City Manager's Weekly Report - October 4, 2021

CITY MANAGER’S

WEEKLY REPORT SEPT. 27 - OCT. 3, 2021

RAY GIBSON

City elected officials and staff helped Your Hair Spa cut the ribbon and welcomed them to the community. Your Hair Spa is located at 400 Stonewall Avenue West, Suite C.

Develop the Economic Opportunity:

• • • • • • •

Attended a meeting at Southside Church in Peachtree City along with Mayor Ed Johnson and Mayor Pro Tem Darryl Langford Participated in a Zoom meeting regarding our amphitheater improvements Completed a walk-through of the Biergarten project at Triumph Station Attended a lunch meeting at Trilith to discuss future developments Participated in a Zoom meeting regarding the design plans for the proposed Amphitheater upgrades Held a meeting with Chris Murray and Joel Willis from The Bear 92.5 FM to discuss the 2022 Concert Series Conducted some site checks on the renovations being done to the playground area of City Center Park

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CITY MANAGER’S REPORT CONTINUED Efficient and Effective Government:

• • • • • •

Worked on the Strategic Planning community questionnaire and the overall layout of the plan Attended the City Council work session on Tuesday, September 28 Held the bi-weekly meeting with Mayor Johnson Held a Zoom meeting with Tim Fenbert and Bill Stark from LeaderGov to discuss the community questionnaire platform Attended a meeting in Peachtree City with the city managers from within Fayette County along with the County Manager from Fayette County to discuss operational items Attended the annual Ethics Board review meeting to discuss the City’s Ethics Ordinance and to address questions from the board members

Improving Neighborhoods:

•

Held a meeting on the evening of Tuesday, September 28, with some Oakleigh Manor subdivision residents regarding drainage issues within the subdivision

Terry Windley (pictured holding the plate) was congratulated for recently earning his Level 3 Code Enforcement Certification from the State of Georgia.

CITY CLERK’S OFFICE ANNE BARKSDALE

Meetings: Attended webinar on postal rates/US Postal service/UPS/FedEx. Met with Ethics Board for review along with Mayor, City Manager, and City Attorney. Worked with Fayette County Elections supervisor to set up electors for absentee ballot review panel. Confirmed ribbon cutting for Your Hair Spa, 400 Stonewall Avenue West.

Projects: Completed Job Performance Questionnaire for City Clerk & Deputy City Clerk positions. Completed Supervisor Review for JPQ. Published notice for Shred & Recycle Day event on 10/9. Scheduled Boy Scout Troop 76 to help with Shred & Recycle Day event on 10/9 and to bring trailer for aluminum can recycling. Built and completed agenda packet for 10/7 City Council meeting. Scheduled staff and elected officials for Bray appreciation breakfast. Scheduled hotel & meeting rooms for upcoming City Council retreat in December.

Open Records Requests: 10

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concerts; Neon Nights; Fitness in the Park; Shred & Recycle Day; HOA Boot Camp; Suds on the Square; Carnival in the Park.

Meetings Attended: Communications Team 9/27; City Survey discussion finalize questionnaire with City Manager, Asst. City Manager/Fire Chief Jones, Bill Stark, and Tim Fenbert of LeaderGov 9/28; attended GMEBS Pension Planning 9/29; Strategic Planning Survey discussion with Bill Stark 9/29. Communications Team 9/21; City Council work session 9/23; ARC and Community Development 9/23.

Projects: Website; Walton time-lapse photos; Video wall.

Special Events: Your Hair Spa ribbon cutting ceremony 10/1.

Publications: Weekly Report; E-Mail Update; City News.

Civic Duties: Meals on Wheels 9/30.

Media Requests: 15 Published Press Releases: Resident Citizen Survey (draft) Unique Media Created: HOA Boot Camp poster

ONLINE COMMUNITY ENGAGEMENT Website Engagement:

CITY WEBSITE VIEWS

7,520

Page Title

Home

+16% change CITY WEBSITE USERS

2,131

+19% change Website analytics sourced from Google Analytics. Social media analytics sourced by Facebook and Nextdoor. E-Mail subscriber numbers calculated by Constant Contact.

Payment

531

Job Board

364

Payment Warning

166

Police Department

164

Phone List

136

Virtual Court

128

Reached

Times Shared

Post Sentiment

Chief Gray at Capitol 9/28

4.1K

7

127 likes, 13 loves, 1 haha, 1 wow, 6 comments

Dragon Boat trophy 9/27

2.7K

2

38 likes, 4 loves, 4 comments

FACEBOOK FOLLOWERS

03

1,700

Website Analytics provided by Google

Social Media Engagement: Top Facebook Post Titles

Page Views

12,455

NEXTDOOR SUBSCRIBERS

4,735

E-MAIL SUBSCRIBERS

2,033

FIRE DEPARTMENT ALAN JONES Projects - Chief Alan Jones attended the City Council work session. Chief Jones attended a Zoom meeting with the City Manager and Bill Stark regarding a citizen survey. Deputy Chief Linda Black attended the monthly cohort training with LeaderGov. Daily cleaning and sanitizing of SCBA mask and regulators continues. Truck 9 placed back in service, oil leak repairs completed. “A” shift and administrative staff attended GMA pension fund meeting at City Hall.

