Geelong Regional Library Corporation
Annual Report 2010 /11
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2 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
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Our Vision A strong, vibrant connected community enriched by reading and emboldened by learning through access to the world of information and knowledge.
Our Mission We are an exemplary library delivering high quality services, programs, spaces and experiences that create opportunities for our community to read, learn and connect with each other through ready access to information and the expertise and knowledge of our staff.
Our Goals Our goals focus on people, and our role in helping the community to read, learn and grow. 01 Stronger Inclusive Communities
02 Learning and Literacy for all
03 Access to Ideas and a Love of Reading
We aim to provide a place and a space that is welcoming, engaging and accessible by all in our community who want to read, learn and access information. We embrace and celebrate all cultures. We acknowledge and appreciate diversity in heritage, ideas and abilities, and by facilitating connectedness contribute to personal, community and regional growth. We exist in and for our community, welcoming in and reaching out to all who wish to use the library.
We aim to be a centre for learning and literacy development. We work in partnership with others to ensure that every member of our community is encouraged to and has an opportunity to learn to read – for pleasure, for work and for life. We use information resources and technologies to enable people to access, interact with and create information and acquire knowledge.
We aim to be a window to the world of information and ideas. We are a centre of excellence for the written word, literature and literary culture. We engender a love of reading in all people from an early age. We inspire the search for knowledge and we foster a spirit of discovery and enlightenment.
4 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 5
REPORTS
01
report from the chair On behalf of the Board I am pleased to present the 2010/11 Annual Report of the Geelong Regional Library Corporation. 2010/11 represented year three of the Reading Revolution, new generation libraries, Library Plan 2008-2013 and it is clear we are well on the way to achieving the range of 150 initiatives and actions detailed in the plan. Public library services are improving, expanding and importantly our community is experiencing great access to a wide range of collections, programs, events and e-services.
Physical and virtual visits have increased, our print and multimedia collections are being borrowed at levels greater than ever before and over 48,000 attendances were experienced at the many lifelong learning programs and events held during the year. Several new building projects commenced including new libraries at Bannockburn, Lara, Waurn Ponds and Western Heights Secondary College, as did refurbishment planning for Drysdale and Torquay Libraries. Great news was received in April 2011 with the announcement that the State Government would be contributing $15m to the new Geelong Library and Heritage Centre project joining the City of Greater Geelong Council’s commitment of $20m. We eagerly await the final level of funding required from the Federal Government to see the project come to fruition. April 2011 continued to be a big month with Geelong chosen as the location to launch Dollars, Sense and Public libraries:
6 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
report from the ceo The landmark study of the socio-economic value of Victorian public libraries. The findings of this independently produced report, commissioned by the State Library of Victoria, found that for every dollar invested in public libraries there was an average return of $3.56. The analysis undertaken by SGS Economics for the study and the resulting findings for the Geelong region were even more compelling. The Geelong region’s public libraries generate the following: •• $26.8m income generation •• $3.7m in value added income generation •• 168 jobs in host economies •• Up to $7.46 economic benefit and $4.23 economic activity for every dollar invested in libraries. These economic benefits sit alongside the significant community wellbeing outcomes of public libraries including social, educational and cultural development and demonstrate overwhelmingly that public libraries are an excellent investment. I would like to thank my fellow Board members for their commitment to our regional library and our library staff for their dedication and high standard of customer service.
Cr Rod Macdonald Chair Geelong Regional Library Corporation
What a tremendous year of achievements. The 2010/11 year continued the upward trend in physical and online usage, loan of print and multimedia collection items and attendances to a diverse range of lifelong learning programs in our region’s libraries. Congratulations must go to the Board for their vision, ongoing strategic work, advocacy and support, all of which continue to deliver an expanded suite of relevant library services to the community. Congratulations must also go to our industrious staff who are working conscientiously rolling out the 150 actions and initiatives detailed in Reading Revolution, new generation libraries: Library Plan 2008-2013. I thank our Member Councils for their continued support and significantly greater levels of investment in Geelong Regional Library Corporation. Increased funding from our member Councils has enabled service improvements and new initiatives over the life of the current Library Plan. Geelong Regional Library Corporation performed very well across a range of key areas in the past year including loans, visits, attendances to programs and events, access to information technology and e-services.
Information Technology infrastructure benefited from increased investment and has resulted in updated equipment and software, increased number of public access Internet computers, the final stage of a four year RadioFrequency Identification (RFID) Technology Project completed and wifi access now available in every library. The Community Library Service was launched in July 2010 and in this past year loaned over 10,000 items to people unable to physically access libraries. I would like to take this opportunity to thank the Board for their vision and support. I would also like to thank our staff for their continued commitment to the organisation and to delivering community responsive library services. Board and Staff – we are a dynamic partnership!
Patti Manolis CEO Geelong Regional Library Corporation
Service improvements included increased opening hours, greater investment in print and multimedia collections for loan, introduction of e-audiobooks and e-books, expansion of the Learning English collection, expansion of programs such as Babytime Nursery Verses language enrichment program and youth programs including Manga Clubs and school holiday activities.
Annual Report 2010 /11 | 7
about grlc
02
About Geelong Regional Library Corporation
Our Board 2010-11 1 2 3 4 5 6 7
Our Corporation
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Golden Plains Shire City of Greater Geelong
Corio Bay
Board Initiatives ANd Strategic Planning
Surf Coast Shire
Governance
The Geelong Regional Library Corporation is governed by the Regional Library Board whose responsibilities and authorities are similar to those applying to Councils and include policy determination, strategic planning and service evaluation. Board meetings are held regularly and are open to the public. Representation on the Board and the selection of delegates is determined by the Regional Library Agreement adopted by the Member Councils.
Port Phillip Bay
Borough of Queenscliffe
eople
The Geelong Regional Library Corporation was created in March 1997 in accordance with sections 196 and 197 of the Local Government Act 1989. The Corporation provides library services from 13 libraries and three mobile libraries to all residents of the Borough of Queenscliffe, City of Greater Geelong, Golden Plains Shire and Surf Coast Shire and covers an area of over 5,500 square kilometres.
Cr Rod Macdonald (Chair) Cr Andy Richards (Deputy Chair) Cr Barbara Abley Cr Helene Butler Cr David Cotsell Cr Cameron Granger Cr Joe Remenyi
The Board instigated several initiatives and adopted key strategic documents: •• Annual Report 2009/10
•• Annual Financial Report 2009/10
•• Reading Revolution, new generation libraries: Strategic Objectives 2011/12
Bass Strait
•• 2011/12 Budget and Strategic Resource Plan
•• Geelong Regional Library Corporation Board and Senior Management Strategic Planning Workshop •• Collection Revitalisation Report: Matching Needs to Supply
•• Review of Geelong Regional Library Corporation’s Industry Standing and Financial Position
•• International Customer Service Standards Audit and Certification project
•• Launch of Children’s Rhyme and Storytime CD
•• Disability Awareness Training Scheme •• Disability Discrimination Act Action Plan 2010-2013 •• Library Survey 2010 Report
•• Dollars, Sense and Public Libraries: the landmark study of the socioeconomic value of Victorian Public Libraries – launched in Geelong and featured Geelong Regional Library Corporation as a detailed case study.
•• Strategic Risk Management Framework
•• The Way We Work: a strategic customer service initiative
8 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 9
about grlc
1,663
Our Performance
New Members in Corio
The Reading Revolution, new generation libraries: Library Plan 2008-2013 supports our vision with a range of actions that are measured through a number of key performance indicators (KPIs). Achievements in the first, second and third years of the plan are detailed below.
Performance Indicator
Measure
Target/ standard
2008/09 result
2009/10 result
2010/11 result
Indicator
Measure
Target/ standard
2008/09 result
2009/10 result
2010/11 result
Membership
Library members as % of population
47% by end of 2013
36%
36%
36%
Social Inculsion
Library members by postcode
Increased membership in targeted areas
1,495 new members in Corio
1,681 new members in Corio
1,663 new members in Corio
Collection
Number of collection items per capita
2
1.4
1.4
1.5
1,118 new members in Newcomb
1,223 new members in Newcomb
957 new members in Newcomb
Library Use
Number of annual library visits (virtual) per capita
Equal to or above average for Victorian Public Library Services
0.9 (virtual)
1.4 (virtual)
2.3 (virtual)
4,508 program participants in Corio
4,798 program participants in Corio
7,113 program participants in Corio
Number of annual library visits (physical) per capita
Equal to or above average for Victorian Public Library Services
4.8 (physical) (State av 5.3)
4.9 (physical) (State av 5.3)
5.4 (physical) (State av 5.2)
Access to Information Technology
Number of public access Internet computers per 1,500
1 computer per 1,500 population
57 computers (shortfall of 114)
77 computers (shortfall of 94)
83 Computers (shortfall of 92)
4,300 program participants in Newcomb
5,637 program participants in Newcomb
7,123 program participants in Newcomb
Program Participation
Number of participants in library programs and activities
Measured by program participation counts
37,346 (110% increase)
38,593 (3% increase)
48,797 (26% increase)
User Satisfaction
Library user satisfaction
Overall satisfaction rating of 4.5 or higher out of 5
4.5
4.5
Library survey conducted on bi-annual basis. Next survey for April 2012
Community Strengthening
% of library users that believe the library: a. is a hub for community activities and connections
User rating of 4.2 or higher out of 5
a. 3.7
a. 3.8
Library survey conducted on bi-annual basis. Next survey for April 2012
b. encourages reading
User rating of 4.2 or higher out of 5
b. 3.9
b. 4.0
Library survey conducted on bi-annual basis. Next survey for April 2012
User rating of 4.2 or higher out of 5
c. 3.5
c. helps build literacy skills
10 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
c. 3.8
Library participation programs and statistics
Increased participation of ‘hard to reach’ groups in library programs
Partnerships
Scope and level of engagement of community organisations and groups in library service planning and delivery
Measured by involvement of community organisations and groups
35 program and service partners
45 program and service partners
43 program and service partners
Funding
Library funding per capita
Equal to or above the median level for Victorian Public Library Services
Member Council – $17.40 per capita (State median $22.71 08/09). Overall – $24.45 State median $28.76 08/09)
GRLC Member Council contribution – $20.05 per capita (State average = $26.47; State median = $38.58) ; GRLC total expenditure per capita = $32.90 (State average = $38.90; State median = $62.24)
GRLC Member Council contribution – $22.76 per capita. GRLC total expenditure per capita – (State figures 2010/11 not yet available)
Facilities
Floor area per capita
39m2 per 1,000 population
25.82m2
26.1m2
26.1m2
Library survey conducted on bi-annual basis. Next survey for April 2012
Annual Report 2010 /11 | 11
about grlc
Our Achievements 2010/2011 Highlights
Projects •• Community Library Service launched •• Disability Discrimination Act Action Plan adopted •• Disability Awareness Training Scheme piloted •• The Way We Work, a strategic customer service initiative commenced •• Reading Revolution, new generation libraries: Strategic Objectives 2011/12. Activities •• 95,101 members (3% increase) •• 13,312 new members (5% increase) •• 1.4 million visits to our libraries (13% increase) •• 605,039 website visits (69% increase) •• 2.5 million loans (8% increase) Information and Technology Services •• 100,482 reference enquiries (11% increase) •• 8,138,614 catalogue searches (39% increase) •• 4.1 million visits to our website (5% increase) •• 45,927 full text online downloads (94% increase) •• 20,015 wifi sessions (283% increase) Events And Programs •• 1,466 events and programs •• 48,797 attended library events and programs •• 589 preschool storytime sessions •• 153 Babytime Nursery Verses Literacy Development sessions •• 56 school holiday activities
12 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Finance The Financial Report for 2010/11 shows that income was derived from: •• Member Councils (75%) •• State Government grants (20%) •• Fees, charges and interest (5%) The major areas of expenditure included: •• Library services (60%) •• Depreciation / new stock (18%) •• General works (11%) •• Administration / professional services (11%)
Grants The Geelong Regional Library Corporation is co-funded by its four local Member Councils: Borough of Queenscliffe, City of Greater Geelong, Golden Plains Shire and Surf Coast Shire, along with the State Government. The Member Councils contributed $5,994,257 and the State Government contributed $1,564,203 in 2010/11. We received $49,485 from the Victorian Premiers’ Reading Challenge Funding Program. We also received a $1,200 Education Week Grant from the Department of Education and Early Childhood Development.
libraries
03
New members by library Municipality
Libraries
New members
Borough of Queenscliffe Queenscliff Library City of Greater Geelong Barwon Heads, Belmont, Chilwell, Corio, Drysdale, Geelong, Geelong West, Grovedale, Highton, Newcomb, Ocean Grove Llibraries and Greater Geelong Mobile Library Golden Plains Shire Golden Plains Mobile Library Surf Coast Shire Torquay Library, Surf Coast Mobile Library
The Geelong Regional Library Corporation is a growing library service with 13 libraries, 3 mobile libraries and 3 new libraries under construction. Planning is well underway for a new Geelong Library and Heritage Centre and Leopold Library.
