,572 188 (802,875) 2,684,510 2,684,510

2,834,525 308,200 280,600 11,500 (708,142) 2,726,683 2,726,683

3,350,240 280,000 155,000 1,500 (923,504) 2,863,236 2,863,236

515,715 (28,200) (75,600) (10,000) (215,362) 186,553 186,553

Corporate Services Division - Corporate Services, Human Resources

Division - Corporate Services, Communications, Advertising & Marketing Organizational Chart

Manager, Communications, Advertising & Marketing 1 FT

Communications, Advertising & Marketing Officer 2 FT

2021 Proposed Budget & Business Plan

Corporate Services Division - Corporate Services, Communications, Advertising & Marketing

Division Budget Summary

Communications, Marketing and Advertising Summary Budget Revenue Grants Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(608) (608)

302,005 117,864 14,974 434,842 434,234

283,518 165,500 16,500 465,518 465,518

305,224 165,500 16,500 487,224 487,224

21,706 21,706 21,706

Corporate Services Division - Corporate Services, Communications, Advertising & Marketing

Division - Corporate Services, Treasury Division Organizational Chart

2021 Proposed Budget & Business Plan

Corporate Services Division - Corporate Services, Treasury

Division Budget Summary

Treasury Summary Budget Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

1,228,362 29,501 84,690 (149,348) 1,193,206 1,193,206

1,299,171 22,500 90,000 100 (152,053) 1,259,718 1,259,718

1,364,875 22,500 90,000 100 (165,077) 1,312,398 1,312,398

65,704 (13,024) 52,680 52,680

Corporate Services Division - Corporate Services, Treasury

Division - Corporate Services, Revenue & Taxation Division Organizational Chart Manager, Revenue & Taxation 1 FT

Senior Accounts Clerk 3 FT

Accounts Clerk 4 FT

Payment Coordinator 1 FT

Assessment Review Billing Clerk 1 FT

Water Meter Reader 2 FT

Student 680 Hours

2021 Proposed Budget & Business Plan

Corporate Services Division - Corporate Services, Revenue & Taxation

Division Budget Summary

Revenue and Taxation Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(539,333) (539,333)

(658,200) (658,200)

(593,200) (593,200)

65,000 65,000

947,325 289,541 21,332 23,882 (333,443) 948,636 409,303

937,724 475,900 50,500 35,400 (438,187) 1,061,337 403,137

971,700 466,800 45,500 40,000 (464,853) 1,059,147 465,947

33,976 (9,100) (5,000) 4,600 (26,666) (2,190) 62,810

Corporate Services Division - Corporate Services, Revenue & Taxation

Division - Corporate Services, Information Technology Division Organizational Chart Manager, Information Technology 1 FT

Supervisor, Network Services & Client Support 1 FT

Supervisor, Applications 1 FT

Business Analyst 3 FT

Network & Systems Administrator 1 FT

Database Administrator 1 FT

ERP Systems Administrator 1 FT

Application Support Analyst 3 FT

Network Analyst 2 FT Service Desk Technician 3 FT

2021 Proposed Budget & Business Plan

Corporate Services Division - Corporate Services, Information Technology

Division Budget Summary

Information Technology Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,189) (1,189)

(600) (600)

1,358,966 295,163 1,383,888 (536,298) 2,501,719 2,500,529

1,487,606 92,985 2,173,968 (821,168) 2,933,391 2,932,791

1,536,153 92,810 2,314,500 (824,575) 3,118,888 3,118,288

48,547 (175) 140,532 (3,407) 185,497 185,497

Corporate Services Division - Corporate Services, Information Technology

9. Development Services Department Overview The Development Services Department is responsible to provide leadership, guidance and direction to ensure efficient and effective administration, delivery and operations of programs and services. The Department is comprised of the following divisions: •

Building Division: Responsible to ensure regulatory compliance with the Building Code Act and Ontario Building Code for construction and demolition of buildings and private on-site sewage systems, the administration of municipal pool permits, sign permits and accessory dwelling unit registrations and to provide building activity statistical data.

•

Economic Development: Responsible to enhance prosperity by facilitating the development of a proactive, accessible, economic environment, with well-paying employment opportunities, through a diversified and enduring economy, that builds upon the past, while embracing the potential of the future.

•

Mapping & GIS Division: Responsible for the management of the City’s geospatial data and related enterprise systems.

•

Planning & Development Division: Responsible to develop and implement policy initiatives and by-laws related to the City’s future growth and community development, work with the development industry in the processing and approval of planning applications, resolve development issues and maintain compliance with Federal and Provincial Legislation, codes and regulations, and provide code, policy and statistical information on planning, building and business activity.

2021 Proposed Budget & Business Plan

Development Services Department Overview

Budget to Priorities •

Local Planning Approval Tribunal (LPAT) proceedings for the General Amendment and Secondary Plans.

•

Continued work on Aggregate Policy Review

•

Update to the City’s Growth Management Strategy to phase in the updated population and employment forecasts to 2041

• •

Commence work on the Commercial Policy Review that will inform commercial policies as part of the Secondary Plan process Continuation of the Active Transportation Master Plan

• •

Continue to implement the Rural Zoning By-law Consolidation Project Complete and implement specific strategies to support the economic wellbeing of agriculture and food, culture and tourism clusters Continue to stimulate private sector business development through the Million Dollar Makeover, Digital Main Street and the Kawartha Lakes Innovation Cluster Pilot Programs Release of new GIS websites with publicly accessible maps, map services and GIS data services.

• •

2021 Proposed Budget & Business Plan

Development Services Department Overview

Personnel Breakdown Development Services Division Administration Planning Mapping and GIS Building Economic Development Total

2020 4 10.5 3 17.35 11.4 46.25

2021 5 10.5 3 17.35 11.4 47.25

Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2020 44 1.95 0.3 46.25 18.3 27.95 46.25

2021 45 1.95 0.3 47.25 18.3 28.95 47.25

2021 Proposed Budget & Business Plan

Change 1 -

Development Services Department Overview

Department Organizational Chart Development Services (1/2)

2021 Proposed Budget & Business Plan

Development Services Department Overview

Development Services (2/2)

2021 Proposed Budget & Business Plan

Development Services Department Overview

Department Budget Summary Overview The proposed 2021 Development Services Department Budget highlights are as follows: • •

An increase in grant funding for Economic Development is partially offset by an increase in Transfer to External Organization A decrease in the Restricted amounts as a result of studies that were funded by DC reserves being moved to the Special Projects budget.

The following studies are required in order to complete the Official Plan Review: • •

Agricultural lands mapping study Natural Heritage Systems Study

Budget Detail

Development Services Summary Detail Budget Revenue Grants Federal Grants Provincial Grants Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Service Fees Permits Sales Other Recoveries Total Revenue 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,000) (176,626)

(60,000) (290,390)

(45,000) (803,561)

15,000 (513,171)

(132,080) (39,744)

(214,567) (4,000)

(100,000) (4,000)

114,567 -

(736,522) (1,149,644) (2,162) (6,122) (2,243,901)

(731,400) (1,650,000) (2,600) (22,978) (2,975,935)

(732,400) (1,650,000) (2,600) (14,700) (3,352,261)

(1,000) 8,278 (376,326)

Development Services Department Overview

Development Services Summary Detail Budget Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services Rents & Insurance Expenses Land And Building Rental Debt, Lease & Financial Financial Charges Transfer to External Clients Transfer to External Organization Transfer to Kawartha Region Conservation Authority Transfer to Otonabee River Conservation Authority Transfer to Ganaraska Conservation Authority Transfer to Lake Simcoe Conservation Authority Interfunctional Adjustments Interdepartmental Charges Transfers to Reserves Expenses Tax Support Required 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

3,178,759 867,090

3,565,869 967,272

3,633,682 1,047,813

67,813 80,541

127,986 24,798 90,317 13,484 188,357 95,905

172,530 18,800 95,300 13,500 258,860 25,350

213,987 18,905 72,100 32,850 270,360 25,350

41,457 105 (23,200) 19,350 11,500 -

538,580 79,884

346,200 -

327,600 -

(18,600) -

153

1,867

2,000

24,000

153000

677114

524114

1,483,996 8,323 3,107 39,088

1,483,996 8,323 3,108 38,453

1,291,771 8,972 3,108 38,412

(192,225) 649 (41)

350,952 (476,617) 6,640,028 4,396,127

355,203 (163,218) 7,344,546 4,368,611

367,853 (72,184) 7,959,693 4,607,432

12,650 91,034 615,147 238,821

Development Services Department Overview

Conservation Authority Budget Summary

Conservation Authority Summary Budget Revenue Other Revenues Total Revenue Expenses Transfer to External Clients Transfer to Kawartha Region Conservation Authority Transfer to Otonabee River Conservation Authority Transfer to Ganaraska Conservation Authority Transfer to Lake Simcoe Conservation Authority Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(109,567) (109,567)

109,567 109,567

1,483,996 8,323 3,107 39,088 1,534,514 1,424,947

1,483,996 8,323 3,108 38,453 1,533,880 1,424,313

1,291,771 8,972 3,108 38,412 1,342,263 1,342,263

(192,225) 649 (41) (191,617) (82,050)

Development Services Conservation Authority

Division - Development Services, Administration & Planning Division Organizational Chart

Director of Development Services 1 FT Executive Assistant 1 FT

Administrative Assistant 3 FT

Manager, Planning 1 FT Supervisor, Development Planning 1 FT

Supervisor, Policy Planning 1 FT

Plannng Officer, Large Developments 1 FT

Planner II 2 FT Student 910 Hours

Planner II 3 FT Planner I 1 FT

2021 Proposed Budget & Business Plan

Development Services Division - Development Services, Administration & Planning

Division Budget Summary

Administration and Planning Summary Budget Revenue Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(395,065) (395,065)

(412,800) (412,800)

(388,800) (388,800)

24,000 24,000

1,501,197 67,687 358,784 1,867 (7,776) 1,921,760 1,526,695

1,546,002 107,600 165,000 2,000 (5,572) 1,815,030 1,402,230

1,679,394 112,600 165,000 2,000 (5,572) 1,953,422 1,564,622

133,392 5,000 138,392 162,392

Development Services Division - Development Services, Administration & Planning

Division Development Services, Economic Development Division Organizational Chart

