Weekly Report - Week of February 15-21, 2021

CITY MANAGER’S

WEEKLY REPORT FEBRUARY 15-21, 2021

RAY GIBSON

Mayor Ed Johnson delivered his fourth State of the City Address during the City Council meeting on Thursday, February 18.

Worked on post-City Council Retreat information in preparation of the Strategic Plan document Responded to e-mails and completed correspondence regarding 2/15 numerous City projects to include the drafting of letters in support of various legislative bills Held a meeting with Community & Economic Development Director 2/15 David Rast and Economic Development Director Brian Wismer to discuss Main Street operations Held a Zoom meeting with InnerComm’s Bill Stark to discuss 2/15 leadership training and the upcoming staff retreat 2/15

2/16 Held a breakfast meeting with Council Member Rich Hoffman 2/16

2/16

2/17

2/17

Along with Mayor Pro-Tem Darryl Langford and Council Member Rich Hoffman, held a meeting with Matt Boone from ForCAST Real Estate Development to discuss a project at the Satterfield Development Attended a meeting with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley to discuss items at the Trilith mixed-use development Along with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley, attended a meeting at Trilith to discuss various items with the Trilith development team Held a phone conference with Steve Mauro from Comprehensive Program Services (CPS) to discuss various items related to the budget for the New City Hall & City Center Park project CONTINUES ON PAGE 2

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CITY MANAGER’S REPORT CONTINUED

2/18 2/18 2/18

2/18

2/18

2/18

2/18 2/19

2/19

Held a meeting with Assistant City Manager/Fire Chief Alan Jones to discuss the new Strategic Plan Participated in a Zoom meeting with the New City Hall & City Center Park project team to discuss the park sound stage Along with Finance & Administrative Services Director Mike Bush, held a meeting with Steve Mauro from CPS to discuss the New City Hall & City Center Park budget Held a meeting with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley to discuss preparation for a meeting at Trilith on 2/19 with the home builders Along with Mayor Ed Johnson, held a meeting with Fayette Chamber of Commerce President Colin Martin to discuss possible collaboration in some areas of economic development Attended a meeting regarding the Capital Improvements Element (CIE) with Community & Economic Development Director David Rast, Finance & Administrative Services Director Mike Bush, Public Services Director Chris Hindman, and Economic Development Director Brian Wismer Attended the regularly-scheduled City Council meeting where Mayor Ed Johnson gave the State of the City Address Along with Community & Economic Development Director David Rast, held a meeting with two local entrepreneurs looking to locate a business in the City Along with Community & Economic Development Director David Rast and Development Inspector/GIS Analyst Tony Whitley, attended a meeting with the Development Team and Builders of the Trilith mixed-use development to discuss various development-related matters

CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Met with the exterminator/contractor for City Hall roof repairs; attended the 2/18 City Council meeting.

Projects: Updated the City Council agenda packet for the 2/18 meeting; coordinated with the City Attorney concerning legal documents; working on the wireless priority service phone project for City staff; provided public notices for the upcoming Unified Development Ordinance workshop, Council work session, and executive session; completed a DISC assessment prior to the LeaderGov cohort training for 2/24.

Open Records Requests: 12

02

PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: Library/Main Street Storefront Scavenger Hunt; State of the City Address.

Meetings Attended: Met with Chief Scott Gray 2/17; Team meeting with IT 2/17; City Council 2/18; Main Street website 2/19.

Projects: City News; Weekly Report; E-Mail Update; Website/UX; Performance Management; DowntownFayetteville.org; State of the City Address.

Publications: Weekly Report; E-Mail Update.

Events Attended: State of the City Address 2/18.

Civic Duties: Meals on Wheels 2/18.

Media Requests: 3 Unique Media Created: State of the City graphic; City News cover.

E-Mail Update subscribers: 1,959

COVID-19 COMMUNITY DISCOURSE Governor Brian Kemp extended the pandemic State of Emergency in Georgia through Monday, March 8, 2021.

