MECHELEN REGIONAL CONFERENCE 2020
KORTRIJK
REGIONAL CONFERENCE 2020
CALLÂ FOR EDITORS AND VICE PRESIDENTS 4TH REGIONAL CONFERENCES OF EYP BELGIUM
SESSION VISION
TABLE OF CONTENTS MECHELEN
Words from the Head-Organisers Session Vision Vision for Editors Vision for Vice-Presidents
KORTRIJK
Words from the Head-Organiser Session Vision Vision for Editors Vision for Vice-Presidents
OVERVIEW
Questions for Editors Questions for Vice-Presidents Practical Information
MECHELEN WELCOME WORDS FROM THE HEAD ORGANISERS
We are thrilled to present you the session that has been existing in our heads for quite some time now. We have been dreaming of a conference happening in our hometown, and to see it unfolding has been the most rewarding experience for us. We would love for you to be part of this experience, to come step out of your comfort zone and share this joy with us!
INCLUSIVITY. CHALLENGE. INTERCONNECTION.
Attending our first session was a mind blowing experience for the both of us and we want to do everything that’s in our power to offer this experience to delegates in Mechelen. To achieve this, we will need a president that cherishes the same values as we do. You can read more about our key
We have known each other since we were 3 years old and have gone through a lot of adventures together. We have been very lucky to start our EYP journey, almost two years ago, when we went to our first session
values in our vision. However, apart from helping us create the session we dream of, we want you to help us shape this idea, by leading
a
chairs
team
with
guidance,
support and friendship.
in our school delegation. Attending our first session was a mind blowing experience for the
both
of
us.
The
welcoming
and
accepting environment that is so typically EYP welcomed us with open arms and has not really let us go since.
We hope to get to know you very soon, firstly via your beautiful applications and afterwards as a member of our team. We are looking forward to creating and shaping Mechelen 2020 with you!
MECHELEN 2020 - REGIONAL CONFERENCE OF EYPBE
MECHELEN SESSION VISION Shaping relations for the future through inclusivity and interconnection
INCLUSIVITY. Everyone comes to a session with personal goals, but strives together with every other participant to reach these goals and helps others reach their goals. This creates an environment where everyone is motivated to help each other and include everyone. We
want
to
inclusivity
is
generate
a
create a
a
standard. friendly
session We and
where
hope
to
learning
environment for everyone, by including every individual at our session in the group. We will try to make sure we have enough time for teambuilding to create the right atmosphere
to
make
everyone
feel
welcome and at ease. To guarantee everyone feels comfortable and is having the best time of their lives, we want to introduce some reflection moments. With these moments we want to provide a time where all team leaders can focus on the wellbeing of their team members. It’s very important for us that you feel valued and included, and we will try to do our best to make this happen.
MECHELEN 2020 - REGIONAL CONFERENCE OF EYPBE
CHALLENGE. EYP challenges every single one of its
We want to try and challenge every single
participants,
different
one of our participants but we also want to
ways. Our goal is to get everything out of
make sure they don’t feel overwhelmed.
this
that
That’s why we aim to include enough
everyone attending feels like they have
activities that focus on enjoyment and
learnt something and feels fulfilled when
wellbeing. We will try our best to not put
they leave our session.
too much pressure on our participants so
all
in
conference
completely
and
make
sure
that everyone can reach their goals at their We want everyone at our conference to feel
own
challenged. By setting personal goals for
encouraging personal growth will be hard
every official, we
a focus on
work for the team leaders but, since we
personal growth.. We will focus on keeping
think personal growth is very important, we
track of your growth process and provide
will try to support you in every way we can.
everything to reach your personal goals. We
Input from everyone is something we are
are looking for leaders in our official team
aiming for and by giving you, as officials, the
that are willing to challenge and support
freedom to have your contribution to the
themselves and their team members in
session
every
something together we will all be proud of.
possible
aim for
way.It’s
important
that
speed.
we
We
are
acknowledge
sure
everyone feels comfortable to evolve and grow in the warm and inclusive environment Mechelen 2020 will provide.
MECHELEN 2020 - REGIONAL CONFERENCE OF EYPBE
we
will
that
create
INTERCONNECTION.
As
the
definition
of
interconnection
highlights the importance of a connection in a group, we want to make sure that the gap between our delegates and officials will be as small as it can be. But this is only possible when everyone is open for this. We
In EYP, it’s very easy to connect with people
want you, as officials, to be approachable
and form special bonds due to the fact that
for
EYP is so challenging and inclusive. We feel
moments and to check how our delegates
that the relationships made during a session
are feeling and experiencing the session. In
are the most beautiful part of it. With
our experience this helps to create a
Mechelen 2020, we want to create an
welcoming
opportunity for all delegates and officials to
Exactly the kind of atmosphere we would
create and strengthen relations that will last
love to create together, with you.
delegates
and
by
creating
accepting
a lifetime.
