CITY MANAGER’S
WEEKLY REPORT SEPT. 27 - OCT. 3, 2021
RAY GIBSON
City elected officials and staff helped Your Hair Spa cut the ribbon and welcomed them to the community. Your Hair Spa is located at 400 Stonewall Avenue West, Suite C.
Develop the Economic Opportunity:
• • • • • • •
Attended a meeting at Southside Church in Peachtree City along with Mayor Ed Johnson and Mayor Pro Tem Darryl Langford Participated in a Zoom meeting regarding our amphitheater improvements Completed a walk-through of the Biergarten project at Triumph Station Attended a lunch meeting at Trilith to discuss future developments Participated in a Zoom meeting regarding the design plans for the proposed Amphitheater upgrades Held a meeting with Chris Murray and Joel Willis from The Bear 92.5 FM to discuss the 2022 Concert Series Conducted some site checks on the renovations being done to the playground area of City Center Park
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CITY MANAGER’S REPORT CONTINUED Efficient and Effective Government:
• • • • • •
Worked on the Strategic Planning community questionnaire and the overall layout of the plan Attended the City Council work session on Tuesday, September 28 Held the bi-weekly meeting with Mayor Johnson Held a Zoom meeting with Tim Fenbert and Bill Stark from LeaderGov to discuss the community questionnaire platform Attended a meeting in Peachtree City with the city managers from within Fayette County along with the County Manager from Fayette County to discuss operational items Attended the annual Ethics Board review meeting to discuss the City’s Ethics Ordinance and to address questions from the board members
Improving Neighborhoods:
•
Held a meeting on the evening of Tuesday, September 28, with some Oakleigh Manor subdivision residents regarding drainage issues within the subdivision
Terry Windley (pictured holding the plate) was congratulated for recently earning his Level 3 Code Enforcement Certification from the State of Georgia.
CITY CLERK’S OFFICE ANNE BARKSDALE
Meetings: Attended webinar on postal rates/US Postal service/UPS/FedEx. Met with Ethics Board for review along with Mayor, City Manager, and City Attorney. Worked with Fayette County Elections supervisor to set up electors for absentee ballot review panel. Confirmed ribbon cutting for Your Hair Spa, 400 Stonewall Avenue West. Projects: Completed Job Performance Questionnaire for City Clerk & Deputy City Clerk positions. Completed Supervisor Review for JPQ. Published notice for Shred & Recycle Day event on 10/9. Scheduled Boy Scout Troop 76 to help with Shred & Recycle Day event on 10/9 and to bring trailer for aluminum can recycling. Built and completed agenda packet for 10/7 City Council meeting. Scheduled staff and elected officials for Bray appreciation breakfast. Scheduled hotel & meeting rooms for upcoming City Council retreat in December. Open Records Requests: 10
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Amphitheater concerts; Neon Nights; Fitness in the Park; Shred & Recycle Day; HOA Boot Camp; Suds on the Square; Carnival in the Park. Meetings Attended: Communications Team 9/27; City Survey discussion finalize questionnaire with City Manager, Asst. City Manager/Fire Chief Jones, Bill Stark, and Tim Fenbert of LeaderGov 9/28; attended GMEBS Pension Planning 9/29; Strategic Planning Survey discussion with Bill Stark 9/29. Communications Team 9/21; City Council work session 9/23; ARC and Community Development 9/23. Projects: Website; Walton time-lapse photos; Video wall. Special Events: Your Hair Spa ribbon cutting ceremony 10/1. Publications: Weekly Report; E-Mail Update; City News. Civic Duties: Meals on Wheels 9/30. Media Requests: 15 Published Press Releases: Resident Citizen Survey (draft) Unique Media Created: HOA Boot Camp poster
ONLINE COMMUNITY ENGAGEMENT Website Engagement:
CITY WEBSITE VIEWS
7,520
Page Title
Home
+16% change CITY WEBSITE USERS
2,131
+19% change Website analytics sourced from Google Analytics. Social media analytics sourced by Facebook and Nextdoor. E-Mail subscriber numbers calculated by Constant Contact.
Payment
531
Job Board
364
Payment Warning
166
Police Department
164
Phone List
136
Virtual Court
128
Reached
Times Shared
Post Sentiment
Chief Gray at Capitol 9/28
4.1K
7
127 likes, 13 loves, 1 haha, 1 wow, 6 comments
Dragon Boat trophy 9/27
2.7K
2
38 likes, 4 loves, 4 comments
FACEBOOK FOLLOWERS
03
1,700
Website Analytics provided by Google
Social Media Engagement: Top Facebook Post Titles
Page Views
12,455
NEXTDOOR SUBSCRIBERS
4,735
E-MAIL SUBSCRIBERS
2,033
FIRE DEPARTMENT ALAN JONES Projects - Chief Alan Jones attended the City Council work session. Chief Jones attended a Zoom meeting with the City Manager and Bill Stark regarding a citizen survey. Deputy Chief Linda Black attended the monthly cohort training with LeaderGov. Daily cleaning and sanitizing of SCBA mask and regulators continues. Truck 9 placed back in service, oil leak repairs completed. “A” shift and administrative staff attended GMA pension fund meeting at City Hall.