CITY WEBSITE VIEWS

7,843

Page Title

CITY WEBSITE USERS

2,352

+24% change

1,644

Job Board

734

Payment

426

Executive Order

264

Police Department

195

Payment Warning

170

Phone List

118

Website Analytics provided by Google

Social Media Engagement: Reached

Times Shared

Post Sentiment

City Council meeting 2/18

2.8K

6

32 likes, 8 loves, 1 wow, 7 comments

Bradley Drive caution 2/15

1.2K

6

3 likes

FACEBOOK FOLLOWERS

03

Page Views

Home

+6% change

Top Facebook Post Titles

Website Engagement:

11,764

NEXTDOOR SUBSCRIBERS

4,260

E-MAIL SUBSCRIBERS

1,959

FIRE DEPARTMENT ALAN JONES Events: On the morning of Friday, February 19, Truck 9 and Battalion 9 assisted Fayette County Department of Fire and Emergency Services with a working residential structure fire at 200 White Road.

Projects: Chief Alan Jones attended a DISC assessment podcast discussion; Chief Jones assisted with the interview panel for candidates interviewing for the position of Assistant Director of Public Services; Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health (DPH) officials and various other medical associations regarding COVID-19; Chief Black and Captain Joshua Collins assisted the Georgia DPH and Fayette County Department of Fire and Emergency Services with COVID-19 vaccinations; Division Chief Keith Harris continued scheduling testing for potential firefighter candidates; Weekly COVID-19 report was completed and sent to the Georgia DPH; daily cleaning and sanitizing of self-contained breathing apparatus masks and regulators continues; Tower 91 is out of service for repairs and has been taken to Ten-8 in Smyrna; breathing air system serviced and air quality testing was also performed; Battalion Chief Jeff Gable updated the COVID-19 Incident Action Plan.

POLICE DEPARTMENT SCOTT GRAY ¡ Monday, February 15 - Officers attended departmental training “Building Clearing” at the Police Department Headquarters ¡ Tuesday, February 16 - Annual inspection was completed by Fire X for departmental fire extinguishers ¡ Wednesday, February 17 - Departmental employees assisted with the COVID-19 vaccinations at the old Fayette County Station 4 ¡ Thursday, February 18 - Provided conditional offers to two applicants; officers attended departmental training “L3 Suicide Prevention” at the Police Department Headquarters; Chief Scott Gray attended the City Council meeting ¡ Friday, February 19 - New patrol vehicles were dropped off at Fayette Signs for decals ¡ Saturday, February 20 - The Office of Professional Standards held testing for new applicants at the Police Department Headquarters, 11 took the test, five passed, and interviews are next week; Chief Gray attended a community relations project cleaning at the Fayette County High School greenhouse

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FINANCE & ADMIN SERVICES MIKE BUSH ¡ Reconciled month-end books. ¡ Bid Opening held for Banking Services: Synovus Bank, Chase Bank, Suntrust/Truist

COURT

ACCOUNTING Major Revenue Funds

General Statistics

Main Street Tourism Fund Revenues General Fund Revenues

$97,329.11

Downtown Development Authority Revenue

$18.74

Water & Sewer Revenues

$241,543.55

Court sessions held

4

Citations received

109

Warrants Issued for Failure to Appear (FTA) & Violation of Probation

-

FTA citations sent to Dept. of Driver Services

PURCHASING Order Statistics Purchase Orders Issued

43

Open Purchase Orders

93

Change Purchase Orders

29

Budget Override Requests

3

UTILITIES Billing In-person/over-the-phone Customers Billed Total Amount Billed

170/155 3,632 $244,734.09

38

Scheduled arraignment cases

44

Scheduled trial cases

32

Number of FTAs

16

Probation Revocation Hearings

1 4

In-Person sessions

-

Virtual sessions

Probation sessions

1

Revenue

$14,726

NEW BUSINESSES THIS WEEK Business Name

Address

Burnett Pool Services

720 North Glynn Street, Suite A

Crystal Clear Optique, LLC DBA A Plus Optique

840 South Glynn Street, Suite 344

Fayetteville Rehab Solutions, LLC

535 South Glynn Street, Suite 2008/2009

FOAK Logistics, LLC

320 West Lanier Avenue, Suite 200

JB Full Service Auto Repair, LLC

465 South Glynn Street, Units 1 & 2

Shei Hauls Trucking Services

320 West Lanier Avenue, Suite 257

Triple AAA Properties, LLC

190 North 85 Parkway

Service Disconnections Occupational Tax

Robotic Courtesy Calls

58

Staff Courtesy Calls

64

Business License Applications Received

13

Alcohol License Applications Received

-

Customers Disconnected

3

Business Licenses Completed

13

Alcohol Licenses Issued

-

Business Licenses Pending

-

Alcohol Licenses Pending

-

Business License Renewals Issued

80

Alcohol License Renewals

-

05

Total Amount Collected

$81,010.28 Outstanding Renewals

-

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: We completed the first phase of employee training for the performance management system and performance appraisals platform on ClearCompany. We continue to focus on COVID-19 and federal and state requirements as they relate to City employees and on remaining compliant with mandates. We continue to maintain a case spreadsheet of potential pandemic cases involving City employees. We are requesting proper leave forms to be completed by employees that are out of work due to COVID-19 related absences.

