RCM Agenda June 26 2023 PUBLIC

Agenda

Regular Council Meeting Agenda

Monday, June 26, 2023 at 5:00 p.m.

Town of Stony Plain Council Chambers

4905 – 51 Avenue

8.1 Bylaw 2676/BORR/23 – Operating Expenditures Borrowing Bylaw – 1st, 2nd & 3rd Reading

Public Input Session

PUBLIC INPUT SESSION

The intent of the Public Input Session is to allow the public to address Council on matters of interest that are not already being addressed in the Council meeting or other boards and commissions of which Council is a member.

The Public Input Session will run from 5:00 p.m. to 5:15 p.m., following the adoption of the agenda.

It is strongly recommended that people pre-register for this session.

Procedure for Pre-registration

Members of the public wishing to address Council during the Public Input Session may:

1. register online prior to 12:00 p.m. the day of the Council meeting by filling out the registration form online on the Town of Stony Plain website: https://www.stonyplain.com/en/town-hall/address-council.aspx

Presentations & Delegations

REQUEST FOR DECISION PUBLIC SESSION

REGULAR COUNCIL MEETING

MEETING DATE: June 26, 2023

SUBJECT: Appointment of Deputy Mayor

EXECUTIVE SUMMARY

The Deputy Mayor is a member of Council who is appointed by Council to act as Mayor in the absence or incapacity of the Mayor. The Deputy Mayor position is appointed to each Councillor in a rotation. The next member to serve as Deputy Mayor will be Councillor Melanie Loyns.

RECOMMENDATION

That Town Council appoint Councillor Melanie Loyns as Deputy Chief Elected Official for the term of June 26, 2023 to October 31, 2023, or until the appointment of the next Deputy Chief Elected Official.

BACKGROUND

Section 152, of the Municipal Government Act, RSA 2000, c M-26 states that Council must appoint one or more Councillors as Deputy Chief Elected Official. The Deputy Chief Elected Official shall be given the titles of “Deputy Mayor”.

The position of Deputy Mayor shall be four months in duration and shall be undertaken by each member of Council two times within a Council term. Members of Council shall serve in the order determined by the drawing of names at the beginning of the Council term starting with the first Organizational Council Meeting following a general election. The order determined shall be limited only by the provision that the first member to serve in a Council term shall not be a newly elected Member of Council.

The Deputy Mayor serving terms, approved at the October 25, 2021 Organizational Council Meeting, shall be as follows:

Councillor Eric Meyer

Councillor Harold Pawlechko

Councillor Justin Laurie

Councillor Justin Anderson

Councillor Pat Hansard

Councillor Melanie Loyns

Councillor Eric Meyer

Councillor Harold Pawlechko

Councillor Justin Laurie

Councillor Justin Anderson

Councillor Pat Hansard

Councillor Melanie Loyns

Relevant Statutes/Master Plans/Documents

Municipal Government Act, RSA 2000, c. M-26, Section 152

Procedural Bylaw 2667/G/22, Part 2, Section 4

October 25, 2021 – February 28, 2022

March 1, 2022 – June 30, 2022

July 1, 2022 – October 31, 2022

November 1, 2022 – February 28, 2023

March 1, 2023 – June 30, 2023

July 1, 2023 – October 31, 2023

November 1, 2023 – February 29, 2024

March 1, 2024 – June 30, 2024

July 1, 2024 – October 31, 2024

November 1, 2024 – February 28, 2025

March 1, 2025 – June 30, 2025

July 1, 2025 – October 31, 2025

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2023-2026:

• Governance & Partners

COMMUNICATION

Appointment of Deputy Mayor will be included in the Council Highlights

ATTACHMENTS

1. Oath of Deputy Mayor Form

Prepared by: Christina Michaud, Legislative Coordinator, Legislative Services

Reviewed by: Teresa Olsen, Manager, Legislative Services

Approved by: Tom Goulden, Town Manager

TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA OATH OF DEPUTY MAYOR

I, COUNCILLOR MELANIE LOYNS, swear that I will diligently, faithfully and to the best of my ability, execute according to law, the office of DEPUTY MAYOR for the Town of Stony Plain in the Province of Alberta. So help me God.

