April 2022 Employee Newsletter

I N D I A N A S TAT E M U S E U M A N D H I S T O R I C S I T E S

CROSSROADS EMPLOYEE NEWSLETTER APRIL 2022

PEOPLESOFT 9.2

IS LAUNCHING NEXT MONTH.

Are YOU ready?

The way you’ve been entering your payroll and other employee information is about to change in a BIG way.

The State of Indiana is giving its payroll and HR system a makeover with PeopleSoft 9.2, which is ready for launch next month.

Not only will the new PeopleSoft 9.2 system have a more user-friendly interface, it will be mobile friendly and combines payroll, HR and employee data.

In addition to submitting timesheets, the new system will allow employees to edit personal information, submit leave requests, change direct deposit information or include up to four bank accounts for direct deposits, update tax forms, view accrued leave, update benefits and other tasks.

To be ready for this new system, all state employees are required to complete seven eLearning video trainings through

SuccessFactors. The training includes an introduction to the new PeopleSoft system, plus more detailed trainings that show how to enter and submit time, correct time or view time, update personal information, request and submit time off or absences, manage direct deposit accounts, review paychecks, update tax forms, manage life events, review benefit summaries and more.

The required trainings are expected to take about two hours for all employees, and there are additional modules for managers relating to time and leave approvals.

Sixteen employee job aids also are available through SuccessFactors if additional details are needed to complete tasks like time reporting, canceling an absence request, adding or editing a bank account for direct deposit, managing life events and more.

IMPORTANT DATES TO KNOW APRIL 29 OR 30: Complete and submit time sheets in current PeopleSoft 9.1 system MAY 1 TO MAY 10: Complete shutdown of PeopleSoft. *NO ONE WILL BE ABLE TO ACCESS THE SYSTEM AT ALL BETWEEN THESE DATES! There will be no new hires, transfers or promotions between the dates of May 1 to May 10 due to the PeopleSoft shutdown.* MAY 5: Last day to complete REQUIRED trainings (introduction, personal details, time and absence) in SuccessFactors MAY 10: Begin to enter time in NEW PeopleSoft 9.2 system JUNE 6: Last day to complete REQUIRED trainings (payroll & benefits and life events) in SuccessFactors JULY 6: Last day to complete REQUIRED training (total rewards) in SuccessFactors

MAY

WHERE IS THE COOLEST PLACE YOU’VE TRAVELED? Iceland! It was like being on the moon. The landscape was so dramatic and unlike anything I’d ever seen before. And so many geothermal baths to soak in!

ANNIVERSARIES

MARK RUSCHMAN Collections – 10 years

TYRIEE LOVE

Security – 10 years

GREG BRYSON

Information Technology – 9 years

RENEE BRUCK

Marcom – 4 years

JOHN SPICKLEMIRE

Facilities Maintenance – 3 years

STAFF SPOTLIGHT: MEGHAN SMITH Meghan Smith is the conservation lab manager for the Indiana State Museum and Historic Sites. She began working for the museum system in October 2011. Meghan’s day-to-day duties include helping to look after all the objects in the Indiana State Museum and Historic Sites collection, as well as preparing them for exhibition, loan or movement throughout the system.

She lives in Irvington with her two cats, Butch (age 12) and Stellaluna (age 5).

WHAT ARE YOU MOST LOOKING FORWARD TO? Right now, I’m really excited about my next vacation – I’m going to London for two weeks at the end of May. All my life, I’ve been a little bit obsessed with British literature, film and television, and it’s exciting to finally be able to go see the real thing. And the best part is that my brother and his family moved to London recently, so I’ll be staying with them. We haven’t seen each other since before the pandemic, so this visit is long overdue.

WHAT IS YOUR FAVORITE QUOTE? “Clever girl.”

WHAT HAS BEEN YOUR ALL-TIME FAVORITE PROJECT TO WORK ON? There have been many, many awesome projects I’ve had the pleasure to be involved with, but I think Color of Style has to be my hands-down favorite. It was such an honor to be able to tell those stories and see that project through from start to finish. We had a great team.

They took the vision I had in my head and not only brought it to life, they made it better.

