Summer At Far Brook Staff Handbook

Staff Handbook 2024

Welcome, Summer At Far Brook Staff!

It is exciting to have a group of enthusiastic educators who are dedicated to providing a memorable, safe, and enriching experience for our campers. The key to our success is working effectively together as a team, and this handbook will guide us to that goal, serving as a reference for current policies and procedures of Summer at Far Brook. Please be sure to read this handbook carefully so that you will feel prepared for the summer and ready to adhere to the mandatory policies and procedures within. We also encourage you to ask questions regarding anything that you read that you need clarified. We look forward to a wonderful summer!

Melissa Williams Director, Summer at Far Brook

Section One: General Information

Statement of Purpose

Summer at Far Brook offers participants high quality, meaningful experiences that are consistent with Far Brook School’s values, extending the school’s mission beyond the academic year. These values inspire participants to fuel their passions and awaken their curiosity by creating a supportive and caring camp community that cherishes love of learning, movement, creativity, diversity, and individuality.

Summer Calendar 2024

It is important to know and keep track of the following dates and corresponding camp weeks. This will help you direct parents and children to the right places at the right times.

June 10 - 14 Far Brook Stay and Play (Far Brook families only)

June 17 - 21* (4 day) Week 1: Space - Out of This World

June 27 - 31 Week 2: Earth Exploration

July 1 - 3 (3 day) Week 3: Take an Adventure

July 8 - 12

July 15 - 19

Week 4: Wilderness Adventures

Week 5: Wonders of Water

July 22 - 26 Week 6: Full STEAM Ahead

July 29 - August 2

August 5 - 9

Week 7: Color Your World

Week 8: We Are Changemakers

Camp Administration & Leadership

Summer at Far Brook is led by the Director of Auxiliary Programs/Camp Director (Melissa Williams). The camp administration and leadership team consists of Assistant Camp Director (Mona Boewe), Office/Enrollment Coordinator (Gloria Montiero), Camper Support (Shannon Gray), Support Specialist (Caroline Cree), and Camp Nurse (Danielle Peckham).

Important Phone Numbers & Locations

Main Camp Office: 973-379-3442 or summer@farbrook.org Nurse: 973-379-3442 or summernurse@farbrook.org

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Summer At Far Brook Staff Handbook

Goals and Outcomes

1) Understand and support the Summer at Far Brook Statement of Purpose and Far Brook School’s Commitment to Diversity, Equity, and Social Justice.

2) To provide opportunities that stimulate the development of each child's self-esteem.

3) To provide opportunities for skill development.

4) To allow children to develop lifetime interests.

5) To nurture friendships with fellow children and staff

Camper Expectations

In order for us to encourage a supportive and caring camp community we must set standards and expectations for our campers. In doing so we…

● Establish safety for all

● Provide organization within the group

● Set a standard for expectations and responsibilities within the group

● Provide a structured environment in which the dreams and goals of campers can be realized

● Allow campers to feel safe enough to take the necessary risks to learn, to help and to respect others and to care for their environment

● Develop behaviors that are most conducive to facilitating learning, forming friendships and promoting fun in the camp environment

Prohibited Items For Campers

Please note that the following items are not appropriate for camp, and children have been advised to leave them at home:

● Electronic games and toys

● Toy weapons, including water guns

● Trading cards, comic books and other personal items of value

● Cell phones (exception: if parents send a note that cell phone is for emergency use and will stay in backpack during camp.)

● Any other electronic devices

● Shoes with wheels

● Pets

● Fidget spinners

● Personal sports equipment, unless specified by a program leader, director, or teacher

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Section Two: Staff Guidelines

Summer at Far Brook is committed to the highest standards of etiquette throughout the summer. All staff members are held to the maximum level of professionalism, which in turn creates a happy, safe, exciting, and dynamic place for our campers. With this in mind, the following guidelines are expected to be followed.

Dress Code

We ask that ALL Summer at Far Brook Staff wear the Summer At Far Brook staff shirt daily. Shorts should be an appropriate length with no rips, tears, or writing. Appropriate swimwear should be worn on Inflatable Fridays (one piece bathing suits, bikinis are not allowed). Additionally, appropriate footwear should be determined based on your program type. Sneakers are recommended and preferred for most programs. Open-toed shoes are not permitted for safety reasons. Name Tags must be worn on the opposite side of the Camp Logo at all times. A watch should be worn to tell time.

Cell Phones

Summer at Far Brook requires that cell phones be powered off during the working day. Cell phones should not be used for calls, texts, emails, internet access, music, social media, photography, or even as a clock. Not only can placing and receiving personal calls detract from supervisory responsibilities, but it also sends a negative message to parents if staff members are talking on cell phones. Certain staff members may be authorized to use cell phones for specific job-related functions as designated by the Camp Director. Earbuds and headphones may also not be used during work under any circumstances.

In order to maintain a work environment that is free from distraction we will schedule breaks for all staff throughout the day. This can occur with the following guidelines:

● One staff member at a time

● Campers are not in transit to an activity

● Campers must be settled in their activity

● Staff must communicate with the Lead Instructor

● Staff must use the designated areas on campus for their break

● Staff must not leave campus

This is an opportunity for you to step away from the group for a short amount of time to refresh and take a moment for yourself.

Parking

Parking for staff is provided in the upper parking lot and on Tall Pine Lane and should not block driveways or exits. Staff may not park in spaces 4-25. All staff must display the Parking Pass they Page 3 (Return to Table of Contents)

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were given with their name clearly written. Cars should not park within 10 feet of a fire hydrant, as per NJ State Law. Please do not park in front of residential driveways. Our neighbors must be able to safely enter and exit their driveways without vehicle obstruction and park only on the school side of Tall Pine Lane. Far Brook School assumes no responsibility for damage to vehicles or theft of articles from vehicles while on school property Please observe the 10 MPH speed limit and refrain from using cell phones while driving on campus.

Lunch

Each staff member and child will need to bring lunch every day that does not require heating or refrigeration. Staff members are to remain on campus throughout the day, including lunch time. Lunch time is not a break time for staff It is an opportunity to expand your relationship with the children and talk, play, or laugh with them. All Summer at Far Brook staff have a lunch period with their children and must eat alongside them and engage in social interaction. Staff can bring lunch in an insulated cooler, purchase lunch through Simply Gourmet or order for delivery. Camp snacks are provided for staff and campers.

Camp Photographers

Far Brook School has a social media team who will help support taking photos this summer. These photos are organized in a Google Photos account, then shared with parents weekly. They are also used in the off-season for social media and promotional purposes. We are proud to show off the wonderful things we do, so please welcome the photographers into your classrooms and spaces and show them the activities, projects, and skills you are working on with your campers. If you have an exciting project that you want captured in photos, please provide the camp office with details and we will alert the photographers.

Using a personal device for taking photos is strictly prohibited.

Lost & Found

Lost & found boxes are outside the camp office. When you find an item and cannot locate its owner, please bring it to the camp office and place it in the box. Be sure to first check to see if there is a name or label inside the item. Lost & found items will be photographed, compiled into an online photo album, and emailed to families. Any unclaimed items at the end of camp will be donated.

Social Media Policy

Always exercise appropriate discretion when using social media for personal communications (friends, colleagues, parents, former campers, etc.) with the knowledge that adult behavior on social media may be used as a model by our campers. Do not initiate or accept friend requests with current or former campers under the age of 18. Communication between team members and campers via the internet (email, Facebook, Twitter, etc.) is strictly prohibited.

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be accessed by current or former campers, and to monitor their posts to your network accordingly. Conversely, be judicious in your postings to all friend sites and act immediately to remove any material from your site that may be inappropriate. Associate with social media groups consistent with healthy, pro-social activities and the mission and reputation of Summer at Far Brook. Act with sensitivity within the context of a diverse educational environment in which both students and adults practice tolerance and accept competing views. Understand that you should not be on a social media site for personal use during work hours. Please limit this activity to your off hours.

Confidentiality of Information

Confidentiality of information is critical. Our lives overlap, and it is very easy to comment on a particular child's progress, behavior, social challenges, family status, etc. in front of others who may relay the information further

Substance & Alcohol Abuse Policy

It is Summer at Far Brook’s desire to provide a drug-free, healthful, and safe workplace. To promote this goal, employees are required to report to work in appropriate mental and physical condition to perform their jobs in a satisfactory manner. Being under the influence of drugs or alcohol on the job will not be tolerated. While on Far Brook premises and while conducting business-related activities off Far Brook premises, no employee may use, possess, distribute, sell, attempt to do any of the foregoing, or be under the influence of alcohol or drugs. The legal use of prescribed drugs as directed is permitted at school only if it does not impair an employee's ability to perform the essential functions of the job effectively, safely, and in a manner that does not endanger other individuals in the workplace.

