THE M E E T I N G S & E V E N T
Your essential guide for successful events
9
780620
630917
DETAILED LISTINGS Venues and service providers
EXHIBITIONS
CONFERENCING
INCENTIVES
MEETINGS
INTRODUCING
TREND REPORT Expert predictions for 2015
CHECKLIST From catering to decor, we have you covered
Edition 21 ÂŚ www.saconference.co.za
TOP TIPS Event planning done right
engage
creative
going beyond the ordinary
Enthrall
inspire
going beyond the ORDINARY ConCept G is a single source, specialist exhibition stand contractor and event infrastructural supplier, offering an attentive to detail, in-house turnkey solution including design, manufacturing, construction and realisation of Custom and System exhibition stands and event services locally, nationally and internationally.
www.conceptg.co.za info@conceptg.co.za Tel: +27 861 222 678
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SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
EXHIBITIONS
GENERAL All advertisers A–Z
CONFERENCING
INCENTIVES
MEETINGS
CONTENTS 4
61 - 103 14
Venue index: by region
17
Venue index: by capacity
23
Venues general
42
Eastern Cape
52
Free State
55
INTRODUCING THE M E E T I N G S & E V E N T
Gauteng 56 KwaZulu-Natal 88
Your essential guide for successful events
9
780620
630917
DETAILED LISTINGS Venues and service providers
TREND REPORT Expert predictions for 2015
CHECKLIST From catering to decor, we have you covered
Cover image: Cape Town International Convention Centre ©SANCB
VENUES Venue index: A–Z
TOP TIPS Event planning done right
Edition 21 | www.saconference.co.za
Mpumalanga 99 North West
100
Western Cape
104
SPEAKERS & ENTERTAINERS
105 - 110
Entertainers, speakers and team builders by type
13
Speakers by topic
14
SERVICE PROVIDERS & PRODUCTS 111 - 119 Service suppliers and products by type
16
SAC2015OFC.indd 1
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Introducing
THE MEETINGS & EVENT PLANNER
This new section is brimming with industry trends, advice, handy tips and tools for event planning and in-depth insight from industry experts. The combination of comprehensive listings and useful contents has turned SA Conference into the essential guide for any event planner. Turn to page 19 for the knowledge and skills you need to arrange a successful event.
www.saconference.co.za
JAN/FEB 2015 • Issue 59
Look to the future
MICE trends – what to expect in 2015
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CONNECTED
HOW TO
Green your event with are
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Page 1 of 3
Cape Town International Convention Centre
INDEX
Advertisers A – Z
COMPANY
SECTION
PAGE
3D Design
Services
54 on Bath
Venues
IBC
About Entertainment
Speakers/entertainers
African Hotel & Adventures
Venues
62
African Pride Crystal Towers Hotel and Spa
Venues
98
Amanzingwe Lodge
Venues
96
ATKV
Venues 63
66 104
Attrahent/Conftools Services 113
4
Avianto
Venues 67
Barmotion
Services 114
Cape Town International Convention Centre
Venues
100
Cara Consultants/'Dr D'
Speakers/entertainers
107
CedarWoods of Sandton
Venues
Champange Sports Resort
Venues
88
ConCept G
Services
IFC
Conceptual Eyes
Services
OBC
Conference Speakers International
Speakers/entertainers
110
Constitution Hill
Venues
69
DaVinci Hotel and Suites
Venues
70
Decor-d-Zign
Services 113
Diep In Die Berg
Venues
71
Drakensberg Sun Resort
Venues
88
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
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Page 2 of 3
COMPANY
SECTION
INDEX
Advertisers A – Z
PAGE
Durban International Convention Centre
Venues
Elegant Entertainment
Services
90
Emerald Resort & Casino
Venues
Emnotweni
Venues 95
EXSA
Services, Venues
Fairmont Zimbali Resort | Fairmont Zimbali Lodge
Venues
93
Forever Hotel @ Centurion
Venues
72
Garden Court Milpark
Venues
73
Gautrain
The Meetings & Event Planner
24
Gearhouse South Africa
Services
Gold Reef City
Venues
73
Green Exhibition Services
Services
116
Green Leaves Country Lodge & Venue
Venues
96
Hemingways
Venues 65
Intensive Team Building
Services
Intercape
Services 118
InterContinental Johannesburg O.R. Tambo Airport
Venues
Johannesburg Expo Centre
The Meetings & Event Planner
20, 49
Johannesburg Tourism
The Meetings & Event Planner
18, 27
Kedar Country Lodge, Conference Centre & Spa
Venues
Khaya iBhubesi
Venues
Kleinkaap Boutique Hotel
The Meetings & Event Planner
Lanzerac Hotel & Spa
Venues
108, 109 71
110
115
117
74
97 2 21 5, 101
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
5
INDEX
Advertisers A – Z Page 3 of 3
COMPANY
6
SECTION
PAGE
Le Franschhoek Hotel & Spa
Venues
LUMI
Services 115
MICE Academy
General
30
Midlands Meander
Venues
89
Midrand Conference Centre
Venues
75
Misty Hills Country Hotel, Conference Centre & Spa
Venues
76
Mixolydian Music
Services
119
Mongena Game Lodge
Venues
75
Montecasino
Venues 77
Moses Mabhida Stadium
Venues
91
NH The Lord Charles Hotel
Venues
102
Peermont Global
Venues
22
Piekenierskloof Mountain Resort
Venues
103
Premier Hotels & Resorts
Venues
64
Protea Hotel Balalaika Sandton
Venues
78
Pumula Beach Resort
Venues
94
SA Event Decor
Services, The Meetings & Event Planner
48
SAACI
Venues, Services
70
Sandton Convention Centre
Venues
79
Solms-Delta
Venues 103
South African Translators’ Institute
Services
119
Southern Sun Elangeni & Maharani
Venues
92
Sparkling Waters Hotel & Spa
Venues
98
Summer Place
Venues
80
Sun International
Venues
1
Suncoast
Venues 94
Tau Game Lodge
Venues
98
The Bannister Hotel
Venues
81
The Blue Train
The Meetings & Event Planner
26
The Butler Caterers
Venues
81
the forum company
Venues
82, 84
The Theatre on the Track
Venues
86
Tshwane Events Centre
Venues, The Meetings & Event Planner
Tsogo Sun
Venues
Unique Speaker Bureau
Services, The Meetings & Event Planner
Valley Lodge & Spa
Venues
23, 87
Walter Sisulu Square
Venues
86
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
102
30, 40, 85 60 36, 106
INDEX
Venues A – Z
Montecasino
Page 1 of 1
VENUE
PAGE VENUE
PAGE
54 on Bath
66
Midlands Meander
89
African Hotel & Adventures
62
Midrand Conference Centre
75
African Pride Crystal Towers Hotel and Spa
98
Misty Hills Country Hotel, Conference Centre & Spa 76
Amanzingwe Lodge
96
Mongena Game Lodge
75
ATKV
63
Montecasino
77
Avianto
67
Moses Mabhida Stadium
Cape Town International Convention Centre
100
NH The Lord Charles Hotel
91 102
CedarWoods of Sandton
68
Peermont Global
Champagne Sports Resort
88
Piekenierskloof Mountain Resort
Constitution Hill
69
Premier Hotels & Resorts
64
DaVinci Hotel and Suites
70
Protea Hotel Balalaika Sandton
78
Diep In Die Berg
71
Pumula Beach Hotel
94
Drakensberg Sun Resort
88
Sandton Convention Centre
Durban International Convention Centre
90
Solms-Delta
Emerald Resort & Casino
71
Southern Sun Elangeni & Maharani
92
Emnotweni
95
Sparkling Waters Hotel & Spa
98
Fairmont Zimbali Resort | Fairmont Zimbali Lodge
93
Summer Place
80
Forever Hotel @ Centurion
72
Sun International
Garden Court Milpark
73
Suncoast
94
Gold Reef City
73
Tau Game Lodge
98
Green Leaves Country Lodge & Hotel
96
The Bannister Hotel
81
Hemingways
65
The Butler Caterers
81
InterContinental Johannesburg O.R. Tambo Airport 74
the forum l the campus
84
Johannesburg Expo Centre
the forum l turbine hall
84
20, 49
Kedar Country Lodge, Conference Centre & Spa Khaya iBhubesi Kleinkaap Boutique Hotel Lanzerac Hotel & Spa Le Franschhoek Hotel & Spa
97 2 21 5, 101 102
The Theatre on the Track Tshwane Events Centre Tsogo Sun Valley Lodge & Spa Walter Sisulu Square
26 103
79 103
1
86 30, 40, 85 60 23, 87 86
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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INDEX
Venues by region Page 1 of 2
VENUE
AREA
PAGE
EASTERN CAPE
Hemingways
East London
65
Khaya iBhubesi
Parys
54 on Bath
Rosebank
Avianto
Muldersdrift 67
CedarWoods of Sandton
Woodmead
68
Constitution Hill
Braamfontein
69
Da Vinci Hotel & Suites
Sandton
70
Diep In Die Berg
Wapadrand
71
Emerald Resort & Casino
Vanderbijlpark
71
Forever Hotel @ Centurion
Centurion
72
Garden Court Milpark
Milpark
73
Gold Reef City
Ormonde
73
InterContinental Johannesburg O.R. Tambo Airport
O.R. Tambo International Airport
Johannesburg Expo Centre
Nasrec
Kleinkaap Boutique Hotel
Centurion
21
Midrand Conference Centre
Midrand
75
Misty Hills Country Hotel, Conference Centre & Spa
Muldersdrift
76
Mongena Game Lodge
Hammanskraal
75
FREE STATE
2
GAUTENG 66
76 20, 49
Montecasino Fourways 77
8
Protea Hotel Balalaika Sandton
Sandton
78
Sandton Convention Centre
Sandton
79
Summer Place
Hyde Park
80
The Bannister
Braamfontein
81
The Butler Caterers
Midrand
81
the forum l the campus
Bryanston
84
the forum l turbine hall
Newtown Precinct
84
The Theatre on Track
Kyalami
86
Tshwane Events Centre
Pretoria
30, 40, 85
Valley Lodge & Spa
Magaliesburg
87
Walter Sisulu Square
Soweto
86
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Page 2 of 2
VENUE
AREA
INDEX
Venues by region PAGE
KWAZULU-NATAL
Champagne Sports Resort
Central Drakensberg
88
Drakensberg Sun Resort
Drakensberg
88
Durban International Convention Centre
Durban
90
Fairmont Zimbali Resort | Fairmont Zimbali Lodge
Ballito
93
Midlands Meander Association
Midlands
89
Moses Mabhida Stadium
Durban
91
Pumula Beach Hotel
South Coast
94
Southern Sun Elangeni & Maharani
Durban
92
Suncoast
Durban
94
Nelspruit
95
Amanzingwe Lodge
Hartbeespoort
96
Green Leaves Country Estate
Hartbeespoort
96
Kedar Country Lodge, Conference Centre & Spa
Rustenburg
97
Sparkling Waters Hotel & Spa
Rustenburg
98
Tau Game Lodge
Madikwe Game Reserve
98
MPUMALANGA Emnotweni
NORTH WEST
WESTERN CAPE African Pride Crystal Towers Hotel & Spa
Century City
99
Cape Town International Convention Centre
Cape Town
100
Lanzerac Hotel & Spa
Stellenbosch
4, 101
Le Franschhoek Hotel and Spa
Franschhoek
102
NH The Lord Charles Hotel
Somerset West
102
Piekenierskloof Mountain Lodge
Citrusdal
103
Soms-Delta
Franschhoek
103
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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Page 1 of 3
ACC OM MO DAT ION PAG E
NO. O EVE F MEE NTÂ S T PAC ING/ ES
MA
X PA
X
Sandton Convention Centre
INDEX
Venues by capacity
UP TO 100 Fairmont Zimbali Lodge
90
3
76 rooms
93
Green Leaves Country Estate
60
1
41 rooms
96
Mongena Game Lodge
90
4
25 rooms
75
DaVinci Hotel and Suites
120
2
220 rooms
70
The Bannister Hotel
120
1
30 rooms
81
54 on Bath
150
4
75 rooms
66
Amanzingwe Lodge
150
5
48 rooms
96
Forever Hotel @ Centurion
100
4
48 rooms
72
Garden Court Milpark
140
5
251 rooms
73
InterContinental Johannesburg O.R. Tambo Airport
130
10
138 rooms
74
Pumula Beach Hotel
140
2
62 rooms
94
Sparkling Waters Hotel and Spa
150
7
56 rooms
98
The Butler Caterers
150
5
off-site
81
Valley Lodge & Spa
152
8
76 rooms
23, 87
UP TO 120
UP TO 150
10
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
PAGE
ACC OM MO DAT ION
NO. O EVE F MEE NTÂ S T PAC ING/ ES
MA
X PA
X
Page 2 of 3
INDEX
Venues by capacity
UP TO 200 Drakensberg Sun Resort
200
2
78 rooms
88
250
4
113 rooms
73
Avianto
300
7
34 rooms
67
Fairmont Zimbali Resort
300
4
154 rooms
93
Protea Hotel Balalaika Sandton
300
9
330 rooms
78
350
7
off-site
80
400
3
34 rooms
21
UP TO 250 Gold Reef City
UP TO 300
UP TO 350 Summer Place
UP TO 400 Kleinkaap Boutique Hotel
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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ACC OM MO DAT ION PAG E
X PA MA
NO. O EVE F MEE NTÂ S T PAC ING/ ES
Page 3 of 3
X
INDEX
Venues by capacity
UP TO 450 African Pride Crystal Towers
400
8
180 rooms
99
Diep In Die Berg
450
Khaya iBhubesi
450
5
3 rooms
71
9
76 rooms
Suncoast
2
450
3
165 rooms
94
the forum l turbine hall
500
10
off-site
84
Southern Sun Elangeni & Maharani
500
15
743 rooms
92
CedarWoods of Sandton
700
9
51 rooms
68
Midrand Conference Centre
700
7
104 rooms
75
UP TO 500
UP TO 700
UP TO 800 Emnotweni
770
5
224 rooms
95
Misty Hills Country Hotel, Conference Centre & Spa
800
23
195 rooms
76
Montecasino
1 000
17
619 rooms
77
The Theatre on the Track
1 016
3
off-site
86
Cape Town International Convention Centre
10 000
33
off-site
100
Champagne Sports Resort
1 350
16
425 rooms
88
Constitution Hill
1 200
12
off-site
69
Durban International Convention Centre
20 000
32
off-site
90
Emerald Resort & Casino
3 000
6
186 rooms
71
Johannesburg Expo Centre
100 000
11
off-site
20, 49
Moses Mabhida Stadium
85 000
17
off-site
91
Sandton Convention Centre
10 000
19
off-site
79
the forum l the campus
1 000
15
off-site
84
Tshwane Events Centre
50 000
21
off-site
30, 40, 85
Walter Sisulu Square
3 000
6
off-site
87
UP TO 1 000
OVER 1 000
12
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
INDEX
Speakers & entertainers by type
Adv en Age turer nt Cel ebr Cha it y ir p Coa erson ch Com ed Con ian sul Con tant ce Cor r ts & s h ow por Cor ate th s por e at re a te Dan ce r b a n d s DJ E nt er t ain Fac e ilita r I l l u to r sio nis t Ma gi c i M im an e Mu sici MC an Pro duc Pro t laun fess c ion hes Sin ger al ad viso S on r gw S to r i te r r y te lle Qu izm r S p e a s te r ake Tea r mb uil Tra ine der r
Elegant Entertainment
Page 1 of 1
NAME PAGE About Entertainment
Conference Speakers
Denim
Dorianne Weil – ‘Dr D’
Elegant Entertainment Flash Republic & Tamara Dey
Khaya Mthethwa
Joey Rasdien
Lira
104
110 104
107 108,109
104
104
104
104
Louise Carver
Unathi Msengana
Unique Speaker Bureau
Yvonne Chaka Chaka
Idols Top 11 2014
104
104
104
106
104
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
13
INDEX
Speakers by topic Page 1 of 2
ADVENTURER About Entertainment Conference Speakers Unique Speaker Bureau
104 110 36, 106
AFTER-DINNER SPEAKER About Entertainment Conference Speakers Unique Speaker Bureau
104 110 36, 106
ASSERTIVENESS TRAINING About Entertainment Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
104 107 110 36, 106
BODY LANGUAGE Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
BUSINESS ETIQUETTE Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
COUNSELLING SKILLS 107 110 36, 106
CHANGE MANAGEMENT Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
104 107 110 36, 106
107 110 36, 106
CORPORATE SOCIAL INVESTMENT About Entertainment Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
104 107 110 36, 106
14
107 110 36, 106
About Entertainment
104
Dorianne Weil – ‘Dr D’
107
Conference Speakers
110 36, 106
CROSS-CULTURAL & GENDER ISSUES Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
CUSTOMER RELATIONS Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
EMOTIONAL DEVELOPMENT Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
EMPOWERMENT
CORPORATE WELLNESS Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
Unique Speaker Bureau
Unique Speaker Bureau
CONFLICT RESOLUTION Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
Conference Speakers
CREATIVE THINKING 107 110 36, 106
COMMUNICATION About Entertainment Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
Dorianne Weil – ‘Dr D’
107 110 36, 106
Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
107 110 36, 106
Page 2 of 2
INDEX
Speakers by topic MIND/BODY/SPIRIT Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
MOTIVATION About Entertainment
104
Dorianne Weil – ‘Dr D’
107
Conference Speakers Unique Speaker Bureau
110 36, 106
PERFORMANCE ENHANCEMENT Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
PERSONAL DEVELOPMENT Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
HEALTH & WELLNESS Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
107 110 36, 106
HUMOUR IN BUSINESS About Entertainment Conference Speakers Unique Speaker Bureau
104 110 36, 106
IMAGE & GROOMING About Entertainment
104
Conference Speakers
110
Unique Speaker Bureau
36, 106
PRESENTATION SKILLS Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
Dorianne Weil – ‘Dr D’ Conference Speakers Unique Speaker Bureau
Conference Speakers Unique Speaker Bureau
104
Conference Speakers
107
Unique Speaker Bureau
110
TEAMWORK
36, 106
LEADERSHIP Conference Speakers Unique Speaker Bureau
110 36, 106
107 110 36, 106
SERVICE EXCELLENCE
Dorianne Weil – ‘Dr D’
Dorianne Weil – ‘Dr D’
107
SELF-ESTEEM
About Entertainment
Unique Speaker Bureau
110 36, 106
110 36, 106
STRATEGIC PLANNING
INSPIRATION
Conference Speakers
107
About Entertainment
104
Dorianne Weil – ‘Dr D’
107
107
Conference Speakers
110
Unique Speaker Bureau
36, 106
LIFE SKILLS
110 36, 106
110 36, 106
WOMEN’S ISSUES About Entertainment
104
Dorianne Weil – ‘Dr D’
107
Dorianne Weil – ‘Dr D’
107
Conference Speakers
110
Conference Speakers
Unique Speaker Bureau
36, 106
Unique Speaker Bureau
110 36, 106
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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Page 1 of 1
NAME
App s Aud ienc er Aud iov espon se Cat isual &p erin ollin g g Coa ch c h ar te Com r pu Cor ter, In ter n por a et & t e Dec g IT or & if ts/p rom ser vic prin Des es otio ted ign nal ma item teri Exh & inst a s alla ibit ls i Eve on sta tion nt i n nfra ds & Eve ser nt m str uct ure vices an Foo d & ageme nt/ be Fur nitu verage organi ser re r s Fur ent nitu al r e &d Mo bile eco r bar Mu ser sic vice & s e Re g nte r tai istr nm Sec ation ent urit y Sta gin g& Tea m b lightin Tem uilding g por ar y Tra eve inin nt s g taff Tra nsla tion Tra & nsp or t langua Vis ge ual ser com vice s mu nic atio n
Conceptual Eyes
INDEX
Service providers and products by type
3D Group of Companies
Barmotion
Conftools
Decor-D-Zign
ConCept G Exhibitions & Events
Green Exhibition Services
Intensive Team Building Intercape Lumi
Mixolydian Music South African Translators' Institute
16
Conceptual Eyes
Gearhouse South Africa
PAGE
IBC
114
IFC
OBC 113 113 115
115
119
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
116
117
118
119
MEDIA
CONFUSED? Not sure where to look for the right venues and suppliers, speakers and team-building service providers? Look no further – SA Conference online is nite online point of reference for nding venues, products and suppliers for the meetings, conferencing, events and exhibition sectors.
SACONFERENCE directory
The SA CONFERENCE website will simplify your purchasing decisions. Start exploring today on www.saconference.co.za SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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18
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
2015 Your essential guide for successful events
ISSUE 1
meetconfex.com
20
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
contents DESTINATION 2015
27
JOBURG From its natural beauty to its magnificent people, Joburg is an event planner’s city of gold
THE INCREDIBLE EXPO MACHINE Tshwane Events Centre's cost-effective and sustainable solution for your exhibition needs
BEST PRACTICE
34 TALKING ‘BOUT MY GENERATION 36
Terry Sutherland on why you have to have service level agreements
TOP TOOLS
43 THE CHECKLIST
EXHIBITIONS
30
42 WHY SLAs ARE CRUCIAL
John Fisher on the generation gap’s impact on the event industry CHOOSING THE RIGHT SPEAKERS Michael Jackson on finding the right speaker for your event
38 SAFETY FIRST
Mike Lord on the importance of safety and disaster planning
41
SOCIAL MEDIA TIPS
Gerd Wojatschek on how to effectively use social media for your event
A handy guide to ensure a stress-free event
46 FYI
The Meetings & Event Planner’s top tips to getting it right
TREND REPORT
49 50 51 52 53 54 55 56 57 58 59
Trends shaping the future Catering Education and training Greening Incentives Stand design Audiovisual in stand design Technology Team building Venues Videoconferencing
T: 012 - 654 9878 | E: info@kleinkaap.co.za | W: www.kleinkaap.co.za SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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With our exquisitely appointed venues conveniently situated throughout southern Africa, your next conference or event will be a bigger success. With quality guaranteed and quotes that are easy to understand, we offer customised solutions for your event, from cuisine to entertainment, technology to security, business services to relaxation – and more. And with the option of overnight or day conference packages, it will be hard to find better value for money than at a Peermont Resort.