We continue to review and update various administrative policies for accuracy. We completed the review and finalized the 1095-C forms. We continued working on collecting and completing documentation for the Property and Casualty Insurance renewals.

Turn Over Report: There was one new-hire and two terminations during the period of February 15-21, 2021. There are 20 vacant positions: seven in Fire Services, three in Public Services, five in the Police Department, two in Community & Economic Development (one position on hold), two in Municipal Court, and one in Human Resources (on hold).

Employment Opportunities (20 total vacant positions): ¡ Certified Police Officer - 0 applications ¡ Non-Certified Police Officer - 3 applications ¡ Firefighter - 31 applications ¡ Event Specialist - (closed on 2/5) ¡ Assistant Director of Public Services - (closed on 2/5) ¡ Accreditation Manager - 2 applications ¡ Administrative Clerk - Court - 23 applications ¡ Deputy Clerk of Court - 52 applications ¡ Crime Scene Technician - 105 applications

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 67 new, 55 closed.

Projects: We are continuing to work on a list of technology needs for the new City Hall building; reviewing the audio/visual plan for the new City Hall continued; documents retention continued (working), Building records, Court; Fleet Maintenance Systems (in-review); new phone system (RFP planning); Occupational Tax online form project; Water and Public Works work order system (in-review); Video Wall in progress; Court camera maintenance in progress; installing electrical in new Court office; reviewed and responded to numerous e-mails throughout the week having to do with City projects.

Meetings: Committee meeting; Technology Department staff daily standing meeting; Microsoft 365 meeting, network training with staff; meeting with an electrician for Court.

06

COMMUNITY DEVELOPMENT DAVID RAST Meetings 2/15

Met with Cotter Properties regarding potential development of tract at Highway 54 and Lafayette Avenue; met with the City Manager and Director of Economic Development regarding Main Street and event planning

2/16

Met with the City Manager, City Council members, Matt Boone, and Tan Tucker to discuss the pending appeal of the Planning & Zoning Commission’s denial of variances and special exception for Lot 1 within the Satterfield mixed-use development

2/17

Met onsite with the City Manager, Development Inspector, and Trilith representatives to discuss erosion issues within Phase 2 of the development; lunch meeting with Director of Planning & Zoning and NV5 representatives to discuss the transportation component of the Livable Centers Initiative project; met with the City Manager, Director of Economic Development, and the Finance Director to discuss the Meridian on the Square incentive package; virtual Arts and Architectural Advisory Committee meeting

2/18

Met with the Director of Planning & Zoning, Director of Economic Development, and Main Street Program Manager to review candidates for the Events Specialist position; virtual meeting with the LCI consultant team to discuss the debrief of virtual charrettes, review the preliminary findings of the Investigative Report, and finalize paper and online survey questions; virtual meeting with the City Manager, Director of Economic Development, and representatives from Comprehensive Program Services, Goodwyn Mills & Cawood, and NewSouth to discuss the proposed stage within City Center Park; met with Code Enforcement officers to review dashboard implementation with BS&A software; met with the Finance Director, Public Services Director, and the director of Economic Development to update the status of projects within the Community Work Program; attended a Disciplinary Review Committee meeting; attended the City Council meeting

2/19

Met with the City Manager and Chris and Devan Stewart to discuss potential locations for a new business; met with the Director of Planning & Zoning to discuss the Unified Development Ordinance workshop; met with the City Manager, Development Inspector, Trilith representatives, and residential home builders to discuss erosion control issues within Phase 2 of Trilith; met with the City Engineer and Steve Gulas to discuss drainage plans for Dixon Farms and the potential impact to offsite property

