26. Vending Machines

from Franklin College Student Handbook 1-4-22

6. Off-Campus Conduct

B. Picking up the Vehicle

To ensure vehicle is available to others, please do not pick up vehicle until schedule time of use. Keys to vehicles are picked up at the front office of facilities (physical plant). A confirmation sheet will be signed by the person picking up the keys. Keys must be picked up by an employee of the college. At the time of pick up, a “carpool envelope” will be given to the employee.

All Shell gas stations have a keypad to enter a pin number for corporate fuel credit cards. The pin number is written on the outside of the carpool envelope provided. The departmental charge for using the vehicle is .36 per mile and is charged to the department account number the requestor has given Facilities. Both beginning and ending miles should be recorded on the carpool envelope this will ensure correct billing.

C. Driving the Vehicle

In case of an accident the vehicle registration is in the vehicle along with an accident report form for writing the name(s), address, license plate number, details of the accident along with the names and addresses of any witnesses. Following an accident, the police should be contacted and an accident report requested to be made by the officer responding.

All college vehicles can only be used for business purposes and will not be available to employees for their own private use.

D. Fueling the Vehicle

Carpool envelopes contain the vehicle keys and a Shell credit card for fuel only. All

Shell gas stations have a keypad to enter a pin number for corporate fuel credit cards.

The pin number is written on the outside of the carpool envelope provided.

E. Returning the Vehicle

Vehicles must be returned to the carpool area with a full tank of fuel, and free of trash or debris. Please be considerate and respect the next user of the vehicle. All trash should be removed prior to returning.

Key packets with keys, beginning and ending odometer reading, and credit card should be returned to the facilities office. In the event that travel is completed after hours there is a key drop in the front door at Facilities. If vehicle is left with trash or debris a $100 per vehicle cleaning charge will be applied to the department.

F. Departmental Charges for Vehicle Use

Mileage will be totaled and will be billed back to the department at the beginning of each month. Any questions concerning carpool charges should be sent to facilities.