RELAXING STAYS. EXCITING TIMES.
GROUP SALES: Tel: +27 (0)11 928 1903 | E-mail: sales@peermont.com CENTRAL RESERVATIONS: Tel: 0860 777 900 (SA only) | Tel: +27 (0)11 928 1928 | Book on-line at www.peermont.com | reservations@peermont.com EMPERORS PALACE in Johannesburg, GRACELAND in Secunda, UMFOLOZI in Empangeni, RIO in Klerksdorp, KHORONI in Thohoyandou, FRONTIER INN in Bethlehem, MMABATHO PALMS in Mafikeng, MONDAZUR in San Lameer, THABA MOSHATE in Burgersfort, UMODZI PARK and BICC in Lilongwe, Malawi, THE GRAND PALM, GICC and THE MONDIOR HOTEL in Gaborone, and THE METCOURT HOTEL in Francistown, Botswana.
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SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
EDITOR'S COMMENT
Your guide to success The Meetings & Event Planner will provide you with innovative concepts, creative design and flawless execution. WHAT MAKES a phenomenal event planner? It is being able to think differently and adopting new behaviours. It is about staying ahead of the competition and changing the game. It is about being unconventional, innovative and embracing new ways of doing things. The Meetings & Event Planner, or as I affectionately call it, The Planner, gives you the means to just that. It is packed with industry trends, advice, handy tips and tools for event planning and in-depth insight from industry experts. EASY AS ABC Included in The Planner is a comprehensive checklist that will ensure that even the tiniest event detail is covered. There is also a trend report by industry experts who will help you keep your event current. The MICE Academy has
teamed up with The Planner and you can get CPD credits by taking an online Q&A test based on the best practice articles. For more on this industry first, turn to page 33.
WHAT’S IN STORE Combined with the comprehensive listings of SA Conference Directory, The Planner is an essential resource for anyone who is organising any type of event. This publication is supported by saconference.co.za. For many years this website has been a one-stop search engine for finding venues, products and suppliers for the MICE industry. Over the next few months we will be adding exciting new features to further enhance the website functionality and your experience. We will also be renaming the website to The Planner and giving
it a new url – meetconfex.com. Watch this space. Before you turn the pages or start clicking away to start planning the perfect event, I will leave you with this thought: How can you become great? You give up being average. Happy planning!
Perfectly situated on the banks of the Magalies river, just an hour’s drive from Johannesburg & Pretoria, Valley Lodge & Spa offers superior accommodation, conference facilities, spa and hydro therapy centre, in a natural majestic setting. www.valleylodge.co.za res@valleylodge.co.za 014 577 1301 SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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Delegates on the move Get your event on the fast track to success with the Gautrain. With speeds of 160 km/h and access to commercial hotspots, the Gautrain is a safe and reliable means of public transport. As a result, venues and places of interest along the Gautrain stations and bus routes are proving popular with event organisers. Take the Gautrain for a convenient journey and predictable travel times. Leave the traffic behind.
Montecasino Palazzo Circle
Sandton Station Bus Routes S2: Gallo Manor S3: Rivonia S4: Randburg S5: Fourways
Design Quarter
Take a photo with our former president at Nelson Mandela Square.
Epsom Downs Parc Nicol
Rivonia Centre Rivonia Boulevard Liliesleaf Farm
Nicolway A valid Gold Card is required to board a Gautrain bus. These can be purchased at the stations and at selected retail outlets.
Grosvenor Crossing
Visit www.gautrain.co.za where you will be able to plan your trip accordingly. • For detailed and accurate bus route maps see station brochures or visit the Gautrain website. • Bus tickets cannot be purchased on the buses. • To find out where your bus is, please dial 010 223 1098.
Coca Cola Park Stadium is situated in Johannesburg. Access to the stadium to watch your favourite event is easy from locations within the confinements of the city
Consumer Goods Council
Johannesburg Don’t forget to visit Joburg Zoo and the National Military Museum.
Park Station Bus Routes J1: Park Town J2: CBD
Hyde Square
Joburg Theatre Complex Nelson Mandela Bridge
4
T NU
I
M
Constitution Hill
Meadowfields
Sandton Racquets Club
IDC Protea Hotel Balalaika Shuttle ServiceSandton City
Summer Place
Charlotte Maxeke Johannesburg Academic Hospital Wits Medical School
ES
Hyde Park Illovo Blvd
UT
College of Digital Photography
Southern Sun Sandton Hilton
SANDTON
Bryanston Centre
Innisfree Park
IN
M
4 Bidvest Thrupps Wanderers Centre Stadium
Protea Hotel Melrose Wanderers Place
The Mall of Rosebank
Morning Glen Mall
River Club Park
Pick n Pay Sandton on Nicol Sports Club
SARS Bright Water Multichoice Commons
ES
Atholl Oaklands
ROSEBANK
Melrose Arch Rosebank Station Bus Routes RB5: Killarney RB2: Melrose RB3: Illovo RB4: Hyde Park
Killarney Mall
PARK STATION
Boston Newtown College Cultural Precinct Absa Standard Reef Bank Bank Art Hotel Gallery
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Bryanston Centre
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
The undergound tunnel section from Park Station to Marlboro Portal is a total length of 15.5 kilometres.
PRASA/ME
TRORAIL
The Freedom Park & the Voortrekker Monument
PRA
Pretoria Bus Routes P3: Pretoria P4: PTA Unisa - Groenkloof
SA/
ME
National Zoo
TRO
RAIL
City Hall
PRETORIA
The Union Buildings have lovely gardens. Check out the National Zoological Gardens.
PRASA/M
Heart
HATFIELD
7 MINUTES Hospital
University of Pretoria Loftus Rugby UNISA Stadium Curves SABS Brooklyn Pretoria Raslouw Little Company of Country Value Centre Protea Hotel Mary Hospital Club Centurion Waterfront Centurion Lifestyle Station Amberfield Centre CENTURION Estate Supersport Centurion Byles Checkers Bus Routes Park Bridge Lynwood C1: Techno Park Eco Park C2: Rooihuiskraal Centurion Estate C3: Wierda Park Golf Estate C4: Southdowns Love More Eco Boulevard Centre Sax Protea Southdowns Arena Spar Hotel College Freedom Park
8 MINUTES
Tshwane
Hatfield Bus Routes H1: Brooklyn H2: Lynnwood H3: Arcadia H5: Menlyn H6: Queenswood
OR Tambo Building Queenswood Sheraton Pretoria Hotel Christian Technical Colllege High ETRORAIL
State Theatre
World Bank Menlyn Park Shopping
CSIR Checkers Lynwood LEGEND North-South Commuter East-West Commuter Airport PRASA / Metrorail
Tilbury Business Park
Chilli Lane Shopping Centre
Central Park African Bank
9 MIN
S
TE
U
IN
Midrand Bus Routes M1: Randjespark M2: Noordwyk M3: Sunninghill
Kelvin Power is a 600MW coal-fired power plant located near Kempton Park that provides City Power with electricity. ME A/
MARLBORO
UTER
T COMM
EAST/WES
RHODESFIELD Emperors Palace AIRPORT OR
N SANDTO TAMBO TO
TES =15 MINU STATION
Ekurhuleni Woodbridge Square
Cavendish Glen Civic Centre
RA IL
Featured Venues:
MIDRAND
TR O
6
M
Joburg Water Tower
PR AS
Sunninghill Hospital Linbro Business Park Shuttle Service 4 MINUTES
Gallagher Convention Centre
Town Waterfall Lodge Hospital Eskom Megawatt Park
UTES
Vodaworld Unisa SBL Main Entrance
Glen Balad Mall Arwyp Medical Centre
OR Tambo International Airport, the busiest airport in Africa, forms the centre of a multi-nodal, multi- functional enterprise with major commercial development in Ekurhuleni and is known as South Africa’s Aerotropolis.
Premier Hotel OR Tambo Protea Hotel OR Tambo
OR TAMBO Rhodesfield Bus Routes RF1: Kempton Park RF2: Emperors Palace
Download the Gautrain Apps, available on: • App Store • Google Play • App World
The first two rail cars in the direction of the Airport (last two cars in the direction of Sandton) to the airport comprise special airport cars with fewer but wider and more luxurious seats and special areas for baggage storage near the doors. Take the Metrorail from Park Station to FNB Stadium.
SMS “Alert” to 32693 for service updates Disclaimer: Please note that some of the attractions indicated along the illustrated route map may not be along the route of the Gautrain services. Direct enquiries for more information about places and attractions may be obtained from Gauteng Tourism Authority. The illustrated route map is not to scale.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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CHARTER YOUR OWN EVENT
Dinner/lunch charters available Fridays and Saturdays from Pretoria. Indulge in fine cuisine with personal butlers at your beck-and-call. The Blue Train is not just a mode of transport – it is an all-inclusive five-star luxury rail experience.
T&Cs apply • Nett rates: 42 guests @ R126 500; 84 guests @ R160 600 • Five to six hour lunch/dinner trip for a minimum of 42 guests and maximum 84 guests. • The quotations above are inclusive of snacks, applicable meals, all local drinks (alcoholic & non-alcoholic – including wines), Cuban cigars and Blue Train gifts • Dining car accommodates a maximum of 42 guests at a time. In cases where there are more than 42 guests, there will be two sittings
t +27 (0)12 334 8459
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f +27 (0)12 334 8464/8081
info@bluetrain.co.za www.bluetrain.co.za
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
D E S T I N AT I O N 2 0 1 5
Welcome to Joburg
From its natural beauty to its magnificent architecture, delicious cuisine and vibrant people, Joburg is an event planner’s city of gold.
N
O MATTER WHAT you call it – Johannesburg, Jozi, Joburg, Joni, eGoli or Joeys – it is an extraordinary city. From its humble beginnings as a mining town, Joburg has grown into a vibrant metropolis. With incredible infrastructure, a dynamic transport system and a rich culture, it’s no wonder the world cannot stay away. AFRICA'S MOST VISITED CITY The city’s magnetic allure is difficult to ignore. This is why, in 2014, for the second year in a row, Joburg was the most visited city in Africa, according to the 2014 MasterCard Global Destination Cities Index.
HOSTING EVENTS A versatile business and megaevents destination, Joburg is capable of handling a vast array of events, be it a small meeting, a massive international gathering, convention, concert or sporting event.
With an estimated population of 4.3 million in 2014, Joburg is the cultural centre and the economic hub of South Africa, making it an outstanding event destination. Offering the best access to versatile venues, technology, dynamic stand design, and audiovisual equipment, there is something suitable for any type of event, on whichever scale. Joburg’s event-friendly environment provides excellent infrastructure and telecommunications – the quality demanded by the growing, vibrant MICE industry.
From catering to venues, there is something for everyone here, leaving event planners spoilt for choice an event of any budget can be a success here.
BRING SUNSCREEN Joburg enjoys some of the best weather with a subtropical highland climate – bright and sunny, with short, late afternoon downpours in the summery months of October to April, often accompanied by brilliant electric thunderstorms. Labelled the world’s largest urban forest, with more than ten million trees, Joburg not only attracts abundant birdlife but a number of visitors from all over the world.
GETTING AROUND Transport in Joburg is multifaceted, with metered taxis, minibus taxis, a railway system, bus services including the city's Rea Vaya buses and the dynamic Gautrain, getting around in Joburg is no hassle. Because Joburg is a diverse cosmopolitan city with a unique blend of first-world sophistication and emerging growth vitality,
MELTING POT OF CULTURES Diverse cultures, languages, colours and heritage make for an event planners dream; with so many options to choose from, this worldclass city is a must-use destination. From catering to venues, there is something for everyone here, leaving event planners spoilt for choice.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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DESTINATION 2015
10 SOWETO
FACTS ABOUT
Soweto, a syllabic abbreviation for South Western Townships, is the largest township in South Africa. Rich with history, heritage and culture, Soweto’s diversity offers a unique experience for everyone. 1 SURPRISINGLY, even adrenaline junkies can experience thrill and exhilaration in Soweto, taking a swing or a bungee jump – the first of its kind in the world – from one of the old power station cooling towers in Orlando.
2 SOWETO IS THE MOST populous black urban residential area in the country, in excess of two million residents. Thanks to its close proximity to Joburg CBD, it is also the most metropolitan township in the country.
3 SOWETO WAS A PRODUCT of segregationist planning, created to house black labourers working in mines and other industries in the city, away from the city centre.
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4 CHRIS HANI Baragwanath Hospital, the only hospital serving the Soweto sprawl, with close to 3 000 beds, is the biggest academic hospital in the world.
5 WITH A RICH POLITICAL history, Soweto was the scene for the massive violent expression of outrage in 1976 and spread from there to the rest of the country. Other politically charged campaigns to have germinated in Soweto include the squatter movement of the 1940s and the defiance campaigns of the mid to late 1980s.
6 THE SOWETO MARATHON, a great sporting and communitybuilding event, saw more than 21 000 runners participate in 2014.
7 RECENT YEARS have seen Soweto become a site of massive development projects, including tarring the roads and greening the township, making Soweto a major tourist attraction in the country.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
8 SOWETO IS HOME to Vilakazi Street, the only street in the world to have had two Nobel Peace Prize winners as residents, Nelson Mandela and Archbishop Emeritus Desmond Tutu. Mandela House and Tutu House are just a short distance apart.
9 IN KLIPTOWN is Freedom Square, a place where the Freedom Charter was adopted as the guiding document of the Congress Alliance. The charter was the guiding document of the African National Congress and envisaged an alternative non-racial dispensation in which “all shall be equal before the law.” 10 THE 2010 FIFA World Cup final was held in Soccer City, which is located within the outskirts of Soweto. It was built in 1987 but upgraded for the tournament. It can seat almost 95 000 spectators and is a popular venue for international artists. Its design was inspired by African pottery.
D E S T I N AT I O N 2 0 1 5 TAKE A WALK
Mainstreetwalks is a concept that encourages people to rediscover the inner city and ultimately Joburg. The best way to explore these spaces, like any other city in the world, is by foot and public transport. If you have the imagination to go beyond mere tourist rubbernecking, guided tours, which start from the Maboneng Precinct on the east side of the Joburg CBD, navigate a way within and around the city. These walks give you direct access to the people and happenings of the community.
SHOP TILL YOU DROP Independent retailers stocking a variety of local designs and crafts make Maboneng a showcase of the best in fashion, art, furniture and more. Must-visit stores include I Was Shot in Joburg, selling items all printed with photos taken by street children, and 1886 Boutique Joburg, stocking household objects from taxi-hand-signal-printed tea towels to ceramics bearing the image of the Hillbrow Tower.
What to do in
Maboneng
FOOD GLORIOUS FOOD Market on Main is a weekly food and design market with over 100 independent traders. The market happens at Arts on Main every Sunday from 10:00 to 15:00. The night market takes place once a month, on the first Thursday of every month. A top-class market celebrating the best in food and design, Market on Main is its own city of culinary experts, food entrepreneurs and food lovers. Couple this with an outstanding design and vintage section that includes locally designed furniture, clothing, accessories and crafts for one of the best retail experiences the city has to offer.
Let your delegates feel the heartbeat of Joburg by visiting Maboneng – the place of light. mabonengprecinct.com
NIGHTLIFE The Bioscope, situated on the ground floor of Main Street Life, is an innovative independent cinema. Filmgoers can watch unique and diverse local and international films and documentaries. The Bioscope hosts local musicians, as well as popular signature events such as Noodlebox Cinema and Mystery Movie Night.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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EXHIBITIONS
The incredible expo machine F Looking for a cost-effective and sustainable solution for your exhibition needs? Ricky da Costa has what you need.
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ACED WITH THE challenges around growing their own events, Tshwane
Events Centre needed a costeffective solution to attract small, medium and micro enterprises (SMMEs).
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Small companies do not have the budget to buy a stand and resources to man a stand at an exhibition that runs for three days. While looking at various staging equipment, and how best to improve its utilisation rate, a solution was found for the SMME.
AN IDEA WAS BORN By taking our existing staging gantries, the centre is able to build not only custom stands for its clients but also create an exposition pavilion. What we have in our possession is a giant Meccano set
BIRTH OF THE INCREDIBLE EXPO MACHINE By creating a free-standing design from staging equipment, we have developed what we believe will be the next big thing in eventing – the pavilion. The pavilion offering will include branded exhibition space and a dedicated promoter who will give interested parties information on the service or products offered, as well as capture leads for the client. This service will The pavilion typically be half the cost of a offering will normal 3 m x include branded 3 m stand and exhibition space we believe will and a dedicated offer significant promoter value to the exhibitor. They will not have to incur that can be configured into just additional manpower about any conceivable shape and costs and still be able to have a form. Just about any type of light, strong presence at the show. fabric or board can be attached to it In addition to this, Tshwane to enhance the structure. Events Centre will promote your We have equipment that can product and services to possible rapidly be built in any shape or show delegates for six months, via form and have just about anything an email campaign. attached to, or suspended from, Another added benefit of the it – up to a weight of two tonnes. pavilion is that it is green. At the We have the ultimate custom end of every show, it will be taken stand kit. down and reconfigured according Exploring the unlimited to the requirements for the possibilities of this collection next show. of staging gantries, we started Unlock your exhibition offering experimenting with a new and with Tshwane Events Centre, home unique addition to any floor plan. of the incredible expo machine.
5
BENEFITS OF THE UNIQUE OFFERING
1 COST-EFFECTIVE
Exhibitors will be able take part in any exhibition at Tshwane Events Centre that offers the pavilion, generate leads and create brand awareness at half the cost.
2 MAXIMISE MARKET ROI
Staff will be at work (or at another exhibition) while a dedicated promoter mans the stand.
3 PROFESSIONAL
PROMOTERS A dedicated promoter(s) will provide information on the service or products offered, and capture leads.
4 EXTEND YOUR MARKET REACH Take advantage
of the six-month email campaign offer available to all show exhibitors.
5 GREEN The pavilion
will be used for various exhibitions as it is able to be configured according to the unique needs of each exhibition. RICKY DA COSTA is the marketing manager of Tshwane Events Centre. He is responsible for corporate marketing, property management, turnkey services.
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Think differently Think creatively Think success
Think CPD
outcomes-based to prove your knowledge and skills
Wherever you see this symbol, you can start earning credits
For more information: miceacademy.biz
info@miceacademy.co.za
+27 (0) 11 3264000 •+ 27 (0)82 820 5382 • +27 (0)82 416 8873
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SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Stay relevant in a
changing world Keeping your knowledge and skills current is essential to secure MICE business. The 3S Media event products and the MICE Academy’s CPD online programme are key to unlocking your potential.
W
ITH THE CHANGING WORLD in which
we work, interact and communicate, it has been internationally recognised that the individuals with years of experience and knowledge should be effectively kept up to date regarding a vast variety of methods and the manner in which tasks and operations are undertaken and evolve. CPD is viewed internationally as a process of lifelong learning on a regular basis. It stands to reason that in our fastpaced world, the possibilities are great indeed. What we learnt and started practicing a mere five years ago requires adaptation and, at times, upgrading in order to meet today’s requirements.
WHAT DOES CPD MEAN CPD stands for continuing professional development. It refers to the process of tracking and documenting the skills, knowledge and experience you gain both formally and informally as you work, beyond any initial training. It's a record of what you experience, learn and then apply.
ONLINE MICE CPD PROGRAMME In partnership with Meetings magazine and The Meetings & Event Planner, the MICE Academy has developed an online MICE CPD programme to keep event planners on trend. Based on the various
education and training articles published in these publications, the MICE Academy tests its subscribers via an online Q&A. These tests contribute to the overall credits needed to receive CPD recognition. The MICE CPD process helps you manage your own development on an ongoing basis. Its function is to help you record, review and reflect on what you learn. It's not a tick-box document recording the training you have completed or a gathering of attendance certificates. It's broader than that.
ACKNOWLEDGEMENT, RECOGNITION AND REWARD The MICE Academy ensures that you are recognised with widespread publicity and high visibility at IBTM Africa in April and Markex in June, with a targeted potential range of further suppliers and/or potential clients.
THE KEY FEATURES OF THE MICE CPD PROCESS • Non-commercial, well-designed reading material authored by experts in their respective fields • Scientifically designed Q&A tests to assist event practitioners in gaining other credential acceptance • Assists event practitioners to retain other accreditations • Easy-to-use online testing, allowing question backtracking and instant credit score results • Event practitioners have their own
WHAT WILL CPD DO FOR YOU?
A
MICE CPD can help you to reflect, review and document your learning, and develop and update your professional knowledge and skills. It is also very useful in that it: • Provides an overview of your professional development to date • Reminds you of your achievements and how far you've progressed • Directs your career and helps you keep your eye on your goals • Uncovers gaps in your skills and capabilities • Opens up further development needs • Provides examples and scenarios for a CV or interview • Demonstrates your professional standing to clients and employers • Helps you with your career development or a possible career change.
records of tests taken and scores achieved • Ongoing MICE Academy updates and scorecards to keep you on track • High-visibility acknowledgement for gaining the required accumulated credits. miceacademy.biz info@miceacademy.co.za +27 (0)11 326 4000/+27 (0)82 820 5382.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
33
BEST PRACTICE
Talking ‘bout
my generation Most event programmes are written for 18-year-old attendees, it would appear. John Fisher wonders whatever happened to thinking about the participants’ profiles.
S
OMETHING STRANGE
is happening in the world of demographics. The generation gaps are getting bigger. According to Dick Stroud and Kim Walker, who wrote Marketing to the Ageing Consumer, the Baby Boomer bubble is about to burst. The Boston Consulting Group examined the demographics of China, Italy, Japan, the UK and the US, taken as a whole: “The enormity of change... is a resulting increase in the numbers of older people in the population. In 2010 there were 375 million over-sixties. In the next 20 years, by the end of 2030, this number will be 695 million.” Marketing people are responding by redesigning packaging with bigger type and making the beeps louder on ATM machines. Of course, the reason why commercial organisations are interested in Baby Boomers is that they are wealthy and have time on their hands. But how will all this affect the events industry and does anyone care if delegates are getting older? Well, yes, if they are working longer.