267 11,921
172 952
Total
Membership
13,312
New members by Place of Residence
library MEMBERSHIP BY LOCAL GOVERNMENT AREA Municipality Borough of Queenscliffe Queenscliff Library City of Greater Geelong Barwon Heads, Belmont, Chilwell, Corio, Drysdale, Geelong, Geelong West, Grovedale, Highton, Newcomb, Ocean Grove Libraries and Greater Geelong Mobile Library Golden Plains Shire Golden Plains Mobile Library Surf Coast Shire Torquay Library, Surf Coast Mobile Library
Population
Members
Members as % population
3,318
2,545
76.7
216,330
84,169
38.9
18,173
1,344
7.4
25,458
7,043
27.7
263,279
95,101
36.1
Population
Members
Members as % population
Borough of Queenscliffe City of Greater Geelong Golden Plains Shire Surf Coast Shire Other municipalities
3,318 216,330 18,173 25,458
2,166 76,366 2,497 8,444 5,628
65.3 35.3 13.7 33.2
Totals
263,279
95,101
36.1
TOTALS
MEMBERSHIP BY PLACE OF RESIDENCE Municipality
14 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
208
10,495
363
1,136
1,110
13,312
Borough of Queenscliffe
City of Greater Geelong
Golden Plains Shire
Surf Coast Shire
Other Municipalities
TOTAL
There are currently 95,101 members. During 2010/11 13,312 new members joined our libraries.
Annual Report 2010 /11 | 15
Members
New members
Visits
Loans
Reservations
Barwon Heads Belmont Chilwell Corio Drysdale Geelong Geelong West Grovedale Highton Newcomb Ocean Grove Queenscliff Torquay Golden Plains Mobile Greater Geelong Mobile Surf Coast Mobile Online catalogue
1,047 15,318 1,433 10,646 5,693 19,241 9,634 1,168 2,834 7,580 7,739 2,545 5,098 1,344 1,836 1,945
209 2,436 106 1,703 715 2,509 1,716 126 286 957 967 267 775 181 182 177
7,976 280,355 34,084 206,227 161,530 181,785 152,465 18,987 50,511 97,662 110,012 27,719 64,945 12,001 13,641 11,709
32,152 493,456 57,429 285,353 161,918 317,602 296,659 41,627 80,442 185,949 214,971 55,717 126,361 45,310 48,966 39,103
1,084 24,306 3,012 12,019 11,581 24,099 15,208 2,115 4,863 11,854 9,980 4,494 7,301 1,961 3,032 1,990 213,045
1,604 18,513 5,279 5,535 5,905 14,396 8,403 2,025 3,087 11,421 9,060 2,553 4,140 2,195 2,415 3,951
Total
95,101
13,312
1,431,609
2,483,015
351,944
100,482
Library
Library Barwon Heads Belmont1 Chilwell2 Corio Drysdale Geelong Geelong West3 Grovedale4 Highton4 Newcomb5 Ocean Grove Queenscliff Torquay Golden Plains Mobile Greater Geelong Mobile Surf Coast Mobile Total visits
2006/07
2007/08
2008/09
2009/10
2010/11
% change since last year
4,011 213,617 27,492 149,261 147,944 239,265 105,083 13,278 45,738 39,300 100,050 26,314 53,022 13,227 18,676 18,677
3,937 208,450 44,235 146,885 145,737 234,384 28,967 10,137 48,265 65,773 96,706 25,877 54,294 11,323 19,201 19,669
4,525 202,042 40,154 143,254 146,548 213,098 110,787 15,288 48,069 89,656 93,520 26,421 58,131 11,366 17,776 17,769
6,288 82,565 37,780 163,343 152,327 213,211 150,812 45,475 91,134 95,623 101,078 26,829 60,480 13,380 16,875 14,516
7,976 280,355 34,084 206,227 161,530 181,785 152,465 18,987 50,511 97,662 110,012 27,719 64,945 12,001 13,641 11,709
27% 240% -10% 26% 6% -15% 1% -58% -45% 2% 9% 3% 7% -10% -19% -19%
1,214,955
1,163,840
1,238,404
1,271,716
1,431,609
13%
1 Belmont Library closed for redevelopment July 2009 - March 2010 2 Chilwell Library open extended hours during Geelong West closure for redevelopment October 2007 - September 2008 3 Geelong West Library closed October 2007-September 2008 for redevelopment 4 Grovedale and Highton Libraries opened for extended hours during Belmont Library Redevelopment July 2009 - March 2010 5 Newcomb Library closed January - September 2007 for redevelopment
Library Usage Online
Website visits Online catalogue searches Public access Internet use Online retrievals Wireless sessions Online reservations
Reference enquiries
2009/10
2010/11
% change since last year
358,815 5,844,382 83,925 23,217 5,231 313,675
605,039 8,138,684 127,386 45,927 20,016 351,944
69% 39% 52% 98% 283% 12%
grow 16 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Loans 2006/07
2007/08
2008/09
2009/10
2010/11
% change since last year
Barwon Heads Belmont1 Chilwell2 Community Library Service3 Corio
10,669 443,459 40,672 202,004
9,295 453,194 66,490 209,555
11,166 449,495 58,941 206,774
15,924 153,698 62,879 258,635
32,152 493,456 57,429 10,024 285,353
102% 221% -9% 10%
Drysdale Geelong Geelong West4 Grovedale5 Highton5 Newcomb6 Ocean Grove Queenscliff Torquay Golden Plains Mobile Greater Geelong Mobile Surf Coast Mobile
131,833 364,949 164,118 26,889 66,558 73,363 164,554 51,087 88,262 36,329 53,125 38,418
128,782 393,408 42,910 17,728 68,970 114,164 167,225 49,714 92,835 36,534 55,406 39,950
140,231 352,132 192,930 28,540 69,658 149,265 166,368 52,679 106,008 37,422 53,468 39,752
159,466 387,410 297,742 95,876 156,520 181,731 200,788 57,948 121,299 45,279 54,688 39,073
161,918 307,578 296,659 41,627 80,442 185,949 214,971 55,717 126,361 45,310 48,966 39,103
2% -21% 0% -57% -49% 2% 7% -4% 4% 0% -10% 0%
1,956,289
1,946,160
2,114,829
2,288,956
2,483,015
8%
Library
Total loans
1 Belmont Library closed for redevelopment July 2009 - March 2010 2 Chilwell Library open extended hours during Geelong West closure for redevelopment October 2007 - September 2008 3 Community Library Service commenced in 2010/11 4 Geelong West Library closed October 2007 - September 2008 for redevelopment 5 Grovedale and Highton libraries opened for extended hours during Belmont Library Redevelopment July 2009 - March 2010 6 Newcomb Library closed January - September 2007 for redevelopment
Annual Report 2010 /11 | 17
libraries
Visits to Our Libraries
Library Usage
libraries
Statistical Overview
Indicator
2006/07
2007/08
2008/09
2009/10
2010/11
% change since last year
Population – Regional Visits Members New members Loans Reference Queries Stock Opening hours (Weekly)1,2 Mobile library locations3 Library floor space (m2) Total operating expenses ($) Total capital expenses ($) Lending materials ($) capital expenditure4 Staff (EFT) Public access Internet computers Cost per loan ($) Cost per visit ($) Loans per capita Visits per capita Stock turnover5 Loans per EFT staff member Loans per operating hour Lending materials as % of total operating expenses
245,218 1,214,955 94,885 11,375 1,956,289 82,149 341,640 507 36 6,280 4,865,585 0 941,848
252,195 1,163,840 102,381 10,713 1,946,160 81,526 347,670 510 36 6,380 5,303,602 1,469,223 1,123,093
252,436 1,238,404 93,851 12,530 2,114,829 86,372 355,500 520 36 6,653 6,052,954 1,648,916 1,130,055
257,220 1,271,716 92,099 12,628 2,288,956 90,450 350,627 548 36 6,704 6,894,029 1,573,457 904,449
263,279 1,431,609 95,101 13,312 2,483,015 100,482 383,865 527 29 6,704 7,819,906 2,595,405 1,927,678
2% 13% 3% 5% 8% 11% 9% -4% -19% 0% 13% 65% 113%
56 44 2.49 4.00 7.98 4.95 5.73 34,934 74.28 19.36%
57 47 2.73 4.56 7.72 4.61 5.60 34,445 73.38 21.18%
61 57 2.86 4.89 8.38 4.91 5.95 34,904 78.21 18.67%
60 77 3.01 5.42 8.90 4.94 6.53 38,470 80.33 13.12%
61.1 83 3.14 5.46 9.43 5.44 6.75 40,639 90.61 24.65%
3% 8% 4% 1% 6% 10% 3% 6% 13% 88%
1 Opening hours and Loans per operating hour incorrectly reported as 584 hours and 84.65 items in 08/09 Annual Report 2 Reduction in opening hours due to reduction in number of mobile library stops during the year 3 Mobile library locations reflects position at 30 June 2011 after a number of service changes in 2010/11 4 Lending materials capital expenditure was underspent by $354,870 during the implementation of shelf-ready procurement model. The amount was carried forward to the 2010/11 budget 5 Stock turnover calculated using the circulating collection size of 368,100 items rather than the total collection size, which includes items purchased for libraries opening in 2011/12
Library Infrastructure Projects
Drysdale Library Planning for the refurbishment of the Drysdale Library is underway with all works to be completed by December 2011. This will increase the floor space ratio from 48% to 78% public space to enable an improved collection arrangement, increased programming and improved Internet access with an increase from 2 to 8 public access computers. Funding for the refurbishment has been provided through the State Government’s Living Libraries Funding Program and the City of Greater Geelong.
Library Buildings Geelong Regional Library Corporation worked in partnership with member Councils to plan and deliver a range of library buildings projects.
Geelong Future Cities Project Planning continues for the replacement of the current Geelong Library with a new Geelong Library and Heritage Centre. The City of Greater Geelong Council has committed $20m. In April 2011 the State Government announced a commitment to contribute $15m to the project. The City of Greater Geelong has submitted an application to the Federal Government’s Regional Development Australia Fund (RDAF). This final level of funding is required to bring this much needed project to fruition.
Waurn Ponds Library Construction of the City of Greater Geelong’s Waurn Ponds Library continues. The new two storey facility of 1,000m2 will provide a range of collections, services, designated special purpose areas and a community room. It is scheduled to open before the end of 2011.
Bannockburn Library under construction.
Bannockburn Library Building works commenced on the new Bannockburn Cultural and Community Hub including the Bannockburn Library. This will be Golden Plains Shire’s first library and will also function as the library for the Bannockburn Primary School. The floor area will be 400m2 providing print and multimedia collections, information technology, programming and study spaces. Funding for the project has come from three sources. Federal Government funding through the Bannockburn Primary School, the State Government’s Living Libraries Funding Program and Golden Plains Shire.
18 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Lara Library Work has re-commenced on the new Lara Library. Scheduled to open in late 2011 it will be 450m2 in floor area and provide a range of print and multimedia collections, information technology and programs for the community. The project is funded by the City of Greater Geelong.
Leopold Library Planning is underway for the new Leopold Community Hub. The hub will include the Leopold Library. The City of Greater Geelong recently endorsed the project and the next phase to be undertaken comprises detailed design and securing all funding required. Torquay Library Planning for Surf Coast Shire’s Torquay Library redevelopment is complete, with the works to be undertaken in late 2011. The refurbishment will add an additional 150m2 public space and improved arrangement of library collections, expansion of information technology spaces and comfortable seating and study areas for the community. Funding for the project is from the State Government’s Living Libraries Funding Program and the Surf Coast Shire.
Western Heights College Library Due to open early in the 2011/12 financial year as part of the Vines Road Community Centre, the Western Heights College Library will include a Geelong Regional Library Corporation collection. This service is a partnership between the Department of Education and Early Childhood Development and the City of Greater Geelong. Geelong Regional Library Corporation members will have access to the Western Heights College Library and be able to use Geelong Regional Library Corporation services and collections from the site.
Annual Report 2010 /11 | 19
Collections Library
Barwon Heads Belmont Chilwell Corio Drysdale Geelong Geelong West Golden Plains Mobile Greater Geelong Mobile Grovedale Highton Newcomb Ocean Grove Queenscliff Regional Serive Centre and libraries opening 2011/12 Surf Coast Mobile Torquay Totals
Audio Books
Adult Fiction
Large Print
Adult Non Fiction
Music CDs
CD Roms
DVDs
Junior
Young Adult
212 1,664 418 871 491 1,355 1,287 98 178 458 511 699 682 489 511
1,725 11,621 3,959 10,288 4,884 10,270 8,321 1,613 2,605 3,693 3,552 6,677 6,937 4,672 5,344
294 3,476 908 1,899 1,243 1,960 1,931 296 581 782 672 1,575 1,378 990 1,447
497 10,500 1,854 6,049 3,597 13,401 5,367 878 1,252 1,294 1,905 3,752 5,427 2,554 2,151
126 2,601 581 2,425 628 8,448 1,740 232 142 218 407 1,433 1,833 362 787
23 289 26 171 159 281 97 28 133 37 54 116 100 64 6
215 3,045 754 2,641 1,219 2,775 2,229 351 292 525 665 1,562 1,709 532 1,122
2,548 15,419 4,233 11,343 5,566 9,817 11,051 2,604 2,428 3,000 3,818 7,707 8,702 4,271 4,729
153 2,436 665 2,423 815 1,948 1,668 193 187 436 547 1,431 1,183 419 1,357
211 435
2,267 3,864
456 682
1,723 3,327
166 1,247
23 97
425 944
1,833 5,907
202 671
10,570
92,292
20,570
65,528
23,376
1,704
21,005
104,976
16,734
Continually reviewing and updating the library’s collections of print, non-print and electronic material is critical to keep the service fresh and interesting for library members. The Collections Revitalisation Strategy was completed in July 2010, achieving a key action in the Reading Revolution.