We have established the following guidelines with regard to use, possession, or sale of alcohol or drugs:

● The possession, use, distribution, sale or attempted sale, purchase or attempted purchase, or transfer of, or being under the influence of, alcohol or drugs, and abuse or misuse of prescription or illicit drugs is strictly prohibited while on School premises (including the parking areas) or while performing School business.

● Employees will not be permitted to work while under the influence of drugs or alcohol. Off-the-job illegal drug use which could adversely affect employee’s job performance or which could jeopardize the safety of other employees, the public, or the School’s facilities, or where such usage could jeopardize the security of the School’s finances or business records, or where such usage adversely affects members’ or the public’s trust in the ability of the School to carry out its responsibilities, will not be tolerated. Employees who are involved in or suspected of involvement in such off-the-job drug activity will be considered in violation of this policy and subject to termination of employment.

Employees undergoing prescribed medical treatment with a controlled substance that may affect the safe performance of their duties are required to report this treatment to their

Summer At Far Brook Staff Handbook

Director and the Camp Nurse through their personal physician. A determination will then be made as to whether the employee should be able to perform the essential functions of the job safely and properly Employees should report immediately to their Director and the Camp Nurse any action by an employee who demonstrates an unusual pattern of behavior. Employees believed to be under the influence of drugs, narcotics, or alcohol will be required to leave the premises. The Business Office will arrange for safe transit.

Violation of this policy may lead to disciplinary action, up to and including immediate termination of employment.

Employees with drug or alcohol-related problems who have not had performance deficiencies or are not the immediate subject of disciplinary action may request time off to participate in a rehabilitation or treatment program.

Employees with questions about this policy or issues related to drug or alcohol use in the workplace should raise their concerns with their Director.

Staff Meetings

Each morning, all team members must be present for Morning Briefings at 8:30AM. Morning briefings serve as a way to relay new information with all camp staff and conversely, to raise concerns and ask questions to camp leadership and administration.

Recycling

As part of Far Brook School’s commitment to reduce waste and recycle all materials possible, please minimize your use of disposable bottles and label reusable water bottles. We expect that our summer staff and campers will honor the spirit of the school's environmental values and reduce, reuse, and recycle, whenever possible. Recycling and trash bins are located throughout campus. Please make every effort to put all waste in the proper container.

Housekeeping & Maintenance

The camp and the staff need to put every effort into keeping the buildings and grounds in good condition. It is YOUR responsibility to keep your respective classrooms and the hallways clean and neat at ALL times. Staff members are responsible for instilling pride in our campus and for personal property; therefore, children should be guided to make sure that their classroom is tidy at all times.

When leaving the classroom at the end of the day, please make sure that it is neat and clean, which may include doing some of the following if necessary:

1. Wipe down tabletops

2. Clean up any spills

3. Return all materials to the appropriate storage area

4. Pick up any towels, clothes, trash, etc. off the floor

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6. Turn the lights off

The evening cleaning personnel will clean the bathrooms. In the event that something in your classroom needs repair or clean-up, please let the Camp Director know so that a work order can be submitted to Far Brook’s Maintenance department.

Classroom Inspection Reports

Each camp is responsible for monitoring the condition of their classroom continuously throughout the summer using a Facility Condition Report. This report asks Program Leaders to keep track of the condition of student desks, tables, chairs and teacher desks as well as other classroom items such as carpets and whiteboards. Any damages must be included on this report so that we can make repairs in a timely manner. This report will be in the folder you receive at the beginning of your camp and must be turned in to the camp office at the conclusion of your camp.

Interacting with Visitors

As a camp that emphasizes community, we frequently have visitors on campus. Staff members should always make visitors feel welcome. All visitors are issued a visitor's pass by the camp office. Should you encounter anyone without a visitor's pass, please ask if you can help and instruct them to go to the camp office to obtain a pass.

We ask that staff members not invite visitors of their own to the campus. In an environment where we are working with children and doing our utmost to ensure their safety, visitors can easily become distractions that impede supervisory duties. Additionally, visitors typically have not been through the same background checks that staff members have, and therefore could be considered "risks" in the presence of children.

Program Equipment Maintenance

It is the responsibility of all staff to check program equipment on a regular basis for safety, ensure that all equipment is maintained in good repair, and store equipment in a manner to safeguard effectiveness. If equipment is not in good repair, it must be removed from service and the Camp Director should be notified. Equipment must also be appropriate to the size and ability of the campers.

Media Policy

Summer at Far Brook has designated spokespersons for speaking with the media. Anyone who is contacted by a member of the media should send the reporter to the Camp Director.

Attendance & Clocking-in and Out

Attendance is mandatory; punctuality is expected. All staff members need to clock-in and clock-out at the camp office each day in person using the NoahFace system. Staff are contracted to be at work from 8:30 am until 3:45 pm. Staff may not leave campus until they have released

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all children to dismissal or extended day programs.

Sick/Call-in Policy

Punctual and regular attendance is an essential responsibility of each staff member for Summer at Far Brook. Team Members are expected to report to work as scheduled, on time and prepared to start working. Late arrival, early departure or other absences from scheduled hours are disruptive and must be avoided.

In the event of an emergency that requires your absence from work, contact the Camp Director at least 90 minutes prior to the start of camp. If you expect to be late please text the Camp Director directly as soon as possible. It is not acceptable to leave a message, you must speak to someone directly. Do not ask a coworker to relay the message for you.

Team members who must leave work before the end of their scheduled shift must notify the Camp Director immediately.

Walkie-Talkie Etiquette

All team members must follow basic two-way radio etiquette to ensure the most efficient communication possible. Some basic rules to follow are:

● Make sure you aren’t holding down the button if you aren’t talking, this jams the line for everyone else

● Don’t interrupt if you hear other people talking; wait until they are done.

● Do not respond if you aren’t sure the call is for you, wait until you hear your name to respond.

● Never transmit confidential information about a camper or team member over the walkie. All potentially confidential conversations must be held in person.

● Ensure messages are clear, simple, and concise. Speak a little slower at a regular volume, keep messages simple, and be precise and to the point.

● When trying to contact a specific person, state who is calling (you) and who you are calling for ie. “Mona for Melissa”. Wait for acknowledgement to continue talking.

● When someone is calling you, acknowledge that you are listening ie. “Go for Mona”.

● Always plug in your Walkie-Talkies at the end of the day.

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Summer At Far Brook Staff Handbook

Section Three: Human Resources

Primepoint

Summer at Far Brook utilizes an HR system called Primepoint that allows us to collect required employment forms digitally.

Payroll

Summer at Far Brook pays employees on a bi-weekly basis. Your compensation will be split among the paydays that fall within the range of your days worked and are specified in your Employment Agreement.

Pay Period Schedule

Pay Period Starts Pay Period Ends What’s Covered Pay Date

May 27 June 7 Training June 14

June 10

June 24

June 21

Weeks 0, 1, Site Set-up June 28

July 5 Weeks 2, 3 July 12

July 8 July 19

July 22

August 5

August 19

Staff Evaluations

August 2

Weeks 4, 5 July 26

Weeks 6, 7 August 9

August 16 Week 8

August 30

August 23

Refer a Friend September 6

During Summer at Far Brook, it is important that all staff members receive feedback from the leadership team. Our Directors will offer verbal feedback and coaching regularly throughout the summer. Each staff member will be informally evaluated in a way that is non-obtrusive to your camp program. Please welcome these evaluations as ways to learn and improve! You may also be formally evaluated if needed. Staff members are required to review the formal evaluation and return a signed copy to the Camp Office. In the event that you do not agree with the evaluation, you may request a review conference with the appropriate director. Evaluations will become a part of your permanent employee file.

Sexual Harassment Policy

Far Brook is committed to maintaining an environment that encourages and fosters appropriate conduct among all persons and respect for individual values. Accordingly, Far Brook is

committed to enforcing a policy of Non-Discrimination and Anti-Harassment in order to create an environment free from discrimination, harassment, sexual harassment and retaliation. For example, conduct that can be considered harassing, coercive, or disruptive, would constitute inappropriate behavior under the policy. Discrimination and harassment based on a person’s protected class, i.e., gender, race, color, national origin, religion, sex, sexual or affectional orientation, gender identity or expression, age, national origin, ancestry, physical or mental disability or handicap, perceived disability, atypical hereditary cellular or blood trait, genetic information, marital status, pregnancy, service in the US Armed forces, veteran status, or any other legally protected basis is unlawful, and undermines the character and purpose of the School and will not be tolerated. These prohibitions under this policy apply to conduct at school and outside of school, when the conduct involves any member of the Far Brook community, i.e., students, parents, employees, third-party contractors and vendors with whom the School conducts business.

These are considered forms of employee misconduct and disciplinary action up to and including termination of employment will be taken against individuals engaged in such misconduct. While this policy applies to all employees, the School expects supervisory-level employees to serve as role models for appropriate conduct. Management employees must not engage in actions that violate this policy, and must refrain from any activity that would give the appearance of impropriety or convey only an informal approach to the enforcement of the policy.

