1 minute read
INSPIRATION
PLANNING FOR YOUR FORAGING EVENT Not everything listed will be relevant to your event however it will give you good idea of what to cover.
PLANNING & PREPARATION
Advertisement
Form a planning group Decide date(s) of event Decide on venue, confirm availability & book Check availability of external facilitators/presenters Contact local Council (where appropriate) to inform Contact local Council Licensing Team if alcohol involved Contact local Council Licensing Team if alcohol involved Decide your budget Notify any necessary services (for larger events): Police Scotland and Scottish Fire, Rescue Service, St John’s Ambulance Plan your marketing & promotion
DEVELOPING EVENT
Check all booking details in place Apply for any permissions & licenses (w/a) Check insurance for your event Finalise any promotion & marketing plans Arrange First Aid cover (w/a) Secure volunteers for your event (w/a) Finalise any publicity material Ensure your event is listed on your website Use social media to promote your event Send reminders out to all taking part
ACTION REQUIRED ACTION REQUIRED
BY WHOM?
BY WHOM? BY WHEN?
BY WHEN? DONE
DONE
Complete Risk Assessment - include a cancellation policy for emergencies Consider creating participant feedback forms/comments book
NEARLY THERE!
Meet with key people to review plan Confirm staffing requirements/volunteers Book photographer/charge your camera battery Release an advance press release Maintain good communications with all involved Maintain social media and web updates Check the weather forecast for outdoor events
THE DAY OF THE EVENT
Check health & safety aspects Final Risk Assessment review
Brief staff/volunteers
Keep relevant contact details to hand
POST EVENT
Leave venue as you found it Balance all finances, keeping a written record Send out letters/e-mails of thanks
Obtain feedback/quotes from participants if not already gathered Invite feedback from your team for future events Produce & distribute a press release about its success thanking the public for their support
ACTION REQUIRED
ACTION REQUIRED
ACTION REQUIRED
BY WHOM? BY WHOM? BY WHOM? BY WHEN? BY WHEN? BY WHEN?
DONE
DONE
