City Manager's Weekly Report by City of Fayetteville, Georgia

CITY MANAGER’S

WEEKLY REPORT SEPTEMBER 6-12, 2021

RAY GIBSON

The Fayetteville Fire Department once again climbed Stone Mountain to commemorate the events of September 11, 2001, in honor of the public safety personnel who served and died that day. And once again, they were joined by fellow public safety personnel from all over the Atlanta area, who will never forget.

Develop the Economic Opportunity:

• • • • • • •

Held a meeting with Steve Mauro from Comprehensive Program Services to discuss various City projects Held a meeting with Community & Economic Development Director David Rast to discuss an events agreement with Roundtown Held a meeting with Community and Economic Development Director David Rast and Downtown Development Director Brian Wismer to discuss the 2022 Concert Series and other downtown projects Worked on correspondence having to do with City real estate items Continued to monitor the City Center Park happenings throughout the week to see if there were any issues or concerns Addressed numerous contract-related items throughout the week regarding the City Hall & City Center Park project Attended and helped out with the Fayette County 9-11 Tribute ceremony on Saturday, September 11

CITY MANAGER’S REPORT CONTINUED Efficient and Effective Government:

• • • • • • • • • •

Held a meeting with the staff from Municipal Court to discuss operations Held the weekly meeting with Mayor Ed Johnson Held a Strategic Plan meeting with Bill Stark and Tim Fenbert from Innercomm Attended a preparation meeting for the 2021 Fayette County 9-11 Tribute event led by Mayor Ed Johnson Worked on the 2022 Strategic Plan scheduling and analysis Held a Strategic Plan meeting with Assistant City Manager/Fire Chief Alan Jones, Communications Director/PIO Ann Marie Burdett, and Bill Stark and Tim Fenbert from Innercomm Held a breakfast meeting with City Council members Rich Hoffman and Paul Oddo Participated in a Multi-Generational Workplace Success webinar hosted by LeaderGov Held a meeting with AVPRIDE Executive Director Tami Morris to get an update on AVPRIDE’s operations and to discuss opportunities for student engagement with the City Worked on a couple of personnel-related matters throughout the week

Terry Windley (pictured holding the plate) was congratulated for recently earning his Level 3 Code Enforcement Certification from the State of Georgia.

CITY CLERK’S OFFICE ANNE BARKSDALE

Meetings: Met with members of Delta Sigma Theta Sorority to present Women’s Equality Day proclamation. Attended a Pay & Class Study meeting. Attended the Fayette County 9-11 Tribute event at City Center Park. Projects: Scheduled volunteers/hours for the City Hall lobby reception area. Sent resolution for package store referendum to Legals at Fayette County News. Met with a surplus buyer at the old city hall building to remove items sold on the GovDeals auction. Finalized the City Council agenda packet for the September 16 meeting. Open Records Requests: 6

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concerts; Neon Nights, Fitness in the Park, 9-11 Tribute event, Paws for Prevention. Meetings Attended: Communications Team 9/7; Luncheon with Mayor Johnson and the City Hall/City Center Park planning committee 9/7; 9-11 Tribute committee 9/7; virtual Zencity projects meeting 9/7; Finance and IT to discuss fillable forms project 9/8; City Manager’s Strategic Plan meeting 9/8; Pay & Class Study initiation 9/8; Granicus website promotions 9/9; CivicPlus website launch with IT Director Kelvin Joiner, IT Specialist Jessica Smith, and Assistant Finance Director Carleetha Talmadge 9/9. Projects: Website; Walton time-lapse photos; Video wall; Fayette County 9-11 Tribute; Fayetteville history update. Special Events: Firefighter Stone Mountain climb 9/10; Fayette County 9-11 Tribute 9/11. Publications: Weekly Report, E-Mail Update. Civic Duties: n/a Media Requests: 7 Published Press Releases: 9-11 Tribute event; Fenwyck shooting statement and press release. Unique Media Created: Updated 9-11 Tribute program; Kristy Johnston retirement invitation.