POLICE DEPARTMENT SCOTT GRAY

• • • • •

Monday, September 27 - Chief Scott Gray attended the Management Team meeting. Chief gray attended the Georgia Association of Chiefs of Police (GACP) Executive Board meeting at the State Capitol with Governor Brian Kemp.

Tuesday, September 28 - The Command Staff attended a Lexipol meeting reviewing policies and updates. Deputy Chief Robert Mask attended LeaderGov training. Officers trained with the less-lethal BolaWrap device.

Command Staff attended weekly policy reviews with Lexipol.

Wednesday, September 29 - Chief Gray attended a GACP meeting in Warner Robins. A Command Staff meeting was held.

Thursday, September 30 - A departmental staff meeting was held, and the lieutenants meeting was held afterward. Patrol shifts continued training with BolaWrap.

Friday, October 1 - Officers with the department started showing their support for Cancer Awareness Month by wearing pink wrist bands, pins, badges, and shirts. Officer Jason Brown qualified with his firearm and was sworn in. Reviewed the divisions’ weekly reports.

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FINANCE & ADMIN SERVICES MIKE BUSH

• • • • •

Finalizing Fiscal Year 2021 Reconciled month-end books Beginning Fiscal Year 2022 RFP for Fayetteville High Priority Trail Study was sent to the newspaper Working on the RFP for the Church Street Park playground

Occupational Tax Business License Applications Received

12

Alcohol License Applications Received

-

Business Licenses Completed

3

Alcohol Licenses Issued

-

Business Licenses Pending

-

Alcohol Licenses Pending

-

Business License Renewals Issued

2

Alcohol License Renewals

-

Outstanding Renewals

-

Total Amount Collected

Major Revenue Funds Main Street Tourism Fund Revenues

$162,714.25

General Fund Revenues

$349,405.18

Downtown Development Authority Revenue

-

Water & Sewer Revenues

$1,370,010.86

Purchase Order Statistics

$912.75

Municipal Court General Statistics Court sessions held

5

Scheduled arraignment cases

79

Citations received

62

Scheduled trial cases

26

Warrants Issued for Failure to Appear (FTA) & Violation of Probation

4

Number of FTAs

28

FTA citations sent to Dept. of Driver Services

46

Probation Revocation Hearings

1

In-Person Sessions

2

Virtual Sessions

Probation Sessions

1

Revenue

Purchase Orders Issued

52

Open Purchase Orders

91

Change Purchase Orders

21

NEW BUSINESSES THIS WEEK

-

Business Name

Budget Override Requests

Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed

101/144 3,532 $175,665.39

Service Disconnections Robotic Courtesy Calls

139

Staff Courtesy Calls

60

Customers Disconnected

6

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2 $21,944

Address

KNS SALON

165 BRADFORD SQ STE B

SPIRIT HALLOWEEN SUPERSTORES, LLC

123 PAVILION PKWY

COMMUNITY DEVELOPMENT DAVID RAST

Meetings 9/27

Weekly Huddle with Community and Economic Development staff

9/28

City Council work session; City Center Park Special Events Team meeting; Planning & Zoning Commission meeting

9/29

Virtual Technical Review Committee meeting; virtual meeting to discuss amphitheater improvements

9/30

Reviewed Pay & Performance questionnaires with Director of Planning & Zoning; reviewed Pay & Performance questionnaires with Director of Economic Development; met with City Manager, Director of Economic Development and representatives from The Bear 92.5 FM to review concert series management contract

PLANNING AND ZONING Occupational Tax - zoning certifications

16

Zoning verification letters issued

1

Sign permits applied

3

Sign permits issued

2

Special Events permits applied

1

Special Events permits issued

1

Site plan review - building setback

7

Site inspections performed

2

BUILDING DEPARTMENT Building inspections completed

59

Plans received

9

Permits issued

1

Permits issued - total construction value

$295,895

DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections

5

Development-related inspections

8

CODE ENFORCEMENT Complaint investigation

5

Compliance check

1

Disposal of garbage

4

Grass cutting

18

Inoperable vehicle/junk

2

Permit required

2

Prohibited parking

1

Property maintenance

1

Working without a permit

3

Yard trimmings disposal

1

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COMMUNITY DEVELOPMENT CONTINUED

