Quick Bites (English)

Quick Bites 2024 Girl Scout Cookie Program

Service unit cookie manager (SUCM) info Name ____________________________________ Email ___________________________________ Phone number__________________________________ If you need to be introduced to your service unit cookie manager, please contact customer care at 317.924.6800 or customercare@girlscoutsindiana.org.

EBudde login info EBudde website: https://cookiertal.littlebrownie.com EBudde login ______________________________ New password __________________________

Welcome to the 2024 Cookie Program!

As cookie entrepreneurs, Girl Scouts learn valuable life skills while earning money to fund troop adventures and activities like camping, community service projects, travel, and more. All of this is possible because of you, our amazing volunteers, who dedicate valuable time and effort to supporting entrepreneurs in the cookie program. Thank you for everything you do to ensure this program is an enriching, safe, and exciting experience for all Girl Scouts.

Troop cookie managers job description: Troop cookie managers provide support to the troop during the Girl Scout Cookie Program. They set up cookie booths, manage inventory and money, and watch the entrepreneurs light up when they reach their goals and earn rewards for being the best cookie sellers ever!

NEW THIS YEAR!

For 2024 ONLY, we will be running a trial cookie return program. Cases of cookies checked out March 7-10, 2024, may be returned no later than March 13, 2024.

Here is how the return process will work: - Return only what was picked up, in case number and variety - Example: If 2 Thin Mint and 2 Tagalongs were checked out, up to 2 Thin Mint and 2 Tagalongs will be accepted (can return 1 Thin Mint and 1 Tagalong) - Cases MUST be sealed - Only Thin Mint cases sealed with Girl Scout tape will be accepted - Cases MUST be returned to original pickup cupboard

Resources WWW.GIRLSCOUTSINDIANA.ORG/COOKIECENTRAL Use the QR code provided for all things cookies.

GSLEARN TROOP TRAINING An in-depth resource that covers every aspect of the cookie program and can be found on your gsLearn dashboard. Please call customer care if you need help accessing gsLearn.

COOKIE ENEWSLETTER (EVERY MONDAY) Our Monday cookie newsletters will give volunteers a heads up on what is coming up in the cookie program. These are sent through eBudde.

TEXTING UPDATES A few times throughout the season you may receive text updates from council staff with reminders or breaking news.

WHO TO CALL If you have questions or need additional materials, please contact your service unit cookie manager OR customer care at 317.924.6800 or customercare@girlscoutsindiana.org.

Program Calendar DECEMBER 2023 4 - Online training live – eBudde opens

JANUARY 2024 5 - All trained troop cookie managers gain access to eBudde by 5 p.m 8 - Program begins both in person and digital cookie 12 - Deadline for troops verify banking info in eBudde is correct on Settings Tab 15 - Booth sign ups begin - First round booth sign-up in eBudde at 6 p.m. (4 booths, limit 1 per chain) 16 - Second round booth sign-up in eBudde at 6 p.m. (4 booths, limit 1 per chain) - Deadline for caregivers to enter Initial Order online by 11:59 p.m.

17 - Third round booth sign-up in eBudde at 6 p.m. (25 booths, limit 5 per chain) 18 - Troop starting inventory order due in eBudde by 8 p.m.

- Delivery station submission due in eBudde by 9:30 p.m.

19- $1 test pull (ACH) 24-28-Cookie delivery

FEBRUARY 2024 2 - Mall booths begin - Begin no limit on booth sign-ups 6 - Cupboards open 10 - Hotspot cookie booths begin 16 - Fourth round booth sign-up in eBudde at 6 p.m. (no limit) 16-18 - National Girl Scout Cookie Weekend 20 - First ACH withdraw - 50% of “Amount you owe council” on Sales Report tab minus monies already collected via Digital Cookie

MARCH 2024 10 - Last day of Cookie Program 14 - Final rewards order due in eBudde by 11:59 p.m.

15 - Past due Cookie Account forms due by 11:59 p.m.

22 - Final ACH withdrawal - 100% of “Amount you owe council” on Sales Report tab (all cookie reward costs included) **Calendar is subject to change**

Sunday

December 2023 December 2023

Monday

Tuesday

Wednesday

Thursday

Friday

1

Saturday

2

3

Online 4 training live – eBudde opens

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

Live trainings: 24

25

26

27

28

29

30

31

* Hold a girl planning meeting and caregiver meeting.

http://www.calendarsquick.com

The trainings you should check out this month are: This month focus on completing the mandatory cookie training in gsLearn.

• Live Training: New Leader Q/A (Dec. 12, 7:00 p.m. - 8:00 p.m.)