An audit of the collection and usage showed that Geelong Regional Library Corporation, with 1.52 collections items per capita, is moving towards the recognised industry standard of 2.0. There have been considerable improvements to the age of the collection, with 63.5% of the collection acquired in the last five years. As a result, the collection is performing better than the State average, with 9.43 loans per capita against the State median level of 7.5. A key recommendation of the Strategy is to closely align the collection to user demand, which will result in improved collection effectiveness. During 2010/11, 89,812 items were added to the collection. This figure includes stock purchased for the Western
20 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Heights College Library and the Lara Library and is a significant increase on the previous year’s acquisitions.
Print Books and magazines are still the most popular items for loan, making up 68% of total loans. 310,131 print items are held in our libraries, including fiction and non-fiction for children, young adults and adults. We have a large collection of magazines, with 470 titles covering a broad range of subjects. A highlight this year is the expansion of the Learning English collections at Corio and Geelong West Libraries.
Collections And Services
04
Collections and Services
Downloadable media
1,263
Reference
112 659 134 389 169 1,995 248 36 38 84 137 255 216 161 27
LOTE
Magazines
141 1,636 548 1,492 777 4,436 989 475 509 397 496 929 1,222 406 9
950 65 2,200 964
80
31 217 1,263
4,908
Local Area Collection
864
210 1,144 4,259
15,816
DVDs and music CDs DVDs and music CDs are increasingly popular borrowing items and now represent 27.6% of total loans. 2010/11 has seen a major injection of an additional 6,000 items into the DVD collection.
Online Databases and e-collections Accessing information and leisure material online through the GRLC website is the fastest growing area of library use, with an overall 94% increase. Highlights of the online collection include:
E-books The Collection Revitalisation Strategy identified an expected increased demand for large print books and audio books from the region’s growing population of residents 60 years and over. Our collection of 10,570 audio books has been enhanced with the addition of 1,460 audio books to download from the website to an MP3 or similar player.
•• Press Display, providing full-colour, full-page access to hundreds of newspapers from Australia and the rest of the world in 48 languages.
Subtotal
6,046 53,346 14,080 40,941 19,613 59,750 35,892 6,804 8,345 10,924 12,764 26,136 29,468 14,920 18,754 7,547 18,535
864
383,865
•• For children and young adults, new additions are Tumblebooks, animated electronic picture books, and Tumblereadables, read-along titles for primary and secondary school students. •• A wide range of electronic reference sources, such as Science in Context, World Book online and for family history research, Ancestry.
•• E-audio books through Bolinda and Wavesound. •• The beginnings of a collection of E-books, which are book length publications in electronic form to download onto e-Readers or computers. 400 titles have been added to the collection through Overdrive.
Annual Report 2010 /11 | 21
Collections And Services
100,482 11% reference and information enquiries
increase over the previous year, consistent with increases in library visits and loan of collections
Services
Reference and Information Services Staff assisted library users with 100,482 reference and information enquiries. This represents an increase of 11% over the previous year and is consistent with the increase in library visits and loan of collections.
Interlibrary loans Library Link Victoria provides library users with a single point of access for searching the catalogues of all public libraries in Victoria and placing requests for items to be delivered to their local library. 7,423 requests (46% increase) for items from other libraries were placed by our members and 3,796 requests (64% increase) were received from members of other libraries for items from our collections.
22 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Community Library Service Launched in July 2010 this service is provided for those who are unable to physically access the library. In addition other outreach services are offered such as bulk loans of collection items to schools. In its first year of operation the CLS has loaned 10,434 collection items. The service works in partnership with Do Care Geelong to provide library service delivery to housebound persons in their homes.
Information Technology Radio Frequency Identification (RFID) The final stage of the RFID project saw RFID technology rolled out to Barwon Heads, Chilwell, Drysdale, Grovedale, Highton, Queenscliff and Torquay Libraries. This completes the four year project and means that RFID is now fully implemented throughout our libraries.
More computers 83 public access Internet computers are now provided with an additional four computers installed at Ocean Grove and an additional two installed at Queenscliff. An Apple iMac with full creative suite software was installed at Geelong Library. Public Internet computers and catalogue computers were upgraded at Barwon Heads, Chilwell, Corio, Drysdale, Grovedale, Highton, Newcomb, Queenscliff and Torquay.
Print Management Software LPTOne Print Management software was implemented in all libraries. The software helps to reduce paper waste by only releasing print jobs as they are paid for. Envisionware’s PC Reservation This service was implemented in all branches. Library members can now manage their own computer bookings and the system allows each member up to 90 minutes per day free computer usage.
Server and storage upgrades Additional server and storage equipment has been purchased to allow for appropriate disaster recovery processes. Website Improvements continue on the GRLC website providing a greater range of information and e-services delivery including e-books, e-audiobooks and online databases. 605,039 visits to the website were experienced representing an increase of 69% on previous year.
Wireless Internet access Wireless Hotspots became operational in all libraries in August. Wifi access has proven to be very popular with 20,016 sessions recorded. This represents an increase of 283% compared to previous year.
Annual Report 2010 /11 | 23
programs and events were provided during 2010/11 that attracted
participants.
Whilst many of our programs are focussed on supporting early literacy there were significant developments in adult programs and special events. Our events and programs are aimed at bringing opportunities for access to
life-long learning and improved literacy to the community.
24 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Events And Programs
1,466 48,797
05
Events & Programs
Programs for Adults Authors •• Bryce Courtenay – Melbourne Writers Festival Keynote event •• Fiona Lowe, a popular romance author, spoke on St Valentine’s Day •• Angela Di Sciascio launched her book Finding Valentino: Four Seasons in my Father’s Italy at Geelong West Library •• Marie Alafaci spoke about her book Savage Cows and Cabbage Leaves: An Italian Life at a literary lunch held at Barwon Edge Boathouse Café •• Sophie Cunningham shared stories as both an author and publisher in an evening talk during Library and Information Week •• Bloomsday: Celebrating James Joyce and his novel Ulysses in partnership with Geelong Art Gallery •• James Moloney, Children’s Book Week – award-winning children’s and young adult author, gave the key-note speech at the Creative Writing Competition Presentation Ceremony •• Book launch and reading of The Three Broad Beans by author illustrator Gracie Adamson
Festivals Geelong Regional Library Corporation participated in:
Poetry •• A new series was launched in February, Poetry and Conversation co-curated by Yvonne Adami and Dr Robyn Rowland AO •• Les Murray, Australian poet, returned to a booked out audience at the Geelong Art Gallery •• A celebration for World Poetry Day curated by Yvonne Adami was held at the Geelong Art Gallery featuring local poets as published in Best Australian Poems 2010
Workshops •• Basic fiction writing skills with writer Marie Alafaci •• Two workshops: Magic Realism and Places: Discovery and Belonging with Katherine Gallagher •• Five training workshops across the region on The Geelong Regional Library Corporation website and databases •• Four training workshops across the region on An introduction to Ancestry Library Edition
•• Whittington Flamefest •• Pako Festa •• Torquay Froth and Bubble Literary Festival •• Corio Bay Senior College Family Fun Day •• Poppykettle Festival •• Blokes Day Out
Regular Programs •• Web Allsorts: monthly computer help sessions designed to answer the community’s Internet and Email questions were held at Torquay, Ocean Grove, Geelong West, Highton, Newcomb and Corio Libraries •• Book Chats: monthly sessions to give book lovers the opportunity to talk about their favourite reads are held at Geelong West, Torquay, Newcomb and Ocean Grove Libraries •• A successful pilot Confident Computer Training was developed and offered across the region. Courses ranged from Cloud Computing to Open Source Software
Lectures •• The Open Mind Lecture Series is a popular initiative of the Geelong Regional Library Corporation designed to inform, educate and to stimulate debate and discussion. The following lectures took place this financial year: -- Magnus Mansie: Clean Energy -- David Hooker: Dementia – how to recognise it and how to avoid it -- Andrew Fuller: Resilient children -- Maggie Hamilton: What’s happening to our girls? -- Bernard Clancy: Post Traumatic Stress Disorder -- Stephen Abram: Technology and the effects on learning -- Davie Thomason. The history of the Green Ban movement •• The Medieval Book – a lecture delivered by Brian Hubber in celebration of UNESCO World Book and Copyright Day Information sessions •• Maggie Hamilton as part of the Herstory tour of Geelong •• Talk in Seniors Week on Wills and Power of the Attorney •• Renewable Energy talk delivered by Mike Lawrence from Zero Carbon Emissions Competitions •• My Queenscliffe photography competition – invited photographs that capture favourite images of Queenscliff Fundraisers •• Australia’s Biggest Morning Tea was held at Ocean Grove, Belmont, Chilwell, Corio, Geelong, Newcomb, Belmont and Highton Libraries to raise money for the Cancer Council
Annual Report 2010 /11 | 25
Events And Programs
Programs for Children and Youth •• Participation in pilot program of the Geelong Cultural Precinct Cross Curricular Program •• Outreach Activities •• Participation in the Best Start project that involves the Corio Children and Youth Services Librarian visiting schools in North Geelong and Corio area and those schools visiting the library •• Children and Youth Services Librarians from Belmont and Newcomb visiting schools, childcare centres and kindergartens and inviting them to visit local libraries
School Holiday Programs •• July 2010 – Voyage of Adventure @ your library •• September 2010 – All Creatures Great and Small @ your library •• March 2011 – It’s all about Play!
Regular programs Babytime – Nursery Verses, a literacy development program specifically targeted to babies zero to twelve months and their parents has been extended and is now delivered from five libraries. Chatterbooks – an informal monthly book club session for primary school students extended from Newcomb to include Belmont and Ocean Grove Libraries. The Maternal and Child Health partnership with local councils to introduce new mums/parents and babies to the benefits of early literacy continues.
Participation in External Programs •• Victorian Premiers’ Reading Challenge •• Children’s Book Council of Australia Awards •• All libraries participated in ALIA Summer Reading Program, Scare up a Good Book •• Regular visits by local schools learning information literacy skills •• Geelong Children’s Week •• Staff attended Oh Baby It’s a Wild World, a seminar enhancing infant mental health in a cyberworld •• Participated in GMHBA Expo Seminar for parents on Child Health and Wellbeing •• National Simultaneous Storytime reading across the region featuring Feathers for Phoebe by special guest reader Cr Rod Macdonald, Chair GRLC Board
Workshops •• James Moloney, Children’s Book Week – Award winning children’s and young adult author •• Melbourne Writers Festival Schools Regional Touring Program featured workshop sessions by acclaimed young adult authors Simmone Howell, Jack Heath, Michael Pryor and Penni Russon •• Poetry workshop for secondary students with Les Murray
experiences 26 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Themed Storytime Sessions •• Christmas Storytime Session •• Scary Sunset Stories and Haunted House Tales (Summer Reading Club) •• Chinese New Year Storytime Session •• It’s Dad’s Turn Storytime for Barwon Health event, Blokes Day Out •• Multicultural Stories for PakoFesta •• Mothers Day Storytime Education Week Three hundred children from Drysdale Primary, Highton Primary, Northern Bay College and the Milla Milla playgroup from the Wathaurong Community joined the Children and Youth Services Team for a day aboard the Storytrain, a train that travelled across the Bellarine Peninsula for a wonderful day of storytelling, rhymes and songs.
Youth Programs The appointment of a specialist Youth Officer this year enabled a formal youth program to be implemented which targets the age group of 12 to 24, which are typically a lower user demographic of library services. •• Manga Clubs were established at Belmont, Corio and Geelong West Libraries, which are monthly meetings that explore the increasingly popular art of Manga and anime (Japanese graphic novels) •• Targeted school holiday programs attracted regular and repeat audiences. Activities included writing workshops with City of Greater Geelong’s Piercing Truth youth magazine, a Twilight movie marathon and a Twilight trivia night •• Comic drawing and Zine workshops run by staff for Golden Plains Shire’s Write Now Festival to celebrate National Youth Week
and National Drug Action Week, Who Stole the Sole and Love Drunk, that included panel discussion for students and teachers on issues confronting young people •• Participation in the Melbourne Writers Festival Schools Regional Touring Program featuring writers Simmone Howell, Jack Heath, Michael Pryor and Penni Russon
Competitions •• Youth Eyes on Geelong Photography Competition: Young people aged 12 to 24 invited to capture their favourite Geelong images that are creative, thoughtful and inspiring •• Creative Writing Competition: A competition to spark young imaginations – creative writers aged 7 to 17 invited to submit examples of their work
•• Organisation of two theatre performances for National Youth Week
Annual Report 2010 /11 | 27
Community Networks Throughout the year we worked with:
•• DoCare Geelong
•• Reading Cinemas
•• Access Audits Australia
•• Extended Schools Hub, Northern Suburbs
•• Rollins Primary School, Batesford Campus
•• Gateways Support Services
•• Smith Family, Homework Club
•• Geelong Advertiser
•• St Laurence
•• Geelong Food Relief •• Geelong Gallery
•• School Library Association of Victoria, Geelong Section
•• Geelong Heritage Centre
•• Scope
•• Geelong Performing Arts Centre
•• Smith Family
•• Geelong Writers Inc.