LET’S START AT THE BEGINNING Before the Second World War, consumer ages were distributed across the population in a very predictable way. That made the planning of product development and sales across the generations relatively easy. But from 1946 onwards, better
34
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
health, economic prosperity and further decline is the ability to sense improved transport links created a pressure through the fingertips in boom in many businesses hearing sensitivity. Clearly, and in the birth rate. not everyone declined Because What’s a Baby in the same way Generation Y’s Boomer? It’s but the average watchword is anyone born physiological ‘collaboration’, the during the posttrends are war baby boom, obvious. first instinct is to ask between 1946 For the thirtythe delegates what and 1964. In the something event they would like to UK, this group of planner, event do... wrong consumers benefit communication needs from a perfect economic to be thought through combination of circumstances: if delegates are mostly Baby an unprecedented residential Boomers. They need documentation property boom, state-funded in 10 to 12 point size. Website university education and generous design should be stripped down pensions. People generally had a to the bare minimum in terms of job for life and were, in the main, ‘things going on’. As many are happy to be told what to do. They not Internet comfortable, don’t would be aged between 49 and assume they know how to ‘sign-up’, 65 today. At the end of the age link documents, ‘add a friend’ or spectrum is Generation Y, the reformat attachments. White type Internet/mobile phone generation, on colour backgrounds is difficult born between 1981 and 2000. for them to read. Lack of tact and They are highly socially sensitivity means touch screen aware and own multiple digital technology needs to be adjusted to communication devices, resulting the ‘heaviest’ setting. Text on room in work and home life becoming drops need to be in 12-point type somewhat blurred. They prefer with clear, short instructions as to not to work in a rigid chain of what they have to do. Don’t rely on command and collaboration rather text messages if the instruction is than hierarchy in organisations is logistically important as many often how they work best. Social media switch their cellphones off. is how they communicate. They find spelling difficult. They actually THE HIGH LIFE believe what is written in Wikipedia. Because of their generally higher They would be 13 to 32 now. level of education and wealth than the generations that follow WHAT DOES THIS MEAN? them, on-site programmes for The implications for the events Baby Boomers need to be carefully industry of these two generations balanced. They will welcome being in the workplace at the gourmet restaurants, four-star same time are significant. Let’s plus hotels, free time to ‘enjoy’ the take the issue of physical ability. facilities and short walking options. Baby Boomers have declining Hills are a no-no. Because of their physical abilities (it’s inevitable and wealth, they would have been universal). Eight or even 10 point to whatever destination you are script is difficult to read, colours visiting before, possibly several close to each other in the spectrum times, you need to seek out unusual become less easy to distinguish, things to see and do. Local culture sensitivity to taste diminishes and is good, and meeting and talking short-term memory is impaired. A with local people would be highly
prized. ‘Dangerous’ sports and arduous journeys are simply asking for trouble. The chance to ‘opt out’ would be welcomed as energy levels may drop as the programme runs through to its conclusion. That all sounds very sensible, so surely all planners do that? Not really. Because Generation Y’s watchword is ‘collaboration’, the first instinct is to ask the delegates what they would like to do. Wrong. Baby Boomers like hierarchy and being told what to do and when... Woe betide you if you change timings or do not deliver what you said you would.
THE DIGITAL WORLD Generation Y communicates digitally so the default way to bring the group together is to set up a social media group on Whatsapp or some similar SMS tool to receive new instructions. Wrong. Many Baby Boomers have only just got the hang of websites and they don’t trust them, so there’s still a place for print. Generation Y loves new experiences, so they pack their overseas programmes. No hour is left unscheduled. Baby Boomers just want to relax. I’m not saying anyone over 50 is completely gaga. It’s just a question of appreciating that we are not all the same. Think what your delegates would want rather than what you and your DMC (destination management company) want to sell them. This article is reproduced by kind permission of Meetings & Incentive Travel magazine (copyright CAT Publications July 2013) JOHN FISHER is a director of FMI Group. He has 30 years’ business experience, as both client and consultant.
Code 102/14
Take the online Q&A test and start accumulating credits. miceacademy.biz
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35
BEST PRACTICE
Choosing the right speakers How do you find the right presenter or speaker to engage with your delegates and lift your event? Michael Jackson sheds some light.
T
HE AMERICAN comedian Jerry Seinfeld once quipped that when it came to a funeral, most people would prefer to be in the casket than delivering the eulogy, and he was right. The phobia of public speaking is so widespread and strongly held that, today, several thousand people around the world actually earn their living by speaking professionally on a full-time basis to companies and people at corporate events and functions. Our 24/7, image-driven, Internetand media-saturated world is simply forcing businesses to raise communication standards at all levels – both internally and externally. INSTANT GRATIFICATION We now live in a world where no one has time to read an annual
36
report; where politicians have to master the art of the 10-second ‘sound bite’ and one in which the cult of instant celebrity is worshipped and revered. The mastery and use of words and pictures, as well as an ability to capture and hold the imagination, is all important today. Good presenting is all about weaving in a message with the ability to get the audience interested while painting a broad canvas before them on which they can see and buy into the trends, answers or outcomes that a company requires – in their own minds. Events that allow for interactive presentations given by interested and involved individuals are those that receive the highest amount of delegate interest and impact. Making sure that your internal company presenters, or
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
even colleagues invited to speak from within your industry, have a thorough understanding of the type of conference, the messaging and agenda you are creating is vitally important.
THE DIFFERENCE The primary difference between internal and professional presenters largely relates to the amount of time, effort and involvement each applies to their materials. Expertise isn’t really a factor in delivering a great speech. Where time, and budget, allows, it makes strategic sense to bring all internal speakers together well in advance of the planned event and brief them fully on all the aspects of your event. As mentioned previously, professional coaching can often work wonders with internal executives in a very short space of time. While this type of solution isn’t always practicable or possible, a pragmatic alternative is to set a different style of agenda.
be far more interested in selling a course or materials from the stage than they are in imparting your valuable message. (MC work is a separate professional skill and is a craft honed over many years – not something that simply gets undertaken via a script or autocue.) In truth, both sets should be considered a no-no. WHAT WORKS Ultimately, it makes sense to search for and then choose Most people are happier to be interviewed than stand and the best full-time professional presenter you can find. speak if they feel they lack Next, check what materials great presentation skills, and audiences these speakers offer. Are their presentations infinitely prefer a The mastery and solid message, going to be geared use of words and towards your comfortably pictures, as well delivered, than business, change, a badly read leadership as an ability to or sales (or or presented capture and hold the PowerPoint whatever you imagination, is all require) and will deck of important today unintelligible slides. they be willing to External or weave your take-away message into their own professional speakers on the other hand come in all materials. Good speakers expect shapes and sizes – from snaketo do this. Success comes from realistically oil salesmen to firewalkers, with everything in between. Beyond the choosing and working with the best possible internal speakers full-time speakers, the remainder you can, while playing to their are part-timers tending to masquerade in front of coaching strengths and not highlighting their weaknesses, and the best or training businesses or are drawn from the ranks as what was professional speakers that your budget can meet, in order to described to me by a European deliver memorable conference client recently as ‘out-of-work and messaging and achieve absolute unemployable actors’. Frankly, delegate satisfaction. it’s rare to see a talk-show host or soap actress make the grade as Michael Jackson’s new book either an MC or a speaker to an ‘Presentation Skills MasterClass’ is acceptable level, and part-time available on Amazon via http://bit. professional speakers (think ly/mypaperback coaches and trainers) tend to Instead of asking nervous or uncomfortable presenters to ‘white-knuckle’ the lectern, you might instead consider developing a more relaxed ‘TV talk-show’ format with some easy chairs and a couch on stage and allow a professional MC to ‘interview’ key internal personnel.
The premier league of professional speakers uniquespeakerbureau.com
MICHAEL JACKSON has spoken at over 2 500 conferences worldwide. He is represented by Unique Speaker Bureau.
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It costs... W
HEN IT COMES to professional speakers, price is generally a good indication of what to expect. The professional speaker market can be thought of as having five levels. ENTRY-LEVEL SPEAKERS start around R5 000 per keynote address. They are usually the equivalent of being toastmaster-skilled at this level. Most speaker bureaus don’t represent any speakers at this level. A MEDIUM-LEVEL speaker has some experience, but is not a professional speaker. This speaker would charge anything between R10 000 to R15 000. EXPERT PRESENTERS charge up to R40 000 per event and a guru (someone with a brand name behind them, massive experience and topdrawer references) will charge up to R100 000. ICONIC SPEAKERS, who are globally recognised and have instant name recognition, range from R150 000 and up, and the sky is not necessarily the limit. Incidentally, top-drawer professional MCs, being very different from speakers in the way they would run and manage an event, range from around R30 000 upwards. Are these amounts, which incidentally usually exclude travel, accommodation and meals, worth it? You need to regard your event as corporate theatre, which requires a lot more than just good stage, lighting, sound and a solid business agenda. With a conference or event today costing huge amounts in room hire, refreshments, food, accommodation, audiovisual and bar bills, spending wisely on a top-class speaker or MC can add significant value and control to your agenda and event, and generally cost you less than a tea-break round of muffins for the delegates.
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BEST PRACTICE
Safety
first
Safety and disaster planning has become the most important aspect in the planning and hosting of any type of event, writes Mike Lord. 38
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
N
OWADAYS CLIENTS ARE
engaging with health and safety specialists far earlier in the event cycle. This ensures that the decisions they make around their event has been assessed for risk, not only liability but also financial and reputational risk prior to appointing venues and suppliers.
UNDERSTANDING THE LAW You cannot understate the importance of the liabilities associated with hosting an event, no matter the size and
complexity. The events and meetings industry transcends so many laws and regulations that it is extremely exposed. Training your staff and empowering yourself by understanding the pitfalls of legislation affecting the events industry is paramount. The advent of the Sports and Recreational Events Act in 2010 (Events Act) has forced the industry to stand up and take responsibility for its actions. You can no longer hide behind budgets and the “that is how it is has always been done” excuse. The events industry is no longer working in a bubble and has been forced to be accountable collectively for an event.
CALL IN THE EXPERTS Having an experienced consultant to walk you through these liabilities and assess the risks you may face, allows for you to make informed decisions, which may in the short term increase the financial burden to the project, but in the long term, duty of care is the cornerstone to responsible and accountable event management. Having a safety system to protect your business is critical, it is okay to have good practises on the ground, it is another thing to document this and have it engrained in your business. Safety needs to become front of mind, we have no choice, it needs to be engrained in the way we do business.
ASSESSMENT OF RISK One key mechanism is understanding the assessment of risk associated with your event. By determining the overall risk and those that need to be targeted, you are able to put in control measures to ensure safe practices. A perfect example is weather. You cannot stop doing outdoor events because of lightning or heavy winds, but what you can do is plan your events correctly and have measures
in place to counteract or minimise the risk from inclement weather. Have systems in place to avoid a disaster. Targeted risk assessments are vital to drilling down into each risky activity or action you may be producing, and allow you to continue with what you are trying to achieve. Having rational thoughts and motivations in place allow you to put together spectacular and impressive events that you are still in control of. This is responsible event management. Another key mechanism is contractor management. You are responsible for those that work on your sites and produce elements for your events. It is therefore imperative that you have an oversight process in place, protecting yourself from the work being carried out. Have a good compliance system in place to ensure your contractors are compliant on all aspects of health and safety. Audit their paperwork and their systems, monitor the work they do on-site, and correct or remedy any bad habits.
MORE ENGAGEMENT Our industry needs more engagement; we need to be bringing things out into the open. We need to continually talk to those on councils and in the police service on what we do for a living. We need to get our friends that are accountable for safety in the public services to embrace the passion of our events industry, because then they can appreciate what we are trying to achieve, assist us in making our ideas a reality, and work with us to implement rational and thoughtthrough plans to minimise risks. Safety can never be understated, neither can it dominate the agenda. It is just vitally important that you understand your liabilities and that you have plans in place to protect them. The unforeseen is sometimes going to happen; your planning will determine how effectively you deal with it.
8
WAYS TO ENSURE YOU HAVE THE EVENTS ACT COVERED
1 PLAN FROM THE
BEGINNING From the get-go, ensure safety is on the agenda.
2 APPOINT A SAFETY
CONSULTANT The Events Act requires you to appoint a safety officer competent to perform this task.
3 EVENT DEFINITION Understand your event, know the venue capabilities and limitations and the capacity.
4 RISK ASSESSMENT
Understand the risks associated with your event and have plans/controls in place to mitigate, minimise or remove them.
5 APPOINT RESPONSIBLE CONTRACTORS Know
your contractors, know the services and the manner in which they deliver their services.
6 SITE PLAN Develop a site
plan that has been thought through and takes into consideration bylaws of the local council you are hosting the event in.
7 ENGAGE WITH ROLE
PLAYERS Set meetings, discuss and talk to those critical to the approval and implementation process.
8 APPLICATION If
applicable, apply well in advance for your event to take place and get a risk categorisation. MIKE LORD has over 18 years’ experience in venue management, event production, event safety and the exhibition industry.
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BEST PRACTICE
Social media tips anything else. When formulating a hashtag it may help to add the year, or your location, for example, #DesignIndaba2014 or #DesignIndabaSA.
CHECK IN TO YOUR LOCATION
In a nod to the increasing digitalisation of our world, Gerd Wojatschek has put together a set of handy social media tips for event organisers.
S
OCIAL MEDIA has become integral to conference planning practice. It is an exciting and dynamic platform for engaging with new and existing customers across multiple channels.
– themselves with someone they met at the conference or of the speaker they most enjoyed listening to – and occasionally remind them to share, share, share.
BROADCAST HANDLES
Do not ask your attendees to switch off their phones and devices but rather encourage them to put their devices on silent and actively participate in the conversation online.
JOIN SILENTLY At your event, make the Twitter handles of your key speakers and influential people (with large followings) known.
While the event is in progress, all attendees will be at one specific location. Create a Facebook page with a physical address to allow attendees to check in online and increase your brand presence on Facebook. Ensure that the attendees have the correct Facebook page in order to drive traffic to it. Encourage further participation by mentioning that questions can also be posted here and will be answered by the organisers.
BE FUN, LIGHT AND CREATIVE Social media should be enjoyable and create great positivity for your event. Actively introduce humour, for example, appropriate jokes and light-hearted comments that will appeal to your attendees. These basic social media tips will clearly differentiate your event and help drive registrations and increase your followers across your various platforms. As the social media world is so dynamic, it’s very important that event and conference organisers stay up to date with trends and developments in the social media space.
ENCOURAGE PHOTO SHARING Photographs are must-haves in the social media space. Visuals attract more attention than text-only posts, so encourage your audience to tweet photos to enhance your brand’s presence on various social media platforms. Also ask attendees to take photos of specific things
GERD WOJATSCHEK is the group business intelligence analyst for the Petousis Group of Hotels – The Vineyard Hotel, Townhouse Hotel and Oude Werf Hotel.
CREATE A HASHTAG Create and enforce one hashtag for your event that links all tweets and Facebook posts. A hashtag is a unique phrase that is identified by using “#” before it. A strong hashtag is one that is unique to your event and does not relate to
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BEST PRACTICE These may include the scope of work expected, delivery time frames, working within a budget and cancellation fees.
Why SLAs are crucial Failure to employ SLAs is not only incredibly unprofessional, it’s highly risky too, writes Terry Sutherland.
A
N SLA OR service level agreement is a crucial factor in creating an event that lives up to your clients’ expectations. SLAs not only protect your clients’ substantial investment (the event), but also protect you, the event planner, from being held liable for suppliers who underdeliver. Surprisingly, there are more event planners who don’t have SLAs in place than ones who do. An SLA serves as insurance for both the client and the contractor. Like car or household insurance, you never need an SLA until you do. SLAs act as cover, protecting event stakeholders from all sorts of unwanted scenarios. Clients will have SLAs with their suppliers (like their event coordinator), and event coordinators will have them
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in place with the sub-suppliers (technical companies, caterers, engineers, decorators, etc.). Some clients will have a blanket SLA that’s given to all of their contractors, while others will draw up SLAs for every job according to the specific requirements that pertain. Regardless, SLAs are there to protect everyone involved in the event planning process.
Without an SLA in place, event planners are at risk of being held liable for the client’s investment. If there’s no SLA in place, and your suppliers fail to deliver, your clients will hold you liable for the revenue they’ve lost as a result of a caterer who cancelled at the last minute or bar staff who arrived an hour late. SLAs protect you from having to pay the price of suppliers who’ve failed to meet your requirements.
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An SLA is vital, ensuring that all event content remains confidential. The majority of corporate events entail the presentation or demonstration of material that’s highly confidential. Events are where companies launch new strategies, products or services, which means it’s crucial that all suppliers who’re privy to this information sign an SLA. Without a SLA that contains a confidentiality clause, you’re inadvertently putting highly confidential information at risk. If a supplier works at a conference and then shares or sells this information to a competitor, the ramifications for both you and your client can be incredibly damaging. An SLA demonstrates both professionalism and reliability, as well as the fact that you have the best interests of your clients at heart. Not only do SLAs serve as a means of protection, they also convey the fact that you value and respect your clients. In addition, they help build and solidify a level of trust between you and your clients, as well as between you and your suppliers. SLAs formalise these working relationships too. You’re able to constantly refer back to your SLAs in order to make sure that every single facet of an event is on par with the outlined deliverables. TERRY SUTHERLAND is the founder of The RSVP Agency and has extensive experience in the development of RSVP solutions for clients.
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TOP TOOLS
The checklist Planning an event is no easy feat; from decor to venue to security, there are a million things to think about and usually such little time.
W
ITH EVERYTHING that goes into planning a seamless, unforgettable event, a checklist is a must-have item if you’re going to get everything done on time. We’ve put together a cover-all-bases event planning checklist for you burgeoning event planners. Whether you’re planning a large event or an intimate gathering, this checklist is bound to come in handy. It will also help you plan your perfect event and give you the ability to track all the details leading up to the event and thereafter.
! Happy planning
At the very start Things to do
Done
DETERMINE • Type of event • Date of event • Profile of the type of guests • Number of guests • Where do you want to host it? • How long will it be? • Get relevant contact details • Send out ‘save a date’ announcement
BUDGET • How much do you need? • How much do you have available? • Do you need sponsors? • Can you get sponsors? • Do you need to organise sponsors?
VENUE • Determine size of venue • Find and book venue • Indoor or outdoor? • Do you need a rain/ contingency plan? • Determine a contact person at venue • Site plan • Determine site’s potential hazards (risk assessment)
HELP • Determine a planning committee to help you organise the event • Determine their roles and responsibilities SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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TOP TOOLS
Two months prior Things to do
Done
• Order signage and printed materials • Order gifts and amenities • If serving alcohol, is a liquor licence needed? • Invite speakers to the event • Invite guests • Decide and book first aid for the event • Safety precautions (fire extinguishers, fire blankets, hose reels etc.) • Entertainment • Organise ticketing/registration • Organise catering • Decor • Track expenses and update budget
Four weeks to go Things to do
Done
• Book photographer • Call all vendors (if any) to confirm • Update your reservation • Confirm catering menus • Check/order technical equipment • Hold pre-event meeting with venue • Prepare press release for event (if necessary) • Organise traffic and pedestrian management (if need be, road closures, parking etc.) • Walk through every step of event
One week to go Things to do • Finalise schedule for the day at pre-event meeting • Check all event rooms • Prepare name tags • Advise suppliers on who has authority to sign invoices/order any extras • Make arrangements for lost property – including lost children • Identify designated smoking area – including signage • Check that water and emergency power supply are available • Make arrangements for extra bins on the day • Check that security is organised
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Done
Day before event Things to do
Done
January
•R econfirm venue •R econfirm catering •R econfirm decor •R econfirm entertainment •R econfirm speakers • Walk through entire event
Day of event Things to do
Done
•C heck venue (cleanliness, arrangement, signage, restrooms etc.) •C onfirm arrival of guest speakers, entertainment etc. • F or unconfirmed guests, have impromptu name tags
After event Things to do
Done
•C oordinate the clean-up •M eet with venue contact to review event • F ill in event evaluation form •C heck the invoice and make payments • S end thank you notes to speakers, sponsors, staff etc. •M ake notes for next event
Notes
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TOP TOOLS
WHAT TO PUT IN
DELEGATE BAGS CONFERENCES WHERE LECTURES ARE GIVEN Promotional and corporate gift company, Macbryan suggests giving USB flash drives preloaded with speaker notes. Other suggestions include eco-friendly notebooks with pens and pencils, tote-bags and folders. All of these options are perfect for branding.
OUTDOOR EVENTS Drinking bottles, caps or hats and sunscreen are mostly commonly given and can be branded. GIVE A GIFT YOU WANT TO OWN According to Amrod, importer and in-house brander of corporate clothing and gifts, if you think it’s a cheesy, inexpensive bit of promotional fluff, chances are delegates or clients will see it the exact same way. GIVE GIFTS THAT RELATE TO THE THEME OF YOUR EVENT Choose something that will be spoken about and used for many months after the event. Also, if you would rather give a gift that supports greening or an upliftment
programme, do so. Explain to your delegates why you chose those gifts. RELIABLE OPTION One of the mostused promotional items is branded pens. They are available in a wide range of sizes and prices. Pens can be printed with nearly anything: a logo, address, phone number or slogan. The design can be simple or highly creative. The information can be printed or engraved.
6
1 EVENT BASICS Date, venue, time
2 AIM OF THE EVENT Are the 3
The Meetings & Event Planner’s top tips to getting it right.
QUESTIONS TO ASK BEFORE BOOKING A TEAM-BUILDING COMPANY
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WHAT INFORMATION DO I NEED to give you about the group and the context of the event? This will allow the team-building company to suggest an activity that will exceed your expectations. When you are presented with the options, don’t be afraid to push the team out of their comfort zone in the right manner.
WHICH OTHER COMPANIES have done this recently for a similar sized group? This often answers the question: “Have you done this before?”
IS THE ACTIVITY SAFE FOR MY GROUP? Ask specifically about accidents or injuries, and don’t forget to ask for their insurance and emergency procedures documents.
WHAT IS YOUR BACK-UP PLAN? Weather can play havoc on an outdoor team-building activity, so know that your supplier is flexible with potential solutions.