2021 Proposed Budget & Business Plan

Development Services Division Development Services, Economic Development

Division Budget Summary

Economic Development Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(177,626) (62,257) (7,407) (247,290)

(350,390) (109,000) (22,778) (482,168)

(848,561) (104,000) (14,500) (967,061)

(498,171) 5,000 8,278 (484,893)

878,421 336,108 179,763 153 24,000 1,418,444 1,171,154

996,061 422,860 181,200 153,000 1,753,121 1,270,953

1,086,653 450,022 162,600 677,114 10,650 2,387,039 1,419,978

90,592 27,162 (18,600) 524,114 10,650 633,918 149,025

Development Services Division Development Services, Economic Development

Division - Development Services, Mapping & GIS Division Organizational Chart

Supervisor, Mapping & GIS 1 FT

GIS Specialist 1 FT

Mapping & GIS Technician 1 FT

2021 Proposed Budget & Business Plan

Development Services Division - Development Services, Mapping & GIS

Division Budget Summary

Mapping and GIS Summary Budget Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

185,028 17,129 79,884 282,041 282,041

266,715 8,400 275,115 275,115

276,169 8,400 284,569 284,569

9,454 9,454 9,454

Development Services Division - Development Services, Mapping & GIS

Division - Development Services, Building Services Division Organizational Chart

2021 Proposed Budget & Business Plan

Development Services Division - Development Services, Building Services

Division Budget Summary

Building Services Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,491,979) (1,491,979)

(1,971,400) (1,971,400)

(1,996,400) (1,996,400)

(25,000) (25,000)

1,481,203 119,923 33 (117,889) 1,483,269 (8,710)

1,724,363 45,480 197,557 1,967,400 (4,000)

1,639,279 62,530 290,591 1,992,400 (4,000)

(85,084) 17,050 93,034 25,000 -

100

Development Services Division - Development Services, Building Services

10. Engineering and Corporate Assets Department Overview •

Corporate Assets Division: Responsible for development and implementation of the City’s Asset Management Program, Asset Management Plan, Long-Term Financial Plan and Capital Budget; oversight and administration of Development Charge Background Studies and by-laws, Capital Charge Studies and by-laws and Water/Wastewater User Rate and Capacity Studies; capital planning, financial planning and economic modeling supportive of the Asset Management Program and City’s long-term financial sustainability.

•

Development Engineering Group: Responsible for ensuring responsible development with infrastructure that conforms to City standards but does not negatively impact surrounding properties; provide engineering review and approval of development applications (includes preparation of subdivision agreements, site inspections and management of security), and responsible for preparing, coordinating and supervising the compilation and preparation of development engineering reports related to development proposals and applications (e.g. rezoning, minor variance, subdivisions, consent, site plan control, building permits) including water and wastewater capacities, lot grading, lot drainage and/or storm water management.

•

Infrastructure, Design and Construction Group: Responsible for managing, coordinating, designing, constructing and administrating of engineering construction services for capital construction projects; oversee all design, construction and major maintenance on public highways, bridges, sewers, water mains and other related infrastructure; provide technical and strategic guidance on infrastructure construction projects and responsible for schedule, quality and cost control of engineering capital construction work programs.

•

Technical Services Group: Responsible to manage the City’s municipal drain infrastructure, asset management with GIS adaptability, manage and implement capital improvement projects for the rural resurfacing program, traffic light and street light improvements, large culvert replacements and city parking lot improvement programs; preparation of long term capital planning for roads, traffic signals, streetlights, drainage and sidewalks; carry out the traffic count program including warrant studies for traffic control devices and signage.

2021 Proposed Budget & Business Plan

101

Engineering and Corporate Assets Department Overview

•

Crossing Guard Program: The mandate of the program is to ensure elementary school students cross streets safely as they walk to and from school. These men and women provide an excellent community service and are dedicated individuals who work in heat, cold, rain and snow. There are approximately 15 school Crossing Guards at designated locations throughout the City of Kawartha Lakes for the safety of children, not convenience. All Crossing Guards are regulated by the Ministry of Transportation. The Municipal Act mandates that all Crossing Guards must be municipal employees.

•

Kawartha Lakes Municipal Airport: The City's airport is an important asset that offers significant economic and community benefits. It brings visitors to our community, creates jobs and supports local business by making their customers and suppliers more accessible. The airport is the only facility between Minden and Peterborough available for Ornge medical evacuations and is used frequently for life-saving missions. The airport is owned by the City and is operated by the Loomex Group.

2021 Proposed Budget & Business Plan

102

Engineering and Corporate Assets Department Overview

Budget to Priorities •

Develop and implement the Asset Management Program and Asset Management Plan

•

Prepare the Capital Budget and update the Long-Term Financial Plan

•

Ensure responsible development with infrastructure that conforms to City standards

• •

Provide engineering review and approval of development applications Prepare, coordinate and supervise the compilation and preparation of development engineering reports related to development proposals and applications (e.g. rezoning, minor variance, subdivisions, consent, site plan control, building permits), including water and wastewater capacities, lot grading, lot drainage and/or storm water management Oversee all design, construction and major maintenance on public highways, bridges, sewers, water mains and other related infrastructure Manages City’s Municipal drain infrastructure

• •

2021 Proposed Budget & Business Plan

103

Engineering and Corporate Assets Department Overview

Personnel Breakdown Engineering and Corporate Assets Division Administration Corporate Assets Engineering Total

2020 5.61 3.37 22.1 31.08

2021 5.61 3.37 22.1 31.08

Type Full-time Part-time Seasonal Students Temporary Project/contract Total Non Union Positions Unionized Positions Total

2020 25 2.61 1 2.47 31.08 8.61 22.47 31.08

2021 25 2.61 1 2.47 31.08 8.61 22.47 31.08

2021 Proposed Budget & Business Plan

Change -

104

Engineering and Corporate Assets Department Overview

Department Organizational Chart Engineering & Corporate Assets

Student 4320 Hours

2021 Proposed Budget & Business Plan

105

Engineering and Corporate Assets Department Overview

Department Budget Summary Overview The proposed 2021 budget Engineering and Corporate Assets expenditures will remain at 2020 levels, with the exception of the following; • •

Wages and benefits increasing due to collective agreements. All other adjustments in the budget are to more accurately align budget with actual experience and result in a net decrease.

Budget Detail

Engineering & Corporate Assets Summary Detail Budget Revenue Grants Provincial Grants Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Service Fees Facilities Rental & Leases Permits Sales Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(25,717)

(45,093)

(50,128)

(5,035)

(41,577) (9,100)

(5,000)

(126,837) (168,747) 37 (227,260) (13,400) (612,601)

(222,950) (162,662) (277,126) (18,050) (730,881)

(237,380) (177,863) (215,781) (6,050) (692,202)

(14,430) (15,201) 61,345 12,000 38,679

1,480,066 383,538

2,357,930 596,465

2,401,825 628,255

43,895 31,790

106

Engineering and Corporate Assets Department Overview

Engineering & Corporate Assets Summary Detail Budget Materials, Supplies & Services Staff/Board Training & Expense Corporate Training Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Vehicle & Equipment Fuel Material & Equipment Charges Capital Out of Operations Contracted Services Professional Fees Building Maintenance Grounds Maintenance Contracted Services Rents & Insurance Expenses Insurance Debt, Lease & Financial Financial Charges Interfunctional Adjustments Interdepartmental Charges Municipal Taxes Transfers to Reserves Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

63,778 22,585 25,850 (10,502) 4,297 9,733 189,954 (63,197) 4,871

63,900 15,200 31,200 2,500 4,000 10,000 244,553 -

58,400 15,200 31,200 2,500 4,500 10,000 181,990 -

(5,500) 500 (62,563) -

230,790 13,128 4,455

240,348 15,000 3,500

274,225 15,000 3,500

33,877 -

6,945

7,000

9,000

2,000

9,162

16,645

14,800

(1,845)

(65,960) 22,837 17,000 2,349,331 1,736,730

(1,148,973) 27,500 2,486,768 1,755,887

(1,139,800) 26,500 2,537,095 1,844,893

9,173 (1,000) 50,327 89,006

107

Engineering and Corporate Assets

Division - Administration & Engineering Division Organizational Chart

Director of Engineering & Corporate Assets 1 FT

Executive Assistant 1 FT

Administrative Assistant 1 FT

Crossing Guards 5432 Hours

Supervisor, Development Engineering 1 FT

Senior Engineering Tech. 3 FT

Engineering Tech. 2 FT

Supervisor, Infrastructure Design & Construction 1 FT

Senior Engineering Tech. 3 FT

Engineering Tech. 3 FT

Supervisor, Technical Services 1 FT Senior Engineering Tech. 2 FT Senior Engineering Tech. - Municipal Drains 1 FT Engineering Tech. 2 FT

Engineering Tech. 0.5 FT

2021 Proposed Budget & Business Plan

108

Engineering Tech. 0.5 FT

Engineering and Corporate Assets Division - Administration & Engineering

Division Budget Summary

Administration and Engineering Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(25,717) (9,100) (113,072) (147,889)

(45,093) (5,000) (201,425) (251,518)

(50,128) (5,000) (221,050) (276,178)

(5,035) (19,625) (24,660)

1,604,225 42,952 39,065 (27,248) 1,658,994 1,511,105

2,639,672 99,000 50,000 (1,059,990) 1,728,682 1,477,164

2,708,409 99,000 50,000 (1,052,236) 1,805,173 1,528,995

68,737 7,754 76,491 51,831

109

Engineering and Corporate Assets Division - Administration & Engineering

Division - Engineering & Corporate Assets, Corporate Assets Division Organizational Chart

Manager, Corporate Assets 1 FT

Asset Management Coordinator 1 FT

2021 Proposed Budget & Business Plan

Asset Management Analyst 1 FT

110

Student 680 Hours

Engineering and Corporate Assets Division - Engineering & Corporate Assets, Corporate Assets

Division Budget Summary

Corporate Assets Summary Budget Revenue Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(41,577) (41,577)

259,378 20,553 45,504 (72,130) 253,305 211,728

314,723 21,900 45,400 (133,921) 248,102 248,102

321,671 16,900 75,400 (138,032) 275,939 275,939

6,948 (5,000) 30,000 (4,111) 27,837 27,837

111

Engineering and Corporate Assets Division - Engineering & Corporate Assets, Corporate Assets

Municipal Airport Budget Summary

Municipal Airport Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(423,135) (423,135)

(479,363) (479,363)

(416,024) (416,024)

63,339 63,339

183,864 163,805 6,945 9,162 73,256 437,032 13,897

250,453 163,448 7,000 16,645 72,438 509,984 30,621

187,890 167,325 9,000 14,800 76,968 455,983 39,959

(62,563) 3,877 2,000 (1,845) 4,530 (54,001) 9,338

112

Engineering and Corporate Assets Municipal Airport

11. Emergency Services Department Overview Emergency Services is comprised of the following departments: • • •

Fire Rescue Services Paramedic Services Kawartha Lakes Police

•

Ontario Provincial Police

The detailed overview and budget priorities for each department can be found on the subsequent pages.

