In late May, Bangkok Patana School had the opportunity to host a PE JAWS - Conference. Our first face-to-face professional learning opportunity with external guests for almost two years! The excitement was palpable and the organising committee was constantly reminding ourselves of how we used to organise such events and what new layers of protection would be needed to prevent COVID-19.
One particular area of concern was how to deliver a high quality “Hybrid” experience that face-to face and online participants would both enjoy and find valuable. Our conference featured a Keynote, practical workshops and then round table discussions.
PE JAWS CONFERENCE Cindy Adair
Assistant Principal, ECA and Sports, Bangkok Patana School
This was our first attempt at a hybrid event and thus many lessons were learned. Here are our top 8 recommendations based on our experience we encourage you to try/consider:
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Be sure to extend a welcome and farewell to the hybrid attendees. When planning your welcome address and final words include a shout out to those tuning in from afar, it’s a small touch but it ensures those who cannot travel remain part of our community.
Use the best technology you have at your disposal. High quality audio and video are always appreciated. Ensure you host in venues with fast and reliable WIFI.
The Hybrid model expands your options in terms of Keynote speakers. Thanks to the magic of technology we were able to engage the services of an excellent Keynote speaker who delivered via MS Teams on a big screen to our in—person audience.
Be sure to appoint moderators to the chat function of any technology you plan to use so they can engage with the online participants, answering questions, fine tuning the tech experience and relaying their questions to the presenter.
Hosting in a hybrid format is not for the faint of heart but it is possible. It was lovely to have colleagues from further afield attend our event, even if travel was not yet possible from their location. Our online attendees shared some great questions and knowledge and made for a richer JAWS experience. 20