MECHELEN 2020 - REGIONAL CONFERENCE OF EYPBE
reflection
atmosphere.
MECHELEN VISION FOR EDITORS We have three keywords that explain the vision of Mechelen 2O2O: interconnection, inclusivity and challenge. It is needless to say that we want to implement these as much as possible in our session. We expect that
our
editor
will
understand
these
keywords and will value them as much as we do. We envision working with the future editor(s) in a very close way. Bearing in mind that one of our session pillars is challenge, you will have the space and freedom to shape your understanding towards implementing this vision in your own way in the Media Team and the session in general. Aiming to have a flat-leadership in Mechelen 2020, we want to include and support our editor as much as possible not only on matters regarding media but also anything related to the session. We are counting
on
mutual
communication
about
trust
and
everything.
open This
means we are looking for a creative editor that is good in communication and that will feel
challenged
to
make
sure
these
keywords are not only visible in the Media Team itself but also in the output of the session. We can not wait to see your visions!
KORTRIJK MECHELEN 2020 2020 - REGIONAL - REGIONAL CONFERENCE CONFERENCE OFOF EYPBE EYPBE
MECHELEN Another aspect that will be given great
VISION FOR VICE-PRESIDENTS
attention is ample chairing experience. At the level of a regional conference, it is expected that many chairpersons will have little or no previous chairing experience. This is furthered by one of the core aspects
One single most important characteristic we are looking for in Vice-Presidents for this session is an ability to work well in a team. VPs find themselves in a unique position, where they work simultaneously in a team of board members and their respective buddy
groups/chairsteam.
Thus
it
is
absolutely essential that VPs are able to communicate effectively, bring up ideas and compromise. For us, a good VP will fill in the gap between the session president and the chairpersons and work as a link between the two. Therefore, communication and teamwork are crucial.
of
the
session
vision:
challenge.
All
participants, including the chairpersons will be encouraged to challenge themselves, to add the learning value to the experience. Thus
it
can
be
expected
that
many
chairpersons will want to try out new chairing methods or techniques. Therefore, in order to effectively help and support the chairpersons, VPs will need to be well familiar with tasks of a chairperson. It is important that a clear understanding of fundamental techniques
chairing is
visible
application.
MECHELEN 2020 - REGIONAL CONFERENCE OF EYPBE
methods
and
throughout
the
KORTRIJK WELCOME WORDS FROM THE HEAD ORGANISER
First and foremost, I would like to thank you for showing interest in Kortrijk 2020, the first EYP conference in the West Flemish city with a history that goes back 2000 years ago.
The
Cortoriacum,
ancient
Romans
medieval
folk
called
it
called
it
Cortryck and I call it home. On top of that, it’s the city where George Washington was born. That’s right, George Washington, the famous founder of the first company that mass-produced instant coffee, was born in Kortrijk. However, its rich past is not the main reason why I’ve wanted to bring EYP to this city.
minds in one place facilitates cooperation in development. That’s what Kortrijk 2020
What present-day Kortrijk is all about, is innovation: it sees creativity as a driving force for sustainable development and
needs to be all about: offering young people a platform to share their ideas and opinions in a safe and warm environment.
places open-mindedness at the heart of its local development plans. The product of these plans can be recognized in the creative spaces
architecture that
have
and
green
brightened
public up
the
cityscape in recent years and provided meeting places for all citizens, especially
SYNERGY. STRENGTH. SAFETY.
young people. Kortrijk attracts people from all over Belgium by providing several higher
That is why the session theme is “Unity plus
education opportunities, thus enhancing the
synergy equals strength and safety”. The
diversity of the city. Gathering all these
fact that nations today invest annually more
different, intelligent
than billions of euros in defense shows that ensuring the safety of citizens is
KORTRIJK 2020 - REGIONAL CONFERENCE OF EYPBE
an important item on the political agenda.