2021 Proposed Budget & Business Plan

113

Emergency Services Department Overview

11.1 Fire Services Department Overview The Fire Service is responsible for providing a wide range of emergency and non-emergency services. These services include (not limited to): • Fire Prevention Activities • •

Public Education Activities Smoke Alarm Program

• •

Inspections, Code and Standards Enforcement Fire Suppression

• •

Emergency Medical Response Response to Motor Vehicle Collisions

•

Rescue

The Fire Service provides professional fire protection and life safety services to meet the needs of the community in an efficient and cost effective manner.

2021 Proposed Budget & Business Plan

114

Emergency Services 11.1 Fire Services

Budget to Priorities • •

Meet the legislated requirements of the Fire Protection and Prevention Act through fire prevention programs, public education programs and code and standards enforcement. Maintain essential requirements of the Emergency Management and Civil Protection Act.

• •

Continuing certification of firefighters to National Fire Protection Association (NFPA) standards. Implement recommendations from the Master Fire Plan.

•

Effective and efficient management of fleet and buildings - 51 fire trucks and 20 stations.

• Provide professional fire protection and life safety services to meet the needs of the community in an efficient and cost effective manner.

• Deliver and expand the Community Paramedicine Program Personnel Breakdown Fire Rescue Services Division Administration Prevention Fire Area Rated Services Total Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2021 Proposed Budget & Business Plan

2020 6.00 4.00 20.00 30.00

2021 6.00 4.00 20.00 30.00

2,020 30.00 30.00 5.00 25.00 30.00

2,021 30.00 30.00 5.00 25.00 30.00

Change -

115

Emergency Services 11.1 Fire Services

Department Organizational Chart

Fire Chief 1 FT

Fire Services Executive Assistant 1 FT Administrative Assistant 2 FT

Deputy Fire Chief Support Services 1 FT

Deputy Fire Chief Fire Prevention 1 FT Fire Prevention Officer 1 FT

Platoon Chief - Full Time Operations 1 FT

Public Educator 1 FT Fire Prevention Inspector 2 FT

2021 Proposed Budget & Business Plan

District Chief Volunteer Operations 1 FT

Captains 4 FT

Volunteer Station Coordinators 20

Firefighters 12 FT

Vounteer Captains 47

Training Officer 1 FT

Volunteer Firefighters 352

116

Emergency Vehicle Technician 1 FT

Emergency Services 11.1 Fire Services

Department Budget Summary Overview The Fire Service 2021 operating budget is predominantly status quo to 2020. •

All adjustments in the budget are to more accurately align budget with actual experience and result in a net increase.

Budget Detail

Fire Services Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(48,000) (20,353) (163,182) (231,535)

(15,000) (17,000) (149,000) (181,000)

(15,000) (15,000) (87,300) (117,300)

2,000 61,700 63,700

5,543,582 739,206 622,393 45,751 898 65,243 1,542,138 8,559,210 8,327,675

5,600,189 696,602 604,600 48,084 1,500 75,000 1,544,240 8,570,215 8,389,215

5,721,187 693,102 604,600 48,084 1,500 75,000 1,551,468 8,694,941 8,577,641

120,998 (3,500) 7,228 124,726 188,426

117

Emergency Services 11.1 Fire Services

11.2 Paramedic Services Department Overview The Paramedic Service responds to 911 medical emergencies within the community, provides allied service requests for assistance (Police and Fire), critical and emergency patient transfers for Ross Memorial Hospital as required, and offers public education and client services as well as patient referrals to the Community Care Access Centre.

Budget to Priorities • •

Core service of the department is to provide critical medical interventions and ambulance transportation to the sick, injured and most vulnerable in our municipality Preparing to execute 10-year facility and resource plan.

• •

Paramedicine is governed heavily by Ontario legislation – Department meets or exceeds legislated requirements Call volume has been increasing since 2011 resulting in staff fatigue and response time challenges

•

The pandemic has highlighted the need to be prepared and stock appropriate supplies and work with our allied services to ensure the safety of our paramedics.

2021 Proposed Budget & Business Plan

118

Emergency Services 11.2 Paramedic Services

Personnel Breakdown Paramedic Services Division Administration Operations Total

2020 10.3 55.4 65.7

2021 10.3 55.4 65.7

Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2020 55 10.4 0.3 65.7 9 56.7 65.7

2021 55 10.4 0.3 65.7 9 56.7 65.7

2021 Proposed Budget & Business Plan

Change -

119

Emergency Services 11.2 Paramedic Services

Department Organizational Chart Paramedic Services

2021 Proposed Budget & Business Plan

120

Emergency Services 11.2 Paramedic Services

Department Budget Summary Overview • • •

The Paramedic Service plans on completing a comprehensive deployment review in 2020 to inform the master plan and ensure efficient deployment of resources while meeting legislated requirements. The Paramedic Service must remain flexible to respond to opportunities generated through anticipated changes in Provincial Ambulance Act legislation. Department continues to explore opportunities to identify efficiencies to reduce the financial demands on the service. For example, we have entered into a shared service agreement with Peterborough County to explore new innovation and shared services.

2021 Proposed Budget & Business Plan

121

Emergency Services 11.2 Paramedic Services

Budget Detail

Paramedic Services Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(4,759,812) (28,118) (7,412) (4,795,342)

(5,011,784) (612) (5,012,396)

(5,092,257) (612) (5,000) (5,097,869)

(80,473) (5,000) (85,473)

8,330,405 789,133 627,116 8,260 (1,038) 61,830 640,601 10,456,307 5,660,965

7,787,020 852,900 572,500 12,000 74,400 725,360 10,024,180 5,011,784

7,952,966 852,900 572,500 12,000 74,400 725,360 10,190,126 5,092,257

165,946 165,946 80,473

122

Emergency Services 11.2 Paramedic Services

11.3 Police Services Kawartha Lakes Police Services Budget Summary

Kawartha Lakes Police Services Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,074,181) (35,663) (206,756) (1,316,599)

(1,128,376) (12,000) (193,017) (1,333,393)

(601,253) (237,000) (182,323) (1,020,576)

527,123 (225,000) 10,694 312,817

8,632,097 495,303 408,272 43,641 (105,263) 9,474,050 8,157,451

8,875,925 573,394 467,995 44,500 (227,658) 9,734,156 8,400,763

8,691,855 577,463 365,250 44,500 (122,139) 9,556,929 8,536,353

(184,070) 4,069 (102,745) 105,519 (177,227) 135,590

123

Emergency Services 11.2 Paramedic Services

Ontario Provincial Police Budget Summary Ontario Provincial Police (OPP) Summary Budget Expenses Contracted Services Transfer to External Clients Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

56,489 8,560,673 8,617,162 8,617,162

53,000 8,468,045 8,521,045 8,521,045

53,000 8,329,610 8,382,610 8,382,610

(138,435) (138,435) (138,435)

124

Emergency Services 11.2 Paramedic Services

12. Human Services Department Overview As the Provincially designated Consolidated Municipal Service Manager and under agreement with the County of Halliburton, the Department is responsible for the administration and delivery of human services programs in the City of Kawartha Lakes and Haliburton County. Human Services is comprised of the following divisions: •

Children’s Services – Responsible for the administration of funding agreements with community Children’s Services providers and the administration of Child Care Fee Subsidies to eligible families

•

Housing Services - Responsible for the administration and funding for housing and homelessness programs

•

Ontario Works - Responsible for the direct delivery and administration of Employment Services and Income Supports.

•

Victoria Manor Long-Term Care Home - Responsible for the operation of Victoria Manor, a 166-bed municipal Long-Term Care Home, including the provision of specialized health care and personal needs supports to residents. The City currently contracts with Sienna Senior Living for the management of the Home.

In addition, Human Services co-ordinates the City’s health services funding contributions to the Kawartha Lakes Health Care Initiative (KLHCI) for its Family Physician Recruitment and Retention Program, the Victorian Order of Nurses Nurse Practitioner program and the Haliburton Kawartha Pine Ridge District Health Unit.

2021 Proposed Budget & Business Plan

125

Human Services Department Overview

Budget to Priorities • •

The implementation of the new Employment Service System Manager prototype and the modernization initiatives for social assistance from the Ministry of Children, Community and Social Services’ (MCCSS). Planning and co-ordination of affordable housing projects is continuing based on known funding sources and existing strategic plans.

Personnel Breakdown Human Services Division Administration Social Services Housing Total

2020 2 42.6 29.82 74.42

2021 2 42.6 29.82 74.42

Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2020 73 0.7 0.72 74.42 11 63.42 74.42

2021 73 0.7 0.72 74.42 11 63.42 74.42

2021 Proposed Budget & Business Plan

Change -

126

Human Services Department Overview

Department Organizational Chart

Human Services

2021 Proposed Budget & Business Plan

127

Human Services Department Overview

Department Budget Summary Overview • • •

Ontario Works Program Delivery – there is a reduction in provincial subsidy and corresponding expenses of approximately $820,000 from the transfer of employment services related funding to the new Employment Service System Manager. Children’s Services – the province has provided one-time provincial funding to offset the increase in the municipal cost share requirement for 2021 for administration. Victoria Manor – significant increase in COVID-19 related expenses have been identified. Additional provincial funding may be received to offset these expenses in 2021, however, this has not yet been confirmed.