WHAT IS THE BEST ADVICE YOU’VE EVER RECEIVED? Just because you can’t do it perfectly doesn’t mean you shouldn’t do it. I still struggle with that sometimes, so it’s good to be reminded!

A big THANK YOU to the Indiana State Museum and Historic Sites employees (and Erica’s mom, Marcy Wendling!) who helped to clean out the gymnasium at the Lanier Mansion State Historic Site Visitor Center! Pictured from left: Borden Fleetwood, David Daum, Carrie Miller, Marcy Wendling, Sondra McGee, Erica Montgomery, Greg Bryson, John Spicklemire, Derek Hughes, Ron Goad, Devin Robinson, Marnie Leist, Devin Payne, Traci Cromwell, Dustin Chavez, Eric Todd and Brian Benson.

SECURITY UPDATE

SAFETY, SAFETY AND SAFETY! ISMHS ANNUAL SAFETY QUARTER ISMHS hosts an annual Safety Quarter to disseminate safety information and exercise emergency drills for awareness of proper procedures. Safety Quarter consists of information regarding fire, tornado, earthquake, building lockdown and civil disturbance (active shooter), with emphasis on proper safety procedures, awareness and escape procedures.

ISMHS uses an emergency color code system to characterize appropriate levels of vigilance, preparedness and readiness in a series of graduated threat conditions.

The protective measures that correspond to each threat condition will help museum staff and safety team leaders decide what action to take to help counter and respond to an emergency.

The emergency color codes and definitions chart is available to all ISMHS staff and partnering institutions that have office space in the museum. The chart should be placed in all staff office areas to ensure employees are aware of specific emergencies when color code announcements are made. If you need a copy of the chart, please notify ISMHS security department.

The Indiana State Museum and Historic Sites is on the cusp of our annual Safety Quarter, and safety conversations are an important part of securing employees’ commitment to promoting a safety culture and consciousness.

Consistently discussing or mentioning safety and security informs staff about possible workplace risks. The results of these discussions keep people alert and aware of potential hazards, provide the opportunity to evaluate prior safety-related incidents and much more.

IMPORTANT WORKPLACE SAFETY REMINDERS 1. Anxiety, stress, fatigue and depression can account for a large percentage of health issues in the workplace. Difficult workloads, uncomfortable work environments, infrequent breaks and other factors can contribute to stress and discomfort. To reduce work-related stress, ask for help, communicate your problems clearly, meditate and try other relaxation techniques. Also, employees should regularly stretch, exercise and be physically active to avoid ergonomically induced injuries.

2. Safety awareness is important in the workplace, especially in the event of an emergency. Being unaware of proper safety procedures increases the possibility of accidents resulting in injury. Constantly promoting safety awareness helps employees think about safety in situations where they may become complacent or weren’t thinking about safety. Make it a priority to review and refresh ISMHS emergency safety procedures, color codes and definitions.

3. Workplace accidents can be costly to both the business and employee involved. Employees should know

how and why accidents happen at the workplace and how to avoid and prevent them. If an accident does occur, reporting procedures are in place. All ISMHS employees should attend safety workshops and review newsletter articles to become familiar with accident/incident protocol and proper reporting procedures.

4. Locations of first-aid kits and AEDs in the workplace help employees to be prepared when injuries, incidents or emergencies occur. When responding in an emergency situation, time is precious. If you’re unaware of specific locations of safety equipment (extinguishers, AED, first-aid kits, etc.), please notify the ISMHS security department and request a safety equipment list.

5. O ccupational health and safety are shared responsibilities. Both employers and employees have roles to play in maintaining a safe work environment.

The easiest way to remain in compliance with OSHA regulations is to conduct a safety risk assessment either quarterly or annually. ISMHS security and maintenance departments conduct safety checks regularly and system wide risk assessments and inspections biennially.

IMPORTANT NUMBERS TO SAVE Security Non-Emergency 317.234.2454 | Security Emergency 317.234.2455 | After-Hours Security Mobile 317.509.5396

The second greatest spectacle in racing returned to the Indiana State Museum for 10 days late March and early April. Racers of all ages created their own cars or borrowed one of ours to see if their car would cross the finish line first!

SHARE YOUR STORY IDEAS! Renee Bruck, manager of communication | 317.260.3506 | rbruck@indianamuseum.org