Objective: Opportunity to ask the product program team cookie questions Need access to gsLearn? Contact customer care.

Resources:

To do list:

GSLEARN TROOP TRAINING - An in-depth resource that covers every aspect of the cookie program and can be found on your gsLearn dashboard. Please call customer care if you need help accessing gsLearn.

Complete Troop Cookie Manager training track online with gsLearn for in-depth cookie program training to gain access to eBudde.

Cookie Program Family Meeting Guides: - Daisy Family Meeting Guide - Brownie Family Meeting Guide - Junior Family Meeting Guide - Cadette Family Meeting Guide - Senior Family Meeting Guide - Ambassador Family Meeting Guide

Using the 2024 “How to hold a caregiver” training for reference, work with the troop leader to plan educational meetings for Girl Scout entrepreneurs and caregivers. Share important deadlines and collect signed Caregiver Agreement forms (forms are a part of the Troop Cookie Packet mailed in early December.

Ensure each entrepreneur has cookie selling materials.

• Order card • Goal getter order card (paper) • Money envelope • Cookie Program for Entrepreneurs Coordinate adult volunteers (registered and background checked) to help with the cookie program.

Sunday

Monday

January 2024 January 2024

1

7

8 Program begins in person & digital cookie

14

Booth sign ups15 begin & first round booth sign-up

Tuesday

2

Wednesday

9

16 Second round booth sign-up

21

22

23

28

29

30

3

10

17

Third round booth sign-up Cookie delivery begins

24

Thursday

4

11

Friday

Troop cookie 5 managers gain access to eBudde

Saturday

6

12

13

18

19

20

25

26

27

Initial order & delivery station submission due

Troops verify banking info in eBudde is correct

Live trainings:

31

* Hold a girl planning meeting and caregiver meeting.

http://www.calendarsquick.com

The trainings you should check out this month are: Here are the trainings we suggest you refresh yourself about from the mandatory cookie training: • Financial Processes • Cookie Booths • Mall Booth Training • Starting Inventory Order Check out our live training this month!

• Product Program Office Hours (Jan. 9, 7:00 p.m. – 8:00 p.m.)

Objective: Opportunity to ask the product program team cookie questions • Cookie Delivery (Jan. 16, 7:00 p.m. – 8:00 p.m.)

Objective: TCMs learn about how deliveries run • Cupboard Overview (Jan. 23, 7:00 p.m. – 8:00 p.m.)

Objective: TCMs learn about what a cupboard is, how to place, edit, and confirm an order, and what to expect when they arrive • New Leader Q/A (Jan. 30, 7:00 p.m. – 8:00 p.m.)

Objective: Opportunity to ask the product program team cookie questions

To do list: Gain access to eBudde (ensure all girls are listed and verify ACH banking information).

Sign up for cookie booths if your troop chooses to do them (check out the available booths slots listed in eBudde under the booths tab and check back often).

Schedule girls to work cookie booths in shifts, if needed.

Submit your troop starting inventory order by January 18, 2024 at 8pm. When submitting your troop starting inventory order don’t forget to select delivery date/time/location.

Pick up cookies from delivery.

Sort cookies by girl, then have caregivers pick up cookies from you for delivery to their customers.

Advise them to contact their cookie customers to make delivery arrangements right away.

Sunday

February 2024 February 2024

Monday

4

Tuesday

5

Wednesday

Thursday

1

6

7

8

13

14

15

Friday

Saturday

2

9

10

Mall booths & hotspot cookie booths begin

Cupboards open

11

12

16 Fourth round booth sign-up

18

19

21

22

27

28

29

17 National Girl Scout

23

24

First ACH withdrawal

Cookie Weekend

25

20

3

26

http://www.calendarsquick.com

The trainings you should check out this month are: •

•

• •

Booths (Feb. 6, 7:00 p.m. – 8:00 p.m.)

Objective: Troop cookie managers learn the difference between a hotspot and non-hotspot booth; how to reserve and release hotspot booths, requesting and benefits non-hotspot booth approval Allocating Cookies Refresh and Financial Processes (Feb. 13, 7:00 p.m. – 8:00 p.m.)

Objective: Troop cookie managers learn how to allocate cookies on the girl orders tab, calculate the ACH withdrawal amount, go over ACH withdrawal schedule, and the cookie debt process - Recap of sales report Product Program Office Hours (Feb. 20, 7:00 p.m. – 8:00 p.m.)

Objective: Opportunity to ask the product program team cookie questions Juliettes Q/A (Feb. 22, 7:00 p.m. – 8:00 p.m.)