ONLINE COMMUNITY ENGAGEMENT Website Engagement:

CITY WEBSITE VIEWS

7,669

Page Title

Home

+25% change CITY WEBSITE USERS

2,523

+34% change

Payment

563

Job Board

350

Police Department

199

Payment Warning

140

Events

136

Shooting story

132

Reached

Times Shared

Post Sentiment

Firefighter Stone Mountain climb photos 9/10

394 likes, 174 loves, 1 wow, 1 sad, 11 comments

Firefighter Stone Mountain climb video short 9/10

1.7K

131 likes, 45 loves, 7 comments

FACEBOOK FOLLOWERS

1,780

Website Analytics provided by Google

Social Media Engagement: Top Facebook Post Titles

Page Views

12,419

NEXTDOOR SUBSCRIBERS

4,678

E-MAIL SUBSCRIBERS

2,034

FIRE DEPARTMENT ALAN JONES Events - Units attended the following events honoring first responders throughout the week:

• • • • •

Third Annual First Responder celebration sponsored by Brightmoor Hospice The “Ride of Honor” sponsored by Southern Crescent Technical College 9-11 Memorial Breakfast at Whitewater High School Annual 9-11 remembrance climb at Stone Mountain Park Fayette County 9-11 Tribute at Fayetteville’s City Center Park

Projects - Fire Chief Alan Jones attended a Strategic Plan meeting with the City Manager. Chief Jones and Deputy Chief Linda Black attended the Fayette County 9-11 Tribute planning committee meeting at City Hall. Chief Black attended the following meetings via Zoom:

• •

COCA call for guidance with the 2021-2022 influenza season State Office of Emergency Management Services

Daily cleaning and sanitizing of SCBA mask and regulators continue. Personnel attended the kickoff meetings for the employee Pay & Class Study.

POLICE DEPARTMENT SCOTT GRAY

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Tuesday, September 7 - Chief Scott Gray met with the Command Staff and updated them with current events and other information. Departmental employees attended the Pay & Class Study meetings throughout the week. Wednesday, September 8 - Departmental employees attended the Mothers Against Drunk Driving meeting at the College Football Hall of Fame in Atlanta. Officer Diana Snider received an award. Thursday, September 9 - Officers participated in the Ride of Honor, honoring first responders, presented by Southern Crescent Technical College. Departmental employees attended the Brightmoor Public Safety Luncheon at the American Legion Log Cabin. Friday, September 10 - Departmental employees attended the 9-11 Stone Mountain Climb with the Fayetteville Fire Department. Officer Charles Wilson and Kenneth Marcucci graduated from the Georgia Public Safety Training Center Academy. The Command Staff attended the ceremony, and both officers were also sworn in by Chief Gray. Reviewed the divisions’ weekly reports. Saturday, September 11 - Departmental employees attended the Fayette County 9-11 Tribute event at City Center Park.

FINANCE & ADMIN SERVICES MIKE BUSH

• • •

Occupational Tax

Finalizing Fiscal Year 2021 Reconciled month-end books Beginning Fiscal Year 2022

Major Revenue Funds Main Street Tourism Fund Revenues

$9,470.25

General Fund Revenues

$20,509.07

Downtown Development Authority Revenue

Water & Sewer Revenues

$538,635.97

Business License Applications Received

Alcohol License Applications Received

Business Licenses Completed

Alcohol Licenses Issued

Business Licenses Pending

Alcohol Licenses Pending

Business License Renewals Issued

Alcohol License Renewals

Outstanding Renewals

Total Amount Collected

Municipal Court General Statistics Court sessions held Citations received

Purchase Order Statistics Purchase Orders Issued

Open Purchase Orders

111

Change Purchase Orders

Budget Override Requests

Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed

203/151 1,591 $188,836.33

Service Disconnections Robotic Courtesy Calls

Staff Courtesy Calls

Customers Disconnected

$1,252.50

Scheduled arraignment cases

Scheduled trial cases

Warrants Issued for Failure to Appear (FTA) & Violation of Probation

Number of FTAs

FTA citations sent to Dept. of Driver Services

Probation Revocation Hearings

In-Person Sessions

Virtual Sessions

Probation Sessions

Revenue

$6,446

COMMUNITY DEVELOPMENT DAVID RAST Meetings 9/6

Labor Day holiday

9/7

Attended lunch with the Mayor and the City Center Park grand opening planning team

9/8

Virtual Technical Review Committee meeting; met with the City Manager to discuss event management/programming

9/9

Met with the City Manager and Director of Economic Development to discuss the 2021/2022 Concert Series

9/10

Attended a Pay & Class Study introductory meeting; attended a virtual MultiGenerational Workplace Success workshop; lunch meeting with Director of Economic Development and the owner of Fayette Place retail center to discuss redevelopment opportunities; virtual meeting with the Development Inspector to discuss upcoming projects