Relevant Definitions

Discrimination

Discrimination is adverse treatment of any community member based on the individual’s actual or perceived membership in a protected class or category of persons to whom they belong, rather than on the basis of their individual merit with respect to the terms, conditions, or privileges of participation or employment including, but not limited to hiring, firing, promoting, disciplining, scheduling, training, evaluating, or deciding how to compensate that employee.

Sexual Harassment

Sexual harassment means sexual advances, requests for sexual favors, and/or verbal or physical conduct of a sexual nature when:

● submission to or rejection of such conduct is made, either explicitly or implicitly, a term or condition of employment, or the basis for an employment decision; or

● such conduct has the purpose or effect of unreasonably interfering with work performance or creating an intimidating, hostile, humiliating, or sexually offensive work environment.

The legal definition of sexual harassment is broad and includes other sexually oriented conduct that is unwelcome and has the effect, whether intended or not, of creating a work and educational environment that is hostile, offensive, intimidating, or humiliating.

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Summer At Far Brook Staff Handbook

While it is not possible to list all of the circumstances that may constitute sexual harassment, the following are some examples of conduct, which, if unwelcome, may constitute sexual harassment, depending on the circumstances, including the severity of the conduct and its pervasiveness:

● sexual advances, whether they involve physical touching or not; or

● epithets or jokes of a sexual nature, written or oral references to sexual conduct, discussion of one’s sex life or comments about an individual’s sexual prowess, deficiencies, or activity; or

● display of objects, pictures, or cartoons of a sexual nature; or

● leering, whistling, or physical touching of another’s body

Other Harassment

For purposes of this policy, other harassment is defined as verbal, written, or physical conduct that denigrates or shows hostility or aversion toward an individual because of the individual’s race, creed, color, religion, sex, national origin, nationality, age, physical or mental disability (including AIDS and HIV related illnesses), genetic information, refusal to provide genetic information, refusal to submit to genetic testing, veteran status, ancestry, familial status, marital status, domestic partnership status, civil union status, affectional or pregnancy, sexual orientation, gender identity or expression, atypical cellular or blood trait, liability military service, application for military service, or any other characteristic protected under any applicable federal, state or local law, and that:

● has the purpose or effect of creating an intimidating, hostile, or offensive work or educational environment; or

● has the purpose or effect of unreasonably interfering with an individual’s work or educational performance.

Some examples of such harassment are using epithets or slurs, or making jokes or pranks that focus on a protected characteristic, and circulating or displaying written or graphic material that denigrates or shows hostility or aversion toward a person or group because of a protected characteristic.

Equal Employment Opportunity

Far Brook is an equal opportunity employer and committed to a policy of nondiscrimination in all aspects of employment in accordance with applicable federal, state, and local laws. Employment decisions are made without regard to race, creed, color, national origin, nationality, ancestry, age, marital status, domestic partnership or civil union status, sex (including pregnancy, childbirth, and related medical conditions), affectional or sexual orientation, religion, gender identity or expression, atypical hereditary cellular or blood trait, genetic information, physical or mental impairment or disability, perceived disability, AIDS and HIV status, status as a victim of domestic violence, obligation for service in the US Armed Forces, veteran status, or other classification protected by applicable federal, state, or local law

Summer At Far Brook Staff Handbook

Far Brook’s policy of nondiscrimination applies to all aspects of the employment relationship, including but not limited to decisions on hiring, promotion, demotion, transfer, termination of employment, reduction in force, layoff, disciplinary action, compensation, benefits, training, and participation in School-sponsored events and recreational activities.

Additionally, please note that in accordance with the New Jersey Law Against Discrimination, all employees have the right to be free of gender inequity or bias in pay, compensation, benefits, or other terms or conditions of employment.

On the Job Injuries

Accidents arising out of, or sustained in the course of, the job are generally covered by Worker's Compensation, a compulsory state insurance policy carried by the school. In the event of an accident occurring at work, the employee is responsible for notifying the Nurse or Camp Director as soon as possible, and an Accident Report Form must be completed no later than 48 hours after the accident. Failure to do so may result in ineligibility for Worker's Compensation benefits.

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Section Four: Arrival & Dismissal Procedures

Facilitating carpool requires an "all hands-on deck" approach. Please bring your patience with you each day. Everyone is assigned a specific role and everyone's help is essential in maintaining a safe and efficient process. Please read the following procedures carefully.

Pick-Up Cards

Each family will receive a Summer at Far Brook Pick-up Card on or before their first day that shows the first and last name of each child on their account. This should be placed on the dashboard of their car, which serves as an indication to the staff that the driver is an authorized pickup person for those children. Parents may share their dashboard sign with others who may need to pick up their children so that they can place it on the dashboard of their cars. This is especially helpful for carpools and last-minute changes of pickup persons.

A child should not be released to anyone who does not have this Pick-up Card. However, there are certain situations that may arise that would require further steps to be taken:

● If someone arrives who does not have a dashboard sign, you will refer to the child's authorized pickup persons list. You must ask to see the ID of the driver to confirm their identity before releasing the child.

● If someone arrives to pick up a child, does not have a Pick-up Card, and is not on the authorized pick up persons list, you must call the primary contact to confirm the arrangement.

● If someone chooses to park and walk to pick up a child, they should bring their Pick-up Card with them. Even if they are not in their car, this sign authorizes them to pick up the child.

Morning Arrival

Some things to remember regarding safety during ARRIVAL:

● Ensure the car has come to a complete stop before you open the car door.

● Help the child safely get out of the car. Our smaller children may need a little extra help with this. Caregivers will get out of their car at the Welcome Zone.

● Direct children to their appropriate camp meeting spot.

● Ask parents to pull their car forward as the line progresses.

● SMILE!

Afternoon Dismissal

It is essential that you are at your dismissal zone promptly at the conclusion of your program. Refer to your program schedule to determine when you will have time to organize your children's belongings so that they are ready to go at the end of the day. You MUST accompany your children to your designated dismissal zone and remain with them until they have all been picked up.

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Some things to remember regarding safety during DISMISSAL:

● Carefully and quickly walk children to the car

● Ensure the car has come to a complete stop.

● Always load children on the curbside of the car

● Open the car door and help the child in.

● Please refrain from buckling children in. Parents can pull forward to buckle them in.

● Ask parents to pull their car forward as the line progresses.

● SMILE!

Regular Dismissal

Carpool: Directors, counselors, and teachers must wait with their children in their dismissal area and listen to the walkie talkie for your campers to be called. It is important that you listen carefully for the names of your children to be called. Then directors, counselors, and teachers will get the child ready for pick up and direct him/her to their car We want to avoid having the parents get out and help their kids, so if the child needs to be buckled in, ask the parent/driver to move into the designated loading area to do so once the child is in the car Caregivers will get out of their car in the Welcome Zone to meet their camper. All staff members will remain with their campers until everyone has been picked up.

Rainy Day Dismissal

Carpool: Children go to their designated indoor zone locations, but staff stays outside and continues to help with dismissal.

Severe Weather Dismissal

The Summer at Far Brook office will make an announcement over the walkie-talkies. During a severe weather dismissal, all carpool procedures are halted.

When the announcement is made that we are going to commence a severe weather dismissal, please follow these procedures:

1. Proceed with children to your designated indoor zone location.

2. Do not release children outside alone. You may release children to authorized pick-up persons who come into the building.

3. Keep children calm.

4. Wait for further instructions from the camp office or Camp Director.

When the threat has passed, you will hear an announcement over the walkie-talkies. Only then will regular dismissal resume. Page 14 (Return to Table of Contents)

Summer

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Carpool Map

Section Five: Working with Children

Camper Summary

Each program leader and counselor will receive Confidential Camper Bio for the children in their program. It is extremely important that you review your Confidential Camper Bio prior to the start of camp so that you are aware of any behavior problems, health issues, or general personality traits that may affect a child's ability to participate, follow directions, or function within the group. Being prepared with this information before camp starts will help you interact better with each child and set you both up for a successful camp experience.

Appropriate Interactions

1. Be mindful of your physical and verbal interactions with your children. While certain types of physical contact are okay (high fives, pats on the back, hand holding) others should be avoided at all times.

● Staff should not allow children to sit in their lap.

● Staff should not carry children or have them on their shoulders.

● Allowing campers to do things on their own, with your guidance, is the best way to help them develop their confidence and independence.

● The language you use with children is safe and appropriate. Children at this age are apt to repeat any new words they hear, even if they don't know what it means. If you are uncertain about a word, it is best not to use it. A good general rule is to be very careful with any word that has primarily a negative connotation. Always correct children if you hear them use words of this nature (instead of "that sucks" remind them to say "I don't like that").

