CITY MANAGER’S
WEEKLY REPORT FEBRUARY 15-21, 2021
RAY GIBSON
Mayor Ed Johnson delivered his fourth State of the City Address during the City Council meeting on Thursday, February 18.
Worked on post-City Council Retreat information in preparation of the Strategic Plan document Responded to e-mails and completed correspondence regarding 2/15 numerous City projects to include the drafting of letters in support of various legislative bills Held a meeting with Community & Economic Development Director 2/15 David Rast and Economic Development Director Brian Wismer to discuss Main Street operations Held a Zoom meeting with InnerComm’s Bill Stark to discuss 2/15 leadership training and the upcoming staff retreat 2/15
2/16 Held a breakfast meeting with Council Member Rich Hoffman 2/16
2/16
2/17
2/17
Along with Mayor Pro-Tem Darryl Langford and Council Member Rich Hoffman, held a meeting with Matt Boone from ForCAST Real Estate Development to discuss a project at the Satterfield Development Attended a meeting with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley to discuss items at the Trilith mixed-use development Along with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley, attended a meeting at Trilith to discuss various items with the Trilith development team Held a phone conference with Steve Mauro from Comprehensive Program Services (CPS) to discuss various items related to the budget for the New City Hall & City Center Park project CONTINUES ON PAGE 2
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CITY MANAGER’S REPORT CONTINUED 2/18 2/18 2/18
2/18
2/18
2/18
2/18 2/19
2/19
Held a meeting with Assistant City Manager/Fire Chief Alan Jones to discuss the new Strategic Plan Participated in a Zoom meeting with the New City Hall & City Center Park project team to discuss the park sound stage Along with Finance & Administrative Services Director Mike Bush, held a meeting with Steve Mauro from CPS to discuss the New City Hall & City Center Park budget Held a meeting with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley to discuss preparation for a meeting at Trilith on 2/19 with the home builders Along with Mayor Ed Johnson, held a meeting with Fayette Chamber of Commerce President Colin Martin to discuss possible collaboration in some areas of economic development Attended a meeting regarding the Capital Improvements Element (CIE) with Community & Economic Development Director David Rast, Finance & Administrative Services Director Mike Bush, Public Services Director Chris Hindman, and Economic Development Director Brian Wismer Attended the regularly-scheduled City Council meeting where Mayor Ed Johnson gave the State of the City Address Along with Community & Economic Development Director David Rast, held a meeting with two local entrepreneurs looking to locate a business in the City Along with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley, attended a meeting with the Development Team and Builders of the Trilith mixed-use development to discuss various development-related matters
CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Met with the exterminator/contractor for City Hall roof repairs; attended the 2/18 City Council meeting. Projects: Updated the City Council agenda packet for the 2/18 meeting; coordinated with the City Attorney concerning legal documents; working on the wireless priority service phone project for City staff; provided public notices for the upcoming Unified Development Ordinance workshop, Council work session, and executive session; completed a DISC assessment prior to the LeaderGov cohort training for 2/24. Open Records Requests: 12
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Library/Main Street Storefront Scavenger Hunt; State of the City Address. Meetings Attended: Met with Chief Scott Gray 2/17; Team meeting with IT 2/17; City Council 2/18; Main Street website 2/19. Projects: City News; Weekly Report; E-Mail Update; Website/UX; Performance Management; DowntownFayetteville.org; State of the City Address. Publications: Weekly Report; E-Mail Update. Events Attended: State of the City Address 2/18. Civic Duties: Meals on Wheels 2/18. Media Requests: 3 Unique Media Created: State of the City graphic; City News cover. E-Mail Update subscribers: 1,959
COVID-19 COMMUNITY DISCOURSE Governor Brian Kemp extended the pandemic State of Emergency in Georgia through Monday, March 8, 2021. CITY WEBSITE VIEWS
7,843
Page Title
CITY WEBSITE USERS
2,352
+24% change
1,644
Job Board
734
Payment
426
Executive Order
264
Police Department
195
Payment Warning
170
Phone List
118
Website Analytics provided by Google
Social Media Engagement: Reached
Times Shared
Post Sentiment
City Council meeting 2/18
2.8K
6
32 likes, 8 loves, 1 wow, 7 comments
Bradley Drive caution 2/15
1.2K
6
3 likes
FACEBOOK FOLLOWERS
03
Page Views
Home
+6% change
Top Facebook Post Titles
Website Engagement:
11,764
NEXTDOOR SUBSCRIBERS
4,260
E-MAIL SUBSCRIBERS
1,959
FIRE DEPARTMENT ALAN JONES Events: On the morning of Friday, February 19, Truck 9 and Battalion 9 assisted Fayette County Department of Fire and Emergency Services with a working residential structure fire at 200 White Road. Projects: Chief Alan Jones attended a DISC assessment podcast discussion; Chief Jones assisted with the interview panel for candidates interviewing for the position of Assistant Director of Public Services; Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health (DPH) officials and various other medical associations regarding COVID-19; Chief Black and Captain Joshua Collins assisted the Georgia DPH and Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations; Division Chief Keith Harris continued scheduling testing for potential firefighter candidates; Weekly COVID-19 report was completed and sent to the Georgia DPH; daily cleaning and sanitizing of self-contained breathing apparatus masks and regulators continues; Tower 91 is out of service for repairs and has been taken to Ten-8 in Smyrna; breathing air system serviced and air quality testing was also performed; Battalion Chief Jeff Gable updated the COVID-19 Incident Action Plan.