POLICE DEPARTMENT SCOTT GRAY
• • • • •
Monday, September 27 - Chief Scott Gray attended the Management Team meeting. Chief gray attended the Georgia Association of Chiefs of Police (GACP) Executive Board meeting at the State Capitol with Governor Brian Kemp. Tuesday, September 28 - The Command Staff attended a Lexipol meeting reviewing policies and updates. Deputy Chief Robert Mask attended LeaderGov training. Officers trained with the less-lethal BolaWrap device. Command Staff attended weekly policy reviews with Lexipol. Wednesday, September 29 - Chief Gray attended a GACP meeting in Warner Robins. A Command Staff meeting was held. Thursday, September 30 - A departmental staff meeting was held, and the lieutenants meeting was held afterward. Patrol shifts continued training with BolaWrap. Friday, October 1 - Officers with the department started showing their support for Cancer Awareness Month by wearing pink wrist bands, pins, badges, and shirts. Officer Jason Brown qualified with his firearm and was sworn in. Reviewed the divisions’ weekly reports.
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FINANCE & ADMIN SERVICES MIKE BUSH
• • • • •
Finalizing Fiscal Year 2021 Reconciled month-end books Beginning Fiscal Year 2022 RFP for Fayetteville High Priority Trail Study was sent to the newspaper Working on the RFP for the Church Street Park playground
Occupational Tax Business License Applications Received
12
Alcohol License Applications Received
-
Business Licenses Completed
3
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
2
Alcohol License Renewals
-
Outstanding Renewals
-
Total Amount Collected
Major Revenue Funds Main Street Tourism Fund Revenues
$162,714.25
General Fund Revenues
$349,405.18
Downtown Development Authority Revenue
-
Water & Sewer Revenues
$1,370,010.86
Purchase Order Statistics
$912.75
Municipal Court General Statistics Court sessions held
5
Scheduled arraignment cases
79
Citations received
62
Scheduled trial cases
26
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
4
Number of FTAs
28
FTA citations sent to Dept. of Driver Services
46
Probation Revocation Hearings
1
In-Person Sessions
2
Virtual Sessions
Probation Sessions
1
Revenue
Purchase Orders Issued
52
Open Purchase Orders
91
Change Purchase Orders
21
NEW BUSINESSES THIS WEEK
-
Business Name
Budget Override Requests
Utilities Billing In-person/over-the-phone Customers Billed Total Amount Billed
101/144 3,532 $175,665.39
Service Disconnections Robotic Courtesy Calls
139
Staff Courtesy Calls
60
Customers Disconnected
6
05
2 $21,944
Address
KNS SALON
165 BRADFORD SQ STE B
SPIRIT HALLOWEEN SUPERSTORES, LLC
123 PAVILION PKWY
COMMUNITY DEVELOPMENT DAVID RAST
Meetings 9/27
Weekly Huddle with Community and Economic Development staff
9/28
City Council work session; City Center Park Special Events Team meeting; Planning & Zoning Commission meeting
9/29
Virtual Technical Review Committee meeting; virtual meeting to discuss amphitheater improvements
9/30
Reviewed Pay & Performance questionnaires with Director of Planning & Zoning; reviewed Pay & Performance questionnaires with Director of Economic Development; met with City Manager, Director of Economic Development and representatives from The Bear 92.5 FM to review concert series management contract
PLANNING AND ZONING Occupational Tax - zoning certifications
16
Zoning verification letters issued
1
Sign permits applied
3
Sign permits issued
2
Special Events permits applied
1
Special Events permits issued
1
Site plan review - building setback
7
Site inspections performed
2
BUILDING DEPARTMENT Building inspections completed
59
Plans received
9
Permits issued
1
Permits issued - total construction value
$295,895
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
5
Development-related inspections
8
CODE ENFORCEMENT Complaint investigation
5
Compliance check
1
Disposal of garbage
4
Grass cutting
18
Inoperable vehicle/junk
2
Permit required
2
Prohibited parking
1
Property maintenance
1
Working without a permit
3
Yard trimmings disposal
1
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COMMUNITY DEVELOPMENT CONTINUED
DEVELOPMENT UPDATES Project Name
Address
Status
Fayette Meadows
Highway 92 at Jimmie Mayfield Boulevard
129 lots
Phase 1 homes under construction
Satterfield Townhomes
Satterfield Marketplace
52 units
Site infrastructure under construction
Walton Fayetteville
Beauregard Boulevard
270 units/3,200 SF retail
Site infrastructure under construction
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Under construction
Trilith Studios Phase 4A 400 Veterans Parkway
94,000 square feet
Under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
mass grading single family
Under construction
Epic Car Wash
1512 North Highway 85 7,050 square feet
Under construction
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
Broadway Diner
705 West Lanier Avenue
6,580 square feet
Development plans staff review
Cabinet Transformations
735 West Lanier Avenue
4,900 square feet
Development plans staff review
Lafayette Townhomes
Highway 54 at Lafayette Avenue