2. Staff should avoid being alone with children at all times. Always work in groups or teams. If you are alone in the classroom with a child, always have the door open and be in view of anyone passing by in the hallway. Work with your partner in the classroom to be sure that the children are always monitored and that you two can monitor each other. Please make sure that the inside of your classroom is open and visible from the hallways, and refrain from covering windows with decorations or paper that would obstruct the view. Classrooms are situated in such a way that there will be very little need to ever close your door. This should only be done when all or a large portion of the class is inside.

3. Staff discussions are to remain professional. Please do not talk about your personal life around any children. Do not share any inappropriate or explicit experiences from your life with campers. Team members are not permitted to share their political or religious opinions.

4. Any issues concerning a child are to be handled in a confidential and professional manner. If you are unsure of how to handle a situation, you should request the help of the Camp Director immediately.

5. Staff members are not allowed to take pictures of children with personal

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cameras/phones.

6. Staff should always feel comfortable talking to the Camp Directors about any issue that concerns them. If a staff member witnesses or hears anything that alarms them, it is their responsibility to talk to the Camp Director immediately. Always keep your eyes and ears open regarding the safety of our children. Listen to your children when they tell you about things they don't like, places they don't want to go to, or people they wish to avoid. In this manner, we can make sure that nothing goes unnoticed.

7. All counselors should participate in activities with the children. There should be no standing off to the side and watching the children as you talk to one another We want to show them what sportsmanship, proper play behavior, and camaraderie look like. The more engaged you are, the more engaged the children will be.

8. Never discuss a camper’s behavior or personal matters in front of the other campers or the parents/guardians of campers. These matters are between the camp staff, the camper, and the camper’s parents/guardians. This information is confidential.

a. As a general rule, inform camp leadership and administration of behavioral issues and they will discuss it in a professional manner with parents.

Athletic Interactions

Summer at Far Brook requires that staff play activities alongside the children. However, you must remember that you are adults and your strength and abilities far outweigh those of the children. When engaged in athletic play with children, you should be cautious of the way you kick and throw balls so as not to injure the children. Also remember that it is your job to model good teamwork and sportsmanship, both in your actions and your words.

Bathroom Supervision

Children will be instructed to wear their bathing suits to camp so that they can be ready for water activities. If they do not, you will need to allow time for them to change into their water gear. All children will need to change out of their bathing suits after water activities. Always be sure to give children the privacy they need to change, whether it is in the locker room, bathroom, cubby area, or somewhere else. You may want to have an activity going (story, game, etc.) and dismiss the children a few at a time to change. Always send children of the same gender that they identify with to change.

The children should be encouraged to change themselves, but sometimes our youngest children may need help.

Keen supervision is essential. Be sure to treat children with dignity and respect for their privacy, and make adequate and sensitive arrangements for changing when needed. Staff must be present to ensure proper behavior of the children, but should avoid just standing around watching children change. Make expectations clear that teasing, pointing, and commenting on someone's body is unacceptable. Staff must always change privately and never in the same space as children. Always avoid being in the changing area alone with a child.

Summer At Far Brook Staff Handbook

Similarly, supervision in bathrooms is often necessary with groups of children. Set expectations that roughhousing, vandalism, and yelling is not allowed and prohibited behaviors that may invade a child's privacy. Staff should not be present in the same bathroom stall as a child unless the situation warrants additional help.

Camper Behavior

Campers should follow the 3 R’s:

● Respect Yourself

● Respect Others

● Respect the Environment

Staff members should be aware of the following inappropriate behaviors/actions that Summer at Far Brook does not tolerate. Should staff members observe these types of behaviors/actions, disciplinary action should be taken and the camp leadership team informed immediately

● Inappropriate or objectionable language.

● If someone destroys or defaces school/camp property.

● Possession of toy weapons, including water guns.

● Leaving campus without permission.

● Fighting/Hitting/Physical aggression

○ Intervene immediately if you see campers fighting

● Disrespectful Behavior

○ Inappropriate language is disrespectful and will not be tolerated

● Unsportsmanlike Behavior

○ When campers complain that situations are not fair, listen, respect their feelings and reinforce the concepts of teamwork, cooperation and sportsmanship

Behavior Guidelines

Summer at Far Brook strives to create a positive atmosphere for children, where they are nurtured by staff members that care for them. This nurturing is geared toward maintaining this positive atmosphere, as opposed to one that is centered on punishment for misbehavior. Summer at Far Brook also focuses on helping children understand that camp is an environment where they can learn many things about themselves and the world surrounding them, mainly through interactions with others. As this learning occurs, part of our job is to help teach children that they should use their words instead of physicality to resolve conflicts.

When a camper does not follow the behavior guidelines, we will take the following action steps as behavior problems progress:

1. Staff will redirect the camper to more appropriate behavior

2. If inappropriate behavior continues, the camper will be reminded of behavior guidelines

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and camp rules, and the camper will be asked to decide on action steps to correct his/her behavior

3. If a camper’s behavior continues, you should immediately bring to the attention of Camper Support and/or the Camp Director

Incident Reporting Procedures

Staff are required to complete a written incident report describing incidents, accidents, and emergencies that may not result in an injury. The Camp Director has the responsibility to determine the level of severity or seriousness of incidents that must be reported. Examples of "incidents" and "accidents" include fires, natural disasters, danger from intruders or trespassers, crises arising out of children or staff behavior (fighting, serious emotional outbursts, threatening others), or other situations posing serious safety threats. Incident reports can be obtained from the camp office.

Communicating with the Parents/Guardians

When a discipline problem arises with a camper the following guidelines should be taken into consideration:

● Always consult your Director before approaching a parent/guardian in the event of a discipline problem. Generally, the Camp leadership team will be the main communicator with parents/guardians.

● Date and document problems as they occur and share with Camper Support so they can track the nature of a problem and its frequency clearly.

○ Document all incidents on the Camper Incident Report. This will help you remember specific details.

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Section Six: General Health Care & Prevention

Camper health information is collected and maintained through the camp management software. It is completed by parents during the registration process, and any additional required forms are uploaded into each online account. Staff members fill out health history forms which are kept with the Camp Nurse in case of emergency.

Well Child Policy

Summer at Far Brook believes sick children recover best at home. Sick children are unable to participate in activities and may expose other children and staff to a contagion. The Camp Nurse may call to request that a child be picked up because of illness or contagion, and the camp expects the parent/guardian to respond to the request in a timely fashion. If they cannot be reached, the designated emergency contact will be notified. Prior to returning to camp, a child must:

● Have had a normal temperature for 24 hours.

● Have been free of vomiting or diarrhea for 24 hours.

● Have been appropriately treated for the contagious disease. (Parents may be asked to provide written documentation from the child's physician stating the child has been treated and is no longer contagious.)

A diagnosed communicable disease of a child or member of his/her immediate family must be reported to the camp within 24 hours of the diagnosis. Communicable diseases include, but are not limited to, COVID-19, hepatitis, measles, mumps, tuberculosis, chicken pox, and polio. The child may return to camp with a written statement from a doctor, nurse, or other licensed practitioner attesting that the child is free from contagion.

Medical Emergencies

At Summer at Far Brook, we do our best to identify campers and Team Members with medical needs and prepare them and ourselves to best enjoy a safe, fun-filled time at camp. It is imperative that all team members be diligent and sensitive in the camp environment. All complaints of not feeling well should be taken seriously and brought to the attention of the Camp Nurse immediately

Examples of a medical emergency are lack of breathing, no pulse, severe bleeding, loss of consciousness, seizure activity, and suspected broken bone(s).

Some campers or staff members will have conditions that are considered life threatening (LT). These conditions could include:

● Food Allergies

● Diabetes Page 20 (Return to Table of Contents)

Summer At Far Brook Staff Handbook

● Seizures

● Organ Transplants

● Endocrine Issues

● Sickle Cell Disease

● Cardiac Issues

● Severe Allergic Reaction Conditions

It is important that all team members working with any camper who has a LT be aware of the condition and any precautions that must be taken.

Allergy Management

Allergy information is included on the Camper Conditions and Allergies report. Food allergies are indicated as inhaled, contact, or ingested so that you are aware of the severity of the allergy.

Parental Responsibilities:

Summer at Far Brook is a nut-conscious campus and therefore we ask the camp community to refrain from bringing nut products to campus. Parents will assume primary responsibility for educating their children in the management of their allergies: e.g., to have epinephrine (as prescribed by their treatment plans), to know their food limitations, to not share food, utensils, or containers, and to tell an adult if they experience the onset of an allergic reaction.

Child Responsibilities:

Food-allergic children must understand their limitations and not share food, utensils, or containers. If the child thinks he/she may have been exposed to an allergen, he/she needs to notify a staff member immediately so that necessary medical action can be taken.

Camp Responsibilities:

The use of adrenaline (epinephrine) is critical in the early treatment of severe allergic reactions. In the event of an anaphylactic reaction to a food or an insect sting, allergen emergency procedures will include:

● Call Priority One: Medical and state your location to alert the Camp Director and Camp Nurse of the emergency

● Administering epinephrine (EpiPen) or other emergency medications.