POLICE DEPARTMENT SCOTT GRAY ¡ Monday, February 15 - Officers attended departmental training “Building Clearing” at the Police Department Headquarters ¡ Tuesday, February 16 - Annual inspection was completed by Fire X for departmental fire extinguishers ¡ Wednesday, February 17 - Departmental employees assisted with the COVID-19 vaccinations at the old Fayette County Station 4 ¡ Thursday, February 18 - Provided conditional offers to two applicants; officers attended departmental training “L3 Suicide Prevention” at the Police Department Headquarters; Chief Scott Gray attended the City Council meeting ¡ Friday, February 19 - New patrol vehicles were dropped off at Fayette Signs for decals ¡ Saturday, February 20 - The Office of Professional Standards held testing for new applicants at the Police Department Headquarters, 11 took the test, five passed, and interviews are next week; Chief Gray attended a community relations project cleaning at the Fayette County High School greenhouse
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FINANCE & ADMIN SERVICES MIKE BUSH ¡ Reconciled month-end books. ¡ Bid Opening held for Banking Services: Synovus Bank, Chase Bank, Suntrust/Truist
COURT
ACCOUNTING Major Revenue Funds
General Statistics
Main Street Tourism Fund Revenues General Fund Revenues
$97,329.11
Downtown Development Authority Revenue
$18.74
Water & Sewer Revenues
$241,543.55
Court sessions held
4
Citations received
109
Warrants Issued for Failure to Appear (FTA) & Violation of Probation
-
FTA citations sent to Dept. of Driver Services
PURCHASING Order Statistics Purchase Orders Issued
43
Open Purchase Orders
93
Change Purchase Orders
29
Budget Override Requests
3
UTILITIES Billing In-person/over-the-phone Customers Billed Total Amount Billed
170/155 3,632 $244,734.09
38
Scheduled arraignment cases
44
Scheduled trial cases
32
Number of FTAs
16
Probation Revocation Hearings
1 4
In-Person sessions
-
Virtual sessions
Probation sessions
1
Revenue
$14,726
NEW BUSINESSES THIS WEEK Business Name
Address
Burnett Pool Services
720 North Glynn Street, Suite A
Crystal Clear Optique, LLC DBA A Plus Optique
840 South Glynn Street, Suite 344
Fayetteville Rehab Solutions, LLC
535 South Glynn Street, Suite 2008/2009
FOAK Logistics, LLC
320 West Lanier Avenue, Suite 200
JB Full Service Auto Repair, LLC
465 South Glynn Street, Units 1 & 2
Shei Hauls Trucking Services
320 West Lanier Avenue, Suite 257
Triple AAA Properties, LLC
190 North 85 Parkway
Service Disconnections Occupational Tax
Robotic Courtesy Calls
58
Staff Courtesy Calls
64
Business License Applications Received
13
Alcohol License Applications Received
-
Customers Disconnected
3
Business Licenses Completed
13
Alcohol Licenses Issued
-
Business Licenses Pending
-
Alcohol Licenses Pending
-
Business License Renewals Issued
80
Alcohol License Renewals
-
05
Total Amount Collected
$81,010.28 Outstanding Renewals
-
HUMAN RESOURCES DEPT. NELLA COOPER Personnel: We completed the first phase of employee training for the performance management system and performance appraisals platform on ClearCompany. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We are requesting proper leave forms to be completed by employees that are out of work due to COVID-19 related absences. We continue to review and update various administrative policies for accuracy. We completed the review and finalized the 1095-C forms. We continued working on collecting and completing documentation for the Property and Casualty Insurance renewals. Turn Over Report: There was one new-hire and two terminations during the period of February 15-21, 2021. There are 20 vacant positions: seven in Fire Services, three in Public Services, five in the Police Department, two in Community & Economic Development (one position on hold), two in Municipal Court, and one in Human Resources (on hold). Employment Opportunities (20 total vacant positions): ¡ Certified Police Officer - 0 applications ¡ Non-Certified Police Officer - 3 applications ¡ Firefighter - 31 applications ¡ Event Specialist - (closed on 2/5) ¡ Assistant Director of Public Services - (closed on 2/5) ¡ Accreditation Manager - 2 applications ¡ Administrative Clerk - Court - 23 applications ¡ Deputy Clerk of Court - 52 applications ¡ Crime Scene Technician - 105 applications
