City Manager's Weekly Report - January 27, 2020

CITY MANAGER’S

WEEKLY REPORT JANUARY 20-26, 2020

RAY GIBSON

MARTIN LUTHER KING JR DAY PARADE Members of the Fayette County High School Junior R.O.T.C. marched in the 2020 Martin Luther King, Jr. Day Parade through Downtown Fayetteville.

(Photo courtesy of CD Photography)

WEEKLY ITEMS: 1/20

Participated in the Martin Luther King, Jr. Day Parade in Downtown Fayetteville

1/21

Attended the Main Street Fayetteville strategic planning meeting

1/21

Worked on and reviewed items for the New City Hall & City Center Park project

1/22

Worked on and reviewed new Community Improvement District legislation for the City

1/22

Reviewed and commented on new proposed state legislation

1/23

Attended a Pinewood Forest stormwater meeting

1/24

Reviewed architectural services proposals for the bus barn and historic gymnasium located on the New City Hall & City Center Park property

1/23 to 1/26

Attended the Georgia Municipal Association “Cities United” summit in Atlanta along with the Mayor and City Council members

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INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 22 new; 35 closed.

Projects: Continuing to work on a list of technology needs for the New City Hall building; working on new Police RMS system (continued); working on new Basecamp system; camera upgrade at Police Department; work flow processing for new utility customers.

Meetings: International City/County Management Association Leadership Training; security meeting in Atlanta; BSA handover and training; Finance Department utility customer work flow.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Continued preparations with Fayette County Development Authority for upcoming retail consultant visit; reviewed playground options for New City Center Park.

Main Street: Continued preparing for 2020 Concert Series; hosted annual Main Street Fayetteville strategic planning meeting and welcomed two new board members; met with team to discuss Suds on the Square partnership; held Promotions Committee meeting to plan 2020 event schedule; participated in Main Street webinar on driving economic development through events; prepared for new way-finding sign installations.

Downtown Development Authority: Held Holliday Dorsey Fife Museum Advisory Board 2020 planning meeting.

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count.

Meetings: Communications Team 1/22; Southern Conservation Trust 1/23; Zencity

1/23.

Projects: Welcome to Fayetteville; 2020 U.S. Census Complete Count; Museum video; City News; FCHS Courtyard Beautification; Business Outreach; new website go-live/soft launch; Fayetteville Drugs Prevention; City Branding.

Publications: Weekly Report; E-Mail Update; City News.

Press Releases: December crime suppression operation.

Media Requests: 4

PAGE FOLLOWERS

NEXTDOOR SUBSCRIBERS

WEBSITE VIEWS

E-MAIL UPDATE SUBSCRIBERS

10,478

3,544

11,479

1,809

Last Week (1/13-19)

This Week (1/20-26)

Change

Page Followers

10,471

10,478

+7

Page Likes

10,005

10,011

+6

People Reached

7,704

3,975

-48%

People Engaging

1,579

833

-47%

Last Week (1/13-19)

This Week (1/20-26)

Change

City Subscribers

3,540

3,544

+4

City Households

34%

34%

Last Week (1/13-19)

This Week (1/20-26)

Change

Users

2,858

3,145

+10%

Page Views

10,635

11,479

+8%

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FINANCE & ADMIN SERVICES MIKE BUSH ยก Starting the New FY2020 Budget ยก Reconciling month-end books ยก Audit 2019 preparations

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues G.F.* Revenues D.D.A.* Revenues

$500.00

Purchase Orders Issued

45

$47,239.74

Open Purchase Orders

4

Change Purchase Orders

5

Budget Override Requests

2

$571.57

W.S.* Revenues

$111,764.09

UTILITIES Billing

Service Disconnections

Utility Customers Billed Total Amount Billed

1,704 $112,902.08

Robotic Courtesy Calls

132

Staff Courtesy Calls

74

Customers Disconnected

6

COURT General Statistics Court Sessions Held

-

Scheduled Arraignment Cases

-

Citations Received

73

Scheduled Trial Cases

78

Warrants Issued (F.T.A. & V.O.P.)*

1

Number of F.T.A.s

3

Citations (F.T.A.) sent to D.D.S.*

4

F.T.A. Cases reconciled after court

-

Revenue

$17,789.00

*Main Street Tourism Fund (M.S.T.F)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A)

*Department of Driver Services (D.D.S)

*Water and Sewer (W.S.)