Objective: Opportunity to ask the product program team cookie questions

To do list: Collect money from caregivers throughout the program and deposit into your troop bank account regularly. Always ensure that you are keeping receipts from money and cookies you distribute.

Check with your troop leader for your troop account information if you are not a signer on the bank account.

Give girls credit for sales by allocating all sold cookies in eBudde. Unsold cookies that are left over should be allocated at end of the program.

Sunday

Monday

Tuesday

March 2024 March 2024 Wednesday

Thursday

Friday

3

4

5

6

7

Last day 10 of cookie program

11

12

Final 13 rewards order due

14

17

18

19

20

24

25

26

27

1

Saturday

2

8

9

15

16

21

22 Final ACH withdrawal

23

28

29

30

Past due Cookie Account forms due

31

http://www.calendarsquick.com

The trainings you should check out this month are: •

•

Balance Girl Orders Tab and Reward Submission (Mar. 5, 7:00 p.m. – 8:00 p.m.)

Objective: Troop cookie managers learn how to balance their girl orders tab and allocate all cookies and reward submission by the caregiver through digital order card, how to cross check in eBudde, and submit their final rewards by the deadline - Little Brownie Bakers rewards vs high-end council rewards - Parent responsibility to pick up high-end rewards Product Program Office Hours (Mar. 12, 7:00 p.m. – 8:00 p.m.)

Objective: Opportunity to ask the Product Program Team cookie questions

To do list: Make final deposits of money to your troop account and be aware of the dates for the automatic (ACH) debits from the troop account to the council account.

Make any rewards selections including shirt sizes, if needed, in eBudde and submit your troop’s final reward order.

Receive rewards, sort by individual girl and arrange delivery to girls in your troop within two weeks of receiving them. And EXHALE! :)

2024 Cookie Payment Schedule All cookie payments made to Girl Scouts of Central Indiana are collected via scheduled automatic withdrawals from the troop bank account.

Withdrawal

Percent of Balance Due to be Withdrawn from Troop Bank

January 19

$1 ACH test payment

February 20 at 11:59 p.m.

February 23

50% of amount you owe council

March 22 at 11:59 p.m.

March 22

100% of amount you owe council

Balance Due as of Date

•

•

• •

•

RETURNING TROOPS: If banking info is not showing properly in eBudde by Jan. 12, 2024, at 11:59 p.m. all contacts will be marked inactive in the eBudde system. If a starting inventory order has already been placed, it will be removed. If this happens to your troop, please contact customer care at 317.924.6800 for assistance.

NEW TROOPS: If you do not have banking info to supply during training, please place banking information on your Settings Tab in eBudde no later than Feb. 23, 2024. Failure to provide banking information by this date may result in all contacts being marked inactive from the eBudde system until banking information is resolved.

DOLLAR PULL, BOUNCE PAYMENTS, OR ACCOUNT NOT FOUND = COOKIE MANAGER REMOVED FROM EBUDDE UNTIL RESOLVED CAREGIVER DEBT: If payment is not made by a caregiver who has taken responsibility for cookies, please complete and submit a Past Due Cookie Account form no later than Mar. 15, 2024, via the form on the Product Program Cookie Central page on the Girl Scouts of Central Indiana website.

TROOP DEBT: Troop cookie managers who fail to pay their cookie bill risk losing their volunteer status as well as legal recourse. Your role: Complete the financial process training in gsLearn and adhere to all deadlines.

Your role: Complete the financial process training in gsLearn and adhere to all deadlines.

TROOP PROCEEDS: Junior, Cadette, Senior, and Ambassador (JCSA) troops may choose to opt out of the reward program and earn an additional 10 cents per package. Troops opting out of rewards are eligible for the theme patch and troop rewards once they achieve the required milestone.

Troop per Girl Scout average

Base proceeds per package

Council starting inventory order bonus*

Council cookie goal bonus**

Troop Proceed

$1

$0.02

$0.03

JCSA

Can opt of our rewards for an additional $0.10 per package

* Earned by all participating troops if the council reaches the council Starting Inventory order goal of 1,500,000 packages by January 18, 2024 at 8 p.m. ** Earned by all participating troops if the council reaches the council Financial Cookie program goal of 2,300,000 packages by March 10, 2024 at 11:59 p.m.

TROOP PROCEEDS WILL BE FORFEITED TO COUNCIL IF BANKING INFO IS NOT ENTERED BY MAY 31, 2024.

Need help setting up a bank account? Contact customer care at 317.924.6800 or customercare@girlscoutsindiana.org.