SWORN before me at the Town of ) ) Stony Plain in the Province of Alberta, ) ) this 26th day of June, A.D., 2023 )

MAYOR WILLIAM CHOY COMMISSIONER FOR OATHS

COUNCILLOR MELANIE LOYNS

END OF ITEM

REGULAR COUNCIL MEETING

MEETING DATE: June 26, 2023

SUBJECT: SevGen Consulting Inc.

EXECUTIVE SUMMARY

Derek M. Bruno, Managing Partner, and Jill Yanch, Senior Consultant of SevGen Consulting Inc. will present Council with a plaque for the Town’s commitment to reconciliation in training all staff and elected officials.

BACKGROUND

SevGen Consulting Inc. is a multi-disciplinary, 100% Indigenous-owned firm that offers innovative and meaningful solutions that promote equity, collaboration, and inclusion of Indigenous Peoples. SevGen is honoured to have been part of Stony Plain’s reconciliation journey through the delivery of cultural awareness training to all Town staff and elected officials, and recognizes Stony Plain’s efforts to fulfill Truth and Reconciliation (TRC) Call to Action #57, Professional Development and Training for Public Servants

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2023-2026:

• Governance & Partners

o Nurture relationships with First Nations, Inuit, and Métis peoples.

• Community Development

o Fostering a sense of community belonging and inclusion.

COMMUNICATION

This item will be included in the Council Highlights.

Prepared by: Christina Michaud, Legislative Coordinator

Reviewed by: Teresa Olsen, Manager, Legislative Services

Approved by: Tom Goulden, Town Manager

END OF ITEM

Statutory Public Hearing

Adoption of Council Minutes

TOWN OF STONY PLAIN PROVINCE OF ALBERTA

JUNE 12, 2023 MINUTES OF THE REGULAR COUNCIL MEETING HELD IN THE TOWN OF STONY PLAIN COUNCIL CHAMBERS AT 5:00 PM

PRESENT:

Mayor: William Choy

Deputy Mayor: Pat Hansard

Councillors:

Justin Anderson

Justin Laurie

Eric Meyer

Harold Pawlechko

Town Manager: Tom Goulden

General Manager, Community & Protective Services: Karl Hill

General Manager, Community & Social Development: Lisa Gilchrist

General Manager, Corporate Services: Mike Morton

General Manager, Planning & Infrastructure: Brett Newstead

General Manager, Strategic Services: Brenda Otto

Manager, Legislative Services: Teresa Olsen

Manager, Planning & Development: Miles Dibble

Development Supervisor: Justin Young

Legislative Clerk: Lisa Schovanek

EXCUSED ABSENCE:

Councillor: Melanie Loyns

OTHERS PRESENT:

Public Input Session: Sherri Howell

Members of the Public

Public Hearing Presenters: Natalie Tremblay

Byron Mosher

Cameron Mosher

Mike Lakusta

Jurgen Sebels

Stan Balanik

Hali Hennig

Christian Schram

Leanne Schram-White

Troy Murray

Deanna Hagen

Deanna Rhine

Tracy Baron

Agenda Adoption 78/06/23/SP

1. CALL TO ORDER

Mayor William Choy called the June 12, 2023 Regular Council Meeting to order at 5:01 p.m.

2. ADOPTION OF AGENDA

Moved that Town Council adopt the June 12, 2023 Regular Council Meeting Agenda as amended.

CARRIED UNANIMOUSLY

Update to item 5.1 attachment 7, Public Hearing Newspaper Advertisement, Notification Area Map, and Notice Sign.

3. PUBLIC INPUT SESSION

Sherri Howell was present in Council Chambers to discuss homelessness in Stony Plain.

4. PRESENTATIONS & DELEGATIONS - NIL

5. STATUTORY PUBLIC HEARING - NIL

5.1 Bylaw 2673/LUO/23 – Sun Meadows Lot 3 Land Use Bylaw Amendment

Mayor William Choy explained the process of the Public Hearing.