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 67 new, 55 closed. Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall continued; documents retention continued (working), Building records, Court; Fleet Maintenance Systems (in-review); new phone system (RFP planning); Occupational Tax online form project; Water and Public Works work order system (in-review); Video Wall in progress; Court camera maintenance in progress; installing electrical in new Court office; reviewed and responded to numerous e-mails throughout the week having to do with City projects. Meetings: Committee meeting; Technology Department staff daily standing meeting; Microsoft 365 meeting, network training with staff; meeting with an electrician for Court.
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COMMUNITY DEVELOPMENT DAVID RAST Meetings 2/15
Met with Cotter Properties regarding potential development of tract at Highway 54 and Lafayette Avenue; met with the City Manager and Director of Economic Development regarding Main Street and event planning
2/16
Met with the City Manager, City Council members, Matt Boone, and Tan Tucker to discuss the pending appeal of the Planning & Zoning Commission’s denial of variances and special exception for Lot 1 within the Satterfield mixed-use development
2/17
Met onsite with the City Manager, Development Inspector, and Trilith representatives to discuss erosion issues within Phase 2 of the development; lunch meeting with Director of Planning & Zoning and NV5 representatives to discuss the transportation component of the Livable Centers Initiative project; met with the City Manager, Director of Economic Development, and the Finance Director to discuss the Meridian on the Square incentive package; virtual Arts and Architectural Advisory Committee meeting
2/18
Met with the Director of Planning & Zoning, Director of Economic Development, and Main Street Program Manager to review candidates for the Events Specialist position; virtual meeting with the LCI consultant team to discuss the debrief of virtual charrettes, review the preliminary findings of the Investigative Report, and finalize paper and online survey questions; virtual meeting with the City Manager, Director of Economic Development, and representatives from Comprehensive Program Services, Goodwyn Mills & Cawood, and NewSouth to discuss the proposed stage within City Center Park; met with Code Enforcement officers to review dashboard implementation with BS&A software; met with the Finance Director, Public Services Director, and the director of Economic Development to update the status of projects within the Community Work Program; attended a Disciplinary Review Committee meeting; attended the City Council meeting
2/19
Met with the City Manager and Chris and Devan Stewart to discuss potential locations for a new business; met with the Director of Planning & Zoning to discuss the Unified Development Ordinance workshop; met with the City Manager, Development Inspector, Trilith representatives, and residential home builders to discuss erosion control issues within Phase 2 of Trilith; met with the City Engineer and Steve Gulas to discuss drainage plans for Dixon Farms and the potential impact to offsite property
PLANNING AND ZONING Occupational Tax - zoning certifications
14
Zoning verification letters issued
2
Sign permits issued
-
Special Event permits issued
2
Site inspections performed
2
CODE ENFORCEMENT
07
Complaint investigation
6
Disposal of garbage
2
General maintenance
2
Inoperable vehicle/junk
3
Prohibited signs
7
Sign permit required
1
Trash containers
2
Working without a permit
3
COMMUNITY DEVELOPMENT CONTINUED
BUILDING DEPARTMENT Building inspections completed
31
Plans received
9
Permits issued
1
Permits issued - total construction value
$100,000
DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections
14
Development-related inspections
3
DEVELOPMENT UPDATES Project Name
Address
Building size/No. of lots
Status
Fayette Meadows
Highway 92 at Jimmie 129 lots Mayfield Boulevard