•• State Library of Victoria
•• Geelong Youth Literature Network
•• Vision Australia
•• The Gordon Library
•• Village Cinemas
•• Karingal
•• Volunteering Geelong
•• Matchworks Employer Services
•• Wathaurong Aboriginal Cooperative
•• Ann Nichol House, Portarlington •• Barwon Community Legal Service •• Bellarine Railway •• Best Start Project, Rosewall •• Bookshops: Borders and Bookgrove •• Boroondara Library Service •• Cancer Council •• Catherine McAuley Home •• Ceres Primary School •• Children’s Book Council Geelong •• Deakin University Library •• Department of Education and Early Childhood Development, Barwon South Western Region •• Diversitat Muliticultural and Immigration Services
28 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
•• Melbourne Writers Festival •• Moriac Community Centre •• Pan Macmillan •• Pulse FM
Annual Report 2010 /11 | 29
Community
FOCU
06
Community
Legislative Compliance Disability Discrimination Act (DDA) The Geelong Regional Library Corporation’s DDA Action Plan was adopted by the Board in February 2011.We continue to implement recommendations from the Disability Action Plan 2010-2013 to address four key outcome areas: reducing barriers to persons with a disability accessing goods, services and facilities; reducing barriers to persons with a disability obtaining and maintaining employment; promoting inclusion and participation in the community of persons with a disability; and achieving tangible changes in attitudes and practices which discriminate against persons with a disability. Environmental Responsibility Statement Geelong Regional Library Corporation is committed to working in a sustainable way. Our Green Team was formed in March 2008 by a group of staff who volunteer their time with the aim of reducing our environmental impact through practical changes in our working practices and spaces. Some examples of the way we do this are: deselected collection items are offered for sale in our libraries; decommissioned computers and technical equipment are recycled; and all deselected materials that are beyond repair are recycled through the St Laurence Paper Service that recycles this material and provides long term employment for people with a disability.
Information Privacy Act 2000 We have adopted policies and processes that meet the requirements of the Information Privacy Act 2000. This includes privacy principles that relate to the collection, along with use and disclosure of information. Our Privacy Statement can be downloaded from our website. No complaints were received during 20010/11. Freedom of Information Act 1982 The Act grants the community the right to access certain Corporation documents. This general right of access is only limited by exceptions and exemptions, which have been prescribed to protect essential public interests and the private and business affairs of people about whom GRLC holds information. No applications were received during 2010/11. Equal Opportunity We are committed to the principles of Equal Opportunity. We believe that our staff, volunteers, customers and suppliers are entitled to merit based processes and an environment free of harassment and bullying. All staff are entitled to access employment, promotion, training and the benefits based on their skills, qualifications, abilities and work performance. We reinforce our commitment to the principles of equal opportunity through our staff induction program, Code of Conduct, and regular team meetings. In March 2011, the Victorian Equal Opportunity and Human Rights Commission ran a workshop on Equal Opportunity for our Leadership Team.
30 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Insurance Policy Statement We maintain insurance cover to protect our organisation, Board Members, Officers, Employees and Volunteers as well as assets against claims arising from our activities or from natural occurrences such as storm damage, vehicle impact etc. We also maintain insurances as required by law: a. Public and Products Liability and Professional Indemnity Insurance, protects the organisation against claims for negligence arising out of its operations and out of errors or omissions in professional advice. This cover is effected by Civic Mutual Plus b. Directors & Officers Liability Insurance protects Board Members and Officers against any civil claims arising out of their normal functions as an Officer or Board Member. The policy also covers the organisation for employment practices such as wrongful dismissal, harassment claims etc. This is provided by Zurich Australian Insurance Limited. c. Municipal Officer’s Fidelity Guarantee Fund is provided through the Municipal Association of Victoria (MAV). d. A Workcover Insurance Policy is maintained in accordance with the requirements of the Victorian Workcover Insurance Act legislation with GIO Workers’ Compensation (Victoria) Ltd.
Read. Learn.
Grow.
Annual Report 2010 /11 | 31
Team
07
Team
Organisational Chart
Executive Management Team
REGIONAL LIBRARY BOARD
Cr Rod Macdonald –Chair (CoGG) Cr Andy Richards -Deputy Chair (CoGG) Cr Barbara Abley (CoGG) Cr Cameron Granger (CoGG) Cr David Cotsell (Golden Plains) Cr Helene Butler (Queenscliffe) Cr Joe Remenyi (Surf Coast)
Patti Manolis Chief Executive Officer Manager Corporate & Customer Services
Bellarine Zone Team Leader
Vanessa Schernickau
Allison Waldron
Executive Assistant Shirley Jones
Central Zone Team Leader
Reception and Administration
Brian Hubber Northern Zone Team Leader Corporate Communications Coordinator Anthea Doran
Judith Oke Southern Zone Team Leader Susan Hall
Chief Executive Officer
LIBRARIES: Ocean Grove, Barwon Heads, Drysdale, Queenscliff LIBRARIES: Geelong, Newcomb. LIBRARIES: Corio. MOBILE LIBRARIES: Golden Plains, Greater Geelong, Surf Coast.
LIBRARIES: Belmont, Grovedale, Highton, Torquay.
Community Library Services Coordinator
Patti Manolis
Western Zone Team Leader
Cath Lukin
Anthony Woodward Acting Collections Coordinator Kim Neill
COLLECTIONS TEAM
LIBRARIES: Geelong West, Chilwell.
Information Technology Coordinator Adam Hornsey Children’s and Youth Services Coordinator Maryanne Hyde Information Services Coordinator
Age breakdown Total Organisation June 2011
Cathy Ferencz
INFORMATION TECHNOLOGY TEAM
26
25-34 years
16 28
35-44 years
55-64 years
45-54 years
28
32 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
External Networks and Committee Memberships •• President, Libraries for Timor-Leste Inc •• Public Libraries Victoria Network (PLVN) •• Building Knowledge for Library Advocacy (BKLA) Working Group – State Library of Victoria •• Associate Member, Australian Library and Information Association (ALIA) •• Member, Australian Institute of Company Directors (AICD)
INFORMATION SERVICES TEAM
Vanessa Schernickau Manager Corporate and Customer Services
•• G21 Alliance Education and Training Pillar
•• Higher National Diploma Management Studies, University of Westminster •• Graduate Diploma of Management (Human Resource Development), Deakin University •• Master of Business Management (MBM), University of Ballarat
65 years & over
22
•• Graduate, Australian Institute of Company Directors
•• G21 Alliance Arts and Culture Pillar
Fiona Baranowski
15-24 years
•• Graduate Diploma of Business, RMIT University
CHILDREN’S AND YOUTH SERVICES TEAM
Literary Events & Projects Coordinator
3
•• Bachelor of Education (Librarianship), Melbourne College of Advanced Education
Our People
Organisational memberships
Geelong Regional Library Corporation employs a total of 123 staff with an EFT of 61.1. As the library sector continues to grapple with an ageing workforce and diminishing number of new graduates it is pleasing to see that our recruitment and retention strategies are paying dividends. We are also committed to ensuring an inclusive and diverse workplace. We are making significant progress in achieving gender equity, another key workforce goal, with 20% of our workforce male, against the norm of a predominantly female public library sector.
•• Australia Library and Information Association (ALIA) •• International Federation of Library Associations (IFLA) •• Public Libraries Victoria Network (PLVN) •• Regional Training Initiative, Geelong •• Victorian Employers’ Chamber of Commerce and Industry (VECCI)
•• Certificate IV Training and Assessment •• Graduate, Australian Institute of Company Directors External networks and committee membership •• Member, Geelong Committee, Australian Institute of Company Directors (AICD) •• Committee Member, Libraries for Timor-Leste Inc
Annual Report 2010 /11 | 33
Staff Training and Development
Public Libraries are experiencing incredible transformation in responding to changes in technology, content creation and content management. The introduction of RFID at our libraries and the increased emphasis on emerging technologies are enabling new ways of working within a community focused and customer service philosophy. New technologies have created the opportunity for staff to step from ‘behind the counter’ and offer a new level of customer engagement on the library floor that is moving from being process driven to people focussed. Staff training and development provide workplace tools and strategies essential in supporting this workplace change.
The Way We Work Program This 12 month customer service development program was launched in February 2011 and is the key organisational development initiative for 2010/11. This includes leadership team workshops and a number of training days for all staff members that focus on: •• internal and external customer service •• communication skills •• change management •• understanding self and diverse teams
Workshops and Seminars Selected staff participated in the following workshops and seminars this financial year:
Leadership Team Development Members of the Leadership Team participated in the following training this financial year:
•• Gowrie Victoria Storytime Training
•• Change management and facilitation skills
•• Equal Opportunity Legislation •• Judges Talk, Children’s Book Council of Australia, Book of the Year Awards
•• Integrated Planning
•• Louise Dorrat Storytime Training
Regional Training Initiative The Geelong Regional Training Initiative is a collaborative project that brings together the Deakin University Library, the Gordon TAFE Library and the Geelong Regional Library Corporation for training opportunities. In 2010/11, joint programs included:
•• Melbourne Writers Festival •• Negotiation and Crisis Intervention Training
•• Equal Opportunity
A working party of staff from across the organisation has been formed to harness this organisational learning and achieve certification to the International Customer Service Standard ICSS:2003 – 2006. This project will:
•• Minute Taking
•• PLVN ICT Special Interest Group
•• Consulting and Relationship Skills
•• ensure transfer of learning in the workplace and encourage behavioural change
•• PLVN Home Library Service Special Interest Group
•• Understanding Ourselves and Others
•• ensure reference and integration within the program to the following Geelong Regional Library Corporation strategies and frameworks:
•• Women on the Road Writers Weekend
•• Young Readers Program Professional Development Day •• PLVN Building knowledge for library advocacy
•• PLVN Collections Special Interest Group •• Emerging Technology Forum 2011
•• Customer Service Standard •• Staff Code of Conduct •• Library Plan 2008-13 strategies and KPIs (with particular focus on The Way We Work, page 10) Accreditation of the ICSS will be applied for in early 2012
•• Time Management
The highlight of the Regional Training Initiative this year was the Emerging Technologies Forum. The keynote address delivered by Stephen Abram, a world expert in Futurism and Library Technology. Over 120 library professionals from across Victoria attended this address.
Conferences Selected staff attended the following conferences this year:
•• ALIA Information Online Conference •• Reading Matters Conference – State Library of Victoria •• National Broadband Network Unconference
•• m-Libraries Conference, Brisbane
•• National Year of Reading – a marketing bonanza PLVN •• Mobile Muster 2010
•• Social Inclusion Conference
•• Library and Information Association of New Zealand (LIANZA) 2010 Conference
Frontline Frontline is a State Library of Victoria training initiative focused on creating reader centred public libraries. It is designed to build staff skills in reader development. Six Geelong Regional Library Corporation staff completed this online course in 2010/11.
Shared Leadership Program Allison Waldron, Bellarine Zone Leader, was selected to participate in the Statewide Public Library Development Project’s Shared Leadership Program, a unique opportunity to develop leadership and teamwork skills, and to extend learning by working on projects with colleagues from Victorian public libraries.
Chairperson’s scholarship The 2009 recipient was Deanne Verity, Children’s and Youth Librarian. She continued her study towards the Bachelor of Information Studies, Charles Sturt University. In 2010, this program was extended to three scholarships. Recipients of the scholarships in 2010 are Cathy Ferencz, Information Services Librarian and Katherine O’Neill, Library Officer who will undertake the Graduate Diploma of Information Studies, Charles Sturt University, and Nicola Tatasciore, Library Officer who will undertake the Bachelor of Information Studies, Charles Sturt University. Work experience We recognise the importance of work experience and placement programs for secondary students and continue to support this through placement opportunities at our larger libraries and with specialist staff. Students from the following schools undertook placements in 2009/10:
Field work placements Students from Ballarat and Charles Sturt Universities (Bachelor of Business Information Management and Graduate Diploma of Information Management) and Deakin University (Bachelor of Occupational Therapy) undertook work placements at Geelong Libraries during 2010-11. Work placements We are committed to providing a fully inclusive workforce and to support this we are providing a 30 week placement for a person with a disability. Geelong and Geelong West Libraries participated in a workplace mentoring program for the Karenni community.
Traineeship As part of our commitment to an inclusive and diverse workforce, we have employed a Humanitarian Refugee from Burma, following her demonstrated commitment and passion as a Library Volunteer.
•• Clonard College, •• St Joseph’s College •• Western Heights College •• Matthew Flinders Girls’ School •• St Ignatius College •• Sacred Heart College •• Geelong Baptist College A student from Corio Bay Secondary College is also supported by Corio and Chilwell Libraries to complete his Vocational Education Training certificate as part of his VCE studies.