Budget Detail

Human Services Summary Detail Budget Revenue Grants Federal Grants Provincial Grants Recovery-Other Municipalities Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Manor Residents Revenue Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(750,064) (40,328,213) (1,430,697)

(755,857) (29,970,847) (1,527,711)

(735,543) (29,292,146) (1,488,020)

20,314 678,701 39,691

(152,409) (50,691)

(325,865) -

(156,233) -

169,632 -

(3,770,808) (2,514) (46,485,395)

(12,240,597) (65,000) (44,885,877)

(12,515,934) (65,000) (44,252,876)

(275,337) 633,001

13,008,464 3,561,066

4,804,298 1,399,190

4,729,377 1,454,774

(74,921) 55,584

128

Human Services Department Overview

Human Services Summary Detail Budget Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Protection Materials Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Environmental Contract Services Building Maintenance Grounds Maintenance Contracted Services Rents & Insurance Expenses Land And Building Rental Equipment Rental Debt, Lease & Financial Financial Charges Transfer to External Clients Transfer to Health Unit Transfer to Housing Non-Profit Agencies Transfer to/on behalf of OW Clients Transfer to Landlords Transfer to Child Care Agencies Interfunctional Adjustments Own Fund Transfers 2021 Proposed Budget & Business Plan

Actual 2019 104,912 33,574 228,173 786,064 3,923 358,084 134,371 61,318

Budget 2020 84,760 20,000 94,680 7,000

Budget 2021 52,885 20,000 84,300 6,500

Change from 2020 Budget (31,875) (10,380) (500)

1,156,822 59,883 39,493 68,400 19,960 154,910 47,576

13,816,757 15,526 45,614 5,000 3,500 -

14,968,897 15,066 72,857 5,000 1,500 -

1,152,140 (460) 27,243 (2,000) -

370,080 26,243

458,625 4,000

221,725 10,000

(236,900) 6,000

997

1,859,121 1,511,848 20,640,341 877,788 9,172,466

1,877,349 1,531,377 19,109,473 967,809 9,018,416

2,249,536 1,483,037 18,820,722 1,032,176 8,937,960

372,187 (48,340) (288,751) 64,367 (80,456)

2,745,055

2,836,050

2,832,682

(3,368)

129

Human Services Department Overview

Human Services Summary Detail Budget Interdepartmental Charges Transfers to Reserves Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019 (330,241) 371,131 57,071,820 10,586,425

130

Budget 2020 (751,995) 50,000 55,397,429 10,511,552

Budget 2021 (1,073,322) 50,000 55,975,672 11,722,796

Change from 2020 Budget (321,327) 578,243 1,211,244

Human Services Department Overview

Division - Human Services, Ontario Works Division Organizational Chart

2021 Proposed Budget & Business Plan

131

Human Services Division - Human Services, Ontario Works

Division Budget Summary Ontario Works – Delivery

Ontario Works - Delivery Summary Budget Revenue Grants User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(4,146,601) (2,514) (4,149,115)

(4,325,649) (4,325,649)

(3,217,904) (3,217,904)

1,107,745 1,107,745

3,638,170 153,737 56,415 346,748 1,032 1,141,815 792,683 6,130,599 1,981,484

3,697,517 170,700 58,114 425,154 1,252,906 735,720 6,340,111 2,014,462

3,550,129 142,500 80,357 220,521 878,000 305,098 5,176,605 1,958,701

(147,388) (28,200) 22,243 (204,633) (374,906) (430,622) (1,163,506) (55,761)

132

Human Services Division - Human Services, Ontario Works

Ontario Works – Programs

Ontario Works - Programs Summary Budget Revenue Grants Total Revenue Expenses User Charges, Licenses & Fines Transfer to External Clients Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(13,640,568) (13,640,568)

(14,845,090) (14,845,090)

13,812,366 13,812,366 171,798

(65,000) 14,994,760 14,929,760 84,670

133

Human Services Division - Human Services, Ontario Works

Childcare Programs

Childcare Programs Summary Budget Revenue Grants Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(8,916,000) (8,916,000)

(8,630,349) (205,159) (8,835,508)

(8,725,489) (8,725,489)

(95,140) 205,159 110,019

482,168 3,908 17,559 18,417 8,876,579 21,341 9,419,971 503,971

516,139 16,240 13,026 27,471 8,722,529 22,950 9,318,355 482,847

503,385 7,110 14,566 11,204 8,642,073 31,198 9,209,536 484,047

(12,754) (9,130) 1,540 (16,267) (80,456) 8,248 (108,819) 1,200

Contributions to Organizational Health Care

Contributions to Organizational Healthcare Summary Budget Revenue Other Revenues Total Revenue Expenses Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(36,000) (36,000)

1,961,264 50,000 2,011,264 1,975,264

1,979,492 50,000 2,029,492 2,029,492

2,351,679 50,000 2,401,679 2,401,679

372,187 372,187 372,187

134

Human Services Division - Human Services, Ontario Works

Nurse Practitioner

Nurse Practitioner Summary Budget Expenses Salaries, Wages and Benefits Contracted Services Total Expenses Tax Support Required

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

36 106,698 106,734 106,734

107,765 107,765 107,765

Victoria Manor

Victoria Manor Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(8,406,597) (50,691) (3,770,808) (12,228,095)

(12,240,597) (12,240,597)

(12,515,934) (12,515,934)

(275,337) (275,337)

10,770,374 1,428,305 1,298,810 23,791 (35) 321,131 13,842,375 1,614,280

38,541 13,705,992 13,744,533 1,503,936

39,649 14,859,132 14,898,781 2,382,847

1,108 1,153,140 1,154,248 878,911

135

Human Services Division - Human Services, Ontario Works

Community Social Investment Fund

Community Social Investment Fund Summary Budget Revenue Grants Total Revenue Expenses Transfer to External Clients Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(48,436) (48,436)

193,744 193,744 145,308

136

Human Services Division - Human Services, Ontario Works

Division - Human Services, Housing Services Division Organizational Chart

2021 Proposed Budget & Business Plan

137

Human Services Division - Human Services, Housing Services

Division Budget Summary Housing Services

Housing Services Summary Budget Revenue Grants Other Revenues Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(5,689,789) (116,409) (5,806,199)

(2,724,574) (120,706) (2,845,280)

(2,918,998) (156,233) (3,075,231)

(194,424) (35,527) (229,951)

1,678,782 118,826 28,333 7,367 6,221,252 1,362,735 9,417,295 3,611,097

1,865,914 19,500 1,500 10,000 3,289,165 1,325,385 6,511,464 3,666,184

2,012,220 14,075 1,500 3,533,877 1,194,850 6,756,522 3,681,291

146,306 (5,425) (10,000) 244,712 (130,535) 245,058 15,107

138

Human Services Division - Human Services, Housing Services

Homelessness Program Services

Homelessness Program Summary Budget Revenue Grants Total Revenue Expenses Salaries, Wages and Benefits Contracted Services Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,660,982) (1,660,982)

(1,680,317) (1,680,317)

(1,759,792) (1,759,792)

(79,475) (79,475)

5,644 39,227 1,854,543 238,055 2,137,470 476,488

85,377 2,071,828 2,157,205 476,888

78,768 1,929,298 228,214 2,236,280 476,488

(6,609) (142,530) 228,214 79,075 (400)

139

Human Services Division - Human Services, Housing Services

2021 Proposed Budget & Business Plan

140

Human Services Division - Human Services, Housing Services

13. Public Works Overview Department Overview The Department is responsible to lead, manage and implement Public Works operational functions within the City. Public Works has a strong focus on public safety, legislative compliance, fiscal accountability, continuous improvement and strategic implementation with respect to Roads Operations, Water Operations, Wastewater Operations, Solid Waste Operations, Transit Operations and NonEmergency Fleet Services. The Public Works Department is comprised of the following divisions: •

Roads Operations: Responsible for day to day maintenance of roads, bridges, sidewalks, winter control operations, storm water infrastructure, street lights, traffic markings and traffic signals.

•

Water and Wastewater Operations: Responsible for the safe and effective operation of twenty-one (21) water treatment facilities, six (6) wastewater treatment facilities, all municipally owned distribution and collection infrastructure and associated regulatory compliance requirements.

•

Solid Waste and Landfill Services: Responsible for oversight of all landfill operations for five (5) active and eleven (11) closed landfill sites, waste / recycling collection programs, waste diversion programs, hazardous waste and operational regulatory compliance.

•

Fleet Services: Responsible for maintenance and repair of vehicles and equipment, fuel procurement and management, procurement and replacement of non-emergency fleet inventory.

•

Transit Services: Responsible for providing safe, reliable, effective Transit services including conventional and limited mobility (LIMO).

2021 Proposed Budget & Business Plan

141

Public Works Overview Department Overview

Budget to Priorities •

Ensure the health and safety of staff and the public in delivery of efficient services.

•

Continually strive to improve and implement effective activities.

•

Delivery of Winter Control operations in accordance with Council direction (enhanced service pilot for 2020/2021 winter).

• • •

Managing fiscal and operational impact of the Pandemic on delivery of Transit operations. Reviewing fleet in accordance with Council Policy and the accompanying Management Directive while implementing recommendations from the Modernization Review. Continuing to strategically manage operation of water and wastewater facilities per legislation while managing cost impacts.

•

Waste services program review with focus on public education and diversion.

