Sorority Recruitment Guide Book

Panhellenic Recruitment Potential New Member Guide Book

Office Of fraternity and SOrOrity Life

2015

Panhellenic Recruitment Potential New Member Guide Book

Welcome first off, welcome to Georgia college! you could not have chosen a better campus to help you learn and grow for the next four years of your life. throughout this year, you will learn that there are so many wonderful things about Georgia college. as president of our college Panhellenic council, i would like to thank you for choosing fraternity and Sorority Life to help introduce you to those things. at Georgia college, i truly believe we are lucky to experience a unique relationship in our Panhellenic community. We are so excited that you have taken the first step to joining this family and letting us become a part of your life. this week, you will have the opportunity to meet all six of our Panhellenic chapters. each chapter on our campus shares common Panhellenic values such as leadership, scholarship, philanthropy and sisterhood. We encourage you to open your mind and heart to every woman that you meet, because every group has something special to offer. We are hopeful and confident that by the end of this week, you will find a place to call home and women to call your sisters. you spent all summer excited for this week, we spent all summer preparing for you, and i’m so thrilled that we are almost ready to get started! remember to enjoy this week, be yourself and do not hesitate to drink the lemonade the chapters offer you. it’s hot out there. finally, on behalf of all Panhellenic, welcome to our community! We are so excited to share this journey with you!

Razi, Georgia college Panhellenic President

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Fraternity and Sorority Life at Georgia College Welcome to Fraternity and Sorority Life at Georgia College.

Our organizations have played an active role on our campus since 1974 and continue to provide engagement opportunities for our students. the fraternities and sororities at Georgia college provide an environment that enhances individual learning experiences. these experiences provide students with opportunities such as leadership development, community engagement and academic support while building lifelong friendships. Being actively involved in a fraternity or sorority can be one of the most rewarding collegiate experiences. We invite you be a part of something bigger than yourself. We invite you to become engaged. We invite you to explore fraternity and Sorority Life at Georgia college.

Mission Statement: the mission of the Georgia college Office of fraternity and Sorority Life is to support the fraternal community in their efforts to accomplish academic excellence; engage in service and philanthropy and foster community engagement and leadership. We strive to create an environment supportive of the liberal arts mission of Georgia college.

Assistant Directors hello and welcome to Panhellenic recruitment! i am tiffany Bayne, assistant director for fraternity and Sorority life here at Georgia college. i am so excited to meet you and be working with you during this very exciting time. my sorority experience provided me with many skills, talents and relationships that have meant very much to me. i am honored to be a part of that experience for you! tiffany Bayne, assistant director of fraternity and Sorority Life 478-445-7866 tiffany.bayne@gcsu.edu

hi, i’m Stacey milner, assistant director for fraternity and Sorority Life. i am a native of historic milledgeville and a member of Zeta Phi Beta Sorority, inc. i hope that you are full of excitement and ready for the wonderful journey that lies ahead. as you prepare to be with us take a deep breath, relax and remember, “fraternity and Sorority Life is nothing you expected, but everything you are looking for.” i look forward to meeting you, see you soon!

Stacey milner, assistant director of fraternity and Sorority Life 478-445-7865 stacey.milner@gcsu.edu

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Councils at Georgia College College Panhellenic Council (CPC) the college Panhellenic council is the governing council over the six national Panhellenic conference sororities at Georgia college. the council has six executive officers and six delegates, representing each of the six sororities. the purpose of the council is to foster collaboration among the sororities and enhance the undergraduate experience for the members. the organizations within the Georgia college Panhellenic council are: • alpha delta Pi • alpha Omicron Pi • delta Zeta • Kappa delta • Phi mu • Zeta tau alpha Interfraternity Council (IFC) the interfraternity council is the governing council over the six north american interfraternity conference fraternities at Georgia college. the council has four executive officers and twelve delegates, representing each of the six fraternities. the purpose of the council is to coordinate joint activities, educational programming and provide support to its member chapters. the organizations within the Georgia college interfraternity council are: • delta Sigma Phi • Kappa alpha Order • Pi Kappa alpha • Pi Kappa Phi • Sigma alpha epsilon • theta chi

