EXHIBITOR OPPORTUNITIES & PACKAGES
The Florida Mental Health Counselors Association (FMHCA) is the leading organization serving licensed mental health counselors (LMHC’s) and related professions in the state of Florida. Committed to advancing the field, FMHCA provides education, advocacy, networking, and resources that empower mental health professionals statewide.
The FMHCA Annual Conference & Virtual Summit are must-attend events for professional counselors and mental health professionals seeking to connect, learn, and grow. This premier gathering brings together experts, innovators, and practitioners to explore emerging trends and treatment modalities, critical policy issues, and evidence-based practices that shape the profession today.
From insightful keynote sessions to hands-on workshops, attendees will gain practical strategies that enhance both public and private practice. Whether expanding expertise, staying ahead of industry changes, or strengthening professional networks, this event offers valuable professional development.
Featured Conference Tracks (Conference Tracks vary year-to-year)
• Trauma-Informed Care – Advances in trauma assessment, diagnosis, and intervention strategies.
• Addiction Recovery – Best practices for assessment, treatment, and relapse prevention.
• Military & Veterans' Mental Health – Addressing the unique challenges faced by service members and their families.
• Children, Adolescents & Family Therapy – Effective approaches to support young clients and strengthen family systems.
• Evidence-Based & Emerging Practices – Innovations shaping the future of mental health care and treatment modalities.
• Cultural Competency & BIPOC Mental Health – Enhancing culturally responsive care for diverse communities.
• LGBTQ+ Inclusive Therapy – Affirmative and inclusive treatment approaches for LGBTQ+ individuals.
• Clinical Supervision & Ethics – Strengthening ethical decision-making and supervisory best practices.
• Counselor Education and Supervision- Supporting counselor educators in preparing the next generation of mental health counselors through effective teaching, mentoring, and leadership.
• Telehealth & AI in Mental Health Counseling – The impact of technology on client care and service delivery.
• Domestic Violence & Other Required Continuing Education – Essential workshops, including those required for Florida re-licensure including domestic violence, ethics, medical errors, and laws and rules.
The conference will take place at the Orlando Marriott Lake Mary from February 5th to February 7th, 2026 The Virtual Summit will take place via Zoom (dates TBD)
As a valued exhibiting sponsor, you’ll have the unique opportunity to be a key partner in the FMHCA Annual Conference and/or Virtual Summit. Your sponsorship grants you exclusive access to educational sessions and dynamic networking events, where you can actively engage with attendees, spark meaningful conversations, and exchange insights. This is your chance to connect with mental health professionals, showcase your expertise, and make a lasting impact in the field.
For those looking to expand their reach beyond Florida, the FMHCA Virtual Summit offers a nationwide platform, bringing together mental health professionals from across the country for an immersive online experience.
Secure your sponsorship today and join us in shaping the future of mental health care!
CANCELLATION POLICY FOR SPONSORSHIP
More than 90 days prior to the start of the conference, receive 25% refund. 31 to 90 days prior to the start of the conference, receive 10% refund. Less than 30 days prior to the start of the conference, no refunds will be issued.
** Any Exhibitor/Sponsorship Packages purchased during the 2025 Annual Conference are non-refundable.
ASSIGNMENT
Sponsors may not assign any rights or obligations under this Agreement without the prior consent of The Florida Mental Health Counselor Association.
TERMINATION POLICY
We reserve the right to terminate your registration and sponsorship at any time prior to the start of the conference. If we exercise this right, we will provide you with a notice of termination no later than 72 hours prior to the start date and refund your sponsorship fee. We further reserve the right to immediately terminate your registration at any time through the end of the conference, and your sponsorship fee will be forfeited, if you engage in behavior or activity that has or may cause damage to our brand, image or has or may impair our management or operation of the conference, each as determined in our sole discretion.
LIMITATION OF LIABILITY
We will have no liability with respect to any loss, liability, claim, damage or expense arising from or under this agreement or your registration or sponsorship, except to the extent and amount of your paid sponsorship fee. It is the responsibility of sponsors to take all banners, brochures and marketing materials with them upon the conference’s close. All items remaining on the show floor will be discarded.
It is the responsibility & discretion of the conference participant to provide event or liability insurance for any damage caused by their own negligence. By registering to occupy an exhibit table, the exhibitor maintains full responsibility for any damage caused to the hotel/ event venue by your own exhibit materials. You shall not tape, nail or glue any materials on property owned by the hotel/event venue. Any damage or labor hired as a result will be the responsibility of the exhibiting company.
EXHIBIT DESCRIPTION (In-Person Sponsorships ONLY)
Tabletop exhibits will be set up in the main registration hall/conference foyer, sponsors will have access to these exhibits for all days of the conference. Electricity and other special requests can be made when registering as an Exhibitor/Sponsor. Tabletop includes 6’ table and 2 chairs.
• Table Assignments
Booths will be assigned by conference management and labeled with the name of your organization/facility.
• Exhibit Times
o Thursday, February 5th, 2026- 7:00am-6:30pm
o Friday, February 6th, 2026- 7:00am-6:30pm
o Saturday, February 7th, 2026- 7:00am-6:30pm
• Set Up
Tables will be available starting Wednesday, February 4th at 5:00 pm. Check-in will be at the registration desk in Salon F. Sponsors are encouraged to have their tables set up by 6:30 a.m., Thursday, February 5th . The conference will begin at approximately at 7:00 a.m.
• Breakdown
Sponsors may break down their tables any time after 6:30 p.m. on Saturday, February 7th
POST-CONFERENCE ACCESS TO THE CONFERENCE ATTENDEE/ EXHIBITOR LIST
This list is available by request after the conference has concluded. Please allow The FMHCA Office one week to prepare the data.
NOT INCLUDED IN THE SPONSOR PACKAGE
TRAVEL EXPENSES: Your agency will be responsible for all travel expenses.
HOTEL INFORMATION
*Orlando Marriott Lake Mary 1501 International Parkway Lake Mary, FL 32746 407-995-1100
Please wait for the discount link sent by FMHCA before you make your reservations.
SHIPPING
Shipping of items to the hotel should be coordinated with FMHCA office staff. Due to limited storage space, we request that shipments not arrive any earlier than three days prior to the group’s arrival. Please label each package with the following information: Please have your units to shipped to arrive between January 30th - February 2nd . We will begin stuffing conference bags on Tuesday, February 3rd, items not shipped in time will be placed under your assigned table.
• Name of Sender
• Company Name
• Attention: FMHCA
• Address
• Telephone Number
• Group Arrival Date
• Group On-Site Contact
REGISTER AS A SPONSOR/EXHIBITOR
Register Online at www.FMHCA.org Conference Tab Questions? Call us at 561-228-6129 or reach us via email: office@flmhca.org
SPECIFICATIONS FOR CONFERENCE BROCHURE ADVERTISEMENTS
Brochure advertisements are included in the price of select sponsorship packages and are also available for purchase “a-la-carte.” We ask that all sponsors provide us with their logo. Ads/logos can be e-mailed as attachments to naomi@flmhca.org
• We prefer that you send images at the highest resolution possible, preferably in PNG format.
• All ads will be printed in full color.
• We must require that all sponsors submit their brochure ads no later than 1/1/26 to facilitate enough time for editing and printing.
• When the brochure is printed, ads will appear as demonstrated in image.
• You can submit your ad in that size given the resolution is 100% clear.
• *If you are unsure how to assure clear resolution, we suggest that you create an ad larger than the publishing size in proportion to those dimensions Feel free to call or e-mail the office should you have any questions.