DEVELOPMENT UPDATES Project Name

Address

Status

Fayette Meadows

Highway 92 at Jimmie Mayfield Boulevard

129 lots

Phase 1 homes under construction

Satterfield Townhomes

Satterfield Marketplace

52 units

Site infrastructure under construction

Walton Fayetteville

Beauregard Boulevard

270 units/3,200 SF retail

Site infrastructure under construction

Andy’s Frozen Custard

800 North Glynn Street

2,170 square feet

Under construction

Trilith Studios Phase 4A 400 Veterans Parkway

94,000 square feet

Under construction

The Shoppes at New Hope

Highway 314 at New Hope Road

16,200 square feet

Development plans staff review

Trilith Phase 3 residential

Veterans Parkway

mass grading single family

Under construction

Epic Car Wash

1512 North Highway 85 7,050 square feet

Under construction

Dixon Farms

190 Whitney Street

47 lots

Construction plans staff review

Broadway Diner

705 West Lanier Avenue

6,580 square feet

Development plans staff review

Cabinet Transformations

735 West Lanier Avenue

4,900 square feet

Development plans staff review

Lafayette Townhomes

Highway 54 at Lafayette Avenue

8.13 acres/89 units

Development plans staff review

Artistic General Dentistry

123/185 Kathi Avenue

0.84 acres/8,300 square feet

Development plans staff review

Take 5 Oil Change/ Dunkin Donuts/Baskin Robbins, Satterfield Marketplace (Lot 1)

985 North Glynn Street

1,484 square feet

Revised conceptual site plan tabled until 10/25 P&Z meeting

8,951 square feet

Development plans under review

Retail shops at Satterfield Marketplace 1175 North Glynn Street (Lot 6)

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Details

Sonic

885 North Glynn Street (former Atlanta Hot Wings)

1,227 square feet

Development plans being prepared

Outback Steakhouse

1405 North Highway 85 6,450 square feet (former Ruby Tuesday)

Development plans being prepared

MBS Trilith

563 Sandy Creek road

100,000 square feet

Under construction

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Updating materials for the Performance Management/ ClearCompany system. Maintaining a case spreadsheet of potential pandemic cases involving City employees. Continuing to review and update various administrative policies for accuracy. Reviewing and updating proposed changes to the Personnel Manual. The supervisor review window to review their employees’ Job Profile Questionnaire for the Compensation and Classification Study closed on October 1. Preparing data in order to rollout a training module provided to the City by Trident Insurance (our Property and Casualty carrier). Continued discussion with our Benefits Broker on data received on medical and dental insurance renewal quotes.

Employment Opportunities: • Certified Police Officer - 2 applications • Non-Certified Police Officer - 8 applications • Planning Specialist - 2 application • Firefighter - 3 applications Turn Over Report: There was one new hire and one termination during the period of September 27 - October 3. There are 13 vacant positions: three in Fire Services, three in Public Services, one in Planning & Zoning, one in Human Resources, and five in the Police Department.

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 64 new, 42 closed.

Projects: We are continuing to work on a list of technology needs for the New City Hall building. Documents retention continued (working). Building records (scanning in-progress). Occupational Tax – document preparation and scanning in progress. Court – waiting for sources. Planning & Zoning (document preparation in progress). Fleet Maintenance System (in committee).

Occupational Tax online form project. Water utilities forms (pre-planning). Water and Public Works work order system (revamping). Firewall upgrade (testing).

Upgrade finance system point of sales (in progress). E-mail upgrade (cleaning emails for processing).

Meetings: Technology Department staff daily standing meeting. Leadership training. MS-ISAC security meeting. Panasonic hardware meeting. Software upgrade meeting. Video wall meeting. Teams meeting. Firewall upgrade.

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ECONOMIC DEVELOPMENT BRIAN WISMER Downtown Development Authority/Main Street/Economic Development: Continued marketing and logistics efforts for 2021 concerts; final review and amendments made for 2022 management contract with The Bear. Managed the cancellation process for October 16 Loverboy concert, and submitted offer for additional concert in November. Attended Zoom meeting on amphitheater green room upgrades. Completed employee pay/performance reviews. Facilitated additional transfer of artifacts from the Holliday Dorsey Fife House to the historic courthouse. Met with Fayette County Development Authority President Megan Baker on various economic development projects. Attended ribbon cutting event for Your Hair Spa. Meeting with AECOM to discuss “materials testing” needed for multi-use bridge/path project. Finalized RFP for high priority trail study (advertisement will begin October 6). Further review of Phase II wayfinding signage details. Spoke with Walton Communities about options for an additional commercial building.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cut and maintained Highway 314, Forrest Avenue, Hood Avenue, Hood Avenue roundabout, Police Department, South Glynn Street, Jimmie Mayfield Boulevard, Ramah Road, South Jeff Davis Drive, and Helen Sams Parkway. Trimmed Ramah Road median hedges. Attended a meeting at City Hall. Set up form boards on Sunderland Circle and Glade Knoll Trail, trimmed crape myrtles on West Lanier Avenue. Completed the trash run on Lanier Avenue West, North Highway 85 medians, Grady Avenue, Bradford Square, Beauregard Boulevard, Redwine Road, and Bradley Drive. Patch work on Weatherly Drive.

Stormwater: Repaired sidewalk on Sunderland Circle. Repaired sidewalk and erosion on Pinevale Court.

Sewer: Average daily flow treated was 2.02 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 1.61 million gallons of system demand per day; repaired four water leaks; and maintained water plant and remained in compliance of our permit requirements.

Utility Locates: 88

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