National Pan-Hellenic Council (NPHC) the national Pan-hellenic council is the governing council for the divine nine historical african american fraternities and sororities. Georgia college holds a charter for eight of these nine organizations. the council has six executive officers positions and one delegate per organization, representing each of the fraternities and sororities. the purpose of the council is to promote community awareness and action through educational, economic and cultural service activities through leadership development and community outreach. the fraternities and sororities within the Georgia college national Pan-hellenic council are: • alpha Kappa alpha • alpha Phi alpha • delta Sigma theta • Kappa alpha Psi • Omega Psi Phi • Phi Beta Sigma • Zeta Phi Beta • Sigma Gamma rho membership opportunities and recruitment periods are supported by the council, however each fraternity and sorority conducts membership intake with the assistance of a sponsoring local area graduate chapter. to gain more information about joining one of these organizations, student are encouraged to complete the fraternity and Sorority Life (OfSL) interest form.

United Greek Council (UGC) the united Greek council is the governing council for five associated fraternities and sororities. the purpose of the council is to coordinate and develop strategic actions plans that will unify organizations, promote higher education, provide community services and enhance leadership. the fraternities and sororities within the Georgia college united Greek council are: • Gamma Sigma Sigma • Lambda Sigma upsilon • mu Sigma upsilon • Omega delta Sigma • Sigma alpha Omega membership opportunities and recruitment periods are supported by the council, however each fraternity and sorority manages their own intake process. to gain more information about joining one of these organizations, student are encouraged to complete the OfSL interest form.

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The Greek Alphabet

      alpha

beta

gamma

delta

epsilon

zeta

      eta

theta

iota

kappa

lambda

mu

      nu

xi

omicron

pi

rho

sigma

      tau

upsilon

phi

chi

psi

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omega

Vocabulary these are some terms or phrases that you may hear during the recruitment process. if you have any questions, please do not hesitate to let us know.

Active: a collegiate, initiated member of a sorority chapter.

Badge: an insignia of fraternity or sorority membership worn by initiated members. each sorority has its badge.

Bid: an invitation to join a fraternity or sorority.

Bid Day: the last day of recruitment, when potential new members receive bids to join chapters and become new members. each chapter will usually host a Bid day activity to help the new members get to know each other and the rest of the chapter, like bowling or roller skating. the unanimous agreements state that there is to be no alcohol use or men associated with recruitment or Bid day.

Big sister: an active member of a chapter who is paired with a new member as a mentor.

Chapter: an individual membership unit of an inter/national sorority or fraternity represented on campus.

Chapter Advisor: an alumna of a sorority who establishes and maintains a close advisory relationship with a chapter. She assists members and officers in all areas of chapter operations.

Charter: the document issued form a headquarters to a chapter that indicates the group is a full-fledged member of the national or international organization.

College Panhellenic Association: the cooperative campus organization of collegiate members of nPc fraternities College Panhellenic Council: a council for all of the national Panhellenic conference sorority chapters on a campus. this council serves as the governing body for all national Panhellenic conference (nPc) chapters on campus and organizes the recruitment process. each chapter chooses a delegate to sit on its college Panhellenic council.

Continuous Open Bidding (COB): an opportunity for chapters that do not reach quota during primary recruitment to bid to total and/or quota. the continuous open bidding process is less formal, and not all chapters will participate in continuous open bidding.

Dues: fees paid to the sorority organization. dues must be paid to remain in “good standing” with the chapter.

Families: the extended family tree of bigs, little, grand bigs, etc.

Fraternity/Sorority Advisor: a campus professional that is dedicated to supporting the efforts of the fraternities and sororities.

Founders: the founding sisters of the inter/national sorority.

House: the physical house dedicated to each sorority. this where some of the sisters live and where many chapter activities take place. the entire organization can also be referred to as a “house”.

Initiation: a traditional ceremony that brings a new member into full membership of a sorority or fraternity. Once you are initiated into an nPc sorority, you are ineligible for membership in any other.

Intentional single preference: When a woman lists only one chapter on her membership recruitment acceptance binding agreement following preference round.

Legacya daughter, sister or granddaughter of an initiated member of a sorority. typically, different groups have different definitions of legacies. Being a legacy does not guarantee a bid to a particular sorority. each inter/national organization has its own policy for invitations to legacies during recruitment.