Mayor William Choy opened the Public Hearing at 5:13 p.m.

The Planning and Development Supervisor gave an overview presentation of Bylaw 2673/LUO/23.

The Applicant, Natalie Tremblay, Community Planner, ISL Engineering and Land Services Ltd., was present to make a presentation regarding Bylaw 2673/LUO/23.

Town Council asked questions for clarity and understanding.

No members of the public were present to speak in favour of Bylaw 2673/LUO/23.

No members of the public were present to speak in opposition of Bylaw 2673/LUO/23.

No members of the public were present to make general comment regarding Bylaw 2673/LUO/23.

Mayor William Choy closed the Public Hearing for Bylaw 2673/LUO/23 at 5:44 p.m.

5.2 Bylaw 2674/LUO/23 – 5422 47 Street Land Use Bylaw Amendment

Mayor William Choy explained the process of the Public Hearing. Mayor William Choy opened the Public Hearing at 5:45 p.m.

The Planning and Development Supervisor gave an overview presentation of Bylaw 2674/LUO/23

The Applicant, Byron Mosher, Owner, Nostos Restorations Ltd., was present to make a presentation regarding Bylaw 2674/LUO/23.

Town Council asked questions for clarity and understanding.

The following were present to speak in favour of Bylaw 2674/LUO/23:

• Cameron Mosher

The following were present to speak in opposition to Bylaw 2674/LUO/23:

• Mike Lakusta

• Jurgen Sebels

• Stan Balanik

• Hali Hennig

• Christian Schram

• Leanne Schram-White

• Troy Murray

• Deanna Hagen

• Deanna Rhine

• Tracy Baron

Town Council asked questions for clarity and understanding.

The following were present to make general comment regarding Bylaw 2674/LUO/23:

• Mike Lakusta

The Applicant made closing comments.

Mayor William Choy closed the Public Hearing for Bylaw 2674/LUO/23 at 7:42 p.m.

RCM Minutes 79/06/23/SP

Mayor William Choy called a break at 7:42 p.m.

Mayor William Choy called the June 12, 2023 Regular Council Meeting back to order at 7:58 p.m.

6. ADOPTION OF COUNCIL MINUTES

6.1 Regular Council Meeting Minutes – May 23, 2023

Moved that Town Council approve the May 23, 2023 Regular Council Meeting Minutes as presented.

CARRIED UNANIMOUSLY

7. COUNCIL BOARD & COMMITTEE MINUTES

7.1 Cultural Roundtable – March 15, 2023

7.2 Governance & Commerce Committee – March 28 and April 25, 2023

7.3 Stony Plain Public Library – April 19, 2023

Board & Committee Minutes

80/06/23/SP

Moved that Town Council receive the Council Board & Committee minutes for information

CARRIED UNANIMOUSLY

Bylaw 2673/LUO/23

Amending Motion 81/06/23/SP

8. BYLAWS

8.1 Bylaw 2673/LUO/23 – Sun Meadows Lot 3 Land Use Bylaw Amendment

Moved that Town Council give second reading to Bylaw 2673/LUO/23, to amend Land Use Bylaw 2671/LUO/23

Moved that the Height Limitation for Plan 1822573, Block 1, Lot 3, be restricted to 16 metres.

In Favour: Councillor Justin Anderson

Councillor Eric Meyer

Opposed:

A vote was taken on the Main Motion.

Mayor William Choy

Deputy Mayor Pat Hansard

Councillor Justin Laurie

Councillor Harold Pawlechko DEFEATED

DRAFT COPY ONLY: This document is not yet adopted and is for informational purposes only.

Bylaw 2673/LUO/23

2nd Reading 82/06/23/SP

Moved that Town Council give second reading to Bylaw 2673/LUO/23, to amend Land Use Bylaw 2671/LUO/23

In Favour: Mayor William Choy

Deputy Mayor Pat Hansard

Councillor Justin Laurie

Councillor Eric Meyer

Councillor Harold Pawlechko

Opposed: Councillor Justin Anderson

CARRIED

Bylaw 2673/LUO/23

3rd Reading 83/06/23/SP

Moved that Town Council give third reading to Bylaw 2673/LUO/23.