34 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 35
Team
Connect
08
Financial Statements FOR THE Year ended 30 June 2011
Contents
02
38
Balance Sheet
03
38
Statement of Changes in Equity
04
39
Cash Flow Statement
05
39
Significant Accounting Policies
01
40-43
Members Contributions
02 (a)
44
Grants – Member Municipalities
02 (b)
44
Government Grants
02 (c)
44
Gain/(Loss) on Disposal of Assets
03
45
Employee Benefits
04
45
Depreciation
05
45
06-09
46
10
47
11-13
48
14
48
Reconciliation of Net Result to Cash Flows
15
49
Reconciliation of Cash and Cash Equivalents
16
49
Superannuation
17
50
Non-Current Assets
36 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Page Number
Comprehensive Income Statement
Current Assets
KNOWLEDGE
Note Number
Current and Non-Current Liabilities Share of Equity
Commitments
18
51
Contingent Assets and Contingent Liabilities
19
51
Financial Instruments
20
51-54
Auditors Remuneration
21
55
Related Party Transactions
22
55
Function
23
56
Financial Ratios
24
56
Certification of the Financial Report
24
57
Introduction to Standard Statements
25
57
Standard Income Statement
26
58
Standard Balance Sheet
27
59
Standard Cashflow Statement
28
60
Standard Statement of Capital Expenditure
29
61
Certification of Standard Statements
30
62
Auditor General’s Report on Financial Statements and Standard Statements
31
63
Annual Report 2010 /11 | 37
NOTES
2010/11 ($)
2009/10 ($)
5,994,257 1,564,203 50,805 78,597 153,119 5,681 135,771
5,819,856 1,517,235 88,437 67,882 157,400 (6,265) 95,876
7,982,433
7,740,421
4,707,691 869,724 820,755 1,427,416
4,035,991 719,070 850,412 1,282,292
7,825,586
6,887,765
Profit/(Loss) Other Comprehensive Income
156,847 -
852,656 -
COMPREHENSIVE RESULT
156,847
852,656
Equity Contribution ($)
Accumulated Surplus ($)
Total Equity 2011 ($)
3,886,011 -
4,357,950 156,847
8,243,961 156,847
3,886,011
4,514,797
8,400,808
Equity Contribution ($)
Accumulated Surplus ($)
Total Equity 2010 ($)
Balance at beginning of the financial year Profit/(Loss)
3,886,011 -
3,505,294 852,656
7,391,305 852,656
Balance at end of the financial year
3,886,011
4,357,950
8,243,961
INCOME Member Contributions Grants – Member Municipalities Government Grants User Charges Other Fees and Charges Net Gain/(Loss) on disposal of assets Interest
2a 2b 2c
3
TOTAL REVENUE
EXPENSES Employee Benefits Materials and Services Other Expenses Depreciation
4
5
TOTAL EXPENSES
Balance at beginning of the financial year Profit/(Loss) Balance at end of the financial year
STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 30 JUNE, 2010
The above statement of changes in equity should be read withthe accompanying notes
The above comprehensive income statement should be read with the accompanying notes
CASHFLOW STATEMENT FOR THE YEAR ENDED 30 JUNE, 2011
Balance Sheet as at 30 JUNE 2011 NOTES
2011 ($)
2010 ($)
2010/11 Inflows/ (Outflows) ($)
2009/10 Inflows/ (Outflows) ($)
1,722,075 6,064,836 135,771 259,622 185,368 (4,685,784) (2,229,505)
1,766,239 5,219,894 95,876 241,759 88,915 (3,968,201) (2,010,397)
1,452,383
1,434,085
Payments for Furniture and Equipment, Motor Vehicles and Lending Materials Capital Income Proceeds on Sale of Assets Payment for Term Deposits
(2,567,605)
(1,655,729)
49,485 39,250 (360,068)
661,786 1,172 -
Net Cash Provided by (used in) Investing Activities
(2,838,938)
(992,771)
Net Increase/(Decrease) in cash and cash equivalents Cash and cash equivalents at the beginning of the financial year
(1,386,555) 1,956,158
441,314 1,514,844
569,603
1,956,158
NOTES
CURRENT ASSETS Cash and Cash Equivalents Financial Assets Trade and other Receivables Other Assets
8 9 6 7
569,603 360,068 216,428 62,048 1,208,147
1,956,158 194,740 20,297 2,171,195
10 10 10
Total Non-Current Assets
1,629,905 152,658 6,777,778 8,560,341
1,394,418 178,373 5,853,130 7,425,921
TOTAL ASSETS
9,768,488
9,597,116
Total Current Assets
NON-CURRENT ASSETS Furniture and Equipment Motor Vehicles Lending Materials
CURRENT LIABILITIES Trade and Other Payables Employee Benefits
11 12
378,557 904,890 1,283,447
357,447 922,691 1,280,138
12
84,233 84,233
73,017 73,017
1,367,680
1,353,155
Total Current Liabilities
NON-CURRENT LIABILITIES Employee Benefits Total Non-Current Liabilities TOTAL LIABILITIES
8,400,808
8,243,961
Members Contributions Accumulated Surplus
3,886,011 4,514,797
3,886,011 4,357,950
TOTAL EQUITY
8,400,808
8,243,961
NET ASSETS
Cash Flows from Operating Activities Government Grants (inclusive of GST) Member Contributions Interest Received User Charges (inclusive of GST) Net GST Refund/Payment Payments to Employees Payments to Suppliers (inclusive of GST) Net Cash Provided by (used in) Operating Activities
15
Cash Flows from Investing Activities
Cash and cash equivalents at the end of the financial year
16
The above cash flow statement should be read with the accompanying notes
EQUITY
The above balance sheet should be read with the accompanying notes
38 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 39
financial statements
STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDED 30 JUNE 2011
COMPREHENSIVE INCOME STATEMENT FOR THE YEAR ENDED 30 JUNE 2011
(b) New Accounting Standards and Interpretations
Introduction
The Geelong Regional Library Corporation was established on 4th March 1997 by the member Councils to provide library services in the member’s municipalities. The member Councils are the City of Greater Geelong, Surfcoast, Queenscliffe and Golden Plains Shires. The Geelong Regional Library Corporation is a body corporate and is subject to the Local Government Act 1989. Australian Accounting Standards include Australian equivalents to International Financial Reporting Standards. Some Australian equivalents to International Financial Reporting Standards contain requirements specific to not for profit
01
The following Australian Accounting Standards have been issued or amended and are applicable to the Library but are not yet effective. They have not been adopted in preparation of the financial statements at reporting date.
entities that are inconsistent with International Financial Reporting Standards. Except to the extent that these special provisions require, this financial report complies with Australian equivalents to International Financial Reporting Standards.
purpose financial report has been prepared in accordance with Australian Accounting Standards, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1989, and the Local Government (Finance and Reporting) Regulations 2004.
This financial report of Geelong Regional Library Corporation is a general purpose financial report that consists of a Comprehensive Income Statement, a Balance Sheet, a Cash Flow Statement, a Statement of Changes in Equity and accompanying notes. This general
AASB amendment
Standards Outline of affected amendment
Application date of Standard
Application date for Corporation
AASB 9: Financial Instruments and AASB 2009-11: Amendments to Australian Accounting Standards arising from AASB 9 [AASB 1, 3, 4, 5, 7, 101, 102, 108, 112, 118, 121, 127, 128, 131, 132, 136, 139, 1023 and 1038 and interpretations 10 and 12]
Various
01-Jan-13
01-Jan-13
•• simplifying the classifications of financial assts into those carried at amortised cost and those carried at fair value; •• removing the tainting rules associated with held-to-maturity assets: •• simplifying the requirements for embedded derivatives; •• removing the requirements to separate and fair value embedded derivatives for financial assets carried at amortised cost; •• allowing an irrevocable election on initial recognition to present gains and losses on investments in equity instruments that are not held for trading in other comprehensive income. Dividends in respect of these investments that are a return on investment can be recognised in profit or loss and there is no impairment or recycling on disposal of the instrument and
Significant Accounting Policies
•• reclassifying financial assets where there is a change in an entity’s business model as they are initially classified based on:
(a) Basis of Accounting The financial report has been prepared on an accrual and going concern basis in accordance with the historical cost convention. Unless otherwise stated, all accounting policies are consistent with those applied in the prior year. Where appropriate, comparative figures have been amended to accord with current presentation, and disclosure has been made of any material changes to comparatives. In the application of the Australian Accounting Standards (AAS’s) management is required to make judgements, estimates and assumptions about carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and various other
These standards are applicable retrospectively and amend the classification and measurement of financial assets. The Library has not yet determined the potential impact on the financial statements. Specific changes include:
factors that are believed to be reasonable under the circumstances, the results of which form the basis of making the judgements. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision, and future periods if the revision affects both current and future periods. Judgements made by management in the application of AAS’s that have significant effects on the financial statements and estimates with a risk of material adjustments in the next year are disclosed throughout the notes in the financial statements.
40 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions or other events is reported.
a. the objective of the entity’s business model for managing the financial assets; and b. the characteristics of the contractual cash flows. AASB 124: Related Party Disclosures
AASB 124 Related Party Disclosures
This standard removes the requirement for government related entities to disclose details of all transactions with the government and other government related entities and clarifies the definition of a related party to remove inconsistencies and simplify the structure of the standard.
01-Jan-11
01-Jan-11
AASB 2010-4 Further Amendments to Australian Accounting Standards arising form the Annual Improvements Project [AASB 1, AASB 7, AASB 101 and AASB 134 and Interpretation 13]
Various
Emphasises the interaction between quantitative and qualitative ASB 7 disclosures and the nature and extent of risks associated with financial instruments. This relates to clarification of disclosures and the Library is expecting a minor impact.
01-Jul-11
01-Jul-11
AASB 2010-5 Amendments to Australian Accounting Standards [AASB1, 3, 4, 5, 101, 107, 112, 118, 119, 121, 132, 133, 134, 137, 139, 140, 1023 and 1038 and Interpretations 112, 115, 127, 132 and 1042]
Various
This standard makes numerous editorial amendments to a range of Australian Accounting Standards and Interpretations, including amendments to reflect changes made to the text of IFRS by the International Accounting Standards Board. The Library is not expecting an impact.
01-Jul-11
01-Jul-11
The financial statements are presented in Australian dollars, which is the Corporation’s functional currency.
Annual Report 2010 /11 | 41
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
(C) Revenue Recognition Revenue is recognised when the Corporation obtains control over the relevant assets comprising these receipts. Control over member contributions and donations is obtained on the raising of an invoice or the receipt of the contributions or donation. Control over granted assets is normally obtained upon their receipt, acquittal or upon prior notification that a grant has been secured. Control over fees and charges is normally obtained when the services are provided. Interest revenues are recognised as they accrue.
(D) Depreciation All non-current assets having a limited useful life are systematically depreciated over their useful lives to the Corporation in a manner which reflects the consumption of the service potential in those assets. Estimates of remaining useful lives and residual values are made on a regular basis. Depreciation is provided on a straight line basis using a range of rates which are reviewed annually. There has been no change in either the rates or thresholds from the previous year. The useful lives and capitalisation thresholds of non-current assets are as follows: Furniture and Equipment Motor Vehicles Lending Materials
3-10 Years 6.67 Years 2-20 Years
$1000 threshold No threshold limit No threshold limit
The above useful lives and capitalisation thresholds are consistent with the prior year.
(E) Repairs AND Maintenance Routine maintenance, repair costs and minor renewal costs are expensed as incurred. Where the repair relates to the replacement of a component of an asset and the cost exceeds the capitalisation threshold the cost is capitalised and depreciated. The carrying value of the replaced asset is expensed.
(F) Leases Lease payments for operating leases are recognised as an expense in the years in which they are incurred as this reflects the pattern of benefits derived by the Corporation. The Corporation does not have any finance leases.
(G) Employee Benefits Wages and Salaries Liabilities for wages and salaries and rostered days off are recognised and are measured as the amount unpaid at balance date and include appropriate oncosts such as workers compensation and payroll costs. Annual Leave Annual leave entitlements are accrued on a pro rata basis in respect of services provided by employees up to balance date. Annual leave expected to be paid within 12 months is measured at nominal value based on the amount, including appropriate oncosts, expected to be paid when settled. Annual leave expected to be paid later than one year has been measured at the present value of the estimated future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discounting future cash flows.
42 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Long Service Leave Long service leave entitlements payable are assessed at balance date having regard to expected employee remuneration rates on settlement, employment related oncosts and other factors including accumulated years of employment, on settlement, and experience of employee departure per year of service. Long service leave expected to be paid within 12 months is measured at nominal value based on the amount expected to be paid when settled. Long service leave expected to be paid later than one year has been measured at the present value of the estimated future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discounting future cash flows. Classification of Employee Benefits An employee benefit liability is classified as a current liability if the Corporation does not have an unconditional right to defer settlement of the liability for at least 12 months after the end of the period. This would include all annual leave and unconditional long service leave entitlements. Superannuation A liability is recognised in respect of the Corporation’s present obligation to meet the unfunded obligations of defined benefit superannuation schemes to which its employees are members. The liability is defined as the Corporation’s share of the scheme’s unfunded position, being the difference between the present value of employees’ accrued benefits and the net market value of the scheme’s assets at balance date. The liability also includes applicable contributions tax of 9%.
The superannuation expense for the reporting year is the amount of the statutory contribution the Corporation makes to the superannuation plan which provides benefits to its employees together with any movements (favourable/ unfavourable) in the position of any defined benefits schemes. Details of theses arrangements are detailed in note 17.
(H) Cash And Cash Equivalents
(K) Recognition and Measurement of Assets Acquisition The purchase method of accounting is used for all acquisitions of assets, being the fair value of the assets provided as consideration at the date of acquisition plus any incidental costs attributable to the acquisition. Fair value is the amount of which the asset could be exchanged between knowledgable parties in an arms length transaction.
For the purposes of the cash flow statement, cash and cash equivalents include cash on hand and highly liquid investments with original maturities of three months or less, net of outstanding bank overdrafts.
Valuation Lending Materials, Furniture and Equipment and Motor Vehicles are valued at cost.
(I) Other Financial Assets
Revenues, expenses and assets are recognised net of the amount of GST, except for receivables and payables which are stated with the amount of GST included and except where the amount of GST incurred is not recoverable, in which case GST is recognised as part of the cost of aquisition of an asset or part of an item of expense or revenue. The GST component of a receipt or payment is recognised on a gross basis in the cash flow statement, except for the GST component of investing and financing activities, which are disclosed as operating
Managed funds are valued at fair value, being market value, at balance date. Any unrealised gains or losses in holdings at balance date are recognised as either revenue or expenses.
(J) Allocation Between Current And Non-Current In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled. This asset or liability is classified as current if it is expected to be realised within the next twelve months, being the Corporation’s operating cycle, or if the Corporation does not have an unconditional right to defer settlement of a liability for at least 12 months after the reporting date.