PLANNING AND ZONING Occupational Tax - zoning certifications

14

Zoning verification letters issued

2

Sign permits issued

-

Special Event permits issued

2

Site inspections performed

2

CODE ENFORCEMENT

07

Complaint investigation

6

Disposal of garbage

2

General maintenance

2

Inoperable vehicle/junk

3

Prohibited signs

7

Sign permit required

1

Trash containers

2

Working without a permit

3

COMMUNITY DEVELOPMENT CONTINUED

BUILDING DEPARTMENT Building inspections completed

31

Plans received

9

Permits issued

1

Permits issued - total construction value

$100,000

DEVELOPMENT INSPECTIONS/SITE DEVELOPMENT Erosion control inspections

14

Development-related inspections

3

DEVELOPMENT UPDATES Project Name

Address

Building size/No. of lots

Status

Fayette Meadows

Highway 92 at Jimmie 129 lots Mayfield Boulevard

Final plat - Phase 1 staff review

Trilith – Spotlight Theater

155 J. Arthur Rank Avenue

39,350 square feet

Project on hold

Springhill Suites

139 North Glynn Street

57,692 square feet, 87 rooms

Development plans being prepared

Satterfield Townhomes

Satterfield Marketplace

52 units

Development plans staff review

Oceanic Data Center

Highway 54 West at Veterans Parkway

About 1,000,000 square feet

Development plans being prepared

Fayette Discount Gas and Tobacco

535 North Glynn Street

1,800 square feet

Development plans being prepared

Jersey Mike’s retail building

985 North Glynn Street

4,020 square feet

Conceptual site plan appeal on 2/18 City Council agenda

Take 5 Oil Change

985 North Glynn Street

1,484 square feet

Conceptual site plan appeal on 2/18 City Council agenda

Andy’s Frozen Custard

800 North Glynn Street

2,170 square feet

Development plans being prepared

Trilith Studios Phase 4A

400 Veterans Parkway

94,000 square feet

Development plans under construction

The Shoppes at New Hope

Highway 314 at New Hope Road

16,200 square feet

Development plans staff review

Trilith Phase 3 residential

Veterans Parkway

39 townhome units mass grading

Construction plans staff review

Marquis DR subdivision

Marquis Drive

2 lots

Minor subdivision plat staff review

Epic Car Wash

1512 North Highway 85

7,050 square feet

Development plans staff review

Dixon Farms

190 Whitney Street

47 lots

Construction plans staff review

08

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Bid package preparation for the hospital area trail/ bridge project with Fayette County and AECOM (City’s consultant) staff; review of Community Work Program project list for the annual Capital Improvements Element update submittal; internal staff meeting to discuss the Walton and Meridian on the Square projects; final review of draft scope of work for the People to Parks trail project with the Atlanta Regional Commission.

Downtown Development Authority/Main Street: Reviewed the Downtown Fayetteville website updates with the Public Information Officer; review and ranking of Event Specialist applications for upcoming interviews; evaluation and discussion of proposed park stage design; inspection of vintage bricks for possible use in 119 South Glynn Street renovation; attended the Art & Architectural Advisory Committee design meeting; coordinated the partial sale of display cabinets at the Holliday Dorsey Fife House; met with Brandon at Film Fly to discuss an amphitheater website makeover.

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; helped the Water Department with traffic control on Bradley Drive; removed dead animals on Veterans Parkway and South Jeff Davis Drive; picked up trash on Highway 314 at White Road, Twisted Taco side of the Courthouse Square; West Lanier Avenue between Bennett Street and Meeting Place Drive, Beauregard Boulevard between Quail Hollow and Ramah Road, Veterans Parkway, Grady Avenue, Bradford Square, and North Highway 85; repaired potholes on Industrial Way, Mimosa Drive, Gwinnett Street and Redwine Road near the Bellemeade subdivision; repaired curbing at 410 Hillsdale Drive; repaired the speed limit sign on Pilgrim Way; pruned crepe myrtles on Jimmie Mayfield Boulevard; completed work order to move shelves and equipment from the Courtroom; cut back the right of way on the corner of South Jeff Davis Drive and Helen Sams Parkway; cleaned up the trucks and the shop.

Stormwater: Cleaned out the storm drain at the corner of Maple Street and Oak Street; landscaped the right of way on Bradley Drive; cleaned out the detention pond on Veterans Parkway.

Sewer: Average daily flow treated was 2.08 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 0.87 million gallons of system demand (low level due to not using the county connection at White Road and Highway 92 as the system demand was reduced due to repairing a water main); repaired one water main; performed maintenance on 66 water meters; maintained water plant and remained in compliance of our permit requirements.

09

Utility Locates: 78