CARRIED UNANIMOUSLY

8.2 Bylaw 2674/LUO/23 – 5422 47 Street Land Use Bylaw Amendment

Bylaw 2674/LUO/23

2nd Reading 84/06/23/SP

Moved that Town Council give second reading to Bylaw 2674/LUO/23 to amend Land Use Bylaw 2671/LUO/23

In Favour: Councillor Justin Anderson

Opposed:

Mayor William Choy

Deputy Mayor Pat Hansard

Councillor Justin Laurie

Councillor Eric Meyer

Councillor Harold Pawlechko

DEFEATED

9. BUSINESS ITEMS - NIL

10. COUNCIL DISCUSSION

11. CLOSED SESSION – NIL

12. ADJOURNMENT

Mayor William Choy declared the June 12, 2023 Regular Council Meeting adjourned at 10:02 p.m.

Mayor William Choy

Mike Morton General Manager, Corporate Services

END OF ITEM

Council Board & Committee Minutes

Call to Order

01/05/2023

Adoption of Agenda

Motion: 2023-21

Tri Municipal Leisure Facility Corporation Board Meeting

May 11, 2023

Holiday Inn Express (Tri-Village Room)

ADOPTED

02/05/2023

Adoption Minutes of Meeting

Motion: 2023-22

Present

Jerry George

Rob Hagg

Chair, Public Rep, Town of Stony Plain

Vice-Chair, Public Rep, Parkland County

Pat Hansard Town of Stony Plain

Todd Haist

Jay Granley

Public Rep, Town of Stony Plain

Public Rep, City of Spruce Grove

Erin Stevenson City of Spruce Grove

Sally Kucher-Johnson

Michelle Thiebaud-Gruhlke

Absent Brenda Buchko

Others Present

Lenny Richer

Kathy Sadek

Robin Lillywhite

Jennifer Telfer

1.CALL TO ORDER

Parkland County

Public Rep, City of Spruce Grove

Public Rep, Parkland County

General Manager

Finance Supervisor

Marketing & Communications Specialist, Recording Secretary

Wellness Supervisor

J.George called the April 20, 2023 board meeting to order at 6:02 PM.

2.ADOPTION OF AGENDA

Moved by R. Hagg that the Board of Directors adopt the May 11, 2023 Meeting Agenda as amended. CARRIED

3.ADOPTION OF MINUTES

Moved by J. Granley that the Board of Directors adopt the April 20, 2023 minutes as presented. CARRIED

4.BUSINESS

03/05/2023

Item 4.1 Policy B-009 Board Member Development Motion: 2023-23

4.1 Policy B-009 Board Member Development

Moved by T. Haist that the board of directors approves Policy B-009 Board Member Development, as presented CARRIED

04/05/2023

Item 4.2 Policy B-010 TLC Scholarship Program Motion: 2023-24

4.2 Policy B-010 TLC Scholarship Program

Moved by J. Granley the Board of Directors approves Policy B-010 TLC Scholarship Program, as presented.

CARRIED

4.3 Policy B-011 Harassment Prevention

05/05/2023

Item 4.3 Policy B-011 Harassment Prevention Motion: 2023-25

Moved by P. Hansard the Board of Directors approves Policy B-011 Harassment Prevention, as presented pending confirmation of a definition.

4.4 Policy B-012 Workplace Violence Prevention

06/05/2023

Item 4.4 Policy B-012 Workplace Violence Prevention Motion: 2023-26

07/05/2023

FI: Department PresentationWellness

08/05/2023

FI. 2024 Operating, Capital and Infrastructure

09/05/2023

FI.2024 – 2033 10 Year Capital/Infrastructure Plan

10/05/2023

FI: GM Update

11/05/2023

FI: Action Log

12/05/2023

FI: Forward Planning

13/05/2023

FI: Emergency Planning

Motion: 2023-27

CARRIED

Moved by S. Kucher-Johnson the Board of Directors approves Policy B-012 Workplace Violence Prevention, as presented.