CAN I GET A LIST OF ALL THE CLIENTS you have worked with in the past 30 days? This is much better than allowing a provider to give you hand-picked friendly referees.
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TIPS FOR PHOTOGRAPHY
4
5
6
photos delegate keepsakes or will they be used to market the event in future? GUEST LIST From celebrities to CEOs, the photographer needs to know who the important people are. SPECIAL MOMENTS If there is going to be an awards ceremony or someone jumping out of a cake, the photographer needs to know. RUNNING SEQUENCE Give a copy of the event programme to the photographer, so they know when things are going to happen. THE VENUE Is there anything unusual about the venue – is it in an abandoned building or on top of a mountain? Let the photographer go to the venue a few days before the event in order to get a feel for the place and determine where the best place is to take the photos.
GOLDEN RULES TO
SAVE MONEY SAY NO TO OPEN BARS There is no need for guests to be drinking expensive alcohol on the company’s bill. Offer a range of soft drinks, local beers and wine and have a cash bar for the rest. BOOK EARLY Last-minute bookings are quoted a higher-than-normal rate – book your venue and service providers early on in the year as this gives you room to negotiate a better rate (especially if you pay up front). SKIP THE BELLS AND WHISTLES Don’t spend unnecessary money on designing and printing beautiful
invitations. The fact is most people are going to look at it once to get all the necessary details and then it will be going right into the bin. Send email invitations instead, not only will you save money but it will be much easier to manage all the responses.
creates an incredible ambience at a minimal cost.
EVENT TECHNOLOGY Instead of hiring draping and event props, rather opt for projection mapping. Using this fantastic event technology, you can convert any surface like a ceiling or wall into a projecting screen, and the results are stupendous. The image produced out of projecting completely masks the surface it is projected on, thereby also serving an aesthetic purpose. And the best part is, it
ALL-INCLUSIVE PACKAGES Many hotels, venues and restaurants packages that include food, drinks and entertainment. This is a great cost-effective solution.
TRANSFORM COMPANY SURROUNDS Transform your client’s boardroom, terrace or canteen area into a space that brings the year-end function’s theme to life.
YOU ARE WHAT YOU EAT It’s the food we eat at MICE gatherings that makes all the difference. The below should be included in your food offerings: •D ARK CHOCOLATE increases delegates’ powers of concentration • BLUEBERRIES enhance learning capacity.
EVENT GREENING TIP PAPER BAGS: ONE OF MY FAVOURITE THINGS Whether you are offering a lavish sit-down dinner with multiple courses or a laid-back buffet with lots of scrumptious choices, give your guests a preview of what’s to come with a menu display. They are a simple yet essential addition to any reception table-setting.
HOW TO
GREEN YOUR EVENT ELECTRONIC INVITATIONS While sending out printed invitations for your event might have its charm, sending out e-invites or creating a Facebook event is a sustainable option for many businesses. RECYCLING When choosing decorations, select those that can be recycled too. FOR THE LOVE OF WATER While it’s great to offer all of your guests bottled water, it is more suitable and environmentally friendly to have jugs of water. Put the jugs in the fridge beforehand and garnish with
• AVOCADOS keep delegates more alert. •B ROCCOLI/CAULIFLOWER improves brain power • EGGS improve delegates’ cognitive performance. Source: IBTM’s The Diary
mint, cucumber or herbs to make it look enticing to delegates. THINK OUT THE PARTY FAVOUR BOX Select gifts with minimal packaging and those that can be reused. For instance, small flower plants or classic chalk board name tags are bound to be reused at home. PURCHASE SEASONAL AND FREERANGE FOODS Not only will you wow your guests with local flavours but by using fair trade coffee and tea, local craft beers and wines you add local flair to your event. Source: Event Affairs
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TOP TOOLS
6
WAYS TO ENSURE YOU GET THE MOST OUT OF YOUR DECOR
1 DO NOT OVER-BRAND When designing a decor scheme for corporate events, subtle detail and considered branded elements are far more effective. Many corporates make the mistake of over-branding their events with an abundance of pull-up banners and too many logos. Considered placement and some ‘out the box’ thinking will go a long way as far as branding goes. 2 LIGHTING Lighting is one of the most important decor influences and needs particular consideration to bring the magic and sophistication of the event to life. Lighting transforms a room and creates varied levels of energy, dependent on the required mood.
3 DRAPING Incorporate elegant draping wherever possible at your chosen venue – it provides a blank canvas for the rest of your decor and lighting. Draping is ideal for transforming unattractive spaces
into magical wonderlands. It’s cost effective and adds a sophisticated touch to the look and feel of any event.
4 CENTERPIECES The heart and pulse of event decor are the centerpieces. Combining elements such as glass, crystal, candles and florals, centerpieces are key touch points, which communicate the event theme, sophistication and mood. However, ensure that your beautiful pieces don’t block the line of sight to the podium or create obstructions between guests. 5 LOCALLY PRODUCED DECOR Global trends are very focused on reducing carbon footprint. As a country, South Africa has an abundance of worldclass designers and
manufacturers to suit all tastes and styles. Keep it local and encourage the use of locally produced decor and furniture items – from food fare, wines and craft beers to hand-crafted ceramics, chairs and lighting features. Not only does this provide a bespoke element to an event, it also supports local craftsmen and small business enterprises.
6 SPACE PLANNING AND EFFECTIVE ERGONOMICS Always consider the effective placement and layout of furnishings with clear and unobstructed sight lines. A key consideration when designing an event floor plan is to consider your back of house/staff and ablution access areas. Keep kitchen and bathroom access along outer perimeters. Alternately, consider the effective placement of roomdivider screening to conceal these areas.
SA’s premiere one-stop event & decor solution Corporate & themed events Innovative concept design Themed & custom backdrops Stretch set design Event furniture Wedding decor Bars & food serving stations Centrepieces & table decor Linens & draping Themed & custom props Chair covers And so much more ......
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TREND REPORT
Trends that are shaping the future South Africa’s exhibitions, conference and events industry is developing positively at the moment, writes Craig Newman.
remaining competitive in the digital marketplace, strengthening and complementing this face-to-face marketing medium.
T
REMAIN COMPETITIVE
HERE ARE A number of local
and international factors that have contributed towards the positive growth of our industry.
INNOVATIVE SOLUTIONS The tough economic climate associated with the business landscape over the past few years has forced the industry to take an adapt-or-die approach to business. Those venues and event organisers that went out of their way to innovate, adapt, and exceed customer expectations, are now reaping the rewards. While performing at the their optimum when times have been tough, many companies are still keeping up the momentum and are now enjoying the fruits of their labour in a slightly more forgiving economic landscape. South Africa’s exhibition, conference and events industry is fast becoming one of the country’s most important industry sectors to attract foreign visitors and foreign investment. In tandem with this growth is the industry’s considerable contribution towards the local economy and job creation.
MOUTH TO MOUTH Spreading the word about South Africa’s exhibitions industry’s capabilities, its successes, potential, and what it can do to help promote
other industry sectors, makes us an ambassador for the success of the exhibitions industry.
The 2014 UFI (The Global Association of the Exhibition Industry) Congress has also earmarked the importance of YOUNG TALENT remaining competitive, based on The local exhibition industry also the results of a survey conducted makes a considerable contribution by jwc, a Germany-based exhibition towards the growth of the local consulting company, ahead of the economy and job creation. 2014 UFI congress. According to recent The results of the survey research conducted showed that, overall, by US-based human resources, South Africa’s Centre for the right products exhibition, Exhibition and branding are conference and Industry considered to be events industry is Research, most important for fast becoming one exhibitions the competitiveness of the country’s take the lead of our industry as a against most most important whole, as well as for other forms of the competitiveness industry sectors marketing. This of individual companies. also holds true in Looking to the future, South Africa, according to respondents of the survey see the informal feedback from visitors and need for more focus on the areas exhibitors at major expos. of human resources, organisation Exhibitions are finding a strong and pricing. niche in marketing budgets Exhibitions and events continue because of the quantifiable and to hold a key position within the invariably impressive returns they overall marketing mix and will offer exhibitors. continue to do so well into In line with this trend of the future. exhibitions and events playing a strong role in the marketing mix, CRAIG NEWMAN is CEO the industry will become a major of the Johannesburg Expo Centre and employer of young talent. The serves on the board reason for this is that the local of directors of UFI and international markets are as well as on the UFI recognising the importance of executive committee. SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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TREND REPORT accepts what’s on offer. Menus are scrutinised by the company/ client prior to the conference/ function and more often than not the menu is changed, personalised and customised completely to suit the group.
BUDGET As budget has become more of a concern these days and employees of big companies are far more conscious of spending company money, chefs and food and beverage departments often need to reinvent themselves. Clients want more bang for their buck.
ARRIVAL SNACKS
Catering Catering is a very important aspect in guaranteeing that a conference is successful, writes Margaret Combrinck.
M
OST, IF NOT ALL,
delegates have become very discerning and people’s palates have evolved. People want to feel good about what they are eating, and trends have changed dramatically to fresh, simple and healthier dishes.
Image The Table Bay Hotel
LOOK AND TASTE GOOD
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Visual appearance is extremely important. Conference catering has taken a more holistic approach to food and individual tastes. We’re seeing delegates seeking ‘empowered eating’ through healthy food and finding ingredients with nutrients that meet their needs. Trends are for foods that will give even more of an energy boost. Conference catering has moved away from heavy foods
Due to traffic becoming a problem in major city centres, delegates have to leave home earlier. As a result, there has been a change in how arrival snacks and breakfast are treated. Venues are offering even more choices for arrival snacks/ breakfast and the client is willing to pay for this. Once again, healthy and sustainable options are requested.
CREATIVE TEA BREAKS to light dishes so that delegates remain awake for the duration of the conference. Chefs have to take into account different diet fads and devotees.
FRESH, FRESH, FRESH Juan Smith, the executive chef at Kleinkaap Boutique Hotel, says that the most common request is for healthy options. With various allergies and dietary requirements, pre-made food is no longer the norm. Simplicity and freshness are the fundamental factors in presenting a meal that guarantees people coming back for more.
TAILOR-MADE MENUS Gone are the days when a group arrives at a venue/hotel and
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Conference tables have moved away from the cordials and mints to fruits and other energising food options. Tea and biscuit breaks have been transformed into creative theme breaks that promote creativity.
WHAT WILL BE REQUESTED Clients will want artisan foods, craft hop-free beers and authentic cuisines. Television shows such as MasterChef have awoken our inner foodie. As a result, live cooking demonstrations with the executive chef will prove popular. MARGARET COMBRINCK is the owner of Kikuyu Africa. She has over 10 years’ experience in conferencing and corporate getaways.
TREND REPORT
Education and training Helen Brewer believes that, in 2015, the MICE sector will be more demanding in their expectations of what constitutes a qualified student.
S
stand building and hotel groups’ OME YEARS AGO, an hospitality schools with – in many events and technical instances – the fortunate student services task team was set being trained up most successfully up. Supported by the Department by forward-thinking private of Arts and Culture, the team’s sector companies. mandate was to lay bare the issues Hence it is likely that in hindering transformation 2015, with this stark within the South realisation, that African staging A bright student the value-added and production should beg to join – chain has to be industry. in any capacity – a accountable every The results prominent event step of the way. revealed management The following that every company and find main points government out just what goes are likely to be structure insisted upon by the dealing within into the tasks various sectors of the education and MICE industry. training of technical services was doing everything PRACTICAL CURRICULA correctly. This begged the question: APPLICATION What is going wrong? In the team’s In a recent interview, a top simplest findings the answer was international organiser made it clear – the bureaucratic process clear. “The theory is only a small did not allow for an overlap of aspect – but it is essential to learn monitoring and accountability so at the coalface. A bright student as to bridge the gaps from student should beg to join – in any capacity commencement to completion. – a prominent event management Ironically, the very individuals all company and find out just what these structures were set up to goes into the tasks. This is the benefit would be the ones losing only way.” out most. 2015 Prediction More courses The dismal failure for up-andshould insist that qualifications coming staging technicians can can only be attained by working more than likely be spread over a at the coalface for a minimum of number of MICE industry sectors, six months. be it event management, exhibition
KNOWLEDGE-SHARING PRACTITIONERS Individuals lecturing on event management topics should have indepth practical knowledge. Unless a lecturer has practical knowledge of event management nuances it is unlikely the knowledge transfer will be effective. 2015 Prediction More senior event managers within the corporate, association and public sectors will ensure involvement in an ongoing, CPD programme in order to prove their updated knowledge within the myriad of event management tasks.
OUTCOMES-BASED EVERY STEP OF THE WAY Attendance certificates will not be accepted as there is no method of checking whether the individual’s knowledge has indeed been advanced. 2015 Prediction Outcomes-based results via effective testing of the event practitioner will be the only acceptable method of authentic proof of ability. The real message in 2015 for education and training is that each and every experienced event practitioner will leave a true legacy with the transfer of their hardearned knowledge for those that take their place. HELEN BREWER Is a director of the MICE Academy. She has been involved in the MICE industry for over 35 years.
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TREND REPORT
Greening Grace Stead asks where greening is going in 2015.
E
VENT GREENING first made an appearance on the industry radar screen in South Africa with the World Summit on Sustainable Development in 2002. Needless to say, it was an event that had to include sustainability principles into the planning and implementation simply due to the topic, but what has happened in South Africa since then? Have we made any progress around event greening? While this mega event was a trendsetter, there are thousands of smaller events hosted around the country annually and it is important to review these as well. It is encouraging to see how this has been driven by the events industry, with the establishment of the Event Greening Forum (EGF) in 2009. The EGF is a non-profit organisation that aims to promote sustainability within the events sector and the eight founding members are key industry associations working together to promote South Africa as a destination for various types of events. The EGF hosts educational sessions and lobbies government in an effort to implement sustainability principles into the daily operations of the events industry.
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INTERNATIONAL STANDARDS
integrated report in line with the Global Reporting Initiative (GRI) framework for sustainability reporting. RAI Amsterdam has recently followed suit and others are also starting to look at sustainability reporting with a renewed approach. On a totally different note, it is encouraging to see that Rocking the Daisies, a music and lifestyle festival hosted annually since 2006, has for the last two years qualified for the UK-based A Greener Festival Award for their conscious efforts in implementing event greening. Rocking the Daisies 2014 was held in October with over 20 000 festival goers, and the difference in implementing sustainability to make it a green festival was amazing.
To determine if South Africa is making an impact, we need to compare ourselves to international standards. The Cape Town International Convention Centre was the first convention centre in the world to compile their
Many small things that were not done 10 years ago are now implemented at conferences as standard practice, such as avoiding the use of bottled water, returning
WHAT YOU NEED TO DO
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
lanyards, implementing recycling at source or encouraging the use of public transport. We have seen how resource management has become more important and how this has helped to reduce costs. The service providers are now in a better position to provide LED lights, they have different bins to enable recycling and they actually know what to do with organic waste. Delegates are starting to question conference bags that are simply imported from China instead of supporting our local economy. They are starting to ask the right questions when selecting accommodation. I believe that greening is more than just a trend, it is slowly becoming a way of working and thinking. Sustainability is not about the destination, but the journey. GRACE STEAD established Steadfast Greening in 2007. The focus of this business is to provide guidance around sustainability issues.
TREND REPORT
Incentives Incentive projects for 2015 seem to be more focused on results that actually lift overall sales and will boost the bottom line, writes Stephanie Moss.
I
NCENTIVE TRAVEL remains one of the most popular projects to encourage individual performance and drive corporate success due to its aspirational qualities and the perceived value of exotic trips. DESTINATIONS For South African companies, luxury local destinations remain popular. Cape Town, with all the best the city and surrounds can offer, is a firm favourite. Of course, island destinations relatively close to home (Zanzibar, Mauritius, Seychelles and Phuket) also remain popular. The number one deciding factor remains the perceived value for money the destination offers. Budgets are always a consideration and finding a place where spend can buy more activities or perhaps a better standard of accommodation for participants will always win the day. This is especially important in the current economic climate where exchange rates are not at all helpful.
REQUIREMENTS Another big trend to watch out for in 2015 is the different requirements of different groups. Companies are more aware than ever about cultural and generational differences and are building different elements into incentive programmes to accommodate different audiences. Millennials are being specifically catered for with it being the new invogue generation who insist on the availability of technology wherever they go. Booking website hotels.com reports that free (and fast) connectivity was the number one required room amenity for users of its site for the second year in a row. Travelling greener is also important and clients have asked us to be aware of these factors when putting together a travel plan for their incentive programme. Different generations and cultures travelling together have also created pressures for activity
programmes compiled for groups. Add more free time for participants on incentive trips to allow people to visit sites or engage in activities of their choice rather than make the entire group do everything together, every moment of the day.
SOCIAL MEDIA Other big emerging trends are social media and the incorporation of wellness elements. Research by the US Incentive Research Foundation shows that social media is increasingly used in the total experience. Companies communicate aspects of an incentive project through social platforms to build and maintain excitement and engage with groups while travelling. This, of course, requires suppliers like hotels and conference centres to provide fast and reliable Wi-Fi. Some or other activity and wellness leisure like spa days is also increasingly included in itineraries. Corporate health is a business strategy at many large companies and this is now also built into travel experiences. A last trend for the future we are seeing is experiential travel to rustic destinations, and activities such as climbing mountains, trekking in jungles, meditating in remote retreats and working with underprivileged children. Interest from local companies to propose ideas for incentive travel reward programmes for 2015 is looking up. STEPHANIE MOSS is MD of Solutions Group. The company manages product launches, roadshows, conferences, incentives.
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TREND REPORT
Stand design With more and more exhibitors wanting to include new materials and exciting concepts in their stand design, various trends are emerging, writes Justin Hawes.
I
NTERNATIONAL STAND
design trends are revealing more open, de-cluttered spaces, and the same can be said for South Africa. Large, busy graphics are being replaced by simple logos and audiovisual options to convey a message, while stands are being opened up and in many cases, walls and frames are being removed entirely. The cleaner lines of geometric and angular structures have replaced the curves that were once popular, while slatted structures have become prominent. This is partly because these angles use less material and can result in a cheaper stand, but they also show a trend towards bolder designs. Adding elements of interest to a stand, in a bid to increase the social ambiance, will grow dramatically in the coming year. This makes
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customers feel comfortable, encouraging them to engage with an exhibitor for longer than if they had just stopped by to collect a brochure. Creating this ambiance is as simple as providing a hospitality element to a stand such as a coffee station or handing out small bags of fresh popcorn. By adding something novel to a stand, it draws awareness back to the brand on display.
SUSTAINABLE SPACES The greening of exhibitions is not exactly a new trend, but the hunt for new, improved and more environmentally friendly products continues to drive design forward. There is a move towards natural materials in the global design scape, and we have seen the introduction of untreated wood, paper,
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cardboard, industrial materials and string. This often includes reclaimed items. The elimination of paper collateral has led to the improved use of audiovisual media in stand design. LCD screens, touch screens and tablets that display products and collect customer information are used. This draws customers in and allows exhibitors to interact more. Graphics panels replaced by printed fabric equivalents have also proven their worth, being easier to transport and reuse across various exhibitions.
THE BIGGER PICTURE In our world of constant change, designers must continually consider new trends and try and do things in a better and more efficient way. They are under pressure to ensure a stand is interesting, eye-catching and makes sufficient impact to stand out from competitors. JUSTIN HAWES is the MD of exhibition, events and display company Scan Display. In 2009, he established the Event Greening Forum.
TREND REPORT stimulating and allows the user’s interaction to be a strong and a more memorable one.
MAPPING
Audiovisual in stand design Clever use of audiovisual will attract people to your stand, writes Jacqui Higgins.
M
AKING FULL USE
of technology on a stand communicates professionalism and successful change adaptation. Here are some of the latest in international AV exhibition trends.
4K According to a round-up of what was trending at Infocomm Expo, one of the largest international AV expos, 4K projectors dominated the show. 4K resolution is one of the technologies driving the high-end side of the projection market. More video is being shot in 4K resolution; this higher resolution content requires less scaling and looks sharper on video walls and on Ultra HD resolution signage displays. In plain language, your brand has never looked or sounded this good.
LED DIGITAL SIGNAGE LED displays are versatile and can be used to excite customers, enhance experience, raise company awareness and promote brands. Many companies are opting for mobile video walls using LED technology, which can be moved and positioned wherever needed. Digital signage operators are increasingly finding that the inclusion of live video in their sign designs is effective at drawing customers to exhibition stands.
DIGITAL CONSUMERS Digital signage, kiosks, tablets and smartphones are all part of our everyday digital experience and should be part of your interaction with customers. Using a variety of digital platforms to engage the consumer makes it all the more
Video mapping is a fascinating and growing means of communicating with customers in a fun and innovative way. By using specialised software, a two- or three-dimensional object is spatially mapped on a virtual program, creating optical illusions and the feeling of movement in previously static objects. This is massively entertaining and boggles the mind; it is a crowd pleaser and can be used on almost any thing from cars to sneakers.
SIMULATORS Having a simulated experience is bound to bring out the kid in you; simulation is used in many contexts and it allows you to experience lifelike scenarios without actually being there. The most popular type is interactive simulation, which is a special kind of physical simulation, often referred to as a human-in-theloop simulation, in which physical simulations include human operators, such as in a flight simulator or a driving simulator. These are exciting times with thousands of ideas, apps and technical innovations bubbling up to help meeting planners, exhibitors, venues and other meeting participants to do their jobs better. The wonderful thing about technology is that it is constantly evolving, which brings about exciting changes in the way we communicate our brand and how consumers experience it. JACQUI HIGGINS is the marketing manager for TechRig Technical Solutions Agency and CLA Brand & Event Engineering.
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TREND REPORT
Technology In order to have successful events, one needs to have technology that will improve delegate experiences, writes Karmen Vladar.
D
URING THE DAWN
of the Internet, people wondered if conferences would become extinct as people could connect virtually. Instead of dwindling, conferences have boomed. Below are some of my predications for 2015.
SHARED EXPERIENCE Connecting in a shared experience isn’t limited to Twitter and live events. Mobile event apps make it easy for people all over the world to participate in conversations and feel connected to others. Although it’s difficult to predict the future, the one safe prediction is that technology won’t replace the need for people. Instead, the main benefits of future technology will come from how it helps people connect.