● Calling 911 (when calling, state child has a life-threatening allergy and will require epinephrine be available on the ambulance).

● Having a familiar and trusted adult accompany the child.

● Contacting the child's parents or emergency contact.

Red Packs are utilized to ensure Team Members will have quick and easy access to any emergency medications a camper may need while they are with us. All staff members should follow the Red Pack Protocols to ensure the safety of our campers.

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Summer At Far Brook Staff Handbook

1. Prior to Camper Arrival

a. Any camper with a life threatening (LT) condition will be listed in your binder under the Medical Conditions report

b. If you notice that your camper has an LT condition, you must see the Camp Nurse to get all the information you may need about this camper and his or her needs

c. Once you have been briefed by the nurse, you must sign the Red Pack out from the Camp First Aid Office/Area

2. During the Day

a. The Red Pack must be worn on the back of the primary counselor/coach and accompany the camper everywhere.

b. If transferring campers to another team member, the Red Pack must be given to the new team member and all conditions explained verbally to that new team member

i. Going to an activity does not mean to give the Red Pack to the Coach/Specialist. Only transfer Red Packs when campers are leaving (ie. going to SwimQuest, Field Trip, EXT Day, etc.)

c. Red Packs are equipped with color coordinated tags

i. RED holds EPI-PEN

ii. BLUE holds INHALERS

iii. WHITE holds OTHER MATERIALS

3. End of Day

a. Once all of your campers have been dismissed, you must return the Red Pack to the Camp Nurse’s office and sign it back in.

Emergency Procedure for a Camper with an Allergic Reaction

An allergic reaction or anaphylaxis can be caused by allergies known and unknown. If you notice any of the following symptoms after a camper has come in contact with a potential allergen, they may be experiencing an allergic reaction. Warning signs and symptoms could consist of the following:

● Sudden itching or discharge from nose or eyes

● Itching

● Swelling

● Wheezing

● Shortness of breath

● Throat tightness

● Difficulty swallowing

● Stomach pain or ache

● Hives

● Sense of doom

● Change in personality

● Dizziness

● Change of color (paleness or a gray hue of lips, face, hands, etc.)

● Fainting or loss of consciousness

● Vomiting

● diarrhea

If a camper is experiencing the signs and symptoms of an allergic reaction and they are alert, talking and able to walk steadily, they will immediately be taken to the Health Office for further assessment and treatment. (Proceed to line 4)

If a camper is NOT alert, the steps below must be taken.

1. Call a Priority One: Medical and follow all procedures.

2. Campers who are not involved will be kept calm and well-supervised. They will be moved away from the area and assured that the ill/injured person will be taken care of.

3. If the camper is determined by the Camp First Aid Personnel to be alert and awake and experiencing a localized allergic reaction, they may be moved to the Health Office/Area by the Camp First Aid Personnel and the camper will undergo further observation and a plan will be developed for further treatment/assessment.

4. If the camper has been exposed to an allergen to which they have previously experienced an anaphylactic reaction to, in which case the camper's EpiPen will be administered immediately, if it has not already been given, and 911 and the Camp Nurse will be called immediately by the Camp Director. If the camper is in any distress or experiencing anything more than a localized reaction, the CD will call 911 and the Camp Nurse. The Camp First Aid Personnel will administer the camper's EpiPen immediately, if it has not already been given.

5. The Camp Director, or their designee, will call 911. The person calling 911 will give the camp site address to the 911 dispatcher The caller must be prepared to state the nature of the illness and the age of the ill person. The caller will request that the siren be turned off when the ambulance gets to the site. A Team Member will be appointed to be at the main entrance of the campus to direct the ambulance to the camper when it arrives.

6. The Camp First Aid Personnel must remain with the camper and continue to monitor and administer care until emergency first responders arrive. Camp Nurse will be available to continue to guide care. Remember that the EpiPen dose may be repeated, and if the camper has a rescue inhaler that may be helpful as well.

7. The Support Specialist will bring the person’s Health History Record to the first responders who will take the person to the hospital.

8. The Director will notify the person’s parent/guardian/emergency contact immediately.

9. The Camp Director will designate the Assistant Camp Director - or other member of leadership team if the Assistant Camp Director is unavailable - to ride in the ambulance to the hospital with the person and to remain with them until further instruction from the Camp Director. The Camp Director will remain on-site and be in constant contact with the person at the hospital.

10. All Team Members and the Camp First Aid Personnel involved with the incident must fill out and sign an Accident Report immediately after the incident is resolved. The Accident Report must be reviewed and signed by a member of Camp Leadership. The completed Accident Report may require the Camp Director (CD) to report the accident to the Local Department of Health. All details must be logged into CampBrain.

11. A followup call will be made that evening by the CD to the family of the ill/injured person.

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For A Camper with an Insect Bite Allergy

Every Monday during Morning Briefing, counselors/coaches must carefully review their group's/team's updated LT rosters that they are given.

If you are a counselor or a coach with a camper who has an insect bite allergy you must:

1. Create a mental note of the camper’s particular type of allergy or allergies and remain ever vigilant about the child's camp environment. Avoidance of the allergen is the number one key to preventing an allergic reaction.

2. Know the warning signs of an allergic reaction and the steps to take in the event of a reaction

3. Pick up the camper's Red Pack from the Health Office/Area every morning and complete the Red Pack Log. The Red Pack Procedures must be followed.

4. Stay out of the "territory" of stinging insect nests. Keep garbage properly stored in well covered containers. Be on the lookout for nests in trees, bushes, lunch/snack areas. If you identify a nest, notify your CD immediately.

5. Be careful when eating or drinking outdoors. Keep food covered as much as possible. Always look at beverages before drinking.

6. If flying insects are close by, remain calm and quiet, and move slowly. Do not "swat" them.

For A Camper with Asthma

Every Monday during Morning Briefing, Counselors/Coaches must carefully review their group's Medical Needs rosters.

If you are a Counselor or a Coach with a camper who has asthma you must:

1. Be sensitive to the family's wishes and know the warning signs of an asthma attack and your camper's doctor's recommendations.

2. If applicable, always carry the camper's rescue inhaler in the Red Pack.

a. Please note: If a camper uses their inhaler, they must be taken to the Camp First Aid Personnel for further evaluation unless it is specifically prescribed for use before sports/activities.

3. Step 3: In case of an emergency situation, the Emergency Procedures for an Asthma Attack must be followed

For A Camper Having an Asthma Attack

1. The Team Member who is present must take note of the time the attack started. The Team Member will instruct the camper to use his/her inhaler immediately.

a. Please note: The participant may only use an inhaler prescribed for them by their physician. Campers who are not involved will be kept calm and well-supervised. Page 24 (Return to Table of Contents)

They will be moved away from the area and assured that the ill/injured person will be taken care of.

2. If the camper is in close proximity to the Health Office/Area, they will be taken to the Camp First Aid Personnel. If the camper is not close to the Health Office/Area or cannot walk, a Team Member must notify the Camp First Aid Personnel and the CD using the term "Priority One: Medical" on a walkie, stating the name and location of the camper involved and the nature of the illness. Radio silence is to be established.

3. If the camper has not improved within 3 minutes, the Camp First Aid Personnel will administer the camper's inhaler and continue to monitor the camper

4. If the camper's symptoms are not relieved, or if they become more severe, the camp director or their designee will call 911. The person calling 911 will give the camp site address to the 911 dispatcher. The caller must be prepared to state the nature of the illness and the age of the camper The caller will request that the siren be turned off when the ambulance arrives at camp. A Team Member must be appointed to be at the main entrance of the campus to direct the ambulance to the camper when it arrives.

5. The Support Specialist will bring the camper's Health History Record to give to the emergency first responders who will take the camper to the hospital.

6. The camp director will notify the camper's parent(s)/guardian(s) immediately.

7. The Camp First Aid Personnel will remain with the camper and continue to administer 1 puff every 2 minutes of their inhaler until the emergency first responders arrive.

8. The Camp Director will designate the Assistant Camp Director - or other member of leadership team if the Assistant Camp Director is unavailable - to ride in the ambulance to the hospital with the person and to remain with them until further instruction from the Camp Director. The Camp Director will remain on-site and be in constant contact with the person at the hospital.

9. All Team Members and the Camp First Aid Personnel involved with the incident must fill out and sign an Accident Report immediately after the incident is resolved. The Accident Report must be reviewed and signed by a member of Camp Leadership. The completed Accident Report may require the Camp Director (CD) to report the accident to the Local Department of Health. All details must be logged into CampBrain.

10. A followup call will be made that evening by the CD to the family of the ill/injured person.

For A Camper with a Seizure Disorder

A seizure is the physical findings or changes in behavior that occur after an episode of abnormal electrical activity in the brain.

1. Be sensitive to the family’s wishes, be familiar with the signs and symptoms and the steps to take when someone does have a seizure.