The fact that you’re reading this, means
But
doesn’t
you’re interested in the European Union and
necessarily guarantee safety. There are
that's already a very important requirement
more threats to mankind than wars, as the
you may tick off.
corona pandemic has tragically shown us.
presence at Kortrijk 2020 can help build the
Over the last months, people have been
positive atmosphere I want the session to
watching the EU with open eyes to see how
have, then I’d love to read your application
they would react to the virus. Kortrijk 2020
and hope we’ll meet in a corona-free world
would like to offer the delegates the
where the only contagious thing will be our
opportunity
joy.
a
well-equipped
to
debate
army
about
Europe’s
stance in ensuring the safety of its citizens against all kinds of threats, but in order to do that I need your help!
KORTRIJK 2020 - REGIONAL CONFERENCE OF EYPBE
If you believe your
KORTRIJK SESSION VISION Unity plus synergy equals strength and safety.
SYNERGY. The European Union was built by a few European countries, working together to become a stronger political and economic player in the world. They could never reach the scope they have today, if they didn’t work together and make compromises. Just
like
the
European
Union,
I
want
delegates at Kortrijk 2020 to overcome their differences and put their ideas together, in order to make a strong resolution. It’s only with mutual effort that they can get the most out of their skills to survive the dangers of the General Assembly. But I want to extend that value of synergy to the organisers, chairs, MTM’s and all the other officials,
in
order
to
create
a
smooth
cooperation between these different roles. I strongly believe that through synergy, we can reach unity and vice versa. It’s another value that I cherish a lot and I hope Kortrijk 2020 will be all about this one big, EYP family of officials and delegates.
KORTRIJK 2020 - REGIONAL CONFERENCE OF EYPBE
STRENGTH. Since its creation, the European Union has
has been guaranteeing the safety of millions
offered many economic benefits to its
of citizens for decades. Even though we
member states and created a huge market,
aren’t
think of the European Coal and Steel
spending annually billions of euros to
Community and the European Economic
protect their citizens, and lots of those
Community. However, the EU hasn't really
countries are EU Member States. Since we
managed to become a real global player.
act as if we were the real European
Their political integration only started after
Parliament in EYP, I want the delegates to
the 1992 Treaty of Maastricht. This treaty set
feel as strong as the real EU tries to be. It
the three main pillars on which the EU was
takes a lot to participate in an event such as
built, the second one being “The common
EYP, where you have to debate about rather
foreign and security policy”. I believe this is
difficult, political matters and that in English.
a very important topic and that now is the
It’s up to us, the officials, to make sure they
perfect time to debate about it, especially in
do their best and make them use their
a time where leaders of the world’s biggest
capacities to the fullest. The main goal is for
nations are questioning the use of an
them to look back at the session and
organization that
remember it as the time they got more
currently
at
war,
countries
confident and stronger as a person.
KORTRIJK 2020 - REGIONAL CONFERENCE OF EYPBE
are
SAFETY.
form, but it’s what’s happening today in our world so it should consider all of us. As EYP offers young people a platform to talk about place
all kinds of political matters, it should also
sometimes and by watching the news, we
be a place where they can talk about the
get reminded of that sad matter on a daily
somber things that happen in the world, and
basis. Human beings get murdered by the
more importantly: they should feel safe to
persons that are supposed to protect them,
do so. Everyone attending Kortrijk 2020
just
color.
should feel safe to speak their mind freely,
Multinationals are exploiting poor farmers
safe to be who they are, safe to wear what
and their lands. Children die because of
they want, safe from any kind of harm and
hunger or a lack of healthcare. Although
all that while respecting the safety of all the
every person on earth should normally be
other participants. I hope the delegates can
able to enjoy his or her basic rights, reality
find inspiration in the session to change the
shows this is not the case. These are some
world and make it a better, safer place.
Our
world
can
because
be
of
a
terrifying
their
skin
bitter facts to read in an EYP application
KORTRIJK 2020 - REGIONAL CONFERENCE OF EYPBE
KORTRIJK VISION FOR EDITORS
At
Kortrijk
2020,
we
want
to
create
a safe place where it is okay for officials and delegates to fall down, get up and get stronger. We believe the editor(s) have a big role in bringing strength to the session and want to offer them all the space for them to take on full ownership while using their creativity without boundaries. As the session theme states, strength can be achieved through unity and synergy. That’s why we want to have a close cooperation between all officials and we expect the editor(s) and the Media Team to respect this reciprocal trust and harmony. Appreciating the editor(s) and Media Team’s creativity, we would like to have your contribution over the general atmosphere reflected by your efforts and all your input. Throughout the session, communication and transparency will remain key because we can only feel strong and safe when we work together as one group. We truly hope you accept the challenge and use your talent and creativity to make Kortrijk 2020 a reflection of the session vision.