FREE, RELIABLE WI-FI Venue-provided Wi-Fi can really be a hit or miss with some venues either charging exorbitant amounts for data used or connectivity and speed issues. In my experience thus far, delegates don’t seem to mind too much to use their own data to engage and collaborate throughout meetings or events. I do however predict that venues or conference facilities will be placed under an increased amount of pressure to offer affordable, reliable Wi-Fi as part of their conference packages. Conference goers also don’t want to go through cumbersome processes to gain access to venue Wi-Fi. For some, having to go to a separate
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web page to first capture personal data in order to connect is too time-consuming, with some just rather opting to use their personal data instead.
INSTANT INSIGHTS
that delegate. My prediction is that, in 2015, clients will look to things like near-field communication (NFC) that will help ‘track’ delegates during a meeting or event. Delegates would have to ‘check in’ to a room where the meeting, event or breakout is held via a card, wrist band etc. that is swiped across a NFC tracker (tablet or mobile phone) located at the entrance to the room.
Gone are the days where delegates are happy with a one-way METRICS MATTER conversation during a meeting or We are all very familiar with the event. People want to be engaged use of event technology (typically and give their inputs, instantly. audience response systems) Corbin Ball calls this the “transition during a meeting or event. With from attendee to participant” in the introduction of mobile event his article ‘Ten Transformative apps, we are given access to an Meetings Technology Trends for unprecedented amount of data 2015’. He goes on to say that the – all in real time. Delegates can entire dynamic of meetings is connect with each other, post to changing – instead of ‘top-down’ social media, personalise event it is ‘bottom-up’. Instead of schedules, participate attendees passively in live voting and sitting at events Conference goers discussions and watching a talking also don’t want much more! head, meeting to go through Conference participants are cumbersome coordinators demanding a can, in real time, greater say and processes to gain expect active track what topics access to engagement. My are trending, what venue Wi-Fi prediction is that this speakers are perceived will continue to happen to be the best, share with delegates wanting to give logistical information and even see their insights, instantly. what devices connected and which parts of the app were visited most. DELEGATE TRACKING These metrics all contribute to a Clients are increasingly looking for more improved event experience. ways to measure their return on investment for money spent on KARMEN VLADAR delegates at conferences. We all is the marketing manager at Lumi. know that some delegates tend She specialises in to just attend a few sessions of a audience engagement conference, effectively wasting for the meetings and events environments. money spent on catering etc. for
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
TREND REPORT
Team building Over the last few years, Jonathan Lechtman has observed several distinct trends in the team-building industry.
F
IRST AND FOREMOST,
within a South African context, corporate social responsibility has generally always been a major component of any team-building activity.
GIVING BACK Taking corporates out of their comfort zones and encouraging them to be more socially responsible and give back to the greater community is one trend in the business world that
is definitely not going to slow down. With health and nutrition currently in the global spotlight, promote team-building exercises that help those local communities who lack the knowledge of healthy eating and nutrition.
ADDING VALUE Team-building exercises can add real value to people’s lives. As such, all efforts must aim to firstly build up individuals and thereafter the team as a whole. By
understanding and encouraging the strength of individuals, overall confidence within the individual and team morale is boosted, which in turn works towards creating a stronger team. This is after all the ultimate goal of any team-building activity.
CREATIVITY Over and above corporate social responsibility, creativity in team building is now more than ever a crucial aspect. Moving from the tired, generic and predictable team build to something far more fun, creative and customised to each specific client’s needs is gaining major momentum and one that is surely not going to stop.
TECHNOLOGY Furthermore, creatively integrating technology into a team build is another way companies will need to engage with their clients in order to stay relevant and on the leading edge of the industry. Whether it’s incorporating tablets and smartphones into a specific team-building challenge or getting clients to tweet about their experience using a hashtag created specifically for that event, companies will need to embrace technology in all its forms to be able to compete in such a dynamic and competitive industry. JONATHAN LECHTMAN is the owner of Maximilian Group, an events management company. SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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TREND REPORT water. With a can-do attitude, it is possible to reach a winwin solution.
VALUE FOR MONEY Put yourself in the customers’ shoes and ask: Is this value for money?
SOMETHING DIFFERENT Offer customers something new and unexpected, and they will return. Be innovative, creative and passionate, and make sure that customers see this. Venues often only have one chance to get it right. Make sure your motto is ‘first time right.’
Venues Carla Rossouw shares what venues can do in 2015 to retain existing customers and attract new customers.
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HERE ARE NO two ways about it – business is tough, competition is fierce and the customer is spoilt for choice when it comes to venues for corporate conferencing, events and breakaways.
Image Southern Sun Elangeni & Maharani
CONSISTENT CUSTOMER SERVICE
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There is no substitute for exceptional customer service. Venues should consistently strive towards under-promising and over-delivering. This is unfortunately a science where one will probably never understand all the rules. However, competence and a friendly face go a very long way.
BACK TO BASICS Venues do not have to reinvent the wheel all the time. Make sure
that the basics are in place and that you have a solid foundation to work from.
HUMAN CAPITAL Your success is dependent on your staff. Make sure you treat them well and reward them often.
BUILDING RELATIONSHIPS Build, build, build! Be tenacious and endure – you will see the results.
A CAN-DO ATTITUDE AND FLEXIBILITY A customer’s experience is often based on his perceptions and we all know perceptions are difficult to change. Venues thus have to create the perception of understanding and flexibility, and be open to negotiate. Customers almost always want to test the
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GREENING AND SUSTAINABILITY This has been a trend for the past few years and will continue. Make sure that customers know what you do towards going green, using ingredients from your area, saving the planet, and your contribution towards your community.
FREE, UNCAPPED, HASSLEFREE WI-FI Unfortunately hassle-free Internet access has become the norm. This, together with good food and comfortable beds, is almost nonnegotiable.
CUSTOMER FEEDBACK Do not ask for customer feedback if you do not intend to use this information. Work towards your customer being your best critic and not your worst nightmare, e.g. TripAdvisor. Thanks to Peermont Hotels, Red Carnation Hotels and Tintswalo Lodges for their input. CARLA ROSSOUW is a conference organiser, event manager and freelance travel writer.
TREND REPORT
Videoconferencing In 2015, videoconferencing will ensure accessibility for all event practitioners, both large and small, says Nigel Sand.
T
HE BENEFITS OF
videoconferencing are all well documented. Studies comparing videoconferencing meetings with face-to-face meetings, cost of training, travel, internal disruptions caused by people away from the office, and the effectiveness of communication between offices and clients, have been conducted by many researchers. They have shown that videoconferencing reduces training and travel costs, improves meeting productivity and reduces internal disruption. Another more significant feature is that it reduces miscommunication and improves understanding between participants because of the visual capabilities. It is as close as can be to a one-on-one meeting without actually being there.
THE RESULT Cost-effective videoconferencing is more than a 2015 trend; it is a reality, and includes: • technological requirements for videoconferencing, especially with regard to training • whiteboard paint technologies • interactive whiteboards • videoconferencing formats, stability and requirements • sound and presentation equipment with electronic flip charts; the use of tablets, smartphones and similar devices can also be simply incorporated.
Event practitioners will be seeking as standard equipment the effective distance communications tools:
THE NEW-LOOK CONFERENCE The main screen can be converted to an interactive whiteboard or simply a screen for presenting videos or PowerPoint presentations. The interactive whiteboard allows the presenter to interact live with the presentation and store any changes made to the presentation. The second screen is a whiteboard allowing the presenter to write on the surface using standard dry-erase whiteboard markers. Thus the presenter can show his presentation (if he is unsure about using the interactive board) and write notes or comments beside his presentation. Additionally, within a videoconferencing presentation, the second screen can be used to display the incoming video feed and the outgoing feed. The first board remains the active area. This allows the presenter to see what is being broadcast
and manage the speed of the presentation accordingly. Flip chart presentations are managed through a graphics tablet allowing the presenter to write directly on to paper and present it directly to all participants. Additional features allow the user to convert handwritten notes to PDF and then to convert those notes to a Word document. For corporate conference calls where document sharing and editing is required, users can edit their documents, reports or presentations live through apps like Google Docs. Long airport waits, lengthy flights, lengthier ground transport to the venue – these are a few aspects that are likely to be banished in 2015. The future has indeed arrived. NIGEL SAND is the owner and director of Hackle Brooke Conference Centre, which is equipped for videoconferencing.
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CONNECTING PEOPLE WITH PLACES ACROSS AFRICA If you’re planning a business meeting, conference or event, whatever the size or nature, Tsogo Sun has the perfect venue for you. Connect with over 250 venues that include more than 90 hotels, 14 casinos and the world class Sandton Convention Centre - all situated in premier locations that range from luxury to select service brands. For more information call: + 27(11) 367 4250 or e-mail: tsogosun.conferencing@tsogosun.com
tsogosun.com
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VENUES
Durban ICC
INDEXING
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Venue index: A-Z Venue index: by region Venue index: by capacity
7 8 10
Venues general Eastern Cape Gauteng KwaZulu-Natal Mpumalanga North West Western Cape
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AT K V R E
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Your boardroom destination Regroup in the Magaliesberg Take the open road to Buffelspoort, an unspoiled oasis in the Magaliesberg, ideal for mind-clearing conferences. Our five spacious conference rooms provide state-of-the art conferencing equipment and can accommodate groups of up to 800 persons. Accommodation and meals are included in our affordable tariffs. Your one-stop conferencing shop.
Dynamic Drakensberg conferences Drakensville offers the perfect breakaway conference centre with two fully equipped rooms for groups of up to 700 delegates. Our competent conference team will help you unwind in order to focus on your Drakensville’s Environmental Centre provides exciting brainstorming sessions. To top it all, development and team-building programmes.
Productive in the Limpopo paradise Modern conference facilities for groups of up to 250 persons are available at Eiland Spa. Behind the scenes, our well-trained conference staff sees to the smooth running of conferences. Furthermore, team-building activities can be facilitated to suit your specific needs.
Your boardroom in the mountains Goudini Spa has excellent conference facilities that accommodate up to 800 conference goers. The peaceful and tranquil setting and atmosphere are ideal to stimulate positive and innovative business planning. Leave all the arrangements to our trained and dedicated staff and let them take care of your unique requirements.
Your Garden Route creative office At Hartenbos, we focus on your needs to allow you to be creative and innovative while our experienced conference team is ready to serve you, the client. We offer modern conference facilities for groups of up to 1 000 persons, various types of accommodation and catering according to your needs.
Creative conferences at the foot of the Waterberg Break away to Klein-Kariba’s unique conference centre in the shadow of the Waterberg. With our capable conference staff and modern facilities, you are able to apply your mind to new ideas. Groups of up to 700 persons are welcome.
Inspiration on the South Coast Our business at Natalia is to ensure that your business will prosper. Our conference facilities can accommodate groups of up to 300 persons. First-rate accommodation and supreme catering form part of the conference deal. Unwind and focus on a fruitful conference while our competent conference staff takes care of all your requirements.
Winston Meyer – Manager: Marketing and Conference Sales Tel – 011 919 9084 | Cell – 082 419 6066 | Fax – 011 919 0201 | Email – winstonm@atkv.org.za
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Conferencing with Premier Hotels & Resorts Businesses value up-to-date technology and impeccable conference facilities, flawless organisation with excellent service for meetings, events and hotel stays. Premier Hotels & Resorts is renowned for having top class conference facilities in great locations nationwide, along with superior service and on-site luxury hotel rooms.
Now in Cape Town, Knysna, East London, Port Edward, Pinetown, Pretoria, Midrand, Johannesburg O.R. Tambo Airport
Central Reservations 086 111 5555 | info@premierhotels.co.za | www.premierhotels.co.za
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MEETING SPACES 4
EASTERN CAPE
Hemingways
Vincent, East London
MAX PAX 780
ACCOMMODATION 108 rooms
HEMINGWAYS CASINO, Hotel & Entertainment brings a touch of Key West charm. The combination of business, leisure and retail facilities makes Hemingways the ultimate conference destination. LOCATION The complex is ideally situated just off the N2 highway, offering easy access to and from main roads, highways and East London Airport.
MEETINGS & EVENT SPACES The Venue @ Hemingways is a multi-functional venue catering for events up to 780 people. In addition, the venue also offers a state-of-the art sound and lighting system. There are also two smaller meeting rooms that can accommodate up to 20 people each.
ACCOMMODATION Southern Sun Hemingways has
108 beautifully appointed rooms. Guests can enjoy free Wi-Fi.
CATERING • Restaurants in the complex include Key Largo, Felix Bar & Restaurant and Latitudes Action Bar. • An excellent choice of banqueting menus is available for private functions.
Cnr Western Avenue and Two Rivers Drive, East London +27 (0)43 707 7557/7581 thevenue.hemingways@tsogosun.com hemingways.co.za
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Rosebank, Joburg
GAUTENG
54 on Bath
MEETING SPACES 4
MAX PAX 150
ACCOMMODATION 75 rooms
54 ON BATH is a contemporary boutique hotel offering a blend of luxury and style in a sought after location.
LOCATION The hotel is set in the heart of the cosmopolitan suburb of Rosebank, Johannesburg adjacent to the Rosebank Mall and only 300 m from the Rosebank Gautrain Station, linking you within minutes to the O.R. Tambo International Airport.
MEETINGS & EVENT SPACES • Four meeting rooms, with the largest room being able to accommodate up to 150 people • One executive boardroom seating 12 people • A dedicated events team will co-ordinate all your requirements from start to finish.
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ACCOMMODATION The 75 rooms include: • 60 deluxe rooms • 12 executive rooms • 3 luxury suites The hotel offers free WiFi.
elegant champagne bar is the perfect meeting spot for business get-togethers. The executive chef is on hand to design menus for your specific type of event and dietary requirements.
CATERING The intimate Level Four Restaurant offers a distinctive dining experience while the
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
54 Bath Avenue, Rosebank +27 (0)11 344 8500 54onBath.meetings@tsogosun.com tsogosun.com
Muldersdrift
GAUTENG
Avianto
MEETING SPACES 7
MAX PAX 300
ACCOMMODATION 34 rooms
AVIANTO is a well-established, highly regarded conference and events destination LOCATION Set in the Zwartkoppies Hills, Avianto lies at the edge of Gauteng’s playground, the Cradle of Humankind.
MEETINGS & EVENT SPACES Avianto offers a variety of options from conferencing workshops to product launches and gala dinners, all set in a relaxed environment with expert assistance, creating a meeting place that inspires constructive thought. Avianto’s conference coordinators are available to provide information on rates and special packages, set up personalised site inspections and explore the options available to create conference and corporate events to suit your specific needs. Complementary Wi-Fi is available. Avianto offers the largest Qolf course in the world, along with a list of activities that provide team building solutions to ensure that your itinerary offers the perfect balance between work and play.
ACCOMMODATION The Village Hotel offers 29 luxury rooms and five suites. The
village is designed to connect people for the duration of their stay – not separate them into numbered cubicles.
Plot 69, Driefontein Road, Muldersdrift, Gauteng +27 (0)11 668 3000 info@avianto.co.za avianto.co.za
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Woodmead, Sandton
GAUTENG
CedarWoods of Sandton
MEETING SPACES 9
MAX PAX 700
ACCOMMODATION 51 rooms
CEDARWOODS OF SANDTON prides itself on its friendly and experienced function and conference team, who will assist you with all your conference needs. Cedarwoods offers a complete one-stop service to customise every detail according to your needs. A dedicated team of coordinators and supervisors ensure that your event is planned perfectly and carried out seamlessly.
LOCATION • 7 km from the Sandton CBD • Just off the M1 JohannesburgPretoria highway • Five minutes’ drive from Marlboro Gautrain Station. A shuttle service to and from the station is available.
to accommodate launches, exhibitions, weddings, team building, training, board meetings and events from 10 to 700 pax. There are 400 parking bays as well as Wi-Fi at no charge.
ACCOMMODATION The hotel offers 51 newly renovated rooms ideally
MEETINGS & EVENT SPACES The nine air-conditioned venues are versatile enough
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positioned for the business and leisure traveller, offering four types of rooms catered for any budget.
CATERING With the help of their highly experienced team of chefs, Cedarwoods delivers mouthwatering dishes to suit every palate and dietary requirement. 120 Western Service Road, Woodmead, Sandton +27 (0)11 804 3777 info@cedarwoods.co.za cedarwoods.co.za
Braamfontein, Joburg
GAUTENG
Constitution Hill
200 STANDING - COCKTAILS CINEMA - BANQUET STYLE
WOMEN'S JAIL SET-UP
CONSTITUTION SQUARE - 1 200 COCKTAIL STYLE
CONFERENCE ROOM SET-UP
MEETING SPACES 12 MAX PAX 1 200 ACCOMMODATION off-site
CONSTITUTION HILL is a multipurpose Heritage Site with a variety of indoor and outdoor venues available for conferences, live performances, banquets, product launches, cocktail evenings, private functions and corporate events. The 18 venues spread over three buildings range in capacity from 10 to 1 200 guests. LOCATION Situated on a hill overlooking the bustling city of Johannesburg and the fostered suburbs, Constitution Hill is within walking distance of Gautrain Park Station. Secure underground parking is available for those using their own cars.
MEETINGS & EVENT SPACES The Slovo Courtyard is the
main internal prison yard and is situated at the centre at the Old Fort and can be transformed to suit any events. Various locations are also available for film shoots and exhibition spaces. Constitution Hill boasts ideal platforms to educate and learn about South Africa’s story.
CATERING Professional catering can be arranged.
MAJOR EVENTS HOSTED SINCE 2004 • Vuka Sizwe Awards • The Nelson Mandela, Hunger for Freedom book launch • T he Launch of Telkom Tower •H uman rights Walk 2014
PHOTOGRAPHIC AREAS FOR PHOTO SHOOTS
• The Embassy of Argentina launch and exhibition of Imagenes para la memoria • UN Gala Dinner • National India Day • Various book launches for Justice Albie Sachs and others • 1 Goal Campaign March • The Hill Debate for the Sunday Times with FG and Toney Leon on the panel • The launch of the Flame of Democracy • The launch of the ANC Century celebrations • The launch of Corruption Watch • Street Cred 2013 • Street Cred 2014 • African Presidential Roundtable • Winnie Madikizela-Mandela Book launch. 1 Kotze Street, Braamfontein, Johanensburg +27 (0)11 381 3100 constitutionhill.org.za
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Sandton, Joburg
GAUTENG
DaVinci Hotel and Suites
functions, private dining or cocktail parties. • The Mona Lisa boardroom is perfect for smaller conferences or meetings of up to 12 pax.
ACCOMMODATION
MEETING SPACES 2 MAX PAX 120 ACCOMMODATION 209 rooms
THE DAVINCI HOTEL and Suites is a modern, chic establishment frequented by both local and international business travellers.
come to expect from Legacy’s extraordinary portfolio of hotels and resorts.
LOCATION
The DaVinci Hotel and Suites offers the most up-to-date conference rooms and facilities for groups of up to 120 pax. • The main banquet room can be subdivided into two rooms for conferences,
Located on Sandton’s prestigious Nelson Mandela Square and a short walk from the Sandton Gautrain station, DaVinci Hotel and Suites offers guests all the luxuries and comforts they’ve
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MEETINGS & EVENT SPACES
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The DaVinci Hotel and Suites boasts 166 en-suite hotel rooms and 43 one-, two- and threebedroom suites – something for every taste.
CATERING There is a range of restaurants and bars to choose from in the vicinity, including the Maximillien restaurant. The DaVinci Lounge is situated in a spectacular setting overlooking the pool deck. Corner Maude and 5th Street, Sandton 2146 +27 (0)11 292 7000 davinci-banqueting@legacyhotels.com legacyhotels.com
Wapadrand , Pretoria accommodating up to 450 pax in various seating styles. • Dedicated boardroom. • Banqueting halls cater for 300 pax. • The spacious gardens and patio areas provide sufficient space for team building.
GAUTENG
Diep In Die Berg
ACCOMMODATION
MEETING SPACES 7 MAX PAX 450 ACCOMMODATION 3 rooms
NESTLED ON the slopes of Wapadrand on the edge of Pretoria, Diep In Die Berg offers luxurious conference, function and wedding facilities amid breathtaking gardens blending into unspoilt indigenous bush.
LOCATION The venue is only minutes away from
the N1 and N4, and 45 minutes from O.R. Tambo International Airport.
MEETINGS & EVENT SPACES
There is a luxurious guesthouse with three en-suite rooms. Highly recommended B&B establishments and lodges are available in the vicinity.
CATERING Sumptuous cuisine is prepared by our in-house chef, tailored to your specific needs.
The ideal facility for your outof-office training requirements or special corporate function. • Seven medium to large conference venues
Emerald Resort & Casino
929 Disselboom Street, Wapadrand, Pretoria +27 (0)12 807 4630 info@diepindieberg.com diepindieberg.com
Vaal River, Vanderbijlpark ACCOMMODATION
MEETING SPACES 9 MAX PAX 3 000 ACCOMMODATION 186 rooms
AT EMERALD RESORT & CASINO they understand that your conference is an expression of your company’s culture and values. That’s why they craft, create and curate just the experience your company, your culture requires.
LOCATION Situated on a private estate on the banks of the Vaal River, just 45 minutes from O.R. Tambo International Airport.
MEETINGS & EVENT SPACES Emerald is the only venue in the area that has the ability to host sessions for anywhere between 3 and 3 000. The magnificent estate gives them the ability to offer and deliver an unrivalled range of accommodation levels and team building activities. After all, what happens outside of the session is almost as vital as what happens in it.