2021 Proposed Budget & Business Plan

142

Public Works Overview Department Overview

Personnel Breakdown Public Works Division Administration Fleet &Transit Roads Solid Waste Total

2020 2 29 119.76 17.95 168.71

2021 2 29 119.76 17.95 168.71

Type Full-time Part-time Seasonal Students Project/Contract Total Non Union Positions Unionized Positions Total

2020 139.5 14.45 6.86 7.9 168.71 18.5 150.21 168.71

2021 139.5 14.45 6.86 7.9 168.71 18.5 150.21 168.71

2021 Proposed Budget & Business Plan

Change -

143

Public Works Overview Department Overview

Department Organizational Chart Public Works (1/2)

2021 Proposed Budget & Business Plan

144

Public Works Overview Department Overview

Public Works (2/2)

2021 Proposed Budget & Business Plan

145

Public Works Overview Department Overview

Department Budget Summary Overview • • • • •

Roads and Bridges budget pressures come from a combined increase in labour, fleet and contractual costs. Several new contracts were entered into throughout 2020 which impact the 2021 budget. The Fleet operational budget has stabilized with a minor overall decrease. There were increases to the fleet cost recovery (charge out rates) to account for historical variances which can be observed in all operational budgets with fleet allocation. Transit’s budget experienced pressures from insurance, projected revenue losses (reduced ridership), fleet and labour costs. Pressure on the Waste Management budget comes from contract renewals for collection and administration of recyclables. Staff were able to offset some of these costs with other operational cost reductions. The City’s operational budget related to the Water and Wastewater facilities remains stable to decreasing as operational and contractual efficiencies are implemented.

Budget Detail

Public Works Summary Detail Budget Revenue Grants Provincial Grants Recovery-Other Municipalities Other Revenues Restricted Amounts Earned Donations & Other Revenue User Charges, Licenses & Fines Admission/Tickets/Fares Facilities Rental & Leases Waste Management User Fees Permits Sales Advertising Sales 2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,821,519) (217,262)

(1,818,584) (200,000)

(1,928,504) (210,000)

(109,920) (10,000)

(600,009) (420)

(801,028) (105,552)

(844,028) (180,000)

(43,000) (74,448)

(176,684) (18,000) (2,656,645) (34,012) (150,590) (4,434)

(188,250) (2,962,654) (29,000) (183,000) (2,600)

(99,000) (2,874,019) (33,000) (208,000) (2,600)

89,250 88,635 (4,000) (25,000) -

146

Public Works Overview Department Overview

Public Works Summary Detail Budget Other Recoveries Total Revenue Expenses Salaries, Wages and Benefits Salaries and Wages Employer Paid Benefits Materials, Supplies & Services Staff/Board Training & Expense Telephone & Office Services Postage, Printing, Office Supplies Operating Materials & Supplies Advertising Utilities & Fuels Vehicle & Equipment Fuel Material & Equipment Charges Capital Out of Operations Contracted Services Professional Fees Technology Contracted Services General Contracted Services Equipment Maintenance Work Order Contracted Services Environmental Contract Services Protection Contracted Services Building Maintenance Grounds Maintenance Contracted Services Debt, Lease & Financial Financial Charges Transfer to External Clients Transfer to External Organization 2021 Proposed Budget & Business Plan

Actual 2019 (425,558) (6,105,133)

Budget 2020 (312,204) (6,602,872)

Budget 2021 (235,744) (6,614,895)

Change from 2020 Budget 76,460 (12,023)

8,760,049 2,292,432

9,652,745 2,620,768

10,176,274 2,847,987

523,529 227,219

121,300 180,047 59,742 234,670 21,228 916,586 1,444,572 5,667,475 15,149

147,600 165,291 76,925 258,938 22,500 1,096,399 1,500,000 4,295,939 11,000

145,750 171,491 76,425 291,700 27,500 966,500 1,300,000 4,482,657 11,000

(1,850) 6,200 (500) 32,762 5,000 (129,899) (200,000) 186,718 -

73,405 29,191 9,492,893 19,682 1,226,524 4,184,626 2,624 58,578 19,759

91,000 4,000 9,926,713 15,000 1,481,750 4,530,773 50,900 15,000

89,500 4,000 10,229,811 15,000 1,570,285 5,636,859 52,000 13,500

(1,500) 303,098 88,535 1,106,086 1,100 (1,500)

15,581

15,500

29,700

14,200

77,376

73,181

(73,181)

147

Public Works Overview Department Overview

Public Works Summary Detail Budget Interfunctional Adjustments Interdepartmental Charges Municipal Taxes Transfers to Reserves Transfer to Obligatory Fund Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,177,662) 49,033 3,205,345 671,090 37,661,296 31,556,163

(1,116,372) 53,000 3,270,390 641,028 38,899,968 32,297,096

(1,228,947) 53,000 3,725,437 641,028 41,328,457 34,713,562

(112,575) 455,047 2,428,489 2,416,466

148

Public Works Overview Department Overview

Division - Public Works, Administration Division Organizational Chart

Director of Public Works 1.00 FT

Executive Assistant 1.00 FT

Administrative Assistant 6.00 FT

2021 Proposed Budget & Business Plan

Service Information Specialist 1.00 FT

149

Public Works Overview Division - Public Works, Administration

Division Budget Summary

Public Works Administration Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(988) (988)

285,781 13,982 299,763 298,775

285,903 26,775 1,500 314,178 314,178

293,872 24,775 318,647 318,647

7,969 (2,000) (1,500) 4,469 4,469

150

Public Works Overview Division - Public Works, Administration

Division - Public Works, Roads & Bridges Division Organizational Chart

2021 Proposed Budget & Business Plan

151

Public Works Overview Division - Public Works, Roads & Bridges

Division Budget Summary

Roads & Bridges Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(211,683) (58,411) (237,372) (507,466)

(200,000) (160,000) (132,100) (492,100)

(210,000) (160,000) (138,000) (508,000)

(10,000) (5,900) (15,900)

7,482,410 5,576,686 7,229,587 (1,025) 5,220,989 25,508,647 25,001,181

8,524,016 4,773,531 7,520,858 5,577,529 26,395,934 25,903,834

9,021,459 4,418,855 7,848,753 6,291,529 27,580,596 27,072,596

497,443 (354,676) 327,895 714,000 1,184,662 1,168,762

152

Public Works Overview Division - Public Works, Roads & Bridges

Division - Public Works, Fleet Division Organizational Chart

2021 Proposed Budget & Business Plan

153

Public Works Overview Division - Public Works, Fleet

Division Budget Summary

Fleet Summary Budget Revenue User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(55,343) (55,343)

(60,000) (60,000)

(85,000) (85,000)

(25,000) (25,000)

1,215,914 2,760,100 1,939,885 (4,182,814) 1,733,085 1,677,742

1,208,550 2,458,700 1,665,000 (4,443,904) 888,346 828,346

1,246,822 2,683,700 1,920,000 (4,956,933) 893,589 808,589

38,272 225,000 255,000 (513,029) 5,243 (19,757)

154

Public Works Overview Division - Public Works, Fleet

Division - Public Works, Fleet - Transit Division Organizational Chart

2021 Proposed Budget & Business Plan

155

Public Works Overview Division - Public Works, Fleet - Transit

Division Budget Summary

Transit Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(671,090) (541,598) (181,118) (1,393,806)

(641,028) (641,028) (190,850) (1,472,906)

(641,028) (684,028) (101,600) (1,426,656)

(43,000) 89,250 46,250

739,717 49,811 112,926 1,157,931 2,060,384 666,578

891,347 38,491 139,750 1,138,688 2,208,276 735,370

950,431 36,991 149,750 1,233,980 2,371,152 944,496

59,084 (1,500) 10,000 95,292 162,876 209,126

156

Public Works Overview Division - Public Works, Fleet - Transit

Division - Public Works, Environmental Services – Waste Management Division Organizational Chart

2021 Proposed Budget & Business Plan

157

Public Works Overview Division - Public Works, Environmental Services – Waste Management

Division Budget Summary

Waste Management Summary Budget Revenue Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Transfer to External Clients Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(1,156,008) (420) (2,991,102) (4,147,530)

(1,177,556) (105,552) (3,294,758) (4,577,866)

(1,287,476) (180,000) (3,127,763) (4,595,239)

(109,920) (74,448) 166,995 (17,373)

1,328,660 260,190 5,824,885 16,606 77,376 551,701 8,059,418 3,911,888

1,363,697 277,095 6,788,028 15,500 73,181 575,733 9,093,234 4,515,368

1,511,677 308,702 7,692,452 29,700 621,942 10,164,473 5,569,234

147,980 31,607 904,424 14,200 (73,181) 46,209 1,071,239 1,053,866

158

Public Works Overview Division - Public Works, Environmental Services – Waste Management

14. 2020 Water & Wastewater Budget Department Overview The Water and Wastewater Division of the Public Works department is responsible for the safe and effective operation of twenty-one (21) water treatment facilities, six (6) wastewater treatment facilities, all municipally owned distribution and collection infrastructure and associated regulatory compliance requirements.