(L) Goods And Services Tax
(N) Website Costs Cost in relation to websites are charged as an expense in the period in which they are incurred.
(O) New Accounting Standards And Interpretations that become operative during the year The Library has adopted the following new and amended Australian Accounting Standards and AASB Interpreataions as of July 2010: •• AASB 2009-5 Further Amendments to Australian Accounting Standards arising from the Annual Improvments Project; and •• AASB 2010-3 Amendments to Australian Accounting Standards arising from the Annual Improvements Project. The adoption of these standards did not have a material impact on the current period or any prior period and is not likely to affect future periods.
cash flows.
(M) Impairment of Assets At each reporting date, the Corporation reviews the carrying value of its assets to determine whether there is any indication that these assets have been impaired. If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, is compared to the assets carrying value. Any excess of the assets carrying value over its recoverable amount is expensed to the income statement.
Annual Report 2010 /11 | 43
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
02
03
Contributions And Grants
Recurrent City of Greater Geelong Surf Coast Shire Shire of Golden Plains Borough of Queenscliffe
2011 ($)
2010 ($)
5,288,467 402,718 119,992 183,080
4,539,831 353,262 104,380 160,597
5,994,257
5,158,070
-
661,786
5,994,257
5,819,856
2011 ($)
2010 ($)
1,187,896 180,767 137,904 57,636
1,156,720 171,758 132,784 55,973
1,564,203
1,517,235
Capital City of Greater Geelong
(B) Grants – Member Municipalities
City of Greater Geelong Surf Coast Shire Shire of Golden Plains Borough of Queenscliffe
GAIN/(LOSS) ON DISPOSAL OF ASSETS
Proceeds from Disposal of Plant and Equipment Less Book Value of Assets Disposed
(a) Member Contributions
04
Recurrent Computer & Wireless Internet Grant General Grants Capital Premiers Reading Challenge
2010 ($)
1,320
21,054 17,850
1,320
38,904
49,485
49,533
50,805
88,437
44 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
2011 ($)
2010 ($)
39,250 (33,569)
1,171 (7,436)
5,681
(6,265)
2011 ($)
2010 ($)
3,718,689 108,491 331,861 521,140 27,510
3,318,073 105,044 282,477 300,096 30,301
4,707,691
4,035,991
Employee Benefits
Salaries and Wages Long Service Leave Annual Leave Superannuation Workcover
Note: Superannuation includes $173,475 which was paid to Vision Super as part of the call for unfunded defined benefit superannuation.
DEPRECIATION
(C) Government Grants 2011 ($)
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
Furniture and Equipment Motor Vehicles Lending Materials
Book value of assets written off
Total
2011 ($)
2010 ($)
373,673 50,712 840,555
350,341 45,348 792,060
1,264,940
1,187,749
162,476
94,543
162,476
94,543
1,427,416
1,282,292
05
Annual Report 2010 /11 | 45
06
10
Current Assets – Receivables
City of Greater Geelong Superannuation Contributions
2011 ($)
2010 ($)
216,428 -
190,866 3,874
216,428
194,740
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
Non-CURRENT ASSETS
Furniture and Equipment, Motor Vehicles, and Lending Materials
07
Current Assets – Other Assets
Furniture and Equipment – at Cost Less Accumulated Depreciation
2011 ($)
2010 ($)
62,048
20,297
Prepaid Expenses
Motor Vehicles – at Cost Less Accumulated Depreciation Lending Materials – at Cost Less Accumulated Depreciation – at cost
Current Assets – Cash & Cash Equivalents
Cash on Hand Cash at Bank Bank Bills Deposits at Call
09
Work in Progress – Lending Materials
2011 ($)
2010 ($)
1,520 44,863 523,220
1,520 47,462 1,130,010 777,166
569,603
1,956,158
TOTAL
2011 ($)
2010 ($)
360,068
-
Restricted Assets The Corporation has cash and cash equivalents that are subject to restrictions. As at the reporting date, the Corporation had legislative restrictions in relation to employee entitlements (Long Service Leave) Long Service Leave
12
3,805,115 (2,175,210)
3,260,920 (1,866,502)
1,629,905
1,394,418
525,248 (372,590)
518,817 (340,444)
152,658
178,373
10,352,717 (3,947,935)
9,707,903 (3,854,773)
6,404,782
5,853,130
372,996
-
6,777,778
5,853,130
8,560,341
7,425,921
Carrying amount 1/7/10 ($)
Additions ($)
Furniture and Equipment at Cost Motor Vehicles at Cost Lending Materials at Cost Works in Progress
1,394,418 178,373 5,853,130 -
Totals
7,425,921
2011
Term Deposits
2010 ($)
Reconciliation of the carrying amounts of each class of asset at the beginning and end of the current and previous financial year is set out below:
CURRENT ASSETS – Financial Assets Notes
2011 ($)
582,210
Disposals ($)
Depreciation Expense ($)
Carrying amount 30/6/11 ($)
609,213 58,512 1,554,683 372,996
53 33,515 162,476 -
373,673 50,712 840,555 -
1,629,905 152,658 6,404,782 372,996
2,595,404
196,044
1,264,940
8,560,341
Carrying amount 30/6/10 ($)
Asset Classes
620,487
Carrying amount 1/7/09 ($)
Additions ($)
Disposals ($)
Depreciation Expense ($)
Furniture and Equipment at Cost Motor Vehicles at Cost Lending Materials at Cost Works in Progress
1,009,054 187,994 5,835,283 109,861
743,141 35,727 904,450 (109,861)
7,436 94,543 -
350,341 45,348 792,060 -
1,394,418 178,373 5,853,130 -
Totals
7,142,192
1,573,457
101,979
1,187,749
7,425,921
Restricted asset for long service leave is based on the Local Government (Long Service Leave) Regulations 2002 and does not necessarily equate to the long service leave liability disclosed in note 12 due to a different basis of calculation prescribed by the regulation.
2010 Asset Classes
46 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 47
11
CURRENT LIABILITIES – Trade And Other Payables
Accrued Expenses Trade Creditors Superannuation Contributions
12
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
2011 ($)
2010 ($)
156,590 217,883 4,084
137,416 220,031 -
378,557
357,447
RECONCILIATION OF SURPLUS FOR THE YEAR TO NET CASH FLOWS FROM OPERATING ACTIVITIES
CURRENT LIABILITIES – Employee Benefits Comprehensive Result
Long Service Leave Annual Leave
2011 ($)
2010 ($)
582,210 322,680
620,487 302,204
(Profit)/Loss on Disposal of Assets Book value of assets written off Depreciation Capital Income
904,890
922,691
Changes in assets and liabilities:
2009/10 ($)
156,847
852,656
(5,681) 162,476 1,264,940 (49,485)
6,265 94,543 1,187,749 (661,786)
(63,439) (10,773) (2,501)
(101,103) 15,622 40,139
1,452,384
1,434,085
(Increase)/Decrease in receivables & prepayments Increase/(Decease) in payables (excluding capital accruals) Increase/(Decrease) in employee benefits
Current Long Service Leave has been determined as the amount employees are presently entitled to at balance date. Based on past history, it is estimated that $90,000 will be paid out in Long Service Leave in 2011/2012 ($40,000: 2009/2010)
Net cash provided by (used in) operating activities
13
2010/11 ($)
NON-CURRENT LIABILITIES – Employee Benefits
Long Service Leave Total Employee Benefits
2011 ($)
2010 ($)
84,233
73,017
989,123
995,708
16
Share of Equity The percentage of equity held by participating councils making up the Geelong Regional Library Corporation is based on original contributions made at the time the Corporation came into being on 4th March 1997 plus a percentage of profits based on contributions made for each year. The percentage is as follows:
2011
14
RECONCILIATION OF CASH And Cash EQUIVALENTS For the purposes of the Cash Flow Statement, cash includes cash on hand, cash at banks and cash on deposit, net of bank overdrafts. Cash and cash equivalents at the end of the period as shown in the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows:
Notes Cash and Cash equivalents
8
2010/11 ($)
2009/10 ($)
569,603
1,956,158
569,603
1,956,158
2010 City of Greater Geelong
85.76% 7.50% 3.45% 3.29%
Surf Coast Shire Shire of Golden Plains Borough of Queenscliffe
48 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
City of Greater Geelong
85.76% 7.50% 3.45% 3.29%
Surf Coast Shire Shire of Golden Plains Borough of Queenscliffe
Annual Report 2010 /11 | 49
17
18
SUPERANNUATION
Geelong Regional Library Corporation makes employer superannuation contributions in respect of its employees to the Local Authorities Superannuation Fund (the Fund). Obligations for contributions are recognised as an expense in profit or loss when they are due. The Fund has two categories of membership, accumulation and defined benefits, each of which is funded differently. The Fund’s accumulation category, VISION SUPER SAVER, receives both employer and employee contributions on a progressive basis. Employer contributions are normally based on a fixed percentage of employee earnings (9% required under Superannuation Guarantee Legislation). No further liability accrues to the employer as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund. The Fund’s Defined Benefit Plan is a multiemployer sponsored plan. As the Fund’s assets and liabilities are pooled and are not allocated by the employer, the Actuary
is unable to reliably allocate benefit liabilities, assets and costs between employers. As provided under paragraph 32 (b) of AAS 119, the Corporation does not use defined benefit accounting for these contributions. The Corporation makes employer contributions to the defined benefit category of the Fund at rates determined by the Trustee on the advice of the Fund’s actuary. On the basis of the results of the most recent full actuarial investigation conducted by the Fund’s actuary as at 31 December 2008, the Corporation makes the following contributions: •• 9.25% of members’ salaries (same as 2009/2010); •• the difference between resignation and retrenchment benefits paid to any retrenched employees, plus contribution tax (same as 2009/2010); Fund surplus or deficit (ie the difference between fund assets and liabilities) are calculated differently for funding purposes (ie calculating required contributions) and
At the reporting date, the Corporation has the following obligation under non-cancellable operating leases for the lease of equipment and land and buildings for use with the Corporations activities (these obligations are not recognised as liabilities):
for the calculation of accrued benefits as required in AAS 25 to provide the values needed for the AASB 119 disclosure in the Library’s financial statements. AAS 25 requires that the present value of the benefit liability which is calculated in respect of membership completed at the calculation date makes no allowance for future benefits that may accrue. Following an actuarial review conducted by the Trustee in late 2010, as at 31 December 2008, a funding shortfall of $71 million for the Fund was determined. The Library paid $173,475 during 2010/11 in full settlement of this call. A further actuarial review will be undertaken as at 31 December 2011 by mid 2012. Based on the result of this review, a detailed funding plan will be developed and implemented to achieve the target of full funding by 31 December 2013. The Corporation will be notified of any additional required contributions by late 2012.
Commitments
Operating Lease Commitments
Difference between Assets and Accrued Benefits
Vested Benefits (Minimum sum which must be paid to members when they leave the fund)
14,010 3,561,588
19
59,984
57,677
CONTINGENT Assets And CONTINGENT LIABILITIES There were no known contingent assets or contingent liabilities at reporting date.
Financial Instruments
Notes
Accounting Policy
Terms & Conditions
8
Cash on hand and at bank and money market call accounts are valued at face value. Interest is recognised as it accrues.
Non bank bill withdrawals are at call prior to midday. These investments returned floating interest rate returns of between 4.25% and 4.50% (2009/10 3.03% and 4.51%). Bank Bills invested in during the year were held from 28 - 60 days. These investments returned floating interest rate returns between 4.53% and 4.93% (2009/10 3.04% and 7.59%)
Financial Assets
9
Term Deposits
Term Deposits return fixed interest rates of between 6.10% and 6.15%. They are held for a variety of periods but not longer than 12 months.
Receivables
6
Receivables are carried at nominal amounts due less any provision for doubtful debts. A provision for doubtful debts is recognised where collection is no longer probable. Collectability of overdue accounts is assessed on an ongoing basis.
General debtors are unsecured and interest free. Credit terms are usually 30 days.
Trade and Other Payables
11
Liabilities are recognised for amounts to be paid in the future for goods received and services provided at balance date, whether or not invoices have been received.
Creditors are unsecured, not subject to interest charges and are normally settled within 30 days of invoice receipt.
The financial assumptions used to calculate the Accrued Benefits for the defined benefit category of the Fund were:
Net Investment Return
8.50% p.a
Salary Inflation
4.25% p.a.
Price Inflation
2.75% p.a.
2011 $’000
2010 $’000
Employer contributions to Local Authorities Superannuation Fund (Vision Super) Employer contributions payable to Local Authorities Superannuation Fund (Vision Super) at reporting date
260 2
91 -
251 10 2
209 -
20
Cash and Cash Equivalents
Defined benefit plans
Accumulation Funds Employer contributions to Local Authorities Superannuation Fund (Vision Super) Employer contributions to Other Superannuation Funds Employer contributions payable to Local Authorities Superannuation Fund at reporting date.
57,677 -
The Corporation has no lease receivables
The Fund’s liability for accrued benefits was determined by the Actuary at 31 December 2008 pursuant to the requirements of Australian Accounting Standard AAS25 follows:
3,630,432 3,616,422
59,984 -
(A) ACCOUNTING POLICY, TERMS & CONDITIONS
Accounting Standard Disclosure
Net Market Value of Assets Accrued Benefits (per accounting standards)
2010 ($)
Not later than one year Later than one year and not later than five years Later than five years
Recognised Financial Instruments
31 Dec 08 $’000
2011 ($)
All contractual financial assets are categorised as loans and receivables.