• The four-star Emerald Hotel offers 77 rooms, including two suites. • The four-star Bush Lodges include two one-bedroom and seven two-bedroom options, plus one VIP luxury lodge. • The three-star River Resort includes 49 one-bedroom and 50 two-bedroom options. The hotel is air-conditioned, fully serviced and equipped. The luxurious thatched Bush Lodges, elevated on stilts, offer privacy to guests, while the River Resort’s self-catering, air-conditioned chalets include a fully equipped kitchen and lounge area with television and braai facilities. 777 Frikkie Meyer Boulevard, Vanderbijlpark +27 (0)16 982 8149/8380 sales@emeraldcasino.co.za www.emeraldcasino.co.za
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Centurion
GAUTENG
Forever Hotel @ Centurion
MEETING SPACES 4 MAX PAX 100 ACCOMMODATION 48 rooms
FOREVER HOTEL @ CENTURION is a luxury four-star hotel whose service excellence tops your agenda for business travel, leisure or pleasure. The hotel offers a tranquil green oasis amid the rush of city life. The lush landscaped garden and the sparkling pool take centre stage, ideal as an outside wedding venue. The classically elegant French-Italian styled hotel is shaped around this lush garden court and ideal for a care-free stay. This dynamic hotel prides itself in spectacular functions and expertly arranged conferences.
LOCATION AND TRANSPORT Forever Hotel @ Centurion is centrally located in Centurion, less than 4 km from the Gautrain Centurion station and several accesses to major highways. The hotel also provides a complimentary shuttle service to guests within a ratio of 10 km from the hotel.
MEETINGS & EVENT SPACES Featuring four superb conference and function facilities with all
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the necessary audiovisual and technical facilities available for all the conferences, Forever Hotel @ Centurion is an ideal place to host a conference. Team-building activities are available on request.
bathrooms and access to Wi-Fi. In room facilities are flat screen TVs, selected DStv channels, coffeeand tea-making facilities.
CATERING The four-star restaurant located on the premises can be used for functions. Tailor-made menus can be arranged.
ACCOMMODATION The hotel boasts 48 stunning luxury rooms, all with en-suite
Corner of Basden Avenue and Rabie Street, Centurion +27 (0)12 644 6000 centurionhotel@foreversa.co.za foreversa.co.za
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Milpark, Joburg centre with new and modern facilities. Five meeting rooms are available with the largest seating up to 140 people. Business guests can make use of the private self-service workstations.
GAUTENG
Garden Court Milpark
ACCOMMODATION
MEETING SPACES 5 MAX PAX 140 ACCOMMODATION 251 rooms
CONVENIENT LOCATION, easy access and modern conference facilities makes Garden Court Milpark Joburg's best kept conferencing secret.
and is close to the city’s many local attractions and hotspots. Located off major roads and only a 30 minute drive from O.R. Tambo International Airport.
LOCATION
MEETINGS & EVENT SPACES
The hotel is situated within the academic precinct of Johannesburg, offering a convenient location
Gold Reef City
The hotel has a stateof-the-art conference
The 251 en-suite rooms are stylishly furnished and decorated. In-room comforts include tea and coffee making facilities, DStv, free Wi-Fi and 18-hour room service.
CATERING Dining options include The Breakfast Room and MacRib Family Restaurant. Cnr Empire Road and Owl Street, Auckland Park, 2006 +27 (0)10 219 1000 gcmilpark.reservations@tsogosun.com tsogosun.com
Ormonde, Joburg • 5 venues are located in the Theme Park with the largest venue seating 180 people. • A unique “Amazing Race Gold Rush” teambuilding activity is available in the Theme Park.
ACCOMMODATION
MEETING SPACES 4 MAX PAX 250 ACCOMMODATION 113 rooms
GOLD REEF CITY is a premier entertainment destination offering a wide range of attractions and exciting options for groups. LOCATION Located in the South of Joburg and is accessible from a number of national highways.
MEETINGS & EVENT SPACES The complex boasts 11 upmarket conference venues with
varied capacities. Whatever your need, Gold Reef City has the perfect venue for every occasion. • The largest venue, the Crown Reef Room is located in the casino. complex and is 464 m2 in size. • The Crown Reef Room offers state of the art equipment, artist’s change room, staging and a dance floor.
Southern Sun Gold Reef City and Gold Reef City Theme Park Hotel both provide beautifully appointed accommodation with a range of room types for groups.
CATERING An excellent choice of banqueting menus for private functions as well as a choice of restaurants across the complex. Cnr Northern Parkway and Data Crescent, Ormonde +27 (0)11 248 5000 goldreef.reservations@tsogosun.com goldreefcity.co.za
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GAUTENG
InterContinental Johannesburg O.R. Tambo Airport O.R. Tambo International Airport
MEETING SPACES 10 MAX PAX 130 ACCOMMODATION 138 rooms
SOUTH AFRICA’S only luxury hotel at an airport, the InterContinental Johannesburg O.R. Tambo offers world-class comforts and personalised service. LOCATION Situated within walking distance from Johannesburg’s O.R. Tambo International Airport, makes this a convenient destination for business travellers. The Sandton CBD can easily be accessed via the Gautrain allowing delegates easy access to and from the hotel.
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MEETINGS & EVENT SPACES
and are completely soundproof. The hotel offers free Wi-Fi.
10 meeting rooms split on two levels can accommodate various sized groups up to a maximum of 100 people. The Okavango room is an ideal cocktail or dinner venue. The Mezzanine floor offers three executive Boardrooms, one featuring state-of-the-art video conferencing.
CATERING Quills Restaurant is open 24 hours a day serving modern African and contemporary cuisine. For private functions, a selection of menus is available to choose from or they can be tailor-made to suit your requirements.
ACCOMMODATION 138 well-appointed spacious bedrooms are tastefully decorated with luxurious showers, blackout curtains
OR Tambo International Airport • +27 (0)11 961 5400 meetings@icairport.com • intercontinental.com
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Midrand pax, an Internet-enabled computer training centre and Internet connectivity is available across the village.
GAUTENG
Midrand Conference Centre
ACCOMMODATION
MEETING SPACES 17 MAX PAX 700 ACCOMMODATION 104 rooms
MIDRAND CONFERENCE CENTRE includes beautiful guest houses and a choice of stunning conference, function and wedding venues all set within a 10 acre tranquil garden.
convenient access of the N1 between Joburg and Pretoria, and is the first bus stop away from the Midrand Gautrain station. A shuttle service is available on request.
LOCATION
MEETINGS & EVENT SPACES
Located opposite Gallagher Convention Centre, the Midrand Conference Centre is within
17 conference halls, seating between 4 and 700
Mongena Game Lodge
Guests are accommodated in eight guest houses offering 104 en-suite bedrooms. Other facilities include three business centres, two swimming pools, guest lounges, dining halls, two lapas and a helipad.
CATERING Boasting a wide choice of delectable menus, the Midrand Conference Centre will keep guests well fed. 661 Pendulum Road, Halfway House, 1685 +27 (0)11 315 8326 info@midrandconferencecentre.co.za midrandconferencecentre.co.za
Dinokeng Game Reserve boathouse boma can seat up to 150 pax, while the charming chapel serves as a theme dinner venue too. State-of-the-art conference tables feature power sockets for laptops, high-res remote controlled data projectors, 3G signal connectivity and a standby generator.
ACCOMMODATION MEETING SPACES 4 MAX PAX 90 ACCOMMODATION 25 rooms
THE FOUR-STAR Mongena Game Lodge is conveniently situated 55 km from Pretoria on the N1, in the malaria-free, north-western section of the Big 5, Dinokeng Game Reserve, a mere 1.5 hour drive from O.R. Tambo International Airport and Johannesburg. LOCATION The lodge is easily accessible via tarred road, or arrive by
air at Mongena’s own private tarred airstrip. Shuttle services can be arranged to and from all major centres.
MEETINGS & EVENT SPACES Mongena boasts four airconditioned venues accommodating between 10 to 90 pax, as well as two intimate boardrooms. The thatched lapa and
The 25 luxury air-conditioned, en-suite chalets include a honeymoon suite and one wheelchair-friendly room.
CATERING The Kingfisher Restaurant provides fine dining seven days a week, and boma and theme dinners can also be arranged. JR 87, Boekenhoutkloof, Rust de Winter Road, D48, Dinokeng Game Reserve + 27 (0)12 711 8920/1/3 events@mongena.co.za • www.mongena.co.za
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GAUTENG
Misty Hills Country Hotel, Conference Centre & Spa Kromdraai Valley, Muldersdrift
MEETING SPACES 23
MAX PAX 800
ACCOMMODATION 195 rooms
MISTY HILLS COUNTRY HOTEL, Conference Centre & Spa has made its name as the perfect retreat for guests and conference delegates seeking tranquility, comfort and friendly, personal service.
LOCATION Only a 15-minute drive from Lanseria International Airport, Misty Hills lies nestled at the foothills of the Swartkop Mountains, on the threshold of the beautiful Kromdraai Valley – a World Heritage Site known as The Cradle of Humankind.
MEETINGS & EVENT SPACES There are 23 conference and banquet venues, and an exhibition centre. The hotel is an ideal destination for delegates, and it is equipped to cater to conference groups of up to 800 pax. Misty Hills is fully Wi-Fi enabled.
ACCOMMODATION Luxuriously spread over 60 acres, Misty Hills offers 195 stone-built thatched rooms and suites.
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CATERING The property boasts the worldfamous Carnivore Restaurant where diners can feast on up to 10 different types of meats.
69 Drift Boulevard, Muldersdrift +27 (0)11 950 6000 sales@rali.co.za mistyhills.co.za
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Fourways, Joburg
GAUTENG
Montecasino
ENTER THE MAGICAL WORLD of Montecasino – a
MEETING SPACES 16 MAX PAX 1 000 ACCOMMODATION 619 rooms
truly magnificent and diverse precinct where excitement and fun are combined with business and pleasure.
LOCATION Montecasino is located in Fourways, North of Johannesburg with easy access from the highway and 12 km from Sandton CBD. It is also part of the Gautrain bus route with direct link to the Sandton Gautrain Station.
MEETINGS & EVENT SPACES The complex boasts 16 upmarket conferencing venues with varied capacities. Montecasino has the perfect venue for every occasion. • The largest venue, The Ballroom can seat up to 650 people •L a Toscana is a multi-purpose venue ideal for launches with state of the art sound and lighting •T he Pivot Conference Centre comprises of nine venues, the largest seating up to 300 people • Intimate and private meeting rooms are located at the luxurious Palazzo Montecasino
ACCOMMODATION There are three hotels on the complex, each with its own unique look and feel. A total of 619 rooms provide a wide variety of choice, services and facilities to suite the requirements of your group
• Palazzo Montecasino: 246 bedrooms • Southern Sun Montecasino: 194 bedrooms • SunSquare Montecasino: 179 bedrooms All hotels offer free Wi-Fi.
CATERING Catering options at Montecasino are versatile and flexible. There is an excellent choice of banqueting menus for private functions as well as a wide choice of themed restaurants across the complex.
1 Montecasino Boulevard, Fourways, Johannesburg +27 (0)11 367 4250 • montecasino.reservations@tsogosun.com montecasino.co.za SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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Sandton, Joburg
GAUTENG
Protea Hotel Balalaika Sandton
MEETING SPACES 9
MAX PAX 300
ACCOMMODATION 330 rooms
THE PROTEA HOTEL BALALAIKA SANDTON is a home away from home, ideally located in the financial centre and commercial hub of Sandton.
LOCATION The hotel is situated in Sandton, Gauteng, and offers complimentary shuttle services to and from the Sandton Gautrain station and the immediate Sandton area throughout the day.
MEETINGS & EVENT SPACES At the Protea Hotel Balalaika the popular conference and function venues seat from 20 up to 300 pax in cinema style and have professional staff members to meet your every need. The hotel offers free Wi-Fi, bottomless coffee and unlimited Vivreau purified water.
ACCOMMODATION The hotel has 330 non-smoking bedrooms spread over two sections, the Balalaika and the Crown Court. These comfortable and classicalstyle rooms each boast their own en-suite with separate bath and shower, individually controlled air conditioning, executive work desk, LCD televisions, electronic safe and Wi-Fi.
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CATERING The Colony Restaurant, which overlooks the lush Balalaika garden, is open for breakfast daily. The Bull Run Restaurant is a premier establishment famed for its prime cuts of
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exquisite South African aged beef, stored and served via its own in-house butchery. 20 Maude Street, Sandown, Sandton 2196 Parking on Stella Street +27 (0)11 322 5000 banqueting@balalaika.co.za proteahotels.com/balalaika
A SPACE TO SHAPE IDEAS With a team of professionals that will support you, your dream event can become an unforgettable reality. At Sandton Convention Centre, our award-winning multi-purpose venue is complemented by a passionate team of highly skilled individuals waiting to provide you with everything you need to host a successful event. With state-of-the-art facilities and venues to suit events of any size, type or budget, ideally located in the heart of Joburg, this is a space to shape ideas. If you’re looking for a proven leader in the event industry, give us a call on +27 11 779 0000.
SANDTON CONVENTION CENTRE sandtonconventioncentre.com
JOHANNESBURG | SOUTH AFRICA POTENTIAL RELEASED SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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Hyde Park, Joburg
GAUTENG
Summer Place
MEETING SPACES 7
SUMMER PLACE AND SUMMER HOUSE are unsurpassed as executive business, conference and event venues. A professional yet warm ambience has been created where the ‘business of business’ is clearly understood. Behind the impactful structures of Summer Place is a team of highly trained personnel offering planning and event management over and above logistical and practical considerations, ensuring that your event is executed perfectly at the highest level.
LOCATION Summer Place is conveniently located in the heart of Hyde Park, minutes away from the vibrant Sandton CBD and approximately 30 minute drive from O.R. Tambo International Airport.
MEETINGS & EVENT SPACES Summer Place and the Summer House business and conference venues offer efficient and versatile room configurations, and multimedia technical facilities.
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MAX PAX 350
• Boardrooms and conference rooms can accommodate: - 3 to 200 pax seated - 350 pax banquet - 600 pax standing cocktails. • The Summer House is the more private business and conference centre. It has its own private entrance, separate parking area, three function rooms and a fully appointed bar. • Two ground floor venues cater for smaller conferences, business breakfasts, lunches and dinners, as well as a separate bar area leading out onto the palm terrace. •T he second floor holds a more expansive space that accommodates up to 120 pax and perfectly suits any medium-sized function such as press conferences, seminars and workshops. •L andscaped gardens surround an extravagant pool, where sparkling fountains splash around a magnificent bronze sculpture, offering the perfect outdoor setting.
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ACCOMMODATION off-site
CATERING Banqueting facilities at Summer Place offer versatility and flexibility. Kosher and non-kosher kitchens tantalise the most discerning of palates with a variety of menu options suited to individual preference and budget.
69 Melville Road, Hyde Park +27 (0)11 447 9744 info@summerplacesa.com summerplacesa.com
Braamfontein, Joburg multi-functional space can be used for conferences, private dinners, product launches, movies, parties and live music. The restaurant (170 m2) can also be used. Free Wi-Fi is available.
GAUTENG
The Bannister Hotel
ACCOMMODATION The hotel boasts 31 comfortable en-suite rooms ensuring a good night’s sleep.
CATERING MEETING SPACES 1 MAX PAX 120 ACCOMMODATION 30 rooms
FOR THE BEST QUALITY at the most affordable price, The Bannister Hotel is fast becoming the venue of choice in Braamfontein. LOCATION The hotel is located opposite the Neighbourgoods Market
and is 700 m from the Gautrain Park Station.
MEETINGS & EVENT SPACES With a seating capacity of 80 cinema style, the hotel’s 75 m2
The Butler Caterers
The hotel’s restaurant and bar is a great place to watch the world go by. The kitchen can cater for specific requests. If you want to explore the city, the hotel is close to some of Joburg’s best bars, restaurants and coffee shops. 9 de beer St, Braamfontein, Johannesburg, 2001 +27 (0)11 403 6888/7888 stay@bannisterhotel.co.za bannisterhotel.co.za
Midrand, Joburg MEETINGS & EVENT SPACES
MEETING SPACES 5 MAX PAX 150 ACCOMMODATION off-site
THE BUTLER CATERERS is situated in the Blue Valley Golf and Country Estate, with its magnificent clubhouse and challenging golf course. Phillip and his team will gladly assist with any and all requirements to ensure a memorable and successful event.
LOCATION Situated within easy access to the highway to both Johannesburg and Pretoria, The Butler Caterers is considered by many to be the ideal venue for all golfing, conferencing, wedding and function requirements.
Boasting a magnificent open-plan clubhouse with stylish features and venues, let The Butler Caterers’ team be of service to make your function a memorable one. The function coordinator will gladly customise a package for you and is able to manage functions, conferences and events professionally ranging from 8 to 150 pax. • Facilities for full- or half-day conferences. • Hourly rates for short meetings.
CATERING Full catering for functions, conferences, corporate golf days and outside catering. Blue Valley Golf Estate, Midrand +27 (0)11 512 0476 sales@thebutlers.co.za thebutlers.co.za
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GAUTENG
the forum company the forum company strives to
info@theforum.co.za theforum.co.za
consistently deliver world-class food and event management with South African personality and style. All four of our venues carry the forum signature: a blend of fine art, style, heritage and abundant natural light features that make them uniquely South African. The forum company is the go-to company for upmarket, stylish and sophisticated events, including conferences and weddings. Its catering services extend from closed boardroom meetings to big corporate conferences and bespoke weddings. the forum company prides itself on being able to
MEETING SPACES 15 MAX PAX 1 000 ACCOMMODATION off-site
deliver every project with its hallmark professionalism and attention to detail, whether it is an intimate dinner party for eight or a corporate conference for 400 pax. the forum company launched White Light, Lanseria in 2014. Situated in the serene environment of the Highveld, and a mere five minutes from Lanseria Airport, White Light is the ideal venue for strategy meetings and team building for up to 140 pax. Our brand-new venue in Cape Town launches in February 2015. Embassy Hill, a home away from home, is a beautiful private house and garden in the heart of Constantia, created for people looking for something more personal.
MEETING SPACES 10 MAX PAX 500 ACCOMMODATION off-site
the forum | the campus
the forum | turbine hall
Bryanston
Newtown
LOCATION
LOCATION
the forum | the campus is located at the Campus Office Park in Bryanston, 1 km from the N1 and just off William Nicol Drive. A Gautrain bus stop is within walking distance.
Situated in Newtown, just over the Nelson Mandela Bridge with easy access to the Gautrain Park Station and the nearest bus stop, only one street away. Secure undercover parking available for 250 cars.
MEETINGS & EVENT SPACES
MEETINGS & EVENT SPACES
With 15 conference and function rooms, it’s the ideal space for small business meetings or fabulous cocktail parties. Facilities comprise five conference rooms, two boardrooms, two auditoriums and six function venues with a capacity to host conferences varying from five to 400 pax, dinners and weddings for up to 400 pax and cocktail functions for up to 1 000 pax. Secure underground parking for 120 vehicles is available.
Historical urban chic power station converted into an amazing conference and special events venue. Facilities comprise conference rooms and function venues with a capacity to host exhibitions or conferences varying from 10 to 500 pax, dinners for up to 320 and cocktail parties for up to 800. There is also a trendy upmarket bar, private dining area and chef’s table.
Corner Sloane and Main Road, Bryanston t +27 (0)11 575 3888
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65 Ntemi Piliso Street, Newtown, Johannesburg t +27 (0)11 492 3888i
Pretoria
GAUTENG
Tshwane Events Centre
MEETING SPACES 21
MAX PAX 50 000
ACCOMMODATION off-site
STRETCH YOUR IMAGINATION and shrink your budget with Tshwane Events Centre, where you can have all the space you need at an unbeatable price. With over 82 000 m2 covered exhibiting space and open and multipurpose areas, the Tshwane Events Centre can accommodate 50 000 visitors simultaneously – and safely park 3 500 cars. The facility is brimming with endless possibilities for any event organiser; the sheer versatility of the venue’s numerous facilities allows for a truly unique event very few other venues can match.
LOCATION Ideally situated in the Pretoria CBD, the Tshwane Events Centre is accessible by all forms of road transport.
MEETINGS & EVENT SPACES Tshwane Events Centre has: • 9 well-appointed conference rooms • an executive boardroom • 11 halls, varying in size. The conference centre is ideal for breakaway facilities, plenary and VIP holding facilities, situated in the middle of the centre. A benefit of
the halls is that they are extremely versatile and can be configured with a look and feel in line with the theme of your event. They are essentially a blank canvas that you, the artist, can fill. The open areas are perfect for any type of equestrian, agricultural or team-building activity you require. Wi-Fi is available.
CATERING Catering and bar services are available.
Gate 2, Soutter Street, Pretoria +27 (0)12 327 1487 ricky@tshwabac.co.za tshwane-events.co.za
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Kyalami, Joburg
GAUTENG
The Theatre on the Track
sizes that can accommodate from 30 to 1 016 pax. Events range from small day-conference packages to black-tie dinners for a maximum of 558 pax. The Theatre on the Track has hosted some of the most spectacular events in South Africa. The Theatre boasts a stage equipped with fly bars, a moving band truck and backstage facilities.
ACCOMMODATION MEETING SPACES 3 MAX PAX 1 016 ACCOMMODATION off-site
THE THEATRE ON THE TRACK challenges the boundaries of imagination and creativity. This ‘blank canvas’ is fitted with every possible practical requirement and unconstrained by any predefined limits – perfect for event organisers to create an event that will leave a lasting impression.
Numerous hotels and B&B facilities are situated within easy access of this day/evening venue.
LOCATION
CATERING
The Theatre on the Track, incorporating controlled access and secure parking, is situated within easy access from the N1 highway.
The Theatre on the Track offers topclass cuisine with its assorted menu options, catering for all occasions. 4A Kyalami Boulevard, Kyalami Business Park, Kyalami +27 (0)11 466 1745 naomi@tott.co.za tott.co.za
MEETINGS & EVENT SPACES The Theatre on the Track offers three different venues of various
Walter Sisulu Square
Kliptown, Soweto which also provides safe, reliable and affordable access to the Square.
MEETINGS & EVENT SPACES The Square boasts a large multipurpose, four-leveled conference hall, which can accommodate 1 600 pax on cinema seating and dinning foyers that can take up to 600 pax at any given time.
ACCOMMODATION MEETING SPACES 2 MAX PAX 200 ACCOMMODATION 78 rooms
WALTER SISULU SQUARE, located in the heart of Kliptown is an entertainment explosion centre. This location embraces a unique historical background mingled up with modern urbanization and provides visitors with a taste of South Africa’s diverse cultures and way of life, a total fascination to the outside world. Celebrating what
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township life is all about, the Square provides a historical experience whilst allowing you to embrace the freedom of the present.