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COMMUNITY DEVELOPMENT DAVID RAST Meetings: Planner’s Weekly Huddle; Pinewood Forest erosion control; Main Street Fayetteville strategic planning; 2020 Census Complete Count; Technical Review Committee; Unified Development Ordinance Land Development Chapter review; Pinewood Forest mitigation plan; Fayette County Tax Assessor; Brandywine Boulevard tract; Old Norton Road annexation.

PLANNING & ZONING Review Type

CODE ENFORCEMENT

1/13 - 1/19

General inquiries (walkin/ phone)

36

Zoning/ project related

8

Applications processed/ plans reviewed Occupational Tax applications

7

Banner/sign permit

9

Site plan (new)

-

Site plan (revised)

3

Preliminary/final plat

-

Variance

-

Zoning Verification

2

Addressing

0

Special Event permits

9

Case Type

1/13 - 1/19

Proactive Disposal of garbage

10

Inoperable vehicle

7

Prohibited signs

5

Compliance Check

4

Trash containers

4

Zoning Violation

1

Grass Cutting

2

Parking on Grass

1

Prohibited Parking

1

Complaint Complaint Investigation

5

Working without a permit

1

BUILDING DEPARTMENT Review Type

1/13 - 1/19

Building inspections

76

Permits issued

14

Plans received (new) Erosion control inspections Development-related inspections

52 -

05

POLICE DEPARTMENT SCOTT GRAY Community Engagement: C.A.R.E. Unit spoke with law enforcement class at Whitewater High School on the use of force and de-escalation; C.A.R.E. Unit conducted High School Police Academy recruitment event at Whitewater High School.

Training: Two officers continued in the Field Training program; one officer is in the Georgia Public Safety Training Center Police Academy; one officer is waiting to take the Georgia Peace Officer Standards and Training Council Equivalency of Training; numerous other officers received training in the week.

Our department issued a press release revealing the results of the December crime suppression operation in the City’s shopping districts.

FIRE DEPARTMENT ALAN JONES Events: Participated in the 1/20 Martin Luther King, Jr. Day Parade.

Projects: Continued working on implementation of Lexipol policies; Chief Alan Jones attended the monthly progress meeting on the Whitewater Creek Water Pollution Control Plant upgrade; Chief Jones and Division Chief Keith Harris attended the Hazard Mitigation Planning meeting.

06

PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall, Police Department and Public Services building; trash run; collected leaves at Southern Ground Amphitheater; city-wide creek crossing inspections; replaced wheel on park equipment; met with contractor about Woodgate sink hole.

Sewer: Average daily flow treated is 2.653 million gallons per day; performed weekly maintenance at 26 lift stations sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 1.241 million gallons of system demand; repaired six water leaks; performed eight water meter maintenance; maintained water plant and remained in compliance of our permit requirements.

Utility Locates: 77

HUMAN RESOURCES NELLA COOPER Personnel: We are continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany. Continuing with Roles setup and goals alignment with job roles. The initial training was scheduled for Monday, January 27.

Turn Over Report: There were no employees hired or terminated during the week of January 20, 2020.

Employment Opportunities: There are four vacant positions: one in Waste Water, one in Public Works, one in Finance, and one in Community Development/Building Department. ¡ Waste Water Plant Operator ¡ Public Works (currently on hold) ¡ Accounting Specialist - Purchasing (closed 01/08/2020) ¡ Building Official Applications Received: ¡ Waste Water Plant Operator: 7 ¡ Building Official: 5

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