Standard Meeting Room Equipment Checklist

A conference room is a big room in a hotel or a company which is meant to hold meetings, trainings, presentations etc. This room is equipped with technology for video conferencing with clients or suppliers, projector, computers etc.

The conference rooms of today are very different of what it used to be 15 years back. At that time audio and visual equipment were just a mere TV and a pull down screen with projector. Video conferencing was only available in companies which were big and who could afford spending good amount of money on the bandwidth. It is a very different story nowadays and there has been lot of innovation and modern technology which has come into place helping communication easier.

A company’s conference room speaks a lot about the type of company it is and whether it supports innovation in technology or not.

How would you choose the correct equipment for a conference room? There are millions of equipment available so how would you know which one is the correct one for you? So here the main question lies whether it will be used for meetings, presentations or only just to accommodate guests? Do you want high quality sound and visual or are you ready to do something which is of medium scale? What is your budget? Considering all these things in your mind, you can choose the kind of equipment you require to be in your conference room.

Whatever be your budget there are certain basic conference room equipment checklists which are definitely required in a conference room. The standard meeting room equipment would be:

Television If you want your conference room to look high tech and have an aesthetic effect, then having a good television is a must. Of course, everything depends on your budget and how you want to allocate it. Buying a good TV will help in better video conferencing and sharing of visuals in a clear and comfortable manner. There are various kinds of smart TVs also available in the market now which can help in direct video conferencing without

the use of external hardware. They can connect to the internet using wireless technology, make calls, and perform like a computer. Although they are a bit costly, but it will a good investment in the long run. Subscribing to a good video conferencing software like ezTalks is also going to save out on a lot of trouble.

Speakerphone A telephone has failed to be obsolete even though there are a lot of new technologies which have come up. It just does not refuse to go away. This maybe because people do not want to spend a lot of money on data and 4G services. A telephone will be a must need device for your conference room. Buy one which has a good sound system and microphone so that the whole room can listen to it. Also sync your intercom system with it, in case you want to call some other person in from the office. You do not want to be seen running out of meeting and doing petty work.

Projector If you have a big conference room which has more than 20 people sitting in it, then a TV would not help much and you would require a bigger screen to project. Using a projector here would be wise so that everyone in the room can have a clear view. There are 4K projectors available but they cost a lot. However, today’s projectors offer a bright projection which can be easily seen in lit and dark rooms simultaneously. Choose your projector wisely as it is a long term investment.

Sound system If you have all the modern amenities in your conference room but have a poor old speakers which is throwing cracked sound, it is high time you think about some replacement as it is going to play hard on your company’s reputation. Invest in a decent sound system and also make sure you have good microphones installed at various points in the conference table so that the voices of people from all corners can be audible to the recipient.

Wireless system This has become a necessity not just for conference room but for a company in general.

The main reason being, it offers portability. You don’t have to carry your dongle or search for LAN wires at different places. It stops all these wiring hassles and is easy on your staff as well. Almost all devices like printers, cameras, and fax machines are connected to wireless nowadays.

Other accessories The other equipment for meeting room in which you need to invest would be good quality furniture’s, proper lightning, stationers and other equipment like fax machines, printers etc.

A conference room is a place in which you are going to interact with outside world sitting in your office. The people on the other end are able to see your office, staff and infrastructure which leaves an impression on them. Creating a good or a bad impression is completely up to you. Keeping resources needed for meetings ready with a good bandwidth connection solves most of the problem and lags. https://www.eztalks.com/video-conference/meeting-room-equipment-checklist.html