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MRABA: the membership recruitment acceptance Binding agreement. this is a oneyear binding agreement signed by a potential new member when ranking chapters after preference round. a Potential new member (Pnm) agrees to accept a bid from any chapter she lists on her mraBa. if a Pnm receives a bid to a chapter she lists and declines it, she is bound to it for one year or until the next primary recruitment period, meaning she cannot accept a bid to any other organization. if a Pnm signs an mraBa and does not receive a bid, she is eligible for continuous open bidding or snap bidding.

New member: a person who has accepted a bid from a sorority but is not yet an active member of that chapter. chapters will have some sort of new member process during which the new members learn more about the sorority and prepare them for initiation.

“No frills” recruitment: a recruitment style that focuses on quality communication with potential new members as opposed to fancy decorations and matching outfits.

NPC: the national Panhellenic conference, or the umbrella body for 26 inter/national women’s fraternities and sororities.

Philanthropy: a charitable cause supported by the sorority, nationally or locally.

Pledge Pin: the pin of a new member, which indicates her commitment to the organization until her imitation.

Potential New Member (PNM): a woman who is eligible to participate in recruitment. On campuses that hold deferred recruitment during second semester, chapters might use the term Pnm to refer to any woman eligible for recruitment.

Preference (Pref): the final round of events in the recruitment process. Pnms visit at most two sorority houses and then make their final decisions about membership.

Quota: the number of potential new members to which each chapter can offer bids during formal recruitment. this is determined with a formula involving the number of chapters and the number of women participating in bid matching.

Recommendation: a form completed by an alumna member of a sorority recommending a potential new member for membership. at Georgia college, we encourage recommendation letters, but do not require them. if you would like to send a recommendation, you can mail it to: the Office of fraternity and Sorority Life name of Organization campus Box 002 milledgeville, Ga 31061 Recruitment counselor: a sorority member who is disassociated from her sorority to serve as a recruitment guide. each Pnm will be assigned a recruitment counselor during formal recruitment. at Georgia college, we call recruitment counselors Pi chis ().

Silence: a period of time after the close of membership recruitment events and prior to the distribution of bids when there is no communication between potential new members and sorority members.

Snap bidding: an option available to chapters that did not fill quota. chapters may offer bids to potential new members whose preferences were not matched, meaning they would not be extended a bid by chapters they listed on their preference rankings after preference round. this process takes place before bids are distributed, and a potential new member would receive a phone call or other contact by a sorority offering her a snap bid. if she chooses to accept, the new member would participate in normal Bid day activities.

Total: the allowable chapter size on a campus, as determined by the college Panhellenic, including new and active members. chapters that fall under total may be allowed to participate in continuous open bidding until they reach total.

Unanimous Agreements: agreements between the 26 nPc member groups that provide for fairness and equality between the groups. Several of these agreements have to do with recruitment procedures.

Values-Based Recruitment: an approach which attracts and selects members on the basis that their individual values align with the values of the organization.

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The Panhellenic Creed We, as undergraduate members of women’s fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards and for serving, to the best of our ability, our college community. cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities.

We, as fraternity Women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. the opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live.

Potential New Member’s Bill of Rights • the right to be treated as an individual • the right to be fully informed about the recruitment process • the right to ask questions and receive true and objective answers from recruitment counselors and members • the right to be treated with respect • the right to be treated as a capable and mature person without being patronized • the right to ask how and why and receive straight answers • the right to have and express opinions to recruitment counselors • the right to have inviolable confidentiality when sharing information with recruitment counselors • the right to make informed choices without undue pressure from others • the right to be fully informed about the nPc unanimous agreements implicit in the membership recruitment acceptance binding agreement (mraBa) signing process • the right to make one’s own choice and decision and accept full responsibility for the results of that decision • the right to have a positive, safe and enriching recruitment and new member experience

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Panhellenic Recruitment Schedule Event

Day

PNM Move In

Saturday, aug. 8, 2015

Parent Orientation PNM Hall Meetings PNM Orientation and Skits

Time a-m 9 – 10:30 n-Z 10:30 – noon 2 2 6

Location residence halls/Village magnolia Ballroom residence halls/Village magnolia Ballroom