Budget Overview Expenditure vs. Financing Water and Wastewater by System Water and Wastewater Administration Water Systems Wastewater Systems

Actual 2019

Budget 2020

Budget 2021

3,461,686 (2,424,873) (1,036,813) -

2,625,616 (1,837,929) (787,687) -

2,444,360 (1,833,270) (611,090) -

Change from 2020 Budget (181,256) 4,659 176,597 -

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

3,461,686

2,625,616

2,444,360

(181,256)

(4,556,152) 149,378 105,269 11,579 74,073 151,587 150,980 187,528 245,158

(4,201,397) 183,304 150,182 14,557 75,285 146,052 156,180 176,175 205,448

Water Systems by Type Water and Wastewater by System Water and Wastewater Administration Water and Wastewater Administration Water Systems Lindsay Water Treatment Plant Lindsay Thornhill Reservoir Lindsay - Verulam Tank Lindsay - Oakwood Omemee - Victoria Glen Emily Birch Point Fenelon Falls Southview Estates Mariposa - Sonya 2021 Proposed Budget & Business Plan

159

(4,081,176) 120,221 215,885 32,581 138,907 (11,275) 2,848 (11,709) 60,412 (14,873) 129,861 (16,191) 170,041 13,861 204,511 28,336 123,650 (81,798) 2020 Water & Wastewater Budget Department Overview

Water and Wastewater by System Mariposa - Canadian Shores Mariposa - Woods of Manilla Mariposa Estates Mariposa - Pleasant Point Mariposa - Kings Bay Eldon - Western Trent Norland Kinmount Woodville Bobcaygeon Bobcaygeon - Victoria Place Manvers - Janetville Manvers - Manorview Manvers - Woodfield Manvers - Pinewood Wastewater Systems Lindsay Water Pollution Control Plant Omemee Sewers Fenelon Falls Sewers Mariposa - Kings Bay Sewers Bobcaygeon Sewers Coboconk Sewers Surplus/Deficit

2021 Proposed Budget & Business Plan

Actual 2019 122,098 66,214 219,123 88,618 70,183 171,858 328,910 269,302 20,473 (537,858) 18,921 38,331 95,534 82,804 1,215

Budget 2020 116,600 74,530 270,500 147,399 81,165 193,047 292,381 277,909 (31,530) (418,575) 23,958 18,222 126,498 84,870 (689)

Budget 2021 108,209 48,432 194,718 127,551 81,564 160,511 348,576 307,302 37,067 (498,942) 27,965 43,577 123,093 87,785 4,383

Change from 2020 Budget (8,391) (26,098) (75,782) (19,848) 399 (32,536) 56,195 29,393 68,597 (80,367) 4,007 25,355 (3,405) 2,915 5,072

(2,190,490) 139,682 571,150 113,285 243,886 85,675 -

(1,908,843) 51,851 632,061 126,745 339,323 (28,824) -

(1,437,944) 55,242 383,308 145,330 279,699 (36,725) -

470,899 3,391 (248,753) 18,585 (59,624) (7,901) -

160

2020 Water & Wastewater Budget Budget Overview

Personnel Breakdown Division Administration Water & Wastewater Total

2020 4.50 14.00 18.50

2021 4.50 14.00 18.50

Type Full-time Part-time Seasonal Students Project/contract Total Non Union Positions Unionized Positions Total

2019 18.50 18.50 3.50 15.00 18.50

2020 18.50 18.50 3.50 15.00 18.50

2021 Proposed Budget & Business Plan

Change -

161

2020 Water & Wastewater Budget Budget Overview

Division - Public Works, Water & Wastewater Division Organizational Chart

2021 Proposed Budget & Business Plan

162

2020 Water & Wastewater Budget Division - Public Works, Water & Wastewater

Water & Wastewater Operating Budget Budget Summary

2021 Water and Wastewater Proposed Operating Budget Detail Budget Revenue Tax Revenues Grants Other Revenues User Charges, Licenses & Fines Total Revenue Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Rents & Insurance Expenses Interest on Long Term Debt Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(156,303) (567,155) (20,511,873) (21,235,330)

(194,742) (1,086,842) (21,168,999) (22,450,583)

(188,075) (1,215,402) (21,696,366) (23,099,843)

6,667 (128,560) (777,367) (899,260)

1,695,021 1,059,206 8,574,063 1,631,596 3,776,489 4,498,955 21,235,330 -

1,733,865 1,222,285 9,198,515 1,647,711 3,982,068 4,666,139 22,450,583 -

1,715,302 1,170,310 8,987,424 1,802,704 4,321,741 5,102,362 23,099,843 -

(18,563) (51,975) (211,091) 154,993 339,673 686,223 899,260 -

163

2020 Water & Wastewater Budget Division - Public Works, Water & Wastewater

2021 Proposed Budget & Business Plan

164

2020 Water & Wastewater Budget Division - Public Works, Water & Wastewater

15. 2020 Detailed Water-Wastewater Capital Budget Budget Summary Summary of 2021 Water-Wastewater Capital Budget Program

Financing Budget

JDE ID

Title

9982101

Water Treatment

9982102

Wastewater Treatment

9982103

Water Distribution and Wastewater Collection

9982104

Studies and Special Projects Total

Water Reserve

SCF Grant

Water Debenture

Sewage Sewage DC Reserve Reserve

Sewage Debenture

Total

2,354,000

310,000

5,054,000

1,008,633

1,418,003

866,463

1,760,901

5,054,000

740,000

214,000

226,000

300,000

740,000

8,458,000

214,000

1,008,633

3,772,003

226,000

1,166,463

2,070,901

8,458,000

2021 Proposed Budget & Business Plan

165

2020 Detailed Water-Wastewater Capital Budget Budget Summary

Budget Detail

9982101 Water Treatment Construction, rehabilitation, upgrade and replacement of water treatment facilities and related components and siteworks. Based on legislation, AMP, Capacity Study and DC Study. JDE ID 998210101 998210102 998210103 998210104 998210105 998210106 998210107 998210108 998210109 998210110 998210111 998210112 998210113 998210114

Primary Treatment / Activity

Project Lindsay WTP Filter Media Lindsay WTP Chemical Tanks Lindsay WTP Recirculation Pumps Lindsay WTP SCADA System Manilla WTP SCADA System Bobcaygeon WTP Envelope, Heaters, Exhaust Fans and Louvres Bobcaygeon WTP High-Lift Pumps Bobcaygeon WTP Progammable Logic Controllers Pontypool WTP Generator Canadiana Shores WTP Filter Housing and Cartridges Norland WTP Backwash Pumps and High-Lift Pumps and VFDs Kinmount WTP Backwash Pumps and High-Lift Pumps and VFDs Southview Estates WTP Low-Lift, High-Lift and Polymer Pumps Pleasant Point WTP Filter Housing and Cartridges

Replacement Replacement Replacement Upgrade Installation Replacement Replacement Replacement Replacement Replacement Replacement Replacement Replacement Replacement Total

Budget 400,000 600,000 45,000 283,000 350,000 210,000 50,000 30,000 75,000 60,000 90,000 90,000 31,000 40,000 2,354,000

Water Debenture 400,000 600,000 45,000 283,000 350,000 210,000 50,000 30,000 75,000 60,000 90,000 90,000 31,000 40,000 2,354,000

Total 400,000 600,000 45,000 283,000 350,000 210,000 50,000 30,000 75,000 60,000 90,000 90,000 31,000 40,000 2,354,000

9982102 Wastewater Treatment Construction, rehabilitation, upgrade and replacement of wastewater treatment facilities and related components and siteworks. Based on legislation, AMP, Capacity Study and DC Study. JDE ID 998210201 998210202 998210203 998210204

Primary Treatment / Activity

Project Lindsay WPCP Tertiary Chemical Pump Fenelon Falls WPCP Clarifiers and Small Rotor Bobcaygeon WPCP Electrical Panel and Fixtures King's Bay WPCP Maintenance Hydrant

Replacement Replacement Replacement Installation Total

2021 Proposed Budget & Business Plan

166

Budget 55,000 170,000 55,000 30,000 310,000

Sewage Debenture 55,000 170,000 55,000 30,000 310,000

Total 55,000 170,000 55,000 30,000 310,000

2020 Detailed Water-Wastewater Capital Budget Budget Detail

9982103 Water Distribution and Wastewater Collection Construction, rehabilitation, upgrade and replacement of horizontal and vertical infrastructure providing water distribution and wastewater collection services. Based on legislation, AMP, Capacity Study and DC Study, with horizontal infrastructure work often coordinated with road reconstruction. JDE ID 998210301 998210302 998210303 998210304 998210305 998210306 998210307 998210308 998210309 998210310

Project Cambridge St. Mains - Russell St. to Peel St. Kent St. Mains - William St. to Victoria Ave. Colborne St. Mains - Water St. to Bond St. Thornhill Reservoir HVAC System Lindsay Water Tower Altitude Value, Pumps and Piping Francis St. SPS Generator Logie St. SPS Fencing Wellington St. SPS Fencing Riverview SPS Fencing Northwest Trunk Sewer Forcemain Valve Chamber Fencing

Primary Treatment / Activity Replacement Replacement Replacement Replacement; Upgrade Replacement Installation Installation Installation Installation Installation Total

Budget 1,281,000 2,094,000 1,261,000 112,000 196,000 60,000 15,000 5,000 15,000 15,000 5,054,000

SCF Grant 357,399 651,234

1,008,633

Water Sewage DC Sewage Debenture Reserve Debenture 178,059 347,151 398,391 326,664 519,312 596,790 605,280 655,720 112,000 196,000 60,000 15,000 5,000 15,000 15,000 1,418,003 866,463 1,760,901

Total 1,281,000 2,094,000 1,261,000 112,000 196,000 60,000 15,000 5,000 15,000 15,000 5,054,000

9982104 Studies and Special Projects Water-wastewater studies and special projects, often relating to (i) system monitoring, performance, capacity and optimization and or (ii) the management of assets, growth, energy and user rates. Financing Primary Treatment / JDE ID Project Budget Water Sewage Sewage DC Activity Total Reserve Reserve Reserve 998210401 SCADA System Standards Development 200,000 84,000 116,000 200,000 998210402 Bobcaygeon WTP Filter Optimization Assessment Study; Capital Planning 30,000 30,000 30,000 998210403 Facility Condition and Capital Needs Assessments Study; Capital Planning 150,000 100,000 50,000 150,000 998210404 Logie St. SPS Study; Design 80,000 80,000 80,000 998210405 Hwy. 7 SPS Study; Design 80,000 80,000 80,000 998210406 Ridout St. SPS Study; Design 80,000 80,000 80,000 998210407 Anne St. SPS Study; Design 120,000 60,000 60,000 120,000 Total 740,000 214,000 226,000 300,000 740,000

2021 Proposed Budget & Business Plan

167

2020 Detailed Water-Wastewater Capital Budget Budget Detail

2021 Proposed Budget & Business Plan

168

2020 Detailed Water-Wastewater Capital Budget Budget Detail

16. 2020 Budget Special Projects List Overview Special projects are specific and distinct tax-supported operating initiatives that are typically (i) not capitalizable into a tangible asset, (ii) more than one year in duration and (iii) best budgeted and managed in a manner similar to the approach taken with capital projects.

