24th National Selection Conference of EYP CZ Pardubice 2022 –⁠ Organiser Vision

ORGANISER VISION

PARDUBICE 2022 24th National Selection Conference of EYP Czech Republic

PARDUBICE 2022

24th NATIONAL SELECTION CONFERENCE

Dearest applicants, We are more than happy that you have decided to read the Organising Team vision and that you are considering applying to be part of our team. We are Míša and Daniel, the Head Organisers of the 24th National Selection Conference of EYP CZ Pardubice 2022. This document, together with the session vision, outlines what we imagine the session to be like. If any of the following words appeal to you and if this event sounds like something you would like to be part of, then we strongly encourage you to apply!

Happy reading!

Daniel and Míša Head Organisers of the 24th National Selection Conference of EYP CZ Pardubice 2022

2

PARDUBICE 2022

24th NATIONAL SELECTION CONFERENCE

THE SESSION For organisers, the session will take place Tuesday–Sunday 22–27 March 2022 in Pardubice.

Our main priority for the session is to create a high quality, innovative and well-organised event which would provide the participants with space to self-develop, reflect on their strengths and weaknesses and create long-lasting friendships. As the Head Organisers, we strive to highlight the importance of creating an overall open, safe and friendly atmosphere which would prioritise the participants’ welfare.

With the motto ‘Shaping our identity in the fragile present’, the theme will not only be related to overcoming the fragility of the post-pandemic society, but it will also focus on aiding the Officials and Delegates in mending and discovering their own individual identity. Therefore, we will strongly emphasise our focus on the personal and professional development of each and every member of our team.

THE ORGANISING TEAM The whole session’s atmosphere stems from the dynamics of the Organising Team. We will therefore aim to create an environment within our team that will foster productivity and effectivity, but at the same time, will be fun, exciting and family-like. In our opinion, efficient teamwork stems from effective and transparent communication, honesty and proactivity. We will not only aim to keep these at high standards, but we will also strive to build a well-bonded friendly team that will ensure inclusivity at all times. Our ultimate goal for the Organisers is that everyone, regardless of the prior experience, will be able to look back at our session with pride and joy that they have created a unique event. After all, Pardubice 2022 will not just be our session, it would be yours as well. Borrowing from digital event organising, throughout all the session preparations, the Organising Team will have regular update calls to ensure that everyone is up to date on all of the proceedings.

WHO ARE WE LOOKING FOR? To help us achieve all these goals, we are looking for eight Czech, reliable, communicative and dedicated individuals to join our team. The mere fact you are looking to apply means you are willing to work on yourself and we would like to aid you with that as much as possible. This personal motivation is mostly all you need to bring to the table, everything else can be learned.

3

PARDUBICE 2022

24th NATIONAL SELECTION CONFERENCE

WHAT IS EXPECTED FROM YOU? To make sure the organising process is as smooth and transparent as possible, we are going to roughly summarise the general timeline of the work of the Organising Team. Please bear in mind that the work of the Organising Team is very diverse as each Organiser is responsible of their own portfolio, and as such, this will be a mere outline for you to get a general overview.

It is important to note that to get as much time as possible for the actual preparations, the Organising Team will start work shortly after selection. Although the majority of time before the first Organisers’ Weekend will be spent with Teambuilding activities, Organisers will also be allocated to their portfolios depending on their preferences and experience.

The first Organisers’ Weekend will take place 14–16 January. All Organisers are required to attend as this is where we will kick off the pre-session preparations.

Following the Organisers’ Weekend, the Organisers responsible for Participants’ Support are expected to complete the Informational Booklets in under a month as the first emails to participants will be sent 1–2 months prior to the event.

At the same time, the Organisers responsible for venues, programme, stash and catering are going to be working on polishing the session programme and many other crucial parts of the event. Their work is much more diverse and therefore we are not going to go into more detail. We are, however, aiming to include traditional session elements such as a Farewell party, or less common ones such as Expert Talks and workshops. All of these will require intensive work throughout all of January and February.

The second Organisers’ Weekend will occur 11–13 March. Similarly, to the first Organisers’ Weekend, organisers are required to attend. Most of March including the Organisers’ Weekend will be spent on finalising and polishing up all the previous work. This might not sound like much, however some of the most intensive work will be done during this month.

The work of the Organising Team extends to up to two weeks following the event. Everyone will get a chance to relax right after the session, however the Participants’ Support organisers will then be required to collect feedback from the session participants.

We are open to any new ideas and ways to make this event a special experience for all participants.

In case of any questions do not hesitate to contact us at nguyenova@eyp.cz or janda@eyp.cz.

Yours truly, Míša and Daniel

4

PARDUBICE 2022

24th NATIONAL SELECTION CONFERENCE

QUESTIONS: 1. Please introduce yourself by describing your personality and naming your strengths and weaknesses. (max. 350 words) 2. What is your personal motivation to apply? (max. 300 words) 3. What does the motto ‘Shaping our identity in the fragile present’ mean to you and how does it apply to your personal life? (max. 300 words) 4. Model situation: You have just finished a transfer of all Delegates to the Committee Work venue, but you find out one of them has gone missing. At the same time, another Organiser calls you and says that the venue is not ready yet and that you cannot let the Delegates inside. There is only you and one other Organiser there, what will you do? (max. 250 words) 5. Which form of art do you represent and why? (max. 150 words) 6. Please provide an email for the selection process.

5