50 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 51
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
(B) Financial Instruments – Interest Rate Risk
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
(C) Financial Instruments – Net Fair Value The aggregate net fair values of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:
The Corporation’s exposure to interest rate risk and the effective interest rates of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:
2011 2011 Fixed Interest Maturing in: Notes
Notes
Over 5 Years ($)
NonInterest bearing ($)
Total ($)
-
-
216,428 46,383 -
216,428 569,603 360,068
-
-
262,811
1,146,099
Floating Interest Rate ($)
1 Year or less ($)
Over 1-5 Years ($)
523,220 -
360,068
523,220
360,068
Weighted average interest Rate (%)
FINANCIAL ASSETS Receivables Cash and Cash Equivalents Financial Assets
6 8 9
Total Financial Assets
Trade and Other Payables
11
Net Financial Instruments
-
-
-
-
378,557
378,557
-
-
-
-
378,557
378,557
523,220
360,068
-
-
(115,746)
767,542
4.92%
6 8
Total Financial Assets
Over 5 Years ($)
NonInterest bearing ($)
Total ($)
-
-
194,740 48,982
194,740 1,956,158
-
-
243,722
2,150,898
Floating Interest Rate ($)
1 Year or less ($)
Over 1-5 Years ($)
777,166
1,130,010
777,166
1,130,010
FINANCIAL LIABILITIES Trade and Other Payables Total Financial Liabilities Net Financial Instruments
11
11
Aggregate Net Fair Value
Carrying Amount
Aggregate Net Fair Value
216,428 569,603 360,068
216,428 569,603 360,068
194,740 1,956,158 -
194,740 1,956,158 -
1,146,099
1,146,099
2,150,898
2,150,898
378,557
378,557
357,447
357,447
Total Financial Liabilities
378,557
378,557
357,447
357,447
Net Financial Assets
767,542
767,542
1,793,451
1,793,451
No financial asssets or financial liabilities recognised in the statement of financial position were measured at fair value subsequent to initial recognition.
(D) Credit Risk Exposure Weighted average interest Rate (%)
FINANCIAL ASSETS Receivables Cash and Cash Equivalents
FINANCIAL LIABILITIES Trade and Other Payables
Carrying Amount
The carrying value for cash on hand and at bank, receivables, investments, financial assets and creditors approximates the fair value because of their short term to maturity.
2010 Fixed Interest Maturing in:
Notes
6 8 9
Total Financial Assets
FINANCIAL LIABILITIES Total Financial Liabilities
FINANCIAL ASSETS Receivables Cash and Cash Equivalents Financial Assets
2010
-
-
-
-
357,447
357,447
-
-
-
-
357,447
357,447
777,166
1,130,010
52 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
-
-
(113,725)
1,793,451
4.27%
The maximum exposure to credit risk at balance date in relation to each class of recognised financial asset is represented by the carrying amount of those assets as indicated in the balance sheet.
(E) Risks and Mitigation The risks associated with our main financial instruments and our policies for minimising these risks are detailed below.
Market Risk Market risk is the risk that the fair value or future cash flows of our financial instruments will fluctuate because of changes in market prices. The Corporation’s exposures to market risk are primarily through interest rate risk with only insignificant exposure to other prices and no exposure to foreign currency risk. Components of market risk to which we are exposed are discussed below.
Interest Rate Risk Interest rate risk refers to the risk that the value of a financial instrument or cash flows associated with the instrument will fluctuate due to changes in market interest rates. Interest rate risk arises from interest bearing financial assets and liabilities that we use. Investment of surplus funds is made with approved financial institutions under the Local Government Act 1989. We manage interest rate risk by adopting an investment policy that ensures:
•• conformity with State and Federal regulations and standards, •• adequate safety, •• appropriate liquidity, •• diversification by credit rating, financial institution and investment product, •• monitoring of return on investment, •• benchmarking of returns and comparisons with budget. Maturity will be staggered to provide for interest rate variations and to minimise interest rate risk.
Annual Report 2010 /11 | 53
Credit Risk Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause us to make a financial loss. The Corporation has exposure to credit risk on all financial assets included in our balance sheet. To help manage this risk: •• we have a policy for establishing credit limits for the entities we deal with; •• we may require collateral where appropriate; and •• we only invest surplus funds with financial institutions which have a recognised credit rating specified in our investment policy. Trade and other receivables consist of a large number of customers, spread across the consumer, business and government sectors. Credit risk associated with the Corporation’s financial assets is minimal
are worth; and
because the only debtor is the City of Greater Geelong. Ongoing credit evaluation is performed on the financial condition of our customers and, where appropriate, an allowance for doubtful debts is raised.
•• we may be unable to settle or recover financial assets at all.
21
Auditors Remuneration
To help reduce these risks we:
We may also be subject to credit risk for transactions which are not included in the balance sheet, such as when we provide a guarantee for another party. Details of our contingent liabilities are disclosed in note 19.
Liquidity Risk Liquidity risk includes the risk that, as a result of our operational liquidity requirements:
•• have a liquidity policy which targets a minimum and average level of cash and cash equivalents to be maintained;
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
Audit fee to conduct external Audit Victorian Auditor-General
2011 ($)
2010 ($)
8,267
8,165
•• have readily accessible standby facilities and other funding arrangements in place; •• have a liquidity portfolio structure that requires surplus funds to be invested within various bands of liquid instruments; and
Related Party Transactions
•• monitor budget to actual performance on a regular basis.
•• we will not have sufficient funds to settle a transaction on the date;
(A) Responsible Persons
•• we will be forced to sell financial assets as a value which is less than what they
Names of persons holding the position of a Responsible Person at the Geelong Regional Library Corporation during the year were:
(F) Sensitivity disclosure analysis The sensitivity analysis below (100 basis point increase or decrease) have been determined based on the exposure to interest rates at the reporting date and what the Corporation believes is reasonably possible over the next 12 months taking into account past performance, future expectations, economic forecasts and managements knowledge of financial markets.
Board Members Cr Rod Macdonald Cr Andy Richards Cr David Cotsell Cr Joe Remenyi Cr Barbara Abley Cr Cameron Granger Cr Helene Butler
City of Greater Geelong (Chair) City of Greater Geelong (Deputy Chair) Golden Plains Shire Surf Coast Shire City of Greater Geelong City of Greater Geelong Borough of Queenscliffe
Board Members Ms Patti Manolis
Chief Executive Officer
30 June 2011 Interest Rate Risk -1% Carrying Amount
(B) Remuneration Responsible Persons
+1%
Annualised remuneration of Responsible Officers were within the following band.
Result ($)
Equity ($)
Result ($)
Equity ($)
Financial Assets Cash at Bank Financial Assets Receivables
569,603 360,068 216,428
(5,696) (3,601) (2,164)
(5,696) (3,601) (2,164)
5,696 3,601 2,164
5,696 3,601 2,164
Financial Liabilities Payables
378,557
3,786
3,786
(3,786)
(3,786)
30 June 2010 Interest Rate Risk
7 1
8 1
$149,058
$140,425
Board members received no remuneration from the Geelong Regional Library Corporation.
Annualised remuneration of Senior Officers were within the following band.
+1%
Carrying Amount
Result ($)
Equity ($)
Result ($)
Equity ($)
1,956,158
(19,562)
(19,562)
19,562
19,562
194,740
(1,947)
(1,947)
1,947
1,947
357,447
3,574
3,574
(3,574)
(3,574)
Financial Assets Cash at Bank
Total remuneration in the reporting period for responsible persons included above amounted to;
2010
(C) Remuneration of Senior Officers -1%
Receivables
$0 - $9,999 $140,000 - $149,999
2011
2011
2010
$130,000 - $139,999 $160,000 - $169,999
-
1 1
Total remuneration in the reporting period for responsible persons included above amounted to;
-
$300,435
Financial Liabilities Payables
(D) Other Transactions There were no transactions with responsible persons to report.
54 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Annual Report 2010 /11 | 55
23
Function
CERTIFICATION OF THE FINANCIAL REPORT
The Corporation’s only function is as a library.
In my opinion the accompanying financial statements have been prepared in accordance with the Local Government Act 1989, the Local Government (Finance and Reporting) Regulations 2004, Australian Accounting Standards and other mandatory professional reporting requirements.
24
Financial Ratios
(a) Working Capital Ratio Purpose: To assess the ability to meet current commitments
Current Assets Current Liabilities
2011 ($)
2011 (%)
2010 (%)
2009 (%)
1,208,147 1,283,447
94.13%
169.61%
126.05%
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
Principal Accounting Officer Mrs Kathy Fulton Dated: Geelong In our opinion the accompanying financial statements present fairly the financial transactions of the Geelong Regional Library Corporation for the year ended 30 June 2011 and the financial position of the Corporation as at that date. As at the date of signing, we are not aware of any circumstance which would render any particulars in the financial statements to be misleading or inaccurate. We have been authorised by the Board on 22nd August 2011 to certify the Financial Statements in their final form.
(This means for every dollar of current liabilities, the library has $0.94 of current assets).
(B) Adjusted Working Capital Ratio Purpose: To assess the ability to meet current commitments
Current Assets Current Liabilities
2011 ($)
2011 (%)
2010 (%)
2009 (%)
1,208,147 741,237
162.99%
310.33%
215.36%
(This means for every dollar of current liabilities, the library has $1.63 of current assets). Current liabilities have been reduced to reflect the long service leave that is shown as a current liability because GRLC does not have an unconditional right to defer settlement of the liability for at least twelve months after the reporting date, but is not likely to fall due within 12 months after the end of the period.
(C) Reveue Ratio Purpose: To assess the dependence on grant income.
Grants Total Revenue
2011 ($)
2011 (%)
2010 (%)
2009 (%)
1,615,008 7,982,433
20.23%
20.74%
24.41%
(This means that 20.23% of revenue is earned from grants).
Board Member Mr Rod MacDonald
Board Member Ms Helen Butler
Chief Executive Officer Ms Patti Manolis
Dated: Geelong
Dated: Geelong
Dated: Geelong
prepared to the same level of detail and format as the regular reporting to the Board. The Statements are consistent with the reporting format in the 2010/11 Budget.
The budget figures included in the Statements are those formally adopted by the Library Corporation in June 2010.
STANDARD STATEMENTS Note 1 Basis of preparation of Standard Statements The Library Corporation is required to prepare and include four audited Standard Statements within its Annual Report – a Standard Income Statement, Standard Balance Sheet Statement, Standard Cash Flow Statement and a Standard Statement of Capital Expenditure, together with explanatory notes. These statements and supporting notes form a special purpose financial report prepared to meet the requirements of the Local Government Act 1989 and Local Government (Finance and Reporting) Regulations 2004. The Standard Statements have been prepared on accounting basis consistent with those used for the General Purpose Financial Statements and are also
56 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
The Standard Statements are not a substitute for the General Purpose Financial Statements, which are included in the Annual Report. They have not been prepared in accordance with all Australian Accounting Standards or other authoritative professional pronouncements. The Standard Statements compare the corporation’s financial plan, expressed through its budget, with actual performance. The Local Government Act 1989 requires explanation of any material variances.
The Standard Income Statement highlights the recurrent result which is the result of the day to day transactions within the Library’s control. The non recurrent result are one off activities or items outside of the Library’s normal activities that have contributed both in cash and non cash incomes and expenditures. The Standard Balance Sheet Statement, the Standard Statement of Capital Expenditure and the Standard Cash Flow Statement are consistent with both the format in the annual accounts and the regular Board reports.
Annual Report 2010 /11 | 57
STANDARD INCOME STATEMENT For the Year Ended 30 June 2011
STANDARD BALANCE SHEET STATEMENT As At 30 June 2011 2010/11 Actual ($)
2010/11 Budget ($)
RECURRENT INCOME Government Grants User Charges Other Fees and Charges Interest on Investments Core Grants – Member Municipalities Member Contributions
1,320 78,597 153,120 135,771 1,564,203 5,994,257
78,321 85,354 176,491 80,000 1,575,049 6,250,687
(77,001) (6,757) (23,371) 55,771 (10,846) (256,430)
TOTAL RECURRENT INCOME
7,927,268
8,245,902
(318,634)
RECURRENT EXPENDITURE Employee Related Salaries Workcover/Superannuation Goods and Services General Works – Materials General Works – Plant/Equipment/Vehicle Costs General Works – External Services Administration Professional Services Utilities Depreciation (Gain)/Loss on Sale of Plant & Equipment
2010/11 Budget ($)
Variance ($)
929,671 216,428 62,048
458,774 30,000 6,000
470,897 186,428 56,048
TOTAL CURRENT ASSETS
1,208,147
494,774
713,373
CURRENT LIABILITIES Trade and Other Payables Provisions
378,558 904,890
110,000 811,621
(268,558) (93,269)
1,283,448
921,621
(361,827)
(75,301)
(426,847)
351,546
NON-CURRENT ASSETS Plant and Equipment & Vehicles Lending Materials Work in Progress
1,782,563 6,404,781 372,996
1,898,449 6,473,435 0
(115,886) (68,654) 372,996
TOTAL NON-CURRENT ASSETS
8,560,340
8,371,884
188,456
NON-CURRENT LIABILITIES Provisions
84,233
63,379
(20,854)
TOTAL NON-CURRENT LIABILITIES
84,233
63,379
(20,854)
8,400,806
7,881,658
519,148
EQUITY Surplus Year to Date Accumulated Surplus (01/07/2010) Members Contribution
156,847 4,357,948 3,886,011
674,546 3,321,101 3,886,011
(517,699) 1,036,847 0
TOTAL EQUITY
8,400,806
7,881,658
519,148
CURRENT ASSETS Cash and Cash Equivalents Receivables Prepayments
TOTAL CURRENT LIABILITIES
4,159,041 548,650
4,364,591 400,178
205,550 (148,472)
49,493 64,480 762,421 282,824 215,357 315,906 1,264,940 156,794
66,842 77,304 598,616 225,147 249,930 342,748 1,246,000 -
17,349 12,824 (163,805) (57,677) 34,573 26,842 (18,940) (156,794)
TOTAL RECURRENT EXPENDITURE
7,819,906
7,571,356
(248,550)
RECURRENT SURPLUS/(DEFICIT) NON-RECURRENT INCOME Capital Grants & Income
107,362
674,546
(567,184)
49,485
-
49,485
156,847
674,546
(517,699)
NET SURPLUS/(DEFICIT)
NOTES TO BUDGET VARIANCES Relates to Standard Income Statement Net Surplus for the year is $517,699 unfavourable to budget mainly due to reduction in contribution from City of Greater Geelong $256,430, Loss on disposal of Lending Materials $162,476 and unfavourable Subscriptions to Web Services costs $78,778 – incorrectly budgeted as Capital Expenditure.