CARRIED

INFORMATION

5.1 Department Presentation - Wellness

J. Telfer presented the Wellness Department presentation as information.

5.2 2024 Operating, Capital and Infrastructure Budgets - Draft

L. Richer presented the draft of the 2024 Operating, Capital and Infrastructure Budgets for information.

5.3 2024 – 2033 10 Year Capital/Infrastructure Plan - Draft

L. Richer presented the draft of the 2024 – 2033 10 Year Capital/Infrastructure Plan for information.

5.4 GM Update

L. Richer presented the General Manager Update for information.

5.5 Action Log

L. Richer presented Action Log for information.

5.6 Forward Planning

L. Richer presented Forward Planning for information.

5.7 Emergency Planning Discussion

Moved by R. Hagg, that the board accepts Items 5.1-5.7 as information.

CARRIED

Adjournment

REPORTING IN AND OUT

Board members provided information updates on a variety of topics.

ADJOURNMENT

Meeting adjourned at 9:02 PM

Jerry George

END OF ITEM

Bylaws

REGULAR COUNCIL MEETING

MEETING DATE: June 26, 2023

SUBJECT: Operating Expenditures Borrowing Bylaw 2676/BORR/23

EXECUTIVE SUMMARY

The Operating Expenditures Borrowing Bylaw authorizes Administration to complete borrowing to meet the Town’s short-term financing needs. This bylaw was last approved in April of 2020 at $10 million, however, it has been reduced to $5 million after the pandemic relief measures for residents were removed. The updated bylaw will align with the actual operating line of credit through our financial institution. Funds are only drawn if required, with factors such as current interest rates and timing of cash requirements considered.

RECOMMENDATION

That Town Council:

1. give first reading to Bylaw 2676/BORR/23, a bylaw to authorize borrowing for operating expenditures within the Town of Stony Plain

2. give second reading to Bylaw 2676/BORR/23.

3. give unanimous consent to consider third reading to Bylaw 2676/BORR/23.

4. give third reading to Bylaw 2676/BORR/23.

BACKGROUND

In April 2020 the Town increased its available line of credit from $1 million to $10 million given the economic uncertainties and relief provided to residents related to the pandemic resulting in an update to the Operating Expenditures Borrowing Bylaw. As discussed at the April 27, 2020 Regular Council Meeting, the operating line of credit was reduced after the pandemic, down to $5 million once deferral programs ended. This bylaw was scheduled for review within its third year and is recommended to align with the current authorized line of credit. The operating line of credit held is at a rate of prime less 0.75% per annum. This financing could be used for interim financing as a cash flow mechanism due to timing of tax or grants revenue received. Administration does not deem it necessary to hold at the $10 million, although maintaining at $5 million is approximately 10% of our annual budget, which is appropriate

Relevant Statutes/Master Plans/Documents

Municipal Government Act, Sections 251 and 256

STRATEGIC ALIGNMENT & KEY ACTIONS

Stony Plain Strategic Plan 2023-2026:

• Governance & Partners

o Cultivating a strong organizational structure and the processes that deliver effective and efficient services

COMMUNICATION

This item will be included in the Council Highlights. The Council meetings are streamed live and available after the meeting on YouTube.

BUDGET/FINANCIAL IMPACT

There is no financial impact unless the funds are accessed and would be dependent of current interest rates.

ATTACHMENTS

1. Bylaw 2676/BORR/23 Operating Expenditures Borrowing Bylaw – Red line version

2. Bylaw 2676/BORR/23 Operating Expenditures Borrowing Bylaw – Clean version

Prepared by: Riley Clark, Senior Financial Analyst

Reviewed by: Teri Stewart, Manager, Financial Services

Reviewed by: Teresa Olsen, Manager, Legislative Services

Reviewed by: Mike Morton, General Manager, Corporate Services

Approved by: Tom Goulden, Town Manager

BEING A BYLAW OF THE TOWN OF STONY PLAIN IN THE PROVINCE OF ALBERTA TO AUTHORIZE A BORROWING [AND ESTABLISH A LINE OF CREDIT] FOR THE PURPOSE OF FINANCING CURRENT OPERATING EXPENDITURES