2. In case of an emergency situation, the Emergency protocols for a seizure must be followed.

For A Camper Having A Seizure

Summer At Far Brook Staff Handbook

1. Call a Priority One: Medical and follow all procedures.

a. The Team Member will also take note of the time the potential seizure activity started, what the camper was doing, and what symptoms were occurring.

2. Place the camper in a "recovery position"; protect their head; do not place anything inside the camper's mouth; reassure the camper that you are with them and that they are safe.

3. Camp First Aid Personnel will stay with the camper and continually monitor the camper

4. The Camp Director or their designee will call 911. The person calling 911 will give the camp site address to the 911 dispatcher The caller must be prepared to state the nature of the illness and the age of the camper. The caller will request that the siren be turned off when the ambulance arrives at camp A Team Member must be appointed to be at the main entrance of the campus to direct the ambulance to the camper when it arrives.

5. The Support Specialist will bring the camper's Health History Record to give to the emergency first responders who will take the camper to the hospital.

6. The camp director will notify the camper's parent(s)/guardian(s) immediately

7. The Camp Director will designate the Assistant Camp Director - or other member of leadership team if the Assistant Camp Director is unavailable - to ride in the ambulance to the hospital with the person and to remain with them until further instruction from the Camp Director The Camp Director will remain on-site and be in constant contact with the person at the hospital.

8. All Team Members and the Camp First Aid Personnel involved with the incident must fill out and sign an Accident Report immediately after the incident is resolved. The Accident Report must be reviewed and signed by a member of Camp Leadership. The completed Accident Report may require the Camp Director (CD) to report the accident to the Local Department of Health. All details must be logged into CampBrain.

9. A followup call will be made that evening by the CD to the family of the ill/injured person.

For A Camper With Diabetes

Type 1 Diabetes is usually diagnosed in children and young adults, and was previously known as Juvenile Diabetes. In Type 1 Diabetes, the body does not produce insulin. Insulin is a hormone that is needed to convert sugar, starches and other food into energy needed for daily life. With the help of insulin therapy and other treatments, even young children with Type 1 Diabetes can learn to manage their condition and live long, healthy, happy lives. Children with diabetes who are enrolled in camp will have a copy of their current Diabetic Care Plan that they and their families use to manage their diabetes on a daily basis with them at camp.

For A Camper with a Diabetic Reaction

If a camper with diabetes exhibits the signs and symptoms of low blood sugar or high blood sugar and they are alert, talking and able to walk steadily, they will be taken immediately to the Health Office/Area for further assessment and treatment according to the camper’s Diabetic

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Summer At Far Brook Staff Handbook

Care Plan. If a camper with diabetes exhibits the signs and symptoms of low blood sugar or high blood sugar, and they are not alert, not talking and not able to walk steadily:

1. Call a Priority One: Medical and follow all procedures.

2. Camp First Aid Personnel will stay with the camper and continually monitor the camper A plan will be made regarding further on-site care vs. transport to the hospital.

3. If appropriate, the Camp Director or their designee will call 911. The person calling 911 will give the camp site address to the 911 dispatcher. The caller must be prepared to state the nature of the illness and the age of the camper The caller will request that the siren be turned off when the ambulance arrives at camp. A Team Member must be appointed to be at the main entrance of the campus to direct the ambulance to the camper when it arrives.

4. The Support Specialist will bring the camper's Health History Record to give to the emergency first responders who will take the camper to the hospital.

5. The camp director will notify the camper's parent(s)/guardian(s) immediately

6. The Camp Director will designate the Assistant Camp Director - or other member of leadership team if the Assistant Camp Director is unavailable - to ride in the ambulance to the hospital with the person and to remain with them until further instruction from the Camp Director The Camp Director will remain on-site and be in constant contact with the person at the hospital.

7. All Team Members and the Camp First Aid Personnel involved with the incident must fill out and sign an Accident Report immediately after the incident is resolved. The Accident Report must be reviewed and signed by a member of Camp Leadership. The completed Accident Report may require the Camp Director (CD) to report the accident to the Local Department of Health. All details must be logged into CampBrain.

8. A followup call will be made that evening by the CD to the family of the ill/injured person.

Minor Injuries

The Camp Nurse and Camp Director keep a supply of first aid items to care for minor scratches, cuts, bumps, and bruises. It is always best to have someone check out any injury, so always err on the side of caution. Some children can be unduly frightened by a cut lip or a surface injury which bleeds freely.

● Bloody nose - DO NOT TOUCH BLOOD! Hand the child a tissue, paper towel, napkin or something disposable and have them sit and pinch their nose for 5 minutes to allow the nose to stop bleeding. It is best to have them sit quietly instead of rushing them to the nurse’s office. Movement only increases the bleeding.

The following is a list of minor injuries that should be referred to the nurse for treatment:

● Bee sting

● Splinter Page 27 (Return to Table of Contents)

Summer At Far Brook Staff Handbook

● Twisted ankle ● Bumped head ● Scraped knee ● Nausea

Serious Injuries

If a child has been struck hard or has fallen heavily, stay with the child and UNDER NO CIRCUMSTANCES ATTEMPT TO MOVE THEM. Reassure them and keep the child quiet. DO NOT TRY TO GIVE WATER TO AN INJURED child. Call Priority One: Medical and state your location to alert the Camp Director and Camp Nurse of the emergency.

Head Injuries

The following is a list of procedures that should be followed in case of head injury:

1. Depending upon the severity of the head injury, the child should be transported to the Camp Nurse who will check for a possible concussion and notify the child's parent.

2. If the child is unconscious, call 911, Priority One: Medical to alert the Camp Nurse, and the main office.

3. Never send anyone with a head injury by themselves to the nurse’s office.

Bloodborne Pathogens

A bloodborne pathogen is an infectious agent present in human blood or other body fluids. Staff members should try their best to avoid coming into contact with others' blood and bodily fluids.

Sun Safety

Throughout the summer, both children and staff members are out in the sun a fair amount of the day. It is imperative, and the staff member's responsibility, to help children avoid serious sunburns. Caregivers must provide sunscreen for their child on the first day of camp, labeled with their name. Unless you have been notified otherwise, all parents agreed to allow Summer at Far Brook staff members to assist their child with sunscreen application when needed. You are responsible for making sure that sunscreen is applied 10 to 15 minutes before going out into the sun and during long periods of prolonged sun exposure, swimming or a high level of physical activity. Surfaces such as sand, concrete and water reflect the sun's rays, so be diligent about sunscreen when activities take place on these surfaces. Remember that burns can occur even on cloudy days.

For A Camper Who Forgets Their Sunscreen

1. In the event that a camper arrives at camp without sunscreen or runs out of sunscreen, the Counselor/Coach will notify the Camp First Aid Personnel immediately.

2. The Camp First Aid Personnel will check the camper's health history record for any indication of an allergy to sunscreen.

3. If no allergy is indicated on the health history record, the Camp First Aid Personnel will apply Summer at Far Brook approved sunscreen for that day.

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4. The Camp First Aid Personnel will make a phone call home to the parents to let them know of the situation and request that they provide sunscreen for the following day.

Children should also be encouraged to drink a lot of water, especially on particularly hot days. Children should take their water bottles everywhere they go. Don't let a child leave their water bottle behind or carry an empty one around. Do periodic water checks throughout the day to make sure everyone has water and is drinking water Watch for symptoms such as cramps, tiredness, headache, dizziness, nausea/vomiting, decreased alertness, confusion, and belligerence. The skin may also be cool, moist, pale, or flushed. All of these symptoms may be related to heat illness. If you suspect heat illness, the best thing you can do is to get the child out of the heat, loosen tight clothing, and apply a cool wet cloth. In addition, any child who says he/she cannot continue playing a sport should be allowed to stop the activity. If the person appears to be losing consciousness, call the Camp Nurse, Camp Director, or main office.

Heat Emergency Protocols

Two factors will be used to determine when Summer at Far Brook will activate our Heat Emergency Plan:

● When the temperature is 90°F or above

● When the National Weather Service issues a Heat Advisory

○ A Heat Advisory is issued when the maximum Heat Index is 105 to 110° F with a minimum of 75° F for two or more consecutive days

○ Heat Index is the apparent temperature that describes the combined effect of high temperatures and high levels of humidity, which reduces the body's ability to cool itself

1. The Support Specialist will check the National Weather Service forecast periodically throughout the day. If a Heat Advisory has been issued, the Camp Director will alert staff that the Heat Emergency Protocol has been activated.

2. Drink logs will be implemented to ensure that all Team Members and campers are drinking every 10-15 minutes. Encourage campers to drink before beginning their activities for the day, especially those who will be playing sports outside. Some of our campers may be "fluid restricted" at home the night before coming to camp, i.e. drinking of liquids may be limited after 6 or 7pm due to a medical condition, i.e. bedwetting.