Ice Tea Parties

Sunday, aug. 9, 2015 monday, aug. 10, 2015

times will vary based on iiX group

magnolia Ballroom

Sorority 101

Sunday, aug. 9, 2015 monday, aug. 10, 2015

times will vary based on iiX group

a&S

Philanthropy Parties

tuesday, aug. 11, 2015

times will vary based on scheduling

Sorority houses

Preference Parties

Wednesday, aug. 12, 2015

times will vary based on scheduling

Sorority houses

Bid Day

thursday, aug. 13, 2015

tBd

front campus

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Frequently Asked Questions Q: I am signing up for recruitment to meet new people. I don’t have to accept a bid, do I? a: Sorority recruitment is a great opportunity to meet new people, learn your way around campus and get settled into the college scene. a potential new member is never obligated to join a sorority. for various reasons, if you would not like to continue with formal recruitment, you may choose to withdraw. if you withdraw prior to receiving a bid on Bid day, you are eligible to participate in continuous open bidding better known as informal recruitment. if during recruitment week, you decide that you no longer want to participate in formal recruitment, you should discuss these feelings with your Pi chi who will help you through the process. if you receive a bid from a chapter on Bid day, and decide not to accept it, you will not be able to participate in continuous open bidding for one calendar year. you will be eligible to participate in formal recruitment the following year.

Q: I am an upperclassmen, do I even have a chance at getting a bid? a: at Georgia college, all of our potential new members (regardless of age or classification) that maximize their options are successful during the recruitment process. there are several women in each of the sororities that joined during their sophomore, junior or even senior year.

Q: If I join a sorority, will I have time to study? a: time management skills are very important to your success as a college student, especially one that is eager to become engaged at Georgia college. all of our organizations maintain academic requirements and offer support and programs to help you succeed.

Q: I am going through recruitment with my best friend, what is the chance we will both get into the same sorority? a: the purpose of the recruitment process is to allow you and the chapters to decide on the best fit. We encourage all potential new members to approach this process with an open mind. you will each meet women in these sororities that you make a connection with. trust your gut and remember that this process is about you and where you best feel comfortable.

Q: I heard there are more sororities at Georgia College other than the six Panhellenic organizations? Who are they are why aren’t they in recruitment? Can I join both?

Georgia college Panhellenic council is one of four fraternity and Sorority Life councils on campus.

Panhellenic recruitment only involves six sororities, because those are the member sororities for that council. there are sororities within two of the other councils, national Pan-hellenic council and united Greek council. Our community strives to offer a place to any student that is interested in joining a fraternity or sorority. if you would like to learn more about these other organizations, please contact the Office of fraternity and Sorority Life at ofsl@gcsu.edu or 478445-2960.

Q: What does it cost to join a sorority?

Just like the many things that make each sorority unique, the cost of membership is different for every group. each organization sets an individual budget, which may include more or less of the year’s activity fees based on the rate of dues (a group with higher semesterly dues may not charge extra to members for attending chapter retreats, formals, etc.) to give potential new members an idea of the cost of membership, we have provided an average of the costs of common fees charged by every sorority at Georgia college. the most expensive time in fraternity and Sorority Life is during the first semester membership. the one time fees required during the new member period have been denoted with an (*).

Semesterly dues Parlor fee .................$130 new member fee* .....$60 initiation fee* ...........$140 Badge fee* ..............$100 national dues...........$100 Local dues ................$300 insurance ....................$20 council dues ..............$25 Q: I only have letters of recommendation for three of the sororities, I am worried that the others will not consider me without a rec letter!

Letters of recommendation, or rec letters, are not required to participate in sorority recruitment. the sororities enjoy learning about your from their alumni, but they are even more excited to meet you in person. every sorority has sisters that did not have letters of recommendation during recruitment. however, if you do wish to send these letters, you may mail them to: Office of fraternity and Sorority Life name of Sorority campus Box 002 milledgeville, Ga 31061

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Meet your Recruitment Counselors

Recruitment is an exciting and memorable experience, but it can be a hectic and emotional time as well. recruitment counselors, referred to as Pi chis, are undergraduate women representing the various sororities at Georgia college. they have disafďŹ liated from their sororities to help you through the recruitment process. Pi chis are responsible for escorting you to the recruitment events, but more importantly, they offer guidance and advice through the recruitment process as well as the ďŹ rst year in Sorority Life. these women have

been through extensive training in preparation for this week and have participated in recruitment themselves. they are available for you 24 hours a day as impartial listeners, guides and friends.