LOCATION Just 35 km from Joburg, the Walter Sisulu Square has secure parking for motorists, covered and uncovered. Close by is the Rea Vaya bus service,
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Guests can be accommodated in a four-star, 48-roomed hotel on the premises.
CATERING Optional catering for conferences and events from a preferred supplier. Cnr Klipspruit Valley Road and Union Road, Kliptown, Soweto +27 (0)11 945 2200 info@waltersisulusquare.co.za charlotte@dijalo.co.za waltersisulusquare.co.za
Magaliesburg
GAUTENG
Valley Lodge & Spa
MEETING SPACES 8
VALLEY LODGE & SPA offers superior accommodation, an elegant spa and dynamic conference venues in a majestic, natural setting on the banks of the stunning Magalies River. The lodge was recently awarded the prestigious Gold Award for providing the best Overall Accommodation, best Spa Experience and best Tourism Establishment throughout the West Rand by the West Rand Tourism authority. Snuggled in greenery and wildlife this retreat is surrounded by a nature reserve on extensive grounds making for an exclusive country hideaway. LOCATION Located in the serene Magaliesburg area, just an hour’s drive from Johannesburg and Pretoria, Valley Lodge & Spa is easy to find.
MEETINGS & EVENT SPACES Valley Lodge & Spa has eight conference venues available for use including smaller breakaway venues. All eight venues cater for conferences, seminars, launches or corporate meetings, and can accommodate up to 152 pax with the option to be adapted to specific needs. A professional team is always on
MAX PAX 152
hand to attend to every detail during corporate events.
ACCOMMODATION With 76 individually furnished rooms ranging from superior elegance and luxury to countrycozy, this venue ensures the ultimate in comfort. The spa offers a relaxing soothing experience designed to provide a complete health and wellness environment. An indoor, heated mineral pool, Jacuzzi, steam rooms and saunas, manicure and pedicure station, relaxation area, deck,
ACCOMMODATION 76 rooms
Spa Café and six treatment rooms comprise the facilities.
CATERING Catering for up to 152 guests, and a popular Sunday lunch in the country, the restaurant serves up mouth-watering authentic dishes that have many guests coming back for more. In addition the restaurant caters for gala evenings, corporate events and even picnics with the family.
Jennings Street, Magaliesburg, 1791 +27 (0)14 577 1301 res@valleylodge.co.za valleylodge.co.za
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KWAZULU-NATAL
Champagne Sports Resort
Central Drakensberg the estate, there is something for everyone to enjoy. And, with outstanding sporting facilities and cultural activities, this enduring resort provides a balance between recreation for sports enthusiasts and tranquility for those seeking relaxation.
ACCOMMODATION MEETING SPACES 16 MAX PAX 1 350 ACCOMMODATION 425 rooms
CHAMPAGNE SPORTS RESORT
MEETINGS & EVENT SPACES
is situated at the foot of the majestic Drakensberg mountains.
There is a choice of 16 conference rooms, which accommodate various seating configurations of up to 1 350 pax. Why not move your event outside? From the 18-hole championship golf course to the roaming herds of blesbok and impala, and the rare birdlife that inhabits
LOCATION Set in the Champagne Valley of the Central Drakensberg region of KwaZulu-Natal, Champagne Sports Resort is quickly, safely and easily reached on tarred roads from all major business centres.
Champagne Sports Resort offers: • 152 hotel rooms • 91 timeshare chalets, of which the majority have three bedrooms.
CATERING Champagne Sports Resort offers conference delegates a variety of dining options. Central Drakensberg +27 (0)36 468 8000 conferences@champagnesportsresort.com champagnesportsresort.com
Drakensberg Sun Resort Central Drakensberg, Winterton
can be arranged with plenty other activities to do in the area.
ACCOMMODATION MEETING SPACES 2 MAX PAX 200 ACCOMMODATION 78 rooms
SURROUNDED BY the Drakensberg Mountains, this beautiful resort provides a peaceful setting and breathtaking views. LOCATION The Drakensberg Sun Resort is 450 km from Joburg and 250 km from Durban and is an ideal getaway destination for groups.
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MEETINGS & EVENT SPACES The Summit conference centre can seat up to 200 people and can also be divided into three smaller venues. Tailor-made packages, theme evenings and fully inclusive overnight packages are available. On-site team-building activities
78 spacious bedrooms provide comfortable accommodation with free Wi-Fi.
CATERING The Lakeview restaurant provides a relaxed high quality dining experience. For private functions, an excellent choice of menus is available.
R600, Central Drakensberg, Winterton • +27 (0)36 468 1000 drakensbergsun.reservations@tsogosun.com • tsogosun.com
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KWAZULU-NATAL
Durban ICC
MEETING SPACES 32
Durban
MAX PAX 20 000
ACCOMMODATION off-site
THE DURBAN INTERNATIONAL CONVENTION CENTRE (ICC) is a purpose-built facility renowned for its high standards of service excellence. The Durban ICC has successfully hosted some of the world’s largest and most prestigious conferences and events. The venue has been voted Africa’s Leading Meetings and Conference Centre at the World Travel Awards no less than 13 times. The Durban ICC offers innovative solutions in a sustainable and proudly African way.
LOCATION Located just half an hour from The King Shaka International Airport and the city’s central business district, the Durban ICC is easily accessible.
MEETINGS & EVENT SPACES • Six convention halls that are interlinked by operable walls, which allow for a number of venue configurations. The halls can be used individually or opened up to form one large venue of 11 800 m2. • With raked seating for 5 532 delegates, plenary seating for 12 000 and up to 32 meeting rooms ranging in size from 43 m2 to 402 m2, the Durban ICC
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can accommodate large-scale events of every type. This venue also provides banqueting for up to 5 000 pax • Durban ICC Arena can accommodate up to 10 000 fans for concerts with full technical capacity for live broadcasts • Durban Exhibition Centre offers an additional 11 400 m2 of flexible flat-floor space across two halls. The centres can function independently or as a combined island. Both centres are fully Wi-Fi enabled and there are two on-site generators that can power the centres in the event of power disruptions.
ACCOMMODATION There are 3 600 hotel rooms within a short walking distance of the Durban ICC.
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
CATERING The in-house culinary team offers authentic flavours that have captured local and international tastes of the world. With capacities ranging from 10 to 5 000 pax, no event is too small or too big for their experienced team. Additionally, Durban offers a wide choice of restaurants and is an excellent destination to sample a tantalising array of fresh seafood and many other dishes that will tempt the taste buds. The cuisine is as varied as the shopping in Durban. 45 Bram Fischer Road, Durban, 4001 +27 (0)31 360 1000 sales@icc.co.za icc.co.za
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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KWAZULU-NATAL
Southern Sun Elangeni & Maharani
MEETING SPACES 15
MAX PAX 500
Golden Mile, Durban
ACCOMMODATION 743 rooms
SOUTHERN SUN ELANGENI & MAHARANI overlooks some of the best beaches in KwaZulu-Natal and is the first choice hotel for you or your company on your next trip to Durban.
LOCATION Located in the heart of Durban on the Golden Mile, the hotel complex is perfectly positioned for easy access to the bustling beachfront promenade and in close proximity to uShaka Marine World and the Suncoast Casino and Entertainment Complex.
MEETINGS & EVENT SPACES With an array of 15 venues to choose from, Southern Sun Elangeni & Maharani has every type of event covered. The largest room can accommodate up to 500 people. For the ulimate in
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luxury, Sky is a spectacular venue on the 31st floor of the Maharani Tower. It can accommodate up to 150 people. The complex's professional events team provides personalised service and meticulous care to meet your exact requirements.
ACCOMMODATION Options available: • 280 standard rooms • 351 superior rooms • 78 executive rooms • 19 suites
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
• 1 presidential suite • 3 penthouses
CATERING Southern Sun Elangeni & Maharani has a wide variety of dining options to suit every taste, appetite, occasion and celebration. • Panini and Ocean Breeze Restaurants can be used for private functions • Wide range of banqueting menus are available • Tailor-made menus accommodate all dietary requirements. 63 Snell Parade, Durban • +27 (0)31 332 5527 sselangenimaharani.reservations@tsogosun.com tsogosun.com
Ballito AN UNSPOILED SHORELINE, rolling hills and lush flora have come to define the Zimbali coastal resort region. Set along South Africa’s sublime east coast, nestled between a forest reserve and a shimmering sea, our Durban resort’s exquisite natural beauty is dotted with pockets of urban flair and enhanced by the rich Zulu heritage of the KwaZulu-Natal province.
LOCATION The closest airport to Fairmont Zimbali Resort and Fairmont Zimbali Lodge is Durban’s King Shaka International Airport. The airport is located approximately 20 km from the hotel.
MEETING SPACES 3
MAX PAX 90
Fairmont
Zimbali Lodge Fairmont Zimbali Lodge offers the discerning traveller the ultimate luxurious accommodation in private and intimate surroundings. The catering service is an extension of our excellent dining facilities, which can create unique outdoor or indoor experiences. Fairmont Zimbali Lodge specialises in personalised conference arrangements for small to large groups of up to 90 guests.
Fairmont
Zimbali Resort
MEETINGS & EVENT SPACES Experience what Fairmont Zimbali Resort and Fairmont Zimbali Lodge have to offer: the full-service Willow Stream Spa, a variety of unique dining options, a fitness centre, five outdoor swimming pools and much more. A wide range of audiovisual aids and state-of-the-art equipment is available to delegates in the conference rooms. MEETING SPACES 4
MAX PAX 300
ACCOMMODATION 76 rooms
KWAZULU-NATAL
Fairmont Zimbali Lodge and Fairmont Zimbali Resort
ACCOMMODATION 154 rooms
The resort has 154 wellappointed rooms that offer scintillating views of the Indian Ocean as well as oversized verandas and elegant decor of stone, wood and earth tones inspired by the area’s breathtaking natural surroundings. Nine contemporary dining and entertainment venues offer a dazzling range of appetising options to tantalise your taste buds. The 280 m2 ballroom, with a capacity for 220 pax for full sit-down banquets and 300 pax in cinema format, offers ample space for any event. Some 150 m2 of pre-function space allows for preregistration and cocktail events, while an executive meeting room accommodates up to 12 people in boardroom format.
Fairmont Zimbali Lodge & Resort 5 Corkwood Drive, Zimbali Coastal Resort, Ballito +27 (0)32 538 5000 • zim.sales@fairmont.com www.fairmont.com/zimbali-resort SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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KWAZULU-NATAL
Pumula Beach Hotel
Umzumbe
MEETINGS & EVENT SPACES With four conference rooms, seating up to 140 delegates, Pumula Beach Hotel offers the ultimate conference experience.
ACCOMMODATION There are a variety of room options to suit all needs. MEETING SPACES 4
MAX PAX 140
ACCOMMODATION 62 rooms
PUMULA BEACH HOTEL has
LOCATION
stunning views of the Indian Ocean and the best seaside location on the KwaZulu-Natal South Coast. Situated 100 km South of Durban, it makes an ideal venue for relaxing, stress-free conferences.
Situated on a Blue Flag status beach alongside the warm Indian Ocean, Pumula Beach Hotel is a mere hour’s drive south of Durban.
Suncoast
CATERING The hotel offers a variety of dining options. 67 Steve Pitts Road, Umzumbe, KwaZulu-Natal +27 (0)39 684 6717 reservations@pumulabeachhotel.co.za pumulabeachhotel.co.za
Golden Mile, Durban 35 to 450 people. Affordable day conference packages are available on request.
ACCOMMODATION Two hotels are located on the premises, the boutique Suncoast Towers with 37 luxurious rooms including suites and one penthouse and the contemporary SunSquare Suncoast with 128 rooms. Both hotels offer free Wi-Fi. MEETING SPACES 3
MAX PAX 450
SUNCOAST’S unique architecture, bright lights, luxurious facilities and comfortable atmosphere make it the perfect destination for your next meeting, conference, or event. LOCATION Suncoast is perfectly positioned
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ACCOMMODATION 165 rooms
on Durban’s Golden Mile and approximately 25 km from King Shaka International Airport.
MEETINGS & EVENT SPACES Suncoast Conference Centre boasts two multi function rooms that can accommodate groups of
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
CATERING An excellent choice of banqueting menus for private functions as well as a choice of superb restaurants are available across the complex. Suncoast Boulevard, Marine Parade, Durban +27 (0)31 328 3000 suncoast.events@tsogosun.com suncoastcasino.co.za
MEETING SPACES 5
Riverside Park, Mbombela (Nelspruit)
MAX PAX 770
MPUMALANGA
Emnotweni
ACCOMMODATION 224 rooms
rooms at Southern Sun Emnotweni are ideal for smaller groups of up to 60 people, while a private meeting room for 16 can be found at StayEasy Emnotweni.
ACCOMMODATION Delegates can choose from: Southern Sun Emnotweni with 109 beautifully appointed rooms, or the comfortable StayEasy Emnotweni with 115 standard rooms.
EMNOTWENI is known as the premier leisure and entertainment destination in the Lowveld. Due to its modern infrastructure and array of offerings, Emnotweni is able to host world-class events, conferences and exhibitions. LOCATION Situated within the upmarket precinct of Riverside Park, just 22 km from Kruger Mpumalanga
International Airport and 74 km from the Kruger National Park.
MEETINGS & EVENT SPACES The Arena, located in the casino complex, has the capacity to cater for large-scale events with state-of-the-art equipment. It can host up to 770 people for cocktail functions and 500 people for a seated banquet. The well-positioned Cycad
CATERING The two restaurants in the complex, plus Jasmine restaurant at Southern Sun Emnotweni provide a choice of dining options to suit all tastes and occasions. An excellent choice of banqueting menus is available for private functions. Government Boulevard, Riverside Park, Ext 1, Mbombela (Nelspruit) • +27 (0)13 757 4300 Emnotweni.reservations@tsogosun.com emnotweni.co.za
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NORTH WEST
Amanzingwe Lodge
Hartbeespoort
AMANZINGWE LODGE takes the best of nature and combines it with excellent customer service. As an added bonus – free of charge of course – you can hear the call of the fish eagle and even the jackal at your next event. LOCATION Amanzingwe Lodge is a 40-minute drive from Pretoria, Brits or Sandton.
MEETINGS & EVENT SPACES Staff at the lodge are dedicated to organising and hosting your conference and strategy meetings. Five venues are available.
ACCOMMODATION The full-service lodge has luxury accommodation that provides privacy and relaxation for families, couples and colleagues.
MEETING SPACES 5
MAX PAX 150
ACCOMMODATION 48 rooms
CATERING Impala Restaurant serves a buffet breakfast and an a la carte menu is available for lunch and dinner. For lighter options, try the Deck menu. Portion 199, Broederstroom, Hartbeespoort, 0240 +27 (0)12 205 8600 • info@amanzingwe.co.za amanzingwe.co.za
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Nestled in the Magalies Mountains on the banks of the Magalies River, 40 minutes from Johannesburg & Pretoria rests Green Leaves. We offer productive conferences, comfortable accommodation and special events.
With two conference rooms to offer, we are sure to provide you with a productive conference environment. Our recently added Verona conference room boasts a magnificent view of the Hartbeespoort Dam from the veranda and our Provance conference room has its own private courtyard which a tranquil water feature. Our team focuses on excellent planning, personal attention and the highest level of professionalism. Our conference coordinators are available to provide information on rates and special packages, to set up a personalized site inspection and explore the options available to create conference and corporate events to suit your specific needs. Green Leaves staff will ensure your event is a great success.
tel: 012 207 1987 • fax: 086 613 3593 • info@greenleaves.co.za • www.greenleaves.co.za
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SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Rustenburg
MEETING SPACES 7
MAX PAX 150
NORTH WEST
Kedar Country Lodge, Conference Centre & Spa
ACCOMMODATION 65 rooms
SPREAD OVER 600 hectares, Kedar Country Lodge, Conference Centre & Spa houses a variety of wild game, including two pygmy hippopotamuses. Kedar is also home to the Paul Kruger Museum. Kedar offers 65 luxurious stonebuilt thatched rooms, including a Royal and Presidential suite, and seven conference rooms. LOCATION Kedar is only an hour-and-a-half drive from Johannesburg and Pretoria, and only 20 minutes from Sun City and the Pilanesburg Game Reserve – home of the big five.
MEETINGS & EVENT SPACES • Boekenhoutfontein (150)* • Campaign House(150)* • Kukama 1 (36)* • Kukama 2 (24)* • Boardroom (10) • Summer House (50)* •A traditional rondavel-shaped royal meeting house, Lekgotla, seats 24 pax and houses authentic Tswana antiques and historical artefacts dating back to the Iron Age. The entrance to the
Lekgotla is guarded by a Tswana warrior sculpture, created by renowned artist Adam Madebe. All standard conferencing equipment is available.
ACCOMMODATION Accommodation at Kedar Country Lodge, Conference Centre & Spa offers 65 African-themed, rustic, stone and thatch rooms. Kedar provides secure African-style settings for conferences, weddings and private or corporate functions.
CATERING Kedar boasts open-air areas for traditional African buffets and braais. *cinema-style R565, Rustenburg, North West Province +27 (0)11 950 6000 sales@rali.co.za kedar.co.za
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NORTH GAUTENG WEST
Sparkling Waters Hotel and Spa
Rustenburg District
OVER THE LAST 24 YEARS, Sparkling Waters Hotel and Spa has become a household name synonymous with the best value for money conferences, events and family holidays, without compromising luxury. MEETING SPACES 7 MAX PAX 150 ACCOMMODATION 56 rooms
LOCATION Located in the Magaliesberg Mountains, 30 km from Rustenburg, 12 km from Buffelspoort Dam and 1.5 hour drive from Joburg and an hour's drive from Pretoria
Canopy Tour, action cricket, crossbow shooting, treasure hunts is available.
garden, tented gazebo for open-air treatments and large salon.
ACCOMMODATION
All dietary requirements can be catered for with prior notice.
Conferencing is available in six larger conference rooms and one board/ breakaway room, with seating for up to 150 pax. Free selected team building activities to resident conferences of 10+ delegates (conditions apply). Also tactical and adventure activities: Magaliesberg
There are 56 en-suite rooms. with bath and shower, selected DSTV, telephone and air conditioning. The awardwinning Sparkling Health Spa comprises an indoor heated pool, two hydro treatment rooms, a sun deck, gym, sunbed, steam room, tropical jacuzzi
Tau Game Lodge
Madikwe Game Reserve
MEETINGS & EVENT SPACES
CATERING
SPECIAL NOTICE • Free Wi-Fi across the entire property • Full standby generator power. Rietfontein Farm JQ 348, Rietfontein, Rustenburg District 27° 24.43 E, 25° 49.51 S +27 (0)14 535 0000/6 +27 (0)82 859 4036 info@sparklingwaters.co.za conferences@sparklingwaters.co.za sparklingwaters.co.za
convention centre can accommodate 150 pax and can be divided into three smaller halls, operating independently or concurrently via a touch screen control system. Three breakaway rooms are available. There is Wi-Fi in the main lodge and convention centre.
ACCOMMODATION
MEETING SPACE 1
MAX PAX 150
THIS PRIVATE game lodge, located in the Madikwe Game Reserve, offers stateof-the-art facilities and beautiful surroundings. It provides guests’ business teams with team building opportunities in a relaxed and luxurious environment. 98
ACCOMMODATION 30 rooms
LOCATION Tau is situated 380 km from Johannesburg and is a four-hour drive or 50-minute flight from O.R. Tambo International Airport.
MEETINGS & EVENT SPACES The convention centre is equipped with a kitchen, bar and boma. The
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Tau comprises 20 standard chalets, six deluxe chalets and two sets of family units. Other facilities include The Tau Spa Oasis, viewing decks and a natural waterhole.
CATERING Excellent pan-African cuisine is served, all of which is included in the package. Madikwe Game Reserve, North West +27 (0)11 466 8715 taugame@mweb.co.za taugamelodge.co.za
CAPE TOWN’S EXTRAORDINARY CONFERENCE & CONVENTION HOTEL
NEED WE SAY MORE. NOT YOUR AVERAGE CONFERENCE VENUE...IS IT?
African Pride Crystal Towers Hotel and Convention Centre is one of the leading and sophisticated conference venues in Cape Town. Perfectly located and easily accessible, a mere 15 minutes from Cape Town International Airport, Cape Town CBD and the V&A Waterfront. The hotel has been designed with the exacting business traveller and conference delegate in mind with 8 executive boardrooms and a large multi-use convention centre that seats up to 350 delegates, the venue lends itself to meetings, motivational conferences, product launches and social gatherings of all sizes. All venues have state of the art audio visual systems including data projectors, LCD Screens, DVD players as well as electronic drop down projection screens to provide that level of comfort and efficiency within your conference setting. The variety of meeting rooms and large convention spaces within the hotel allows greater flexibility to host a range of different events and break away groups. For cocktail parties and product launches the internal street is ideally suited as it can accommodate up to 400 people within the internal street and adjacent public areas. Why choose an ordinary hotel when you can choose an extraordinary one. Our conference TEAM will assist and guide you to make your event so much more than just a conference – but an extraordinary and memorable experience. “The level of professionalism and service was out of this world and I would definitely recommend this venue to delegates in future” – quote from a leading South African company.
African Pride Crystal Towers Hotel & Spa, Corner Century Boulevard and Rialto Road, Century City, Cape Town 7441, South African Tel: +27 (0) 21 525 3888 l Fax: +27 (0) 21 525 3889 | conferencing@crystaltowershotel.com africanpridehotels.com/crystaltowers SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.meetconfex.com
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WESTERN CAPE
Cape Town International Convention Centre Cape Town
MEETING SPACES 33
ACCOMMODATION off-site
CAPE TOWN INTERNATIONAL CONVENTION CENTRE (CTICC) was built to meet the unique and varied needs of its delegates and visitors. Its subdivisible, multipurpose convention facilities and dedicated exhibition space create an environment conducive to a variety of functions occurring simultaneously. The CTICC is certified according to the internationally recognised system standards ISO 9001 (Quality Management), ISO 14001 (Environmental Management) and OHSAS 18001 (Occupational Health and Safety).