Final plat - Phase 1 staff review
Trilith – Spotlight Theater
155 J. Arthur Rank Avenue
39,350 square feet
Project on hold
Springhill Suites
139 North Glynn Street
57,692 square feet, 87 rooms
Development plans being prepared
Satterfield Townhomes
Satterfield Marketplace
52 units
Development plans staff review
Oceanic Data Center
Highway 54 West at Veterans Parkway
About 1,000,000 square feet
Development plans being prepared
Fayette Discount Gas and Tobacco
535 North Glynn Street
1,800 square feet
Development plans being prepared
Jersey Mike’s retail building
985 North Glynn Street
4,020 square feet
Conceptual site plan appeal on 2/18 City Council agenda
Take 5 Oil Change
985 North Glynn Street
1,484 square feet
Conceptual site plan appeal on 2/18 City Council agenda
Andy’s Frozen Custard
800 North Glynn Street
2,170 square feet
Development plans being prepared
Trilith Studios Phase 4A
400 Veterans Parkway
94,000 square feet
Development plans under construction
The Shoppes at New Hope
Highway 314 at New Hope Road
16,200 square feet
Development plans staff review
Trilith Phase 3 residential
Veterans Parkway
39 townhome units mass grading
Construction plans staff review
Marquis DR subdivision
Marquis Drive
2 lots
Minor subdivision plat staff review
Epic Car Wash
1512 North Highway 85
7,050 square feet
Development plans staff review
Dixon Farms
190 Whitney Street
47 lots
Construction plans staff review
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ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Bid package preparation for the hospital area trail/ bridge project with Fayette County and AECOM (City’s consultant) staff; review of Community Work Program project list for the annual Capital Improvements Element update submittal; internal staff meeting to discuss the Walton and Meridian on the Square projects; final review of draft scope of work for the People to Parks trail project with the Atlanta Regional Commission. Downtown Development Authority/Main Street: Reviewed the Downtown Fayetteville website updates with the Public Information Officer; review and ranking of Event Specialist applications for upcoming interviews; evaluation and discussion of proposed park stage design; inspection of vintage bricks for possible use in 119 South Glynn Street renovation; attended the Art & Architectural Advisory Committee design meeting; coordinated the partial sale of display cabinets at the Holliday Dorsey Fife House; met with Brandon at Film Fly to discuss an amphitheater website makeover.
PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; helped the Water Department with traffic control on Bradley Drive; removed dead animals on Veterans Parkway and South Jeff Davis Drive; picked up trash on Highway 314 at White Road, Twisted Taco side of the Courthouse Square; West Lanier Avenue between Bennett Street and Meeting Place Drive, Beauregard Boulevard between Quail Hollow and Ramah Road, Veterans Parkway, Grady Avenue, Bradford Square, and North Highway 85; repaired potholes on Industrial Way, Mimosa Drive, Gwinnett Street and Redwine Road near the Bellemeade subdivision; repaired curbing at 410 Hillsdale Drive; repaired the speed limit sign on Pilgrim Way; pruned crepe myrtles on Jimmie Mayfield Boulevard; completed work order to move shelves and equipment from the Courtroom; cut back the right of way on the corner of South Jeff Davis Drive and Helen Sams Parkway; cleaned up the trucks and the shop. Stormwater: Cleaned out the storm drain at the corner of Maple Street and Oak Street; landscaped the right of way on Bradley Drive; cleaned out the detention pond on Veterans Parkway. Sewer: Average daily flow treated was 2.08 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 0.87 million gallons of system demand (low level due to not using the county connection at White Road and Highway 92 as the system demand was reduced due to repairing a water main); repaired one water main; performed maintenance on 66 water meters; maintained water plant and remained in compliance of our permit requirements.
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Utility Locates: 78