B. Picking up the Vehicle To ensure vehicle is available to others, please do not pick up vehicle until schedule time of use. Keys to vehicles are picked up at the front office of facilities (physical plant). A confirmation sheet will be signed by the person picking up the keys. Keys must be picked up by an employee of the college. At the time of pick up, a “carpool envelope” will be given to the employee. All Shell gas stations have a keypad to enter a pin number for corporate fuel credit cards. The pin number is written on the outside of the carpool envelope provided. The departmental charge for using the vehicle is .36 per mile and is charged to the department account number the requestor has given Facilities. Both beginning and ending miles should be recorded on the carpool envelope this will ensure correct billing. C. Driving the Vehicle In case of an accident the vehicle registration is in the vehicle along with an accident report form for writing the name(s), address, license plate number, details of the accident along with the names and addresses of any witnesses. Following an accident, the police should be contacted and an accident report requested to be made by the officer responding. All college vehicles can only be used for business purposes and will not be available to employees for their own private use. D. Fueling the Vehicle Carpool envelopes contain the vehicle keys and a Shell credit card for fuel only. All Shell gas stations have a keypad to enter a pin number for corporate fuel credit cards. The pin number is written on the outside of the carpool envelope provided. E. Returning the Vehicle Vehicles must be returned to the carpool area with a full tank of fuel, and free of trash or debris. Please be considerate and respect the next user of the vehicle. All trash should be removed prior to returning. Key packets with keys, beginning and ending odometer reading, and credit card should be returned to the facilities office. In the event that travel is completed after hours there is a key drop in the front door at Facilities. If vehicle is left with trash or debris a $100 per vehicle cleaning charge will be applied to the department. F. Departmental Charges for Vehicle Use Mileage will be totaled and will be billed back to the department at the beginning of each month. Any questions concerning carpool charges should be sent to facilities.
26. Vending Machines Vending machines are located in each residence hall, Old Main and the Johnson Center for Fine Arts. If equipment malfunctions, students should contact physical facilities by calling (317) 738Page -46