3. Notice what your campers are wearing. Encourage them to dress appropriately and/or remove extra clothing as appropriate. Be especially vigilant on theme days. Extra short sleeved cotton Summer at Far Brook t-shirts are available in the Camp Office if needed to keep campers safe.

4. As always, refrain from overexerting campers; allow campers who are tired to rest; allow campers who want to drink to drink.

5. Outdoor activities from 11:00 AM on will be limited. Sports activities will be moved inside or to shaded areas where indoors is not an option. Day Camp and Specialty Camp sports activities will also be moved inside or to shaded areas where indoors is not an

Summer At Far Brook Staff Handbook

option. If available, put a tent/canopy on the field for partial shade and relief from the sun.

6. Additional water sports/water activities (i.e., sprinkler) will be added to all groups as appropriate.

Heat Illness

The following is a list of signs and symptoms of varying degrees of heat illness:

Heat Cramps:

● Muscle cramps or spasms usually occurring in the abdomen, arms, or legs due to a loss of significant amounts of salt and fluids due to sweating

Heat Exhaustion:

● Cool, moist, pale, or flushed skin

● Heavy sweating

● Headache

● Nausea or vomiting

● Dizziness and exhaustion

● Body temperature will be near normal

● Increased heart rate

Heat Stroke:

● Hot, red, dry skin

● Changes in level of consciousness

● Rapid, weak pulse

● Rapid, shallow breathing

● Body temperature can be very high

● If the camper is sweating from heavy exercise, skin may be wet, but otherwise, it will feel dry

If a team member notices any of the signs of heat illness the following steps must be taken immediately:

1. Call a Priority One: Medical and follow all procedures.

2. If the camper is determined to be experiencing muscle cramping consistent with the symptoms of heat cramps by the Camp First Aid Personnel, the camper will be taken to the Camp Health Office where they will rest in a cool environment and slowly rehydrate. A parent or guardian will be called to pick the camper up so they can rest in a cool place for the remainder of the day.

3. If appropriate, the Camp Director or their designee will call 911. The person calling 911 will give the camp site address to the 911 dispatcher. The caller must be prepared to state the nature of the illness and the age of the camper. The caller will request that the siren be turned off when the ambulance arrives at camp. A Team Member must be

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appointed to be at the main entrance of the campus to direct the ambulance to the camper when it arrives.

4. The Support Specialist will bring the camper's Health History Record to give to the emergency first responders who will take the camper to the hospital.

5. The CD will notify the camper's parent(s)/guardian(s) immediately

6. The Camp Director will designate the Assistant Camp Director - or other member of leadership team if the Assistant Camp Director is unavailable - to ride in the ambulance to the hospital with the person and to remain with them until further instruction from the Camp Director The Camp Director will remain on-site and be in constant contact with the person at the hospital.

7. All Team Members and the Camp First Aid Personnel involved with the incident must fill out and sign an Accident Report immediately after the incident is resolved. The Accident Report must be reviewed and signed by a member of Camp Leadership. The completed Accident Report may require the Camp Director (CD) to report the accident to the Local Department of Health. All details must be logged into CampBrain.

8. A follow-up call will be made that evening by the CD to the family of the ill/injured person.

Head Lice

Main methods of transmission:

● Head to head contact - Transmission is greatest during periods of physical activity when body temperature is raised. Lice tends to go to the ends of the hair and therefore transfer easily.

● From clothing and hats, plush toys, carpets and shared cloth items (like dress-up costumes).

Management techniques for reducing the spread of lice:

● Children's clothing should be hung in cubbies, or hung in such a way that it does NOT TOUCH other children' clothing.

● Painting smocks should be placed in cubbies, or hung in such a way that they do not touch one another.

● Costumes and dress-up clothes can be areas of high contagion. Unfortunately, during periods of high infestation, it is best to curtail such play.

● Be aware of and avoid activities that encourage head to head contact.

If a child is suspected of having lice, the Camp Nurse will look closely through the hair If live lice or nits are observed, a parent will be contacted and asked to pick up the child from camp in order to provide the necessary treatment at home. The nurse will need to recheck the head to assure that all live lice and nits are gone before permission will be granted for the child to return to camp. A letter will be sent home to all parents in a specific class or camp group when a case of lice has been identified; however, the affected child's name will not be mentioned. This is a precautionary measure in order to prevent the spread of the condition. Page 31 (Return to Table of Contents)

Summer At Far Brook Staff Handbook

Documentation

All health complaints must be recorded in the medical log kept on file in the nurse's office and should include the date, child's name, ailment, treatment, and signature of the RN on duty. An injury report will be completed for serious medical emergencies.

AED's

There are defibrillators on campus and a map of their location in your binder and in the camp office. They are only to be used if there is no breathing and no pulse

Medications

Medication information is included in the Medical Information section of a camper’s profile in CampBrain. It will list all approved over-the-counter medications, any prescription medications that are taken at home, and any prescription medications that are to be dispensed at camp.

The Nurse shall administer over-the-counter medications and prescription medications only when there has been approval from a parent and a signed Prescription Medication

Authorization form is on file for that specific medication. All medications must be in its original container bearing its original label which shows the prescriptive order/dosage, possible side effects, etc. Medication is to be kept in a locked storage compartment, under proper storage conditions, and it is to be distributed only by the Nurse or a person designated by the Nurse. All unused medication is to be returned to the child's parent at the end of the program session or when no longer needed, with a notation of this made in the medical log.

There may be occasions where a child arrives to camp with medication. If a staff member encounters this, they need to take the medication immediately to the Camp Nurse, who will be responsible for storing it and administering it to the child. Medication may not be left in backpacks, cubbies or any other area within their reach. However, there are some children who have permission to self-carry certain emergency medications. This will be noted on the Confidential Camper Bio.

Standing Orders for Over-the-Counter Medications

Standing orders are available to be used at the nurse's discretion for a limited number of over-the-counter medications (i.e. Benadryl, Acetaminophen, Ibuprofen, Bacitracin, etc.) and for epinephrine. New Standing Orders are obtained on a yearly basis.

First Aid Supplies & Treatment Area

First Aid supplies will be ordered by the Summer at Far Brook Office and kept in a storage cabinet in the Summer at Far Brook Health Room. Our health room is maintained by a registered nurse and has all the necessary equipment to provide care and first aid to children and staff. All areas where programs are conducted shall have a well-equipped first aid kit on hand. When a program is conducted away from normal program areas, the supervisor and staff

Summer At Far Brook Staff Handbook

are required to have a first aid kit available.

Medical Records & Health Forms

A written health record is on file in the Nurse's office for all children and staff before the beginning of the program. The health record includes the following:

Adults (ages 18 & up)

● name of primary provider of medical care

● emergency contact person

● pertinent information regarding any significant medical problems

● current medications

● immunization history

● permission to treat

Children (ages 3 - 17)

● allergy information

● immunization history

● name of primary provider of medical care

● authorization of over-the-counter medications

● pertinent information regarding any significant medical problems

● permission to treat

Summer at Far Brook administrators, program directors and Nurse will review the medical records of each child at the start of the program to familiarize themselves with the overall health of each child.

Disseminating Information to Staff

All information regarding policies and procedures are included in the Summer at Far Brook Staff Handbook. The staff will receive a Confidential Camper Bio for all of their children on a weekly basis and will be alerted to any medical conditions that should be generally monitored. A plan of action will be formulated and executed by the nurse for any child that has a medical problem that requires day-to-day monitoring.

Confidentiality of Medical Information

Confidentiality is maintained by ensuring that only administrative staff have access to child and staff files. All other staff members are provided with information about children that is deemed necessary.

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Section Seven: Supervision Plan

Staff to Camper Ratio

When children are ages 3 and 4, there must be one staff member for every four (4) campers. When children are ages 5 and 6, there must be one staff member for every six (6) campers. When children are ages 7 and up, there must be one staff member for every eight (8) campers. Children may not be left alone at any time. Summer at Far Brook’s Directors will be available for consultation with children, parents, and employees during all camp hours.

Camper Attendance

Attendance lists will be distributed every week and should be used daily to keep track of your participants. The attendance list should be turned into the appropriate director at the end of each week. Please complete the attendance sheet every morning and hand it in to the camp office.

Responsibilities & Guidelines

It is important to recognize the personal liability factor involved if a child is injured while a staff member is not in attendance. If a staff member must leave his/her post, it is his/her responsibility to inform a counselor nearby of the fact so that another staff member can supervise the group.

No child may be left unattended anywhere on campus (including the classroom). While attending to children on the playground, staff members must be supervising and interacting simultaneously.

Never leave children without adult supervision. Young Leaders or Junior Counselors are not allowed to be alone with the group. Staff members are responsible for the active supervision of children when playing outside. FREE OUTDOOR PLAY MUST BE SUPERVISED, move around and visit with the children. Children should not play in areas beyond the vision of supervising staff members, including the trees and bushes. Help children understand reasonable boundaries. All areas and outside spaces must be monitored while children are at play

● Should you believe a child is missing, IMMEDIATELY secure the help of a neighboring staff member to supervise your group and contact the Camp Administration.