Pi chis will be in contact with you daily through the recruitment process. Get to know your Pi chi because they want to get to know you and help you make the best decision based on your personality and interests.

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Words of Wisdom from the s: “don't be nervous about talking to the girls, just be yourself and talk about things you and your friends talk about! it's not a job interview, you're finding you're new best friends! ” -Lauren

“GO in With an OPen mind. take any stereotypes that you might of heard about a sorority and throw them away!”- christie

“Bring an umbrella/rain jacket and shoes to walk in! also bring snacks and water because, ya know, priorities.”- carley

“always follow your heart. your friends may go one way, but don't be afraid to take a different path! also, be open minded and be confident in yourself!!”- cassidy

“everyone ends up where they are supposed to, don't be nervous, just be yourself, it's such a short amount of time to get to know someone but the best thing you can be is yourself. Be excited! they want to see girls that want to be there so try and stay positive.”- alex

“the first week is overwhelming but there are tons of girls going through the same thing who feel the same way!”- taylor

“Less than a week of nerves is way worth the four years of sisterhood! Wake up the extra hour early to look your best but keep your personality as yourself. Be true to who you are and you will end up where you belong!” Kayla

“People don't join sororities, people join people. (so inspirational, i know)”- monica

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Circle of Sisterhood The Circle of Sisterhood Foundation is a mechanism by which all sorority women can stand together across affiliation, age, color and creed to make a difference in the lives of millions of girls and women around the world. collectively, we are one of the largest communities of college-education women in the world while not even 7% of the world – men and women combined – has college degrees and 2/3 of all illiterate adults are women. Standing together as one community, we will give girls and women an equal chance for rewarding lives and livelihoods through schooling, the learning of a trade or even a college degree.

Whether founded in the 1800s or in the 2000s, sororities place a high priority on volunteering and community engagement. collectively, sororities donate millions of domestic dollars every year to help eliminate life-shattering diseases, raise awareness for important health issues, as well as tackling local issues such as domestic-violence against women, illiteracy among youth, environmental stewardship, and aid to the disabled and aging. the world is changing. Boundaries are disintegrating and technology allows us to live in a global neighborhood. today’s sorority women understand and appreciate others on a global scale and realize that they have the wherewithal to make a difference for the less fortunate both domestically and globally. as college educated women, we understand the value

of achieving an education, and we believe that every girl in the world deserves the opportunity to go to school. to support the efforts of the circle of Sisterhood, we are asking all potential new members to please bring school supply donations for the local schools in Baldwin county. the Office of fraternity and Sorority Life will be partnering with one of the local nonprofits, communities in Schools, to gather donated school supplies for those children who may not be able to have their own for the school year. School supplies consist of but are not limited to: • notebooks • Paper • Pencils • Pens • Backpacks • Binders • folders • tissues • hand Sanitizer • erasers • colored Pencils • crayons • markers • Glue Sticks • dry erase markers Please bring your donations to sorority orientation on august 8 at 6 p.m. We thank you in advance to any all contributions that you make to this great need in our county.

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Campus Map

▲ ▲

▲

▲ ▲

Alpha Delta Pi Alpha Omicron Pi Delta Zeta Kappa Delta Phi Mu

▲

Zeta Tau Alpha

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PNM Code of Conduct Panhellenic sorority recruitment at Georgia college is a fantastic process and we are so glad you have decided to take advantage of this opportunity. Our chapters have been working for months preparing for your arrival. Panhellenic council seeks to make this experience positive for everyone involved in this process. as an honored guest, you are expected to adhere to the following expectations and requirements: • attend all events for which you are invited • remain respectful towards recruitment counselors, other potential new members, sorority members, council members and university staff at all times • refrain from negative discussion of any of the above individuals through the duration of the recruitment process (including social media) • understand that the consumption of alcohol and illegal substances is prohibited during the recruitment process and bid day activities • refrain from communicating with sorority members outside formal recruitment events • arriving promptly to all meetings, events and activities By registering for Panhellenic recruitment, i understand and agree to the terms listed above. i understand that if i violate this code of conduct, i will be released from the recruitment process.