Budget Summary with Funding Source 2021 Tax-Supported Special Projects Budget Project by Division

Scope, Source and or Rationale

Financing Budget Tax Levy

DC Reserve

Other

Total

Other Financing Source

Multi-Year Speed Reduction Eastern Ontario Rural Network Broadband Healthy Environment Plan Implementation Engineering Airport Obstacle Limitation Surface Survey Fenelon Landfill Closure Plan Geotechnical Assessments of Roads

Roads Needs Study

$57,585 in each of 2020-2022. $219,000 in 2019; $179,000 in each of 2020-2022. $19,000 in 2021; $25,000 in each of 2022-2023. Required by Transport Canada. Legislated. Assess road base conditions in advance of construction. Determine long-term roads needs every 5 years.

2021 Proposed Budget & Business Plan

57,585

179,000

19,000

60,000

15,000

70,000

150,000

19,720 169

27,000

103,280

Engineering 150,000 Reserve

2020 Budget Special Projects List Overview

2021 Tax-Supported Special Projects Budget Project by Division

Scope, Source and or Rationale

Financing Budget Tax Levy

DC Reserve

Other

Total

Other Financing Source

Public Works Repairs to various Sand and Salt Storage Structure structures as per Repairs engineer's reports. Installation at Fleet Depot; systems Fuel Station Security Systems programming.

160,000

30,000

4,000

Information Technology Drone-Map Software for Municipal Law Enforcement Business Count Technology for Economic Development Adobe Pro Licenses for Development Services CityWorks Enhancements for Development Services IT Service Desk Software Improvements CADLink and Dashboard for Paramedic Service

Enhance drone program and integrate it with City's GIS. Support evidencebased decision making. Acquire ability to create, edit, convert, sign etc. PDFs Enhance mobility, analytics, and customer portals. Upgrade IT Service Desk system to improve capabilities. Enhance real-time resource deployment via a dashboard.

2021 Proposed Budget & Business Plan

30,000

EcDev 30,000 Reserve

9,000

20,000

60,000

76,000

170

2020 Budget Special Projects List Budget Summary with Funding Source

2021 Tax-Supported Special Projects Budget Project by Division

mDOCS Document Management for Paramedic Service

Operative IQ for Paramedic Service Integrated Roads Operations Software

Application for Transit TripSpark Enhancement for Transit

Scope, Source and or Rationale Enhance records management to reduce burden and risk. Improve inventory supply and distribution; reduce costs. Support inspection, patrol and maintenance of roads. Keep transit users informed of arrivals, service delays etc. Enable after-hours trip booking; increase service capacity.

Financing Budget Tax Levy

DC Reserve

Other

Total

9,000

15,000

95,000

Other Financing Source

Transit Gas Tax 16,000 Reserve

16,000

148,000

148,000 ICIP Grant

65,000

Forestry and Trails 200,000 Reserve

Parks and Recreation

Centennial Trailer Park Master Plan

Determine growthrelated needs for trails and forests. Determine long-term needs and direction for park.

Pool Upgrades

Trails and Forest Master Plan

200,000

135,000

200,000

Annual program.

30,000

Arena Compressor Overhauls

Annual program.

60,000

Arena Brine Filter Replacement

Annual program.

24,000

24,000 2020 Budget Special Projects List Budget Summary with Funding Source

2021 Proposed Budget & Business Plan

171

2021 Tax-Supported Special Projects Budget Project by Division

Arena Upgrades VRTC Trail Maintenance

Scope, Source and or Rationale Ammonia sensors; Little Britain Arena motor base.

Financing Budget Tax Levy

DC Reserve

Other

Total

36,000

100,000

50,000

Tree Replacement Program

Annual program. Annual program; address Emerald Ash Boar problem.

Beautification Program

Annual program.

25,000

Property Fencing

Annual program.

25,000

Playground Inspections

Annual program.

15,000

Building Audits and Designs

Annual program.

25,000

Building Parking Lot Markings

Annual program.

72,000

Building Accessibility Audits

Annual program.

25,000

Annual program.

40,000

Annual program. Painting, blinds and kitchen alterations. Plan for conversion of facility to natural gas.

35,000

25,000

10,000

Building and Property Building Recommissioning Initiatives Building Interior Fixtures and Finishes Renovations at 440 Kent St. (POA Office) in Lindsay Fenelon Falls Library HVAC System Plan

2021 Proposed Budget & Business Plan

172

Other Financing Source

2020 Budget Special Projects List Budget Summary with Funding Source

2021 Tax-Supported Special Projects Budget Project by Division

Scope, Source and or Rationale

Building Water Purification Systems

Annual program.

Planning Agricultural Lands Mapping Study Natural Heritage Systems Study

Financing Budget Tax Levy

DC Reserve

Other

Total

30,000

Legislated.

100,000

55,000

45,000

100,000

Legislated.

100,000

55,000

45,000

100,000

Other Financing Source

30,000

Economic Development Assessment of Parkette at 125129 Kent St. W.

Inform potential acquisition; funded by EcDev Reserve.

20,000

EcDev 20,000 Reserve

Archives and Records Archive Program Setup Records Storage Expansion Plan and Design

Supplies required to establish archive. Expand storage capacity for records.

Total

2021 Proposed Budget & Business Plan

30,000

15,000

2,514,585

1,880,305

173

252,000

382,280

2,514,585

2020 Budget Special Projects List Budget Summary with Funding Source

2021 Proposed Budget & Business Plan

174

2020 Budget Special Projects List Budget Summary with Funding Source

17. Reserves/Deferred Revenue Reserves/Deferred Revenue – Summary Reserve Type Infrastructure

Closing Balances Dec 31, 2020

2021 Contributions

2021 Operating

2021 Capital

2021 Closing

21,828,844.21

18,786,409.00

Rate

6,506,358.11

722,000.00

(453,417.00)

(480,000.00)

6,294,941.11

Contingency

9,201,792.02

550,000.00

(100,000.00)

9,651,792.02

(120,000.00)

632,867.91

Economic Development City Working Capital

752,867.91

(160,000.00) (16,654,478.00)

23,800,775.21

2,875,285.41

(28,078,676.89)

9,005,132.04

(2,575,719.00)

(8,526,193.00)

(30,175,456.85)

205,340.54

11,000.00

(8,000.00)

208,340.54

Other

26,798,941.44

108,195.00

26,907,136.44

Total

40,090,752.75

29,182,736.04

(3,417,136.00) (25,660,671.00)

40,195,681.79

Development Charges Former Municipal

Staff to develop reserve and debt strategies for Council consideration in 2021.

2021 Proposed Budget & Business Plan

175

Reserves/Deferred Revenue Reserves/Deferred Revenue – Summary

Reserves/Deferred Revenue – Summary by Reserve Reserve Type Infrastructure Reserve Public Works Fleet Reserve Forestry and Trail Reserve Cemetery Capital Reserve Capital projects reserve Pits and Quarries Gravel Reserve Sewer Infrastructure Renewal Reserve Water Infrastructure Renewal Reserve Capital Contingency Reserve Total Rate Reserve Employee Recognition Fund Reserve OPP Rate Stabilization Reserve Human Resource Rate Stabilization Reserve. 9-1-1 Atlas reserve Airport Surplus Reserve Kawartha Lakes Police Services Contingency Reserve Election reserve Area Rate Stabilization Reserve DOOR Reserve Doctor Recruitment Reserve Amalgamation debt retirement reserve fund(from the 2001 Special Tax Levy Social Service Program Reserve Children's Service Reserve Building Reserve Property Development Reserve Library Reserve Total 2021 Proposed Budget & Business Plan

2020 Year End Balance

2021 Contributions

2021 Operating

2021 Capital

2021 Year End Balance

2,893,140.52 158,786.71 53,415.64 2,065,552.28 305,227.95 6,026,217.45 6,090,641.05 4,235,862.61 21,828,844.21

4,532,390.00 20,000.00 1,000.00 9,105,019.00 63,000.00 1,600,000.00 1,750,000.00 1,715,000.00 18,786,409.00

0.00 0.00 0.00 0.00 (160,000.00) 0.00 0.00 0.00 (160,000.00)

(3,940,625.00) 0.00 0.00 (10,670,853.00) 0.00 (166,000.00) (214,000.00) (1,663,000.00) (16,654,478.00)

3,484,905.52 178,786.71 54,415.64 499,718.28 208,227.95 7,460,217.45 7,626,641.05 4,287,862.61 23,800,775.21

50,023.59 609,547.25

0.00 0.00

50,023.59 609,547.25

343,805.02

0.00

15,371.00 0.00

2,000.00 0.00

0.00 0.00

17,371.00 0.00

675,022.57

0.00

(225,000.00)

0.00

450,022.57

244,565.53 473,624.78 1,765,111.37 172,500.00

70,000.00 0.00 0.00 50,000.00

0.00 0.00 (156,233.00) 0.00

0.00 (100,000.00) 0.00 0.00

314,565.53 373,624.78 1,608,878.37 222,500.00

316.95

0.00

316.95

37,833.45 1,322,513.68 (199,643.22) 575,870.81 419,895.33 6,506,358.11

0.00 0.00 0.00 600,000.00

0.00 0.00 (72,184.00) 0.00

722,000.00

(453,417.00)

0.00 0.00 (179,000.00) (201,000.00) (480,000.00)

37,833.45 1,322,513.68 (271,827.22) 996,870.81 218,895.33 6,294,941.11

176

343,805.02

Reserves/Deferred Revenue Reserves/Deferred Revenue – Summary by Reserve

2020 Year End Balance

2021 Contributions

2021 Operating

2021 Capital

2021 Year End Balance

9,201,792.02 9,201,792.02

550,000.00 550,000.00

(100,000.00) (100,000.00)

0.00 0.00

9,651,792.02 9,651,792.02

100,000.00 155,813.10 497,054.81 752,867.91

0.00 0.00 0.00 0.00

0.00 0.00 (120,000.00) (120,000.00)

0.00 0.00 0.00 0.00

100,000.00 155,813.10 377,054.81 632,867.91

City Working Capital reserve

2,875,285.41

Total

2,875,285.41

(29,970,994.96) 109,698.45 19,460.28 32,586.54 227,428.12 1,006,334.80 387,626.19 30,945.92 12,152.57 15,716.32