2010/11 Actual ($)
Variance ($)
Income •• Government Grants unfavourable due to Premiers Reading Challenge grant being classified as Capital Income. •• Sundry Income unfavourable due to possible grants not being successful. •• Interest on Investments favourable due to higher than budgeted investment balance. •• Capital Income favourable due to receipt of unbudgeted Premiers Reading Challenge Grant. •• Member Contributions unfavourable due to City of Greater Geelong’s contribution reduced by $193,000 due to delay in opening of Lara library, plus over budget of contribution by $63,430
58 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
Expenditure •• General Works – External Services were ($163,805) unfavourable mainly due to unfavourable Subscriptions to Web Services costs ($78,778) – incorrectly budgeted as Capital Expenditure, Contractors ($68,069) and Recruitment ($16,818) •• Administration costs were ($57,677) unfavourable mainly in printing ($13,588) and training costs ($28,832). •• Professional Services costs were $34,573 favourable to budget mainly due to Consultant Costs $26,003. •• Loss on Sales of Plant & Equipment is mainly due to disposal of Lending Materials not fully depreciated (WDV $162,476).
NET CURRENT ASSETS
NET ASSETS
Represented by:
NOTES TO BUDGET VARIANCES Relates to Standard Income Statement •• Cash at the end of the year of $929,671 is $470,897 above budget due to higher cash opening balance than budgeted of $1,432,912, offset by higher than budget cash flow deficit of $962,015. •• Receivables higher than budget due to balance of Interfund a/c of $216,428. •• Payables at the end of the year is higher than budget due to the value of uninvoiced receipts and wages accruals at year end. •• Lending Materials lower than budget due to higher than budgeted WDV of disposals. •• Long Service Leave obligation of $666,443 is fully cash covered.
Annual Report 2010 /11 | 59
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
STANDARD Cash Flow STATEMENT For the Year Ended 30 June 2011
Standard Statement of Capital Expenditure For the Year Ended 30 June 2011 2010/11 Actual ($) Inflows/ (Outflows)
2010/11 Budget ($) Inflows/ (Outflows)
Variance ($) Inflows/ (Outflows)
1,722,075 6,064,836 135,771 259,622 185,368
1,653,370 6,250,687 80,000 261,845 -
68,705 (185,851) 55,771 (2,223) 185,368
Cash Flows from Operating Activities Government Grants Members Interest Received User Charges GST Refund
8,367,672
8,245,902
121,770
(4,685,784) (1,659,686) (569,819)
(4,764,769) (1,089,604) (475,077)
78,985 (570,082) (94,742)
(6,915,289)
(6,329,450)
(585,839)
1,452,383
1,916,452
(464,069)
Cash Flows from Investing Activities Payments for Furniture and Equipment, Motor Vehicles and Lending Materials Capital Income Proceeds from Sale of Assets
(2,567,605) 49,485 39,250
(2,020,924) 40,000
(546,681) 49,485 (750)
Net Cash Outflow from Investing Activities
(2,478,870)
(1,980,924)
(497,946)
Net Increase/(Decrease) in Cash Held Cash at Beginning of Financial Year
(1,026,487) 1,956,158
(64,472) 523,246
(962,015) 1,432,912
929,671
458,774
470,897
Employee Benefits General Works / Utilities Administration / Professional Services Net Cash Provided by Operating Activities
Cash at End of Financial Year
NOTES TO BUDGET VARIANCES Standard Cash Flow Statement •• Cash flows from operating activities are unfavourable to budget due to reduction in contribution from City of Greater Geelong $256k, increased expenditure on Web Services, Training, Subscriptions, Printing, offset by increase in Interest on Investments due to higher cash holdings.
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
2010/11 Actual ($)
2010/11 Budget ($)
Variance ($)
105,484 359,167 167,766 5,215 87,871 27,031 165,461 52,648 104,881 0 76,128 0 85,802 28,777 62,934 372,996 318,877 192,190 58,513 98,147 160,345 15,729 49,443
87,000 291,124 125,500 32,000 66,500 22,000 115,600 34,200 94,000 0 92,000 0 74,000 25,000 50,000 0 322,000 195,000 60,000 115,000 100,000 120,000 0
(18,484) (68,043) (42,266) 26,785 (21,371) (5,031) (49,861) (18,448) (10,881) 0 15,872 0 (11,802) (3,777) (12,934) (372,996) 3,123 2,810 1,487 16,853 (60,345) 104,271 (49,443)
2,595,405
2,020,924
(574,481)
CAPITAL EXPENDITURE C56011 Adult Large Print Library C56012 Adult Fiction Library C56013 Adult Non Fiction Library C56014 LOTE Library C56027 Junior Fiction Library C56028 Junior Non Fiction Library C56029 Picture Books Library C56030 Young Adult Books Library C56035 Audio Library C56040 CD Rom Library C56045 CD Music Library C56055 Videos Library C56060 Serials/Magazines Library C56121 Learning English C56122 E-Books C56125 Lara Library Collection C56140 Asset Replacement C56145 RFID Radio Frequency Identification C56155 Light Fleet Replacement C56160 Library Branch Equipment C56162 DVD (Library Materials & Books) C56163 Reference (Library Materials & Books) C56171 Premiers Reading Challenge TOTAL CAPITAL EXPENDITURE
NOTES TO BUDGET VARIANCES Relates to Standard Statement of Capital Expenditure •• Cash out flows from investing activities are over budget mainly due to expenditure on book stock for new Lara Library funded by receipt of contribution from City of Greater Geelong of $450,000 in 2009-2010 and carryover of underspend on Lending Materials in 2009-2010 of $203,419.
60 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
•• Cash at the end of the year of $929,671 is $470,897 above budget due to higher cash opening balance than budgeted of $1,432,912, offset by higher than budget cash flow deficit of $962,015.
Capital expenditure is over budget $574,481 mainly due to carryover of unspent budget in 2009-2010 for Books and other Lending Materials of $203,419 and unspent contribution in 2009-2010 from City Of Greater Geelong of $450,000 for Lara Library Collection.
Annual Report 2010 /11 | 61
VAGO Victorian Auditor-General’s Office Independent Auditor’s Report to the Board Members, Geelong Regional Library Corporation The Financial Report and Standard Statements
CERTIFICATION OF THE STANDARD STATEMENTS In my opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989, and the Local Government (Finance and Reporting) Regulations 2004.
Principal Accounting Officer Mrs Kathy Fulton Dated: Geelong
The accompanying financial report for the year ending 30 June 2011 of the Geelong Regional Library Corporation which comprises of comprehensive income statement, balance sheet, statement of changes in equity, cashflow statement, a summary of significant accounting policies and other explanatory notes to and forming part of the financial report, and the certification of the financial report has been audited.
As at the date of signing, we are not aware of any circumstance which would render any particulars in the standard statements to be misleading or inaccurate.
The accompanying standard statements for the year ended 30 June 2011 of the Corporation which comprises standard income statement, standard balance sheet, standard cash flow statement, standard statement of capital expenditure, the related notes and the certification of the standard statements have been audited.
We have been authorised by the Board on 22nd August 2011 to certify the Standard Statements in their final form.
Board Members’ Responsibility for the Financial Report and Standard Statements
In our opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989 and the Local Government (Finance and Reporting) Regulations 2004.
The Board Members of the Geelong Regional Library Corporation are responsible for the preparation and fair presentation of:
Board Member Mr Rod MacDonald
Board Member Ms Helen Butler
Chief Executive Officer Ms Patti Manolis
Dated: Geelong
Dated: Geelong
Dated: Geelong
•• the financial report in accordance with Australian Accounting Standards, including the Australian Accounting Interpretations, and the financial reporting requirements of the Local Government Act 1989. •• the standard statements in accordance with the basis of preparation as describes in Note 1 to the statements and the requirements of the Local Government Act 1989. This responsibility includes: •• establishing and maintaining internal controls relevant to the preparation and fair presentation of the financial report and standard statements that are free from material misstatement, whether due to fraud or error. •• selecting and applying appropriate accounting policies. •• making accounting estimates that are reasonable in the circumstances.
62 | Geelong Regional Library Corporation www.geelonglibraries.vic.gov.au
These Standards require compliance with relevant ethical requirements relating to audit engagement and that the audit be planned and performed to obtain reasonable assurance as to whether the financial report and standard statements are free of material misstatement. An audit involves performing procedures to obtain evidence about the amounts and disclosures in the financial report and standard statements. The audit procedures selected depend on judgment, including the assessment of the risks of material misstatement of the financial report and standard statements, whether due to fraud or error. In making those risk assessments, consideration is given to the internal control relevant to the entity’s preparation and fair presentation of the financial report and standard statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating: •• the appropriateness of the accounting policies used in the financial report, •• the reasonableness of accounting estimates made by the Board Members, •• as well as evaluating the overall presentation of the financial report and standard statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
Independence The Auditor-General’s independence is established by the Constitution Act 1975. The Auditor-General is not subject to direction by any other person about the way in which his powers and responsibilities are to be exercised. In conducting the audit, the Auditor-General and his staff and delegates complied with all applicable independence requirements of the Australian accounting profession.
Audit Responsibility
Audit Opinion
As required by the Audit Act 1994 and the Local Government Act 1989, my responsibility is to express an opinion on the financial report and standard statements based on the audit, which has been conducted in accordance with Australian Auditing Standards.
In my opinion: a. the financial report presents fairly, in all material respects, the financial position of the Geelong Region Library Corporation as at 30 June 2011 and of its financial performance and cash flows for the year
then ended in accordance with applicable Australian Accounting Standards, including the Australian Accounting Intrepretations, and the financial reporting requirements of the Local Government 1989. b. the standard statements are presented fairly, in all material respects, in accordance with the basis of preparation as described in Note 1 to the statements and comply with the requirements of the Local Government Act 1989.
Basis of Accounting for Standard Statements Without modifying my opinion, I draw attention to Note 1 to the standard statements, which describes the basis of accounting. The standard statements are prepared to meet the requirements of the Local Government Act 1989. As a result, the standard statements may not be suitable for another purpose.
Matters Relating to the Electronic Presentation of the Audited Financial Report and Standard Statements This auditor’s report relates to the financial report and standard statements published both in the annual report and on the website of the Geelong Regional Library Corporation for the year ended 30 June 2011. The Board Members of the Corporation are responsible for the integrity of the web site. I have not been engaged to report of the integrity of the web site. The auditor’s report refers only to the statements named above. An opinion is not provided on any other information which may have been hyperlinked to or from these statements. If users of this report are concerned with the inherent risks arising from electronic data communications, they are advised to refer to the hard copy of the audited financial report and standard statements to confirm the information included in the audited financial report and standard statements presented on the Corporation’s web site.
D D R Pearson Auditor-General MELBOURNE 25 August 2011
Level 24, 35 Collins Street, Melbourne Vic 3000 Telephone 61 3 8601 7000 Facsimile 61 3 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au Auditing in the Public Interest
financial statements
Notes TO, AND forming part of, the Fincancial Report FOR THE YEAR ENDED 30 JUNE 2011
Barwon Heads Barwon Heads Primary School Golf Links Road Barwon Heads Vic 3227 Phone (03) 5254 2143 Belmont 163 High Street Belmont Vic 3216 Phone (03) 5243 2655 Chilwell 51 Russell Street Newtown Vic 3220 Phone (03) 5221 5129 Corio Cox Road (cnr Moa St) Norlane Vic 3214 Phone (03) 5275 2388 Drysdale 18-20 Hancock Street Drysdale Vic 3222 Phone (03) 5251 3855 Geelong 49 Little Malop Street Geelong Vic 3220 Phone (03) 5222 1212 Geelong West 153B Pakington Street Geelong West Vic 3218 Phone (03) 5229 1939
Grovedale 45-49 Heyers Road Grovedale Vic 3215 Phone (03) 5241 5152 Highton Roslyn Road (cnr Bellevue Ave) Highton Vic 3216 Phone (03) 5243 4864 Newcomb Cnr Bellarine Highway and Wilsons Road Newcomb Vic 3219 Phone (03) 5248 1802 Ocean Grove Presidents Avenure (cnr The Avenue) Ocean Grove Vic 3226 Phone (03) 5255 4218 Queenscliff 55 Hesse Street Queenscliff Vic 3225 Phone (03) 5258 2017 Torquay Surf City Plaza Beach Road Torquay Vic 3228 Phone (03) 5261 3049
Geelong, Surf Coast and Golden Plains Mobile Library Services Phone (03) 5272 6010