MEETINGS & EVENT SPACES
• 2 000 m2 grand ballroom, providing dining space for up to 1 300 • roof terrace room with spectacular views of Table Mountain • 33 breakaway rooms varying in capacity from 25 to 330 each. The CTICC has an in-house AV supplier that supports any event with a wide range of wired and wireless systems and services. The centre is also equipped with state-of-the-art network and IT infrastructure.
The CTICC offers: • 11 399 m2 of dedicated exhibition space • two raked auditoriums seating 1 500 and 620 pax
There are more than 16 000 rooms in hotels and guest houses within a 45-minute radius of the CTICC.
LOCATION The venue’s location on Cape Town’s northern foreshore is a 20-minute drive from Cape Town International Airport and within walking distance of both the city centre and one of its major attractions, the V&A Waterfront. It is also within walking distance of the city’s major hotels.
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ACCOMMODATION
CATERING The CTICC has three different restaurant facilities, of which one is a la carte, while the other two are day restaurants and used during events at the centre. The catering division, with its internationally trained chefs, has the largest and most advanced kitchen facilities in 1 Lower Long Street, Cape Town, 8001 the Western +27 (0)21 410 5000 Cape at sales@cticc.co.za its disposal. www.cticc.co.za
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
MEETING SPACES 3
MAX PAX 140
WESTERN CAPE
Lanzerac Hotel & Spa
Stellenbosch
ACCOMMODATION 48 rooms
LANZERAC HOTEL & SPA is a 155 hectare working wine estate situated at the foot of the majestic Jonkershoek Valley. The estate boasts dramatic mountain ranges, endless rows of lush vineyards and hectares of award-winning landscaped gardens shaded by giant oak trees. LOCATION Lanzerac Hotel & Spa is a fiveminute drive from Stellenbosch and 40 minutes from Cape Town International Airport. The hotel offers an in-house transfer service as well as car hire bookings at competitive rates.
MEETINGS & EVENT SPACE With a maximum seating capacity up to 140 pax, there are a range of different venue options available that are ideal for private conferences and corporate functions. •T he Manor House has two upmarket private boardrooms. •T he Cellar Hall offers delegates exquisite amenities and state-of-the-art facilities.
•T he Esquire Bar is ideal for casual management meetings or corporate cocktail evenings. • Private patio areas can be used for informal braais or buffet-style corporate events. •T he lawns offer the perfect space for fun team-building events. Complimentary Wi-Fi is available throughout the venue.
ACCOMMODATION Lanzerac Hotel & Spa indulges guests with warm and passionate service, the finest wine and cuisine, and exquisitely styled rooms and suites. There are 48 en-suite bedrooms
and suites available. Rooming configuration offers king or twin beds for delegates.
CATERING From stately dining in the Governors Hall Restaurant to al fresco meals at the Terrace, Lanzerac’s superb gourmet cuisine boasts the very best of local and seasonal ingredients, taking diners on an exciting culinary journey.
No. 1 Lanzerac Road, Stellenbosch, 7600 +27 (0)21 887 1132 banqueting@lanzerac.co.za lanzerac.co.za
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WESTERN CAPE
Le Franschhoek Hotel & Spa
Franschhoek Airport. A shuttle service is available on-site for guests.
MEETINGS & EVENT SPACES With five state-of-the-art, fully equipped function rooms available, the smallest seating 20 pax, and the largest seating 120 pax, this is the ideal location for your next event.
ACCOMMODATION The hotel offers a wide variety of accommodation to fit every budget.
CATERING
MEETING SPACES 5
MAX PAX 120
LE FRANSCHHOEK Hotel & Spa offers a convenient and peaceful destination for your conference, team-building, corporate function, meeting or incentive event.
ACCOMMODATION 63 rooms
LOCATION
Dish is a fine-dining a la carte restaurant while Le Verger restaurant offers delectable dishes. An award-winning wine list of South Africa‘s top wines is available.
The hotel is 75 km from Cape Town International
NH The Lord Charles Hotel
16 Minor Rd, Franschhoek, 7690 +27 (0)21 876 8900 gm@lefranschhoek.co.za lefranschhoek.co.za
Somerset West ACCOMMODATION
MEETING SPACES 12 MAX PAX 600 ACCOMMODATION 198 rooms
NESTLED IN THE natural beauty of the Cape Winelands, NH The Lord Charles Hotel welcomes guests with warm hospitality and effortless luxury. LOCATION Conveniently situated, a mere 20-minute drive from Cape Town International Airport.
MEETINGS & EVENT SPACES NH The Lord Charles Hotel
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is the second largest conference venue in the Western Cape and is internationally renowned for its conferencing capabilities. The hotel's fully equipped conference centre comprises 12 meeting rooms that can accommodate up to 600 pax. The hotel has on-site technical support. Team-building activities are available through Tri Active Events.
Guests can relax in the comfort of our 188 luxuriously appointed ensuite rooms and 10 sophisticated suites. To tailor-make guests’ stays, rooms are divided into categories, each of which is individually decorated and uniquely styled, with mountain or garden views. A large number of rooms have a private terrace, leading out onto the splendid estate and gardens.
CATERING The hotel offers top-class cuisine in two restaurants: the stylish signature restaurant La Vigna and the more casual buffet-style The Garden Terrace Restaurant, both of which are popular with local visitors and international guests alike.
CNR Main Road (M9) & Broadway Boulevard (R44), Somerset West, 7130 +27 (0)21 855 1040 • j.duplooy@nh-hotels.co.za • nh-hotels.co.za
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
MEETING SPACES 2
MAX PAX 120
PIEKENIERSKLOOF Mountain Resort is surrounded by the Cederberg mountains. This peaceful environment is ideal for business and corporate functions, conferences and weddings. LOCATION The venue is 170 km from Cape Town International Airport, on the N7 towards Citrusdal. Ample, secure on-site parking is available.
Solms-Delta
MEETING SPACES 2
WESTERN GAUTENG CAPE
Piekenierskloof Mountain Resort
Citrusdal
ACCOMMODATION 54 rooms
MEETINGS & EVENT SPACES
ACCOMMODATION
There are two top-notch conference rooms that cater for 2 to 120 delegates. The venues are ideal for smaller meetings, conferences, larger functions and weddings. Themed evenings can be organised. Wi-Fi is available in all conference venues and the main lodge.
The lodge has 22 luxury en-suite hotel rooms and16 self-catering chalets.
CATERING The Kloof restaurant offers tailormade menus to suit guests’ specific needs. N7, Piekenierskloof Pass, Citrusdal t +27 (0)11 267 8337 info@dreambreaks.co.za piekenierskloof.co.za
Franschhoek
MAX PAX 120
SOLMS-DELTA nestled in the heart of the Cape Winelands offers conference facilities ideal for your next winelands conference. LOCATION The estate is situated 15 kms before Franschhoek on the R45.
MEETINGS & EVENT SPACES Half day and full day conference packages are available in a choice
ACCOMMODATION off-site
of two break-away rooms which accommodate 40 and 60 pax respectively schoolroom style or 70 and 120 pax respectively cinema style.
ACCOMMODATION Although Solms-Delta does not currently have accommodation facilities, the Franschhoek area has a wide variety of accommodation to choose from
CATERING Fyndraai Restaurant offers a modern take on traditional Cape cuisine while showcasing the history of the area. Platter and set menu options are available. Delta Road, off R45, Franschhoek +27 (0)21 874 3937 info@solms-delta.co.za solms-delta.co.za
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email enquiry@aboutentertainment.co.za web www.aboutentertainment.co.za tel. int. + 27 (0) 11-482-8522 cell. int. + 27 (0) 82-560-1756/7
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SPEAKERS &
ENTERTAINERS
INDEXING
PAGE
Speakers & entertainers by type Speakers by topic
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Make every event Unique! Creating a memorable event is the easiest thing in the world to achieve. One bad event discourages interest to participate or attend another one and the completely wasted. Creating a truly unique event takes skill and experience that is best left to people with unique, professional skills. associate with, premier league local and international speakers. Speakers with proven track records, the world over. We have the largest access of support when it comes to planning, co-ordinating and managing unique speakers, specialists in their particular subjects, capable of enthusing and inspiring audiences of diverse cultures, skills and backgrounds. Venue and surroundings are nothing without the powerful delivery of a meaningful, inspiring message delivered by a consummate communicator. For a truly impactful event that leaves everyone inspired, committed and motivated, call the Unique experts today!
THE PREMIER LEAGUE OF PROFESSIONAL SPEAKERS Contact the USB team on +27 (0)11 465-4410 or call Paul directly on 083 268 6057. Email: paul@uniquespeakerbureau.com | Visit: w w w.uniquespeakerbureau.com
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SPEAKERS
Dorianne Cara Weil Clinical Psychologist Radio and TV Host, International Speaker, Organisational Consultant, Executive Coach, Facilitator, Mediator and Trainer.
“I don’t know if you are aware of the hope and inspiration you offer and the difference you make to so many lives. Dori, thank you for the great contribution you make to building our nation.” – President Nelson Mandela
Influence – immeasurable 2 000 000 listeners 1 000 000 viewers 500 000 readers 250 000 audience 50 countries 30 years' experience
1 DrD “
“DRD” ENABLING RESPONSE - ABILITY
”
SA’s Most Influential Women in Business and Government Lifetime Achiever, CEO Magazine Absa Jewish Achiever, Humanitarian Award Rotary Paul Harris Award Outstanding Community Service Business Women’s Association Regional Achiever’s Award Internationally acclaimed presentations include: • Life is Tough, but I’m Tougher • Success Psyche • Emotional Intelligence – The Deciding Factor • Make the Rest of your Life the Best of your Life • From Adversity to Insight and Beyond • Cholesterol-Free Companies • Midlife – It’s Only Too Late If You Don’t Start Now • You and your Partner – The Harder you Practice the Luckier you get • Is the Man in your Head the Man in your Bed? • Men and Women – Same Species, Different Planet • The Healthy Family • Happiness
The wondrous way in which you weave your magic by instilling belief, confidence and hope has an enormous impact on the Miss SA Semi-finalists as they find themselves in such a competitive, vulnerable and stressful environment. The impact of your guidance and support is immeasurable and we are honoured to have you as part of the Miss SA pageant year after year. Thank you, “DrD” for making a difference in the lives of the women leaders of tomorrow.
Wendy Futcher, Events Executive, Sun International, Miss SA
We had the privilege of Dorianne Weil presenting at the Standard Bank Womens Day celebration in 2014. With an employee base in excess of 48 000, it is really important for the business that we support and respect the diverse needs of our people. Dori shares insights and experiences in an inspiring, connecting and authentic manner. She touches everyone in a special and sustainable way. Margaret Nienaber, CEO Private Clients, Standard Bank
What an inspirational talk! Our clients were overwhelmed by your insights, wisdom and strategies in addressing the life challenges that face us. The take home value was immeasurable. Thank you Dori. Kim Potgieter, Marketing and Life Planning Director, Chartered Wealth
To live an inspired life filled with positivity and passion is something to which we all aspire. “DrD” manages to touch everyone with her warmth, empathy and knowledge of what makes people resilient, as well as how to harness these skills for a life full of meaning. Maureen Kark, Investec Bank
What can we say? You are just a phenomenal woman and trainer. We are now on track to transform not only our forum but our lives. Thank you. YPO Golden Gate Forum
It was an absolute honour and inspiration to have a person of your calibre openly share her expertise in order to motivate others. There is inherent truth in your unique way of thinking and I am confident that people left the event with fresh ideas and renewed vigour for the year ahead. Rabbi David Masinter +27 (0)11 783 6716
•
dori@dorianneweil.com
dorianneweil.com
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Surprise Acts & Singing Waiters If it’s the first time you have ever experienced a Singing Waiter act you are in for a completely unforgettable experience. Our stunning singers will masquerade as waiting staff, guests and anything else that you want them to be, before performing a world class act that will blow your guests away. Depending on your event we have a surprise act that will suit any function: Opera, Jazz, Musical Theatre, Pop or incredible dance. “Fantastic is all I can say, You sure blew us away with with your amazing performance... goose bumps is what we wanted and goose bumps is what we got!! A million thanks!” - Paul, Rouessart, 100 Percent Events.
Headline Acts & Theatrical Experiences Our headline acts are stand-alone shows that have been created with a vision to provide the very best entertainment suitable for any audience at any venue. Elegant Entertainment offers three Headline Acts and will also create bespoke production shows for any given theme through consultation. “The Leading Ladies were very good and really entertaining. Everyone enjoyed the show thoroughly and had a great time. These girls really are talented. I would definitely recommend The Leading Ladies for any future events!” - Amanda Snyman, The Pinnacle Holdings Group.
Concierge Service Our Entertainment Concierge Service enables you to choose one of our sophisticated acts, or immerse yourself in a complete entertainment experience. Our expert team will guide you through our quality repertoire of artistes to create the ideal match for your event. We can help you with the following: Flash Mobs Headline Bands Solo or Group Vocalists Comedians Dancers
Promotional Staffing MCs Live Classical Musicians Living Tables Roaming Canape Tables
www.elegant-entertainment.com
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Mentalists Sound & AV Fire Acts Circus Acts Anything else!
Elegant Entertainment LIFE IS A CABARET Leading Ladies is a celebration of female singing icons of the past and this century. Prepare to be stunned by the quality, versatility and sheer sex appeal of the three fabulous girls as they belt out some of the world’s best-loved songs. From Judy Garland to Tina Turner, The Spice Girls to Miriam Makeba, sit back and enjoy the best all-girl cabaret act you’re ever likely to see.
Variety acts
DOORWAY TO HEAVEN Il Voci Celesti delivers a sophisticated, high-class spectacular. Three exceptional singers wow your guests with a string of hits made famous by Il Divo, Pavarotti, Josh Groban and Michael Bublé to name but a few, leaving everyone wanting more. A blend of close harmonies, slick choreography and smooth routines will impress and delight your audience.
WATCH ONLINE
I COULD HAVE DANCED ALL NIGHT Strictly Anonymous is s a high-energy bespoke dance surprise act. The act commences when a maintenance man enters the venue and the waitress tries to get him to leave. He tries to woo her with his astounding dance moves. Having taken the event completely by storm, they will then scout the room for volunteers until they stumble upon the other act members who are dragged onto the dance floor to learn how to dance. The four of them will then perform a fabulous and high-energy dance routine. Just when we think this act is finished out pops a ‘guest’ who performs the latest chart hits with gusto backed by these stunning dancers. saconference.co.za/strictlyanonymous
ALL THAT JAZZ West End Waiters is another singing waiter act comprising of four amazing performers who sing and dance their way through the West End’s best shows, from Chicago and Phantom of the Opera to Grease and Jersey Boys. Finishing the evening with a dazzling finale drawn from all the classic and new showstoppers, everyone will be on their feet crying for more. This is the perfect dinner entertainment to give your guests a real night to remember. AN ITALIAN AFFAIR Arias Anonymous is the famous singing waiter act. The act commences when our ‘Head Waiter’ introduces the Head Chef from the kitchen to say a few words. The chef oversteps the mark with his confession of waiting to be on Idols SA and follows this by singing very badly. Mortified, the head waiter sends the WATCH chef back to the kitchen. To make up ONLINE for the chef’s bad performance, he sings a world famous aria, beautifully. The act then moves into overdrive as all three characters vie to be the best singer. The entire act is scripted ensuring that your audience will be roaring with laughter, while the beautiful music will not leave a dry eye in the house. saconference.co.za/ariasanonymous
RAT PACK Counterfeit Crooners blends lounge style rat-pack with good old South African characters perfectly. This Singing Waiter act sees Frikkie Visage our ‘Health and Safety Officer’ interrupt the evenings proceedings with his last minute inspection, once Tony our ‘Head Waiter’ from NYC has dealt with him, in comes Lucky the ‘car guard’ who tap dances and croons his way to a stunning swing set alongside the other guys.
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SPEAKERS
Conference Speakers International
Speaker agent Debora Patta, Ndumiso Lindi and many more, CSI will find a speaker to suit any event, be it an awards ceremony or a team-building conference.
ACCOMPLISHMENTS AND ACCLAIM SPEAKERS OF SUBSTANCE
CONFERENCE SPEAKERS INTERNATIONAL (CSI) is a world renowned professional speaker and entertainment bureau based in Joburg. Representing the very best speakers, trainers, celebrities, entertainers, emcees and comedians since 1991, CSI provides teams with access to some of the best keynote speakers for various types of functions, events or conferences.
WHAT THEY DO CSI provides organisations with access to a copious amount of
highly skilled speakers from all fields: • Motivational speakers • Inspirational speakers •C orporate teamwork speakers for teambuilding events • F acilitators and master of ceremonies •C elebrity speakers • E ntertainers and comedians. With CSI being one of the best and largest speaker bureaus in the world, events are sure to be memorable. Boastings speakers like Andre Arendse, Bob Mabena,
Founded in 1991, CSI has grown tremendously, boasting new offices in Durban and Cape Town. In 2009 CSI was the official sponsor of the Global Speakers Summit 2009 held in Cape Town. In addition CSI is one of the founding members of the Professional Speakers Association of South Africa and is a member of the International Association of Speaker Bureaus.
+27 (0)11 465 3943 +27 (0)82 718 8447 info@conferencespeakers.co.za conferencespeakers.co.za
THE POWER OF EXHIBITIONS: Face-to-Face is Simply Better
We are the go-to-people for exhibitions and events. Our members comprise of Venues, Organisers and Service Providers. The EXSA office is always available with help and advice. Visit the EXSA website and use an EXSA member
www.exsa.co.za Our associate members:
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CedarWoods of Sandton
SERVICES
INDEXING
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Service providers & products by type
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ing
c du
ro Int
T H E
E X H I B I T I O N
! s e Y
A publication that makes my life easier!
OUT JULY
EXHIBITIONS GAME CHANGER
2015
Successful exhibitions require planning, hard work and choosing the right suppliers.
The Exhibition Planner is a NEW and easy to use reference connecting stand organisers with exhibition suppliers.
For stand organisers
• Pre, during and post show do’s and don’ts • Useful checklist and tools • Insight from industry experts • Exposure to leading exhibition industry suppliers and their products
For exhibition suppliers
• Reach more stand organisers • Promote your products and services to targeted well-defined potential clients • Tailor-made advertising opportunities to address your needs • Print and online exposure
More information
The Exhibition Planner is produced by the Meetings and SA Conference team. Contact them today and book your space in this essential industry tool. Ruth (011) 233 2600 or ruth@3smedia.co.za| www.saconference.co.za
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Technology • Secure online payment processing. • Abstract submission and review. • Custom event websites, including social media integration. • Bulk messaging for event organisers.
SERVICE GAUTENG PROVIDERS
Conftools
ACCOMPLISHMENTS AND ACCLAIM
SIMPLE CONFERENCE AUTOMATION
CONFTOOLS is a product developed by Attrahent, based in Somerset West. The software has been developed in a bid to give conference attendees a professional experience, and equip event organisers to manage their events efficiently. Conftools has optimised and refined their software, making
Decor-D-Zign
it available for use to organisations of any size.
WHAT THEY DO • Online registration with custom registration forms and full participant management features.
Conftools has been providing software to the conference industry for over 10 years and their software has aided conference organisers and university institutions to manage hundreds of conferences all over South Africa. The software is optimised for the South African and African markets with features like online payment processing in SA rand or US dollar, bulk communication via sms, and VAT invoices.
AECI Site, Building H2, PaardeVlei, De Beers Avenue, Somerset West, 7130 +27 (0)21 851 6092 • info@conftools.co.za • conftools.co.za
Decor company
EVENT PRECISION… OUR PHILOSOPHY, OUR AIM, OUR REPUTATION!
DECOR-D-ZIGN strives for excellence by providing excellent service, quality and design. Decor-d-Zign creates visually appealing functions, be it a wedding or a corporate function.
• Event management • Weddings • Decor • Hiring department - for those clients who prefer to DIY, items are available for hire.
WHAT THEY DO
ACCOMPLISHMENTS AND ACCLAIM
• Corporate and themed events • Conceptualisation of events
Decor-d-Zign has a range of high profile clients:
• Sun City Resort (preferred supplier) • SAIL Sport and Events (preferred supplier for Vodacom, Telkom and SAA Events) • Outsurance • Leave it to Me – Pick n Pay, Steers, Roche • Provision Marketing – Standard Bank, Toits, Nissan • Africon • Setchaba Events • Investec • Carousel Casino & Entertainment World (preferred supplier) • Carnival City (preferred Supplier) • Reserve Bank • Amanzingwe Bush Lodge • Union Caterers • Strike Productions • The Showorx. 38 Battery Crescent, Waltloo, Pretoria +27 (0)86 100 7270 +27 (0)82 901 2992 Yvonne@ddz.co.za ddz.co.za
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SERVICE PROVIDERS
Barmotion
Caterers
MOBILE BAR SOLUTIONS FOR ALL EXPOS AND EVENTS BARMOTION is a vibrant, dynamic company that serves the corporate and events industry in South Africa. They provide professional mobile bar services, such as gelato, cappuccino and smoothie bars for training days, expos, product launches and other corporate events. Their team has 10 years of combined experience in the events industry, and they are devoted to making your event as stress-free as possible. They guarantee a reliable and smooth-running event, due to their staff's dedication and their industry leading equipment. They have spent a lot of time finding the right brands, well trained and dedicated staff, industry-leading equipment, logistical solutions and most importantly a backup strategy, so that at the end of the day, you can leave all the worries to them. WHAT WE DO Cappuccino bars, gelato bars, smoothie bars, crepe bars, waffle bars, soup bars, hot chocolate bars, sushi bars, crush bars and more. Barmotion is trying to do their little
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part for the environment. They now offer a greening fee, which will convert our standard bar into a more eco-friendly option for your event. They also offer various branding solutions that maximise your exposure at any event or expo.
ACCOMPLISHMENTS & ACCLAIM • SAACI member • EXSA member • Event Greening Forum member • NSBC member • SCASA member.
BARMOTION
SA CONFERENCE 2015 | THE MEETINGS & EVENT PLANNER | www