Sorority 101 each student participating in sorority recruitment will also attend a program called Sorority 101.

Student will either attend Sorority 101 on aug. 9 or on aug. 10. Sorority 101 consists of 7 different activities: 1. Circle of Sisterhood: all Panhellenic women across the country are not only involved in specific philanthropies depending on their organization, but they are also a part of the circle of Sisterhood philanthropy. the Georgia college Panhellenic council has chosen to dedicate this section of Sorority 101 to inform all women entering recruitment on what the Panhellenic philanthropy stands for and what their vision is, and will also be able to learn about what events happen on the Georgia college campus to raise money and awareness for the program.

3. Social Media Expectations: Social media expectations are a “big deal” when it comes to joining a sorority. We hope to educate all women entering recruitment on the effects of social media on her experience in a sorority, and also her future career. We believe this session will be helpful for all students as they learn the do’s and don’ts of social media.

4. Real Talk with Lesley: Something that we talk a lot about in preparing for recruitment are values. this topic is something i am very passionate about, and i am very excited that all women will be attending this session that will hopefully be a positive influence on every woman’s personal character and behavior.

Becoming a Panhellenic woman is about allowing your organization’s values to become a part of you, and extending this knowledge to other women. We are going to get “real” with each other about our own personal values, and how we will uphold them if we become a Panhellenic woman.

5. Fun and Games this session is as explanatory as it gets. We want to give your brain a break and just have some fun in between your sessions!

6. Member Highlight Luncheon during the lunch break, there will be a panel of three sorority women that are influential on the Georgia college campus. they will be discussing how being a sorority woman not only enhanced their college experience, but also their success in their careers.

7. Bystander Training this is a session near and dear to several women on the Georgia college campus. it is powerful, helpful, informative and influential. We feel that is is very important for women to be educated on sexual assault prevention, and this program will do this as well as teach women ways to look out for one another.

2. Circle of Sisterhood Craft: aside from the informational session on the Panhellenic philanthropy, we also wanted to dedicate some time to give all women entering sorority recruitment to make a difference. We will be providing a craft/activity for all women to spend time working on, and it will be donated to the circle of Sisterhood foundation.

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Meet our Chapters Alpha Delta Pi

Kappa Delta

Founding date and location: may 15, 1851, macon, Ga. Colors: Blue and White Flower: Woodland Violet Symbol: diamond Mascot: Lion "alphie" Motto: We Live for each Other Philanthropy: the ronald mcdonald house

Founded: farmville, Va. in 1897 Colors: Olive Green and Pearl White Flower: White rose Symbol: nautilus Shell and dagger Mascot: teddy Bear Motto: “Let us strive for that which is honorable, beautiful and highest.”

Philanthropy: Girl Scouts of america and Prevent child abuse america

Alpha Omicron Pi Founding date and location: Jan. 2, 1897 at Barnard college in new york, n.y.

Colors: cardinal Flower: Jacqueminot rose Symbol: ruby Mascot: Panda (unofficial) Motto: Women enriched through Lifelong friendship Philanthropy: arthritis research and education

Delta Zeta Founding date and location: Oct. 24, 1902, miami university in Oxford, Ohio Colors: rose and green Flower: Killarney rose Symbol: roman lamp Mascot: turtle Motto: Let the flame endure forever Philanthropy: Speech and hearing and the Painted turtle camp

Phi Mu Founding Date and Location: march 4, 1852 in macon, Ga. at Wesleyan college Colors: rose and White Flower: rose colored carnation Symbol: Quatrefoil Mascot: Ladybug Motto: "Les Soeurs fideles," or "the faithful Sisters."

Philanthropy: children's miracle network hospitals

Zeta Tau Alpha Founding dates: nationally - Oct. 15, 1898, Locally nov. 20, 2004 Colors: turquoise Blue and Steel Gray Flower: White Violet Symbol: crown Mascot: Strawberry Motto: ¨Seek the noblest¨ Philanthropy: Breast cancer education and awareness

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Panhellenic Recruitment Potential New Member Guide Book

Office Of fraternity and SOrOrity Life camPuS BOX 02 miLLedGeViLLe, Ga 31061