● To alert Camp Administration use the term Priority One: Camper

● Never excuse a child from campus without permission from the Camp Administration. At all times, including dismissal, only the rightful parent or person authorized by the parent may take a child from camp. If there is ANY question prior to dismissal of a child, check with the camp office, even at the risk of displeasing the person who has come for the child. Do not rely on information that a child may provide. ALWAYS CHECK!! Parents know that verbal instructions from their child are not acceptable.

● To ensure child safety while walking through campus, one staff member should be in the

Summer At Far Brook Staff Handbook

front of the group and one staff member should be in the back of the group. If there are other staff members, they should be evenly spaced throughout the middle of the group.

Lost Camper Procedure

In the unlikely event that a child should become lost or missing while in the custody of Summer at Far Brook, the following procedures should be implemented:

● The Camp Administration should be notified immediately Call Priority One: Camper and state your location.

● Other children should be kept calm and unaware of the situation if possible.

● Contact campus security and Camp Leadership to make them aware of the situation.

● A thorough search of the camp grounds and buildings should be conducted by all available personnel.

● If the child is not found during the search of the grounds and buildings, the Camp Director will contact the child's parents.

● Then the Camp Director will contact the local Police Department and file a missing person's report (assemble pertinent rescue information, including name, age, description, photograph if available, and time and circumstances of last sighting).

Section Eight: Specialized Activity Safety Plans

Archery

Archery range is located in an area away from all other camp activity locations. The range is clearly marked. The range is run by an archery certified instructor and is assisted by other staff to reach a ratio of 1:10. The instructors are responsible for all regulations, procedures, and set up pertaining to the archery range.

The rules of the archery range are reviewed at the beginning of each activity period and are strictly enforced. Children not selected to shoot are supervised in an area away from the shooting zone.

All equipment is checked daily The bows, arrows and quivers are set up by the instructors. When not in use, the equipment is stored in a locked room not accessible by children. All equipment should be appropriate to the size and ability of the children.

Archery range is a No-Paperwork-Zone.

Specialized Sports

All equipment should be appropriate to the size and ability the children and safety checked prior to each use. Only children currently registered for the camps are allowed to be in the activity area and the field/court must be supervised by the coach at all times. When the field/court is not supervised, all equipment must be stored in locked closets or out of sight/reach of unauthorized children.

Specialized Sports are all No-Paperwork-Zones.

Swimming

Team members must follow all on-site safety rules and regulations when taking campers off campus. During swimming, staff members must be attentive at all times and remember a few rules to ensure the safety of our campers. It is imperative to listen to all instructions from lifeguards and swim instructors to give our campers the best experience possible. Campers should not be allowed to run while on or near the pool deck. If allowed to jump in, they should check the area they are jumping into to make sure there are no other children in the immediate zone where they will land.

Do not allow children to use pool noodles or other pool/water toys as weapons.

The Swimming Pool is a No-Paperwork-Zone.

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Section Nine: Child Abuse Reporting

Daily Health Observations

The staff should observe each child daily for general health signs, health complaints, cold symptoms, signs of depression, cuts, bites, stings, burns, and other injuries. All injuries or health problems should be reported to the Summer at Far Brook Camp Director or Nurse.

Mandated Reporting

Far Brook is committed to the prevention of child abuse and neglect. Far Brook’s policies comply with all state laws and regulations regarding prevention, identification, and reporting of child abuse and neglect.

Child abuse may be committed by any individual, including a parent, caregiver, teacher, employee, or other adult in the child’s life. Far Brook prohibits actual or threatened acts of physical, mental, emotional, or sexual abuse of any kind (“Prohibited Conduct”) whether against an adult or child, to occur at the School, on school buses or at any activity sponsored by or related to the School. Employees, volunteers, students, and family members (“community members”) must adhere to this “zero tolerance” policy and all School and State mandatory reporting procedures outlined herein.

All Far Brook employees, including volunteers and interns, are mandated reporters. As such, employees have a legal responsibility to report any abuse or neglect of a child, as described below, immediately to the State Central Registry (SCR) of New Jersey’s Department of Children and Families (DCF) at 1-877 NJ ABUSE or 1-877-652-2873 and local police. The standard in the State of New Jersey is reasonable cause to suspect or believe a child is being abused or neglected. In addition, the reporter must notify the Far Brook School Nurse and School Division Director or Far Brook’s Strategic Operations Director or designee (for children in ASP and Camp Programs). The Director in consultation with the Head of School or designee will immediately notify the child’s family

Reports of prohibited conduct against an adult community member must be reported to the Director of Human Resources or designee.

Pertinent terms defined:

Abuse is the physical, sexual or emotional harm or risk of harm to a child under the age of 18 caused by a parent or other person who acts as a caregiver for the child.

Neglect occurs when a parent or caregiver fails to provide proper supervision for a child or

adequate food, clothing, shelter, education or medical care although financially able or assisted to do so.

Mandatory reporters are employees, visitors, interns, or other community members who have reasonable cause to believe that a child has been subjected to abuse or neglect must immediately report to DCF via the SCR.

Reasonable cause to suspect abuse may be based on an employee’s own observations or knowledge or from information shared with the employee by the child or any other individual. Reasonable cause is a low threshold. There is no requirement that the employee have actual evidence of abuse, nor should the employee seek to investigate the matter by questioning the child directly.

When and if an employee believes or suspects, for any reason, that a student/camper has been abused or neglected in any way, the employee must take immediate and appropriate steps to report the suspected abuse as discussed above. Failure to comply with this policy may result in disciplinary action up to and including termination of employment.

Mandatory reporters who make a good faith report of abuse or neglect have immunity from prosecution in the event that the report is not substantiated. However, a false claim made with malicious intent may result in serious legal consequences for the reporter Similarly, failing to make a report of child abuse or neglect may have criminal or legal consequences as well.

When an employee or community member is involved in the reporting and investigative review process, they are required to maintain professionalism and respect the privacy of the individuals involved. With the exception of external reporting obligations, employees with information about suspected abuse may not discuss the abuse with any individuals who are not directly involved in the matter or process.

Given the nature of our interactions with children and their families, the School recognizes that parents, other employees, or children may choose to share sensitive information with us. While we seek to keep such information in confidence whenever possible, we cannot keep information pertaining to potential child abuse confidential.

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Summer At Far Brook

Inside Camp: Camper to Camper Abuse (aka Bullying)

Summer at Far Brook does not support aggression in any form. Every adult and every camper will treat others with respect and courtesy.

It is the responsibility of the staff to provide an emotionally and physically safe environment for children when they are under our supervision. Ways we can prevent abuse of any kind between children include:

● Understanding that active supervision is crucial at all times. Alert supervision is the key to preventing camper to camper abuse.

● Never leaving children alone.

● Check on children that have “wandered off” for an extended period of time.

● Not allowing children to "put down" other children, or create hostile environments and/or group dynamics that exclude other children.

● Not permitting children to engage in activities such as wrestling or any other activities where they can be physically injured. Physical aggression is not tolerated in any form and an immediate response is necessary

We encourage all campers to report any suspected incidents against themselves or others to a teacher or staff member All acts of harassment, intimidation, or bullying should be reported immediately to the Camp Director and/or Support Staff and an incident report filled out.

Summer At Far Brook Staff Handbook

ACKNOWLEDGMENT OF RECEIPT OF EMPLOYEE HANDBOOK

This form acknowledges that I have received the Employee Handbook. I understand that I am responsible for familiarizing myself with the contents of the Employee Handbook and any supplemental information and policies provided to me. This Employee Handbook supersedes all prior Employee Handbooks, Staff Guidelines, policies, practices, and understandings regarding the policies set forth herein.

I understand that the information in the Employee Handbook is intended only to provide me with a summary of the Camp’s programs, policies, and procedures. I also understand that the School and Camp reserves the right, in its sole discretion and without notice to staff members, to interpret, amend, supplement or rescind any program, policy, or procedure contained in the Employee Handbook. Far Brook further reserves the right to issue new policies at any time. I acknowledge and agree that I will comply with all policies, including newly issued policies.

I hereby certify that I have received, read and fully understand the contents of Far Brook’s Handbook and Policies. I also acknowledge that I have been given the opportunity to discuss this Handbook with a School/Camp official. I agree to abide by this policy and understand that compliance with this policy is necessary for continued employment. My signature below confirms my knowledge, acceptance, and adherence to Far Brook’s policy.

I acknowledge that Far Brook reserves the right to modify or amend this policy at any time, with or without prior notice.

I further acknowledge that this policy does not in any way modify the at-will nature of my employment with Far Brook, and this policy does not create any contractual obligations between me and Far Brook School.

Signature:

Print Name:

Date: