2023 Cookie Program Quick Bites

Troop Rewards

Getting Started A successful cookie program is girl-led. Work with girls to create a year-long troop activity plan, then set cookie goals to support the troop budget.

o Ensure each Girl Scout has cookie selling materials. o Order card o Goal getter order card (paper) o Money envelope o Cookie Program for Girl Scouts guide If you need to be introduced to your service unit cookie manager, please call customer care at 317.924.6800.

o Troop cookie managers are responsible for the following in eBudde: o o o o o

Enter troop starting inventory order Sign-up and manage booths Allocate packages to Girl Scouts Order rewards Manage troop cookie finances

WWW.GIRLSCOUTSINDIANA. ORG/COOKIECENTRAL

A few times throughout the season you may receive text updates from council staff with reminders or breaking news.

An in-depth resource that covers every aspect of the cookie program and can be found on your gsLearn dashboard. Please call customer care if you need help accessing gsLearn.

COOKIE ENEWSLETTER (EVERY MONDAY) Our Monday cookie enewsletters will give volunteers a heads up on what is coming up in the cookie program.

These are sent through eBudde.

Note: based on number of girls selling

On my honor, I will try: To serve God and my country, To help people at all times, And to live by the Girl Scout Law.

TEXTING UPDATES

GSLEARN TROOP TRAINING

400+ PGA 300+ PGA 350+ PGA Girl Scout 250+ PGA* Determine Your Own Troop will be membership Troop T-shirt Adventure + alloted 5 cases safety-wise adults of cookies to for all selling girls + 2 adults donate. (see *PGA = Per Girl Average order card info)

Girl Scout Promise

Resources Use the QR code provided below for all things cookies.

Quick Bites

Want more in-depth training? Check our council events calendar to register for just-intime training.

o Complete the gsLearn training track for in-depth cookie program training to gain access to eBudde.

o

Welcome to the 2023 Cookie Program!

Girl Scout Law

Girl Scout cookie office/ cupboard location Girl Scouts of Central Indiana Founders Lodge Event & Conference Center 7201 Girl Scout Lane Indianapolis, IN 46214 317.924.6800 customercare@girlscoutsindiana.org

I will do my best to be Honest and fair,

Observe the Girl Scout Cookie Program starting date.

GIRL SCOUTS OF CENTRAL INDIANA CUSTOMER CARE

Friendly and helpful,

Say, “thank you” even if someone does not purchase Girl Scout Cookies.

317.924.6800

Considerate and caring,

Promptly meet deadlines.

Courageous and strong,

Do the right thing even if others don’t.

Responsible for what I say and do,

Always complete a receipt whenever cookies or money are exchanged.

Respect myself and others,

Strive to be my best at all times.

Respect authority,

Know and obey safety guidelines.

Use resources wisely,

Offer customers the opportunity to order over the phone, email, or through Digital Cookie.

Make the world a better place,

Greet customers with a smile and use manners.

And be a sister to every Girl Scout.

Help sister Girl Scouts.

2023 Girl Scout Cookie Program

As cookie entrepreneurs, girls learn valuable life skills while earning money to fund troop adventures and activities like camping, community service projects, travel, and more.

All of this is possible because of you, our amazing volunteers, who dedicate valuable time and effort to supporting girls in the cookie program. Thank you for everything you do to ensure this program is an enriching, safe, and exciting experience for all girls.

DECEMBER 2022

5 - Online training live – eBudde opens

JANUARY 2023

Hold a girl planning meeting and caregiver meeting 10 - Digital Cookie phase begins - All trained troop cookie managers gain access to eBudde by 5 p.m.

16 - Deadline for troops to verify banking info in eBudde is correct in Settings tab - First round booth sign-up in eBudde at 6 p.m. (2 booths, limit 1 per chain) 17 - Second round booth sign-up in eBudde at 6 p.m. (2 booths, limit 1 per chain) 18 - Third round booth sign-up in eBudde at 6 p.m. (11 booths, no limit per chain) 20 - $1 test pull (ACH) - Troop starting inventory order due in eBudde by 9 p.m.

- Delivery station submission due at 9:30 p.m.

30 - Cookie delivery begins and runs through February 5

FEBRUARY 2023

3 - Mall booths begin.

5 - Final day for Girl Scouts to earn Digital Cookie rewards 14 - Cupboards open 17 - Hotspot cookie booths begin National Girl Scout Cookie Weekend 20 - Fourth round booth sign-up in eBudde at 6 p.m. (no limit)

MARCH 2023

3 - First ACH withdrawal - 50% of "Amount you owe council" on Sales Report tab 12 - Last day of cookie program 15 - Final rewards order due in eBudde by 11:59 p.m.

17 - Past Due Cookie Account forms due by 11:59 p.m.

24 - Final ACH withdrawal - 100% of "Amount you owe council" on Sales Report Tab (all cookie reward costs included) Calendar is subject to change

Important information about girl link Digital Cookie reward-only phase was a hit in 2022 and it is back again! The Digital Cookie reward only phase is January 10 through February 5. Girls and caregivers will receive their Digital Cookie setup link in early January.

Your role: Let caregivers know to watch for the registration email from Digital Cookie and promote the rewards that are available during this phase only!

25+ emails Cookie Techie Patch

30+ emails Email Charm

150+ pkgs Clicker the Mini Dolphin

250+ pkgs Hooded Blanket

300+ pkgs Long Sleeve Hooded Tee

500+ pkgs Dolphin Experience

Troop Virtual Booth links: Your Troop Virtual Booth links will help your troop make sales online instead of, or in addition to, your regular in person cookie booths. When you set up your Troop Virtual Booth site, there will be two links you can use. These links will let your troop reach new customers in your local community and beyond.

Two link options: 1. Troop virtual booth link: This link does it all! Customers can order for local delivery, donate cookies, or have them shipped! Troops can also take preorders for pick up at a troop designated location.

2. Troop ship-only link: Use this link when selling outside of your troop’s delivery area.

Your role: Take the mandatory gsLearn training about Digital Cookie troop links, designate a registered adult in your troop to manage the Digital Cookie troop links, and work with your troop to determine which links work best for your troop.

Contactless payment: The Digital Cookie app is where you will process credit card payments. Digital Cookies uses OCR technology to allow the Girl Scout to scan the customer’s credit card to keep the credit card process fully contactless.

Credit card payments through Digital Cookie flow directly into eBudde.

Your role: Take the mandatory gsLearn training about Digital Cookie contactless payments to prepare to train your Girl Scouts and their caregivers on the process.

For more information check out our council website and the training module in gsLearn!

Money Management

eBudde • cookieportal.littlebrownie.com

Order starting inventory cookies for your troop All cookies are ordered through the eBudde system. On your "Initial Order" tab you will place your starting inventory by case. This is the order you will pick up at cookie delivery Jan. 30-Feb. 5, 2023 Your role: Work with your troop to determine if you will place a starting inventory order, use the starting inventory tool to help determine your order, and place it in eBudde by Jan. 20, 2023

at 9 p.m.

Resource Alert!

The Starting Inventory Tool aids both new and returning troops in estimating their starting inventory order.

Girl Orders Tab On the “Girl Orders" tab you can allocate cookies and record payments for each selling girl. All troop packages must be allocated

by March 15.

TIP: Allocating packages throughout the program allows girls to track their progress and achieve their goals!

HOW TO ALLOCATE COOKIES TO A GIRL AND TRACK PAYMENTS 1.

Click on the girl name you wish to make changes to.

Click “Add a Transaction” in the top left-hand corner.

2. Enter the details of the transaction under “Comment.” (ex. 2/14 extras) 3. Fill in the number of packages and/or amount of money in the appropriate column.

4. When finished, click “OK.” 5. Click “save” before moving to another girl.

For detailed information please check out the training on gsLearn.

2023 COOKIE PAYMENT SCHEDULE All cookie payments made to Girl Scouts of Central Indiana are collected via scheduled automatic withdrawals from the troop bank account.

Booths

Cookie Exchange

Troops may not contact hot spot locations at any time during the cookie program or year.

The "Cookie Exchange" tab will allow you to input the cookies you have available to exchange and see what other troops have available. This tab will open on March 1 for troops to utilize. This is a good place to find cookies you may need prior to placing a cupboard order.

Booth hot spot list will be available after December 5 on the council website on the Product Program Central page.

Resource Alert!

The booth tracking form is great for tracking booth inventory and money!

Your role: Complete the booth trainings in gsLearn and ensure your Girl Scouts and families understand all booth rules.

TROOP PROCEEDS Junior, Cadette, Senior, and Ambassador (JCSA) troops may choose to opt out of the reward program and earn an additional 10 cents per package. Troops opting out of rewards are eligible for the theme patch and troop rewards once they achieve the required milestone.

Troop per girl average

Troop Proceed JCSA

Base proceeds per package

$1

Council starting inventory order bonus*

$0.02

Council cookie goal bonus**

$0.03

Balance Due as of Date

Withdrawal

Percent of Balance Due to be Withdrawn from Troop Bank

Jan. 20

$1 ACH test withdrawal

Mar. 2 at 11:59 p.m.

Mar. 3

50% of amount you owe council

Mar. 23 at 11:59 p.m.

Mar. 24

100% of amount you owe council

•RETURNING TROOPS: If banking info is not showing properly in eBudde by Jan. 16 at 11:59 p.m. all contacts will be marked inactive in the eBudde system. If a starting inventory order has already been placed, it will be removed. If this happens to your troop, please contact customer care at 317.924.6800 for assistance.

•NEW TROOPS: If you do not have banking info to supply during training, please place banking information on your Settings Tab in eBudde no later than Feb. 24, 2023. Failure to provide banking information by this date may result in all contacts being marked inactive from the eBudde system until banking information is resolved.

•DOLLAR PULL, BOUNCE PAYMENTS, OR ACCOUNT NOT FOUND = COOKIE MANAGER REMOVED FROM EBUDDE UNTIL RESOLVED •PAST DUE COOKIE ACCOUNTS •CAREGIVER DEBT: If payment is not made by a caregiver who has taken responsibility for cookies, please complete and submit a Past Due Cookie Account form no later than March 17, 2023 via the form on the Product Program Cookie Central page on the Girl Scouts of Central Indiana website.

•TROOP DEBT: Troop cookie managers who fail to pay their cookie bill risk losing their volunteer status as well as legal recourse.

Your role: Complete the financial process training in gsLearn and adhere to all deadlines.

can opt of our rewards for an additional $0.10 per package

* Earned by all participating troops if the council reaches the council Starting Inventory order goal of 1,500,000 packages by January 20, 2023 at 9 p.m. ** Earned by all participating troops if the council reaches the council Financial Cookie program goal of 2,500,000 packages by March 12, 2023 at 11:59 p.m.

TROOP PROCEEDS WILL BE FORFEITED TO COUNCIL IF BANKING INFO IS NOT ENTERED

BY MAY 31, 2023.

Need help setting up a bank account? Contact Customer Care by 317.924.6800 or customercare@girlscoutsindiana.org.

Girl Scouts of Central Indiana’s health and safety policy does not allow cookies to be returned or exchanged in the cookie cupboard. However, you may exchange damaged cookie packages.