PLANNING AND ZONING Occupational Tax - zoning certifications

Zoning verification letters issued

Sign permits applied

Sign permits issued

Special Events permits applied

Special Events permits issued

Site inspections performed

BUILDING DEPARTMENT Building inspections completed

Plans received

Permits issued

Permits issued - total construction value

$800,000

DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections

Development-related inspections

CODE ENFORCEMENT Complaint investigation

Disposal of garbage

Grass cutting

Inoperable vehicle/junk

Occupational Tax

Potholes

Prohibited signs

Working without a permit

COMMUNITY DEVELOPMENT CONTINUED

DEVELOPMENT UPDATES Project Name

Address

Status

Fayette Meadows

Highway 92 at Jimmie Mayfield Boulevard

129 lots

Phase 1 homes under construction

Satterfield Townhomes

Satterfield Marketplace

52 units

Site infrastructure under construction

Walton Fayetteville

Beauregard Boulevard

270 units/3,200 SF retail

Site infrastructure under construction

Andy’s Frozen Custard

800 North Glynn Street

2,170 square feet

Under construction

Trilith Studios Phase 4A 400 Veterans Parkway

94,000 square feet

Under construction

The Shoppes at New Hope

Highway 314 at New Hope Road

16,200 square feet

Development plans staff review

Trilith Phase 3 residential

Veterans Parkway

mass grading single family

Under construction

Epic Car Wash

1512 North Highway 85 7,050 square feet

Under construction

Dixon Farms

190 Whitney Street

47 lots

Construction plans staff review

Broadway Diner

705 West Lanier Avenue

6,580 square feet

Development plans staff review

Cabinet Transformations

735 West Lanier Avenue

4,900 square feet

Development plans being prepared

Lafayette Townhomes

Highway 54 at Lafayette Avenue

8.13 acres/89 units

Development plans being prepared

Artistic General Dentistry

123/185 Kathi Avenue

0.84 acres/8,300 square feet

Development plans staff review

Take 5 Oil Change/ Dunkin Donuts/Baskin Robbins, Satterfield Marketplace (Lot 1)

985 North Glynn Street

1,484 square feet

Revised conceptual site plan on 9/28 P&Z agenda

8,951 square feet

Development plans under review

Retail shops at Satterfield Marketplace 1175 North Glynn Street (Lot 6)

Details

Sonic

885 North Glynn Street (former Atlanta Hot Wings)

1,227 square feet

Development plans being prepared

Outback Steakhouse

1405 North Highway 85 6,450 square feet (former Ruby Tuesday)

Development plans being prepared

MBS Trilith

563 Sandy Creek road

100,000 square feet

Development plans approved for construction

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Updating materials for the Performance Management/ ClearCompany system. Maintaining a case spreadsheet of potential Pandemic cases involving City employees. Continuing to review and update various Administrative Policies for accuracy. Reviewing and updating proposed changes to the Personnel Manual. Conducted employee meetings with Management Advisory Group on the Compensation and Classification study. Preparing data in order to roll out training module provided to the City by Trident Insurance (our Property and Casualty carrier). Working with our benefits broker on data to take medical insurance to market for the upcoming plan year. Employment Opportunities:

• • • •

Certified Police Officer - 2 applications Non-Certified Police Officer - 24 applications Planning Specialist - 3 application Firefighter - 6 applications

Turn Over Report: There was one new-hire and no terminations during the period of September 6-12, 2021. There are 13 vacant positions: three in Fire Services, two in Public Services, and eight in the Police Department.

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 66 new, 60 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; documents retention continued (working), Building records (scanning in progress), Occupational Tax (document prep and scanning in progress); Court (waiting for sources); Planning & Zoning (document prep in progress); Fleet Maintenance System (revamping); Occupational Tax online form project; Water utilities forms (pre-planning) Water and Public Works work order system (revamping); firewall upgrade (testing); upgrade finance system point of sales (in progress); e-mail upgrade (cleaning e-mails for processing). Meetings: Technology Department staff daily standing meeting; old city hall equipment review; fillable forms meeting; web pages implementation meeting; council lighting meeting.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Met with the new owners of the Fayette Place shopping center to discuss future redevelopment options. Downtown Development Authority/Main Street: Continued marketing and logistics efforts for 2021 concerts; final prep to hold the Fayette County 9-11 Tribute event and movie night on Saturday, September 11; continued work on Christmas decoration options for City Hall & City Center Park; internal staff training on ticketing and deposits/payables processing.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cut and maintained Lester Road, Veterans Parkway, old city hall, New Hope Road, Jefferson Avenue, Lanier Avenue West between Grady Avenue and Tiger Trail, medians between Veterans Parkway and Sandy Creek Road, Jimmie Mayfield Boulevard medians, Hood Avenue roundabout, Dickson Springs Park, Highway 314 medians, Church Street Park, and 328 First Manassas Mile. Completed the trash run on Glynn Street North and Church Street Park, removed limbs and debris from the cart path. Installed signs on Commerce Drive. Attended a meeting at City Hall Sewer: Average daily flow treated was 2.04 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.68 million gallons of system demand per day; repaired five water leaks; and maintained water plant and remained in compliance of our permit requirements. Utility Locates: 43