8.13 acres/89 units
Development plans staff review
Artistic General Dentistry
123/185 Kathi Avenue
0.84 acres/8,300 square feet
Development plans staff review
Take 5 Oil Change/ Dunkin Donuts/Baskin Robbins, Satterfield Marketplace (Lot 1)
985 North Glynn Street
1,484 square feet
Revised conceptual site plan tabled until 10/25 P&Z meeting
8,951 square feet
Development plans under review
Retail shops at Satterfield Marketplace 1175 North Glynn Street (Lot 6)
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Details
Sonic
885 North Glynn Street (former Atlanta Hot Wings)
1,227 square feet
Development plans being prepared
Outback Steakhouse
1405 North Highway 85 6,450 square feet (former Ruby Tuesday)
Development plans being prepared
MBS Trilith
563 Sandy Creek road
100,000 square feet
Under construction
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Updating materials for the Performance Management/ ClearCompany system. Maintaining a case spreadsheet of potential pandemic cases involving City employees. Continuing to review and update various administrative policies for accuracy. Reviewing and updating proposed changes to the Personnel Manual. The supervisor review window to review their employees’ Job Profile Questionnaire for the Compensation and Classification Study closed on October 1. Preparing data in order to rollout a training module provided to the City by Trident Insurance (our Property and Casualty carrier). Continued discussion with our Benefits Broker on data received on medical and dental insurance renewal quotes. Employment Opportunities: • Certified Police Officer - 2 applications • Non-Certified Police Officer - 8 applications • Planning Specialist - 2 application • Firefighter - 3 applications Turn Over Report: There was one new hire and one termination during the period of September 27 - October 3. There are 13 vacant positions: three in Fire Services, three in Public Services, one in Planning & Zoning, one in Human Resources, and five in the Police Department.
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 64 new, 42 closed. Projects: We are continuing to work on a list of technology needs for the New City Hall building. Documents retention continued (working). Building records (scanning in-progress). Occupational Tax – document preparation and scanning in progress. Court – waiting for sources. Planning & Zoning (document preparation in progress). Fleet Maintenance System (in committee). Occupational Tax online form project. Water utilities forms (pre-planning). Water and Public Works work order system (revamping). Firewall upgrade (testing). Upgrade finance system point of sales (in progress). E-mail upgrade (cleaning emails for processing). Meetings: Technology Department staff daily standing meeting. Leadership training. MS-ISAC security meeting. Panasonic hardware meeting. Software upgrade meeting. Video wall meeting. Teams meeting. Firewall upgrade.
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ECONOMIC DEVELOPMENT BRIAN WISMER Downtown Development Authority/Main Street/Economic Development: Continued marketing and logistics efforts for 2021 concerts; final review and amendments made for 2022 management contract with The Bear. Managed the cancellation process for October 16 Loverboy concert, and submitted offer for additional concert in November. Attended Zoom meeting on amphitheater green room upgrades. Completed employee pay/performance reviews. Facilitated additional transfer of artifacts from the Holliday Dorsey Fife House to the historic courthouse. Met with Fayette County Development Authority President Megan Baker on various economic development projects. Attended ribbon cutting event for Your Hair Spa. Meeting with AECOM to discuss “materials testing” needed for multi-use bridge/path project. Finalized RFP for high priority trail study (advertisement will begin October 6). Further review of Phase II wayfinding signage details. Spoke with Walton Communities about options for an additional commercial building.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cut and maintained Highway 314, Forrest Avenue, Hood Avenue, Hood Avenue roundabout, Police Department, South Glynn Street, Jimmie Mayfield Boulevard, Ramah Road, South Jeff Davis Drive, and Helen Sams Parkway. Trimmed Ramah Road median hedges. Attended a meeting at City Hall. Set up form boards on Sunderland Circle and Glade Knoll Trail, trimmed crape myrtles on West Lanier Avenue. Completed the trash run on Lanier Avenue West, North Highway 85 medians, Grady Avenue, Bradford Square, Beauregard Boulevard, Redwine Road, and Bradley Drive. Patch work on Weatherly Drive. Stormwater: Repaired sidewalk on Sunderland Circle. Repaired sidewalk and erosion on Pinevale Court. Sewer: Average daily flow treated was 2.02 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.61 million gallons of system demand per day; repaired four water leaks; and maintained water plant and remained in compliance of our permit requirements. Utility Locates: 88
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