MECHELEN KORTRIJK 2020 2020--REGIONAL REGIONALCONFERENCE CONFERENCEOF OFEYPBE EYPBE
KORTRIJK VISION FOR VICE-PRESIDENTS
Concerning
the
academic
side
of
the
session, my project is one of thorough introduction to the craft of chairing. I wish my
Dear future applicant,
team
to
consist
of
engaged
and
motivated individuals, who will benefit from Thank you so much for considering Kortrijk
comprehensive
guidance
and
steady
2020. I am already looking forward to
support from the board. Though the aim will
reading your application and hearing your
be to create Topic Overviews as accessible
ideas. I am honoured to be given the
as possible for the moody and confused
opportunity to lead the academic team of
teenagers we are bound to deal with, I do
this regional conference and I intend to do
hope for broad research and extensive
everything in my power to make it a fun and
reflection on the part of the whole team. In
enriching experience for each participant.
addition, trainings should also allow for
My vision for Kortrijk is one of cooperation,
complete transmission of knowledge as
commitment and, most importantly, love.
well as contribution and participation from every chairperson.
The theme of Kortrijk 2020 – “Unity plus safety”-
With all this in mind, it remains, however,
translates a wish from the leadership to
essential to me that Kortrijk 2020 be a place
create a benevolent and efficient work
for sheer fun. One often forgets the main
environment, based on mutual reliance. For
reason we remain in this endless energy-
this reason, I wish to particularly insist on
sucking pit that is EYP is because of the fun
the safety not only of delegates but also of
we
each
are
relationships we grow to develop within the
excellent moments for trial, discovery and –
organisation. Hence, I want the atmosphere
often- failure. To me, it is essential everyone
of Kortrijk 2020 the remain relaxed and
is able to approach this moment without the
light-hearted, I wish for everyone to be able
fear
to let go, just for a few days and let
synergy
equals
official.
of
strength
Regional
winding
overwhelmed.
up
and
sessions
distressed
or
have
and
the
caring
and
loving
themselves marvel and laugh whenever they feel like it.
KORTRIJK MECHELEN 2020 2020 - REGIONAL - REGIONAL CONFERENCE CONFERENCE OFOF EYPBE EYPBE
QUESTIONS FOR EDITORS GENERAL
1.Without mentioning your education, occupation, or nationality, introduce yourself to the selection panel (we would like to get to know you beyond the obvious, it is up to you what you decide to mention*). You can freely use any medium you may prefer. 2. What makes you qualified to be a team leader? In what aspects do you think the session will help you improve your skills? 3. Describe your previous experience with media and other relevant technical skills you have. Please provide us with a portfolio of your past work and briefly explain why these works represent your overall style.
MECHELEN
4. What is your vision for the Media Team, taking into account the length and size of the session? 5. Mechelen is all about interconnection, connecting not only as individuals, but also as a group. What do you think your contribution as an editor will be to ensure this atmosphere?
QUESTIONS FOR EDITORS KORTRIJK
4. What is your vision for Kortrijk 2020? How does it correlate with that of the Head-Organiser’s vision for the session? 5. Please elaborate on your motivation to edit Kortrijk 2020. Why specifically this session?
QUESTIONS FOR VICE-PRESIDENTS
GENERAL
1.How will you benefit from participating in [session], and how you wish to contribute to its success? 2. What are your main strengths for becoming a Vice President? What would you like to improve?
QUESTIONS FOR VICE-PRESIDENTS
MECHELEN
3. How do you envision the division of responsibilities and tasks between the session president and the VPs and how do you see the cooperation within the board in general? (max. 300 words) 4. What specific steps do you plan on taking to provide support and help to the chairs at the session? (max. 300 words)
KORTRIJK
3. Which person was the biggest influence/inspiration for you in your EYP career until now and why is that case? (max. 250 words) 4. What are the core modules you feel must imperatively be given to chairpersons at a session such as Kortrijk and why do you think that? (max . 300 words)
PRACTICAL INFORMATION
MECHELEN
The session will take place in Mechelen from the 21st until the 23rd of October; consisting of one day of CMO Training for Officials, one day of Team-building and Committee Work, and one day of General Assembly. Atakan Caglayan, Anna Van Dijck, and Lena Baeyens Mechelen 2020 - Regional Conference of EYP Belgium
KORTRIJK
The session will take place in Kortrijk from the 4th until the 6th of November; consisting of one day of CMO Training for Officials, one day of Team-building and Committee Work, and one day of General Assembly. Mateusz Wiza, Abdelouarete Benammar Kortrijk 2020 - Regional Conference of EYP Belgium