3,500,000.00 80,000.00 641,028.00 4,784,104.04 -

(1,934,691.00) (641,028.00) -

(3,316,193.00) (210,000.00) (5,000,000.00) -

(31,721,878.96) 109,698.45 19,460.28 32,586.54 97,428.12 1,006,334.80 171,730.23 30,945.92 12,152.57 15,716.32

26,538.16

14,498.61

9,332.11

(28,078,676.89)

9,005,132.04

(2,575,719.00)

(8,526,193.00)

(30,175,456.85)

Reserve Type Contingency Reserve: General Contingency Reserve Total Economic Development Tourism Info Centre reserve Business Incubator reserve Council Economic Development Total Working Capital Reserve

Obligatory Funds Development Charge Reserve Fund Emily Parkland Ops Parkland Bexley Parkland City Wide Parkland Transit Dedicated Gas Tax Infrastructure Dedicated Gas Tax Grand Island-Fenelon Township Sub-divider for Water-Emily Tree Levy-Lindsay A Smith Memorial bequest - interest for garden at arena Cenotaph Fund - Interest used for garden at arena M. Cronin Estate for Woodville Community Hall Total 2021 Proposed Budget & Business Plan

177

Reserves/Deferred Revenue Reserves/Deferred Revenue – Summary by Reserve

2020 Year End Balance

2021 Contributions

2021 Operating

2021 Capital

2021 Year End Balance

1,490.55

195,403.44 8,446.55 205,340.54

11,000.00 11,000.00

(8,000.00) (8,000.00)

198,403.44 8,446.55 208,340.54

19,453,640.93 2,823,402.96 92,559.51 297.42 111,101.90 4,023.65 22,485,026.37

Other Reserves Fenelon Falls Powerlinks Reserve Norland Dam Reserve Social Committee reserve Lindsay Heritage Reserve(LACAC) Anne Langton Reserve Social Housing Staff Benefits Reserve Total

656,975.48 23,877.10 9,114.03 8,833.11 1,428.69 216,282.75 916,511.16

100,000.00 8,195.00 108,195.00

756,975.48 32,072.10 9,114.03 8,833.11 1,428.69 216,282.75 1,024,706.16

Kawartha Lakes Haliburton Housing Corporation Housing Haliburton\COKL Reserve Housing Capital Reserve-CKL only Local Housing (F8) Surplus Total

1,406,501.73 1,306,121.71 684,780.47 3,397,403.91

40,090,752.75

29,182,736.04

(3,417,136.00)

(25,660,671.00)

40,195,681.79

Reserve Type Former Municipal BV-H. Wilkinson Bobcaygeon Library donation BV-pool-Dike and Downey Estate SM-Heritage Park Total Legacy CHEST Funds Lindsay Chest Fund Bobcaygeon Chest Fund Woodville Chest Fund Omemee Chest Fund Fenelon Falls Chest Fund Kirkfield Chest Fund Total

Grand Total

2021 Proposed Budget & Business Plan

178

Reserves/Deferred Revenue Reserves/Deferred Revenue – Summary by Reserve

18.

Interfunctional Adjustments

What are Interfunctional Adjustments? Interfunctional adjustments serve one of two purposes. They transfer costs between departments, where one department/division is supporting another department/division. An example of this would be the fleet division. They provide maintenance and support to vehicles across the organization. Expenditures incurred by the Fleet division are allocated to the other divisions who have vehicles. The second purpose for interfunctional adjustments is for accounting purposes, and essentially allocates tax supported administrative and corporate costs to departments that are not tax supported. The Building division, within Development Services, is fully funded through permit fees. Various divisions within Human Services receive grant funding from the Provincial government. Similarly, the Paramedic division of Emergency Services also receives grant funding. The costs associated with supporting these divisions (i.e. Human Resources, Information Technology, etc.) are allocated through an interfunctional adjustment. The remaining funds are allocated outside of the tax supported operating budget to: • • • • •

Water and Wastewater budget Kawartha Lakes Haliburton Housing Corporation Capital fund Trust fund Legacy CHEST fund

2021 Proposed Budget & Business Plan

179

Interfunctional Adjustments Reserves/Deferred Revenue – Summary by Reserve

2021 Proposed Budget & Business Plan

180

Interfunctional Adjustments Reserves/Deferred Revenue – Summary by Reserve

19. Glossary of Categories in Financial Statements Tax Revenues Comprised of the following: • General Tax Levy Revenues • Area Rate Tax Levy Revenues • Supplementary Tax Revenues • Payments in Lieu of Taxes – i.e. Heads and Beds, LCBO • School Board Taxation – should be net zero at the end of the year Grants Comprised of the following: • Federal Government Grants • Provincial Government Grants • Municipal Government Grants Other Revenue Comprised of the following: • Interest Income • Gain on Disposal of Capital Assets • Penalties and Interest on Taxes • Obligatory Reserve Funds Earned i.e. Development Charges, Parkland in Lieu • Donations and Other Revenue • Contributed Capital Assets – i.e. assumed land

2021 Proposed Budget & Business Plan

181

Glossary of Categories in Financial Statements Reserves/Deferred Revenue – Summary by Reserve

User Charges, Licenses and Fees Comprised of the following: • Registration fees for all City Programs • Waste Management User Fees • Manor Resident Fees • Licenses • Permits • Fines • Provincial Offences Act Fines • Cemetery Sales • Advertising Sales Salaries, Wages and Benefits Comprised of the following: • Salaries of all City employees • Overtime • Employer Paid Benefits – CPP, EI, EHT • Group Benefits • Car Allowance • Workmen’s Compensation Claims

2021 Proposed Budget & Business Plan

182

Glossary of Categories in Financial Statements Reserves/Deferred Revenue – Summary by Reserve

Materials, Supplies and Services Comprised of the following: • Staff/Board Training expenses – Training, travel, accommodation • Corporate Training – i.e. Health and Safety, Accessibility Training • Council Expenses • Telephone Services • Postage, Printing and office supplies • Operating Materials and supplies – i.e. Health and Safety supplies, Election expenses • Advertising • Utilities • Vehicle and Equipment Fuel • Material and Equipment Charges • Protection Materials i.e. Medical supplies, Police Supplies • Minor Capital – i.e. Chairs, desks Contracted Services Comprised of the following: • Professional Fees – i.e. auditors, consultant fees • Technology Contracted Services i.e. Computer Hardware/Software maintenance • General Contracted Services i.e. Janitorial Cleaning, Contracted Mat Services • Equipment Maintenance • Public Works Contracted Services i.e. line painting, gravel pit rehabilitation • Environmental Contracted Services i.e. OCWA contract, Garbage Collection • Protection Contracted Services i.e. MTO License Fees • Building Maintenance i.e. Alarm Monitoring, Painting • Grounds Maintenance i.e. contracted snow-plowing • Cemetery Grounds Maintenance i.e. excavating, foundation maintenance

2021 Proposed Budget & Business Plan

183

Glossary of Categories in Financial Statements Reserves/Deferred Revenue – Summary by Reserve

Rents and Insurance Expenses Comprised of the following: • Land and Building Rental • Equipment Rental i.e. photocopiers, vehicle rental • Insurance i.e. insurance premium, insurance claims Interest on Long Term Debt Comprised of the following; • Interest on Long Term Debt Debt, Lease and Financial Comprised of the following: • Debenture Principle • Financial Charges i.e. bank charges, collection costs, bad debt • Tax Adjustments i.e. tax and interest write-offs, tax rebates • Amortization expenses i.e. amortization on capital assets Transfer to External Clients Comprised of the following: • Transfer to the Health Unit • Transfer to OPP • Transfer to Agencies to provide services i.e. A Place Called Home • Transfer to Ontario Works Clients • Transfer to External Organizations • Transfer to Conservation Authorities • Livestock Evaluation Claims

2021 Proposed Budget & Business Plan

184

Glossary of Categories in Financial Statements Reserves/Deferred Revenue – Summary by Reserve

Inter-functional Adjustments Comprised of the following: • Transfer to Capital Fund and KLH • Interdepartmental Charges i.e. primarily between Corporate Services and CAO operations and grant funded programs • Fleet Charges • Municipal Taxes charged to City property • Transfers to Reserves and Obligatory Funds

2021 Proposed Budget & Business Plan

185

Glossary of Categories in Financial Statements Reserves/Deferred Revenue – Summary by Reserve

20. Additions Public Works – Roads & Bridges vs. Winter Control This is intended to clarify the values in Section 13, Page 152 and show to allocation of actual budget to Roads and Bridges vs. Winter Control Operations.

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

(211,683) (58,411) (237,372) (507,466)

(200,000) (160,000) (132,100) (492,100)

(210,000) (160,000) (138,000) (508,000)

(10,000) (5,900) (15,900)

5,679,656 2,205,269 3,967,862 (1,025) 2,012,040 13,863,802 13,356,336

6,216,806 2,450,051 4,806,107 2,993,696 16,466,660 15,974,560

6,674,222 2,370,211 5,084,725 3,022,164 17,151,322 16,643,322

457,416 (79,840) 278,618 28,468 684,662 668,762

186

Additions Public Works – Roads & Bridges vs. Winter Control

Winter Control Summary Budget Expenses Salaries, Wages and Benefits Materials, Supplies & Services Contracted Services Debt, Lease & Financial Interfunctional Adjustments Total Expenses Tax Support Required

2021 Proposed Budget & Business Plan

Actual 2019

Budget 2020

Budget 2021

Change from 2020 Budget

1,802,754 3,371,417 3,261,726 3,208,949 11,644,846 11,644,846

2,307,210 2,323,480 2,714,751 2,583,833 9,929,274 9,929,274

2,347,237 2,048,644 2,764,028 3,269,365 10,429,274 10,429,274

40,027 (274,836) 49,277 685,532 500,000 500,000

187

Additions Public Works – Roads & Bridges vs. Winter Control

Department Organizational Chart Library

2021 Proposed Budget & Business Plan

Kawartha Lakes Public Library Department Overview