WHEREAS Section 251 of the Municipal Government Act, RSA 2000, c. M-26, and amendments thereto, provides that a municipality may only make a borrowing if the borrowing is authorized by a borrowing bylaw;

AND WHEREAS Section 256 of the Municipal Government Act provides that a municipality may make a borrowing for the purpose of financing operating expenditures of the municipality provided that the amount to be borrowed, together with the unpaid principal of the other borrowings made for this purpose, must not exceed the amount the municipality estimates will be raised in the taxes in the year the borrowing bylaw is made;

AND WHEREAS Section 256 of the Municipal Government Act further provides that a borrowing bylaw does not have to be advertised if the term of the borrowing does not exceed 3 years;

AND WHEREAS the Council of the Town of Stony Plain deems it advisable to borrow to meet the operating expenditures of the Town until such time as the current taxes are levied or to be levied are collected;

AND WHEREAS the total amount of the taxes to be levied in 2023 by the Town is estimated to be the sum of $20,000,000;

AND WHEREAS the amount of the existing debt of the Town of Stony Plain at December 31, 2022 is $31,604,118, no part of which is in arrears, and the borrowing of the amount authorized to be borrowed by the bylaw will not cause the Town to exceed its debt limit;

NOW THEREFORE, the Council of the Town of Stony Plain, in the Province of Alberta, duly assembled enacts as follows:

1.0.0 Title

1.1.0 This bylaw may be cited as the “Operating Expenditures Borrowing Bylaw".

2.0.0 Definitions

"Act” means the Municipal Government Act, RSA 2000, c. M-26, and amendments thereto;

“CAO” means the Chief Administrative Officer of the Town of Stony Plain or the CAO’s delegate;

“Town” means the Town of Stony Plain in the Province of Alberta; and

“Mayor” means the Chief Elected Official of the Town.

3.0.0 General

3.1.0 The Town may borrow from TD Canada Trust Bank such sums of money as may from time to time be required to meet, until taxes are collected, current operating expenditures and obligations of the Town, provided the total principal amount owed the TD Canada Trust Bank at any one time shall not exceed the sum of Five Million ($5,000,000) Dollars.

3.2.0 All sums borrowed under this bylaw shall be borrowed on the general credit and security of the Town at large.

3.3.0 The Mayor and CAO (hereinafter called the “Signing Authority”), are authorized for and on behalf of the Town:

3.3.1 to apply to the TD Canada Trust Bank and obtain a revolving line of credit with a credit limit not to exceed the maximum amount this bylaw authorizes may be borrowed; and

3.3.2 execute on behalf of the Town such bills, debentures, promissory notes or similar forms of obligation as the TD Canada Trust Bank may require as evidence of and security for all sums borrowed hereunder.

3.4.0 All sums borrowed pursuant to this bylaw shall bear interest at a rate per annum not to exceed prime rate less three quarters percent charged by the TD Canada Trust Bank annually and such interest will be calculated daily and due and payable monthly on the last day of each month.

3.5.0 All sums borrowed under this bylaw, including principal and interest, shall be due and payable in full within three years of the borrowing.

3.6.0 Revenue derived from the collection of municipal taxes levied in the current year of borrow will be used to repay the principal borrowed and interest owing under this bylaw.

4.0.0 Effectiveness and Review

4.1.0 If any portion of this bylaw is declared invalid by a court of competent jurisdiction, then the invalid portion must be severed and the remainder of the bylaw is deemed valid.

4.2.0 Bylaw 2635/BORR/20 and amendments thereto are hereby repealed.

4.3.0 This bylaw shall be reviewed within its third year, being 2026 or as deemed necessary.

4.4.0 This bylaw shall take full force and effect on the date it is passed.

Read a first time this day of , AD 2023.

Read a second time this day of , AD 2023.

Given unanimous consent this day of , AD 2023.

Read a third time this day of , AD 2023.

Mike Morton General Manager, Corporate Services

Mayor William Choy

END OF ITEM

Business Items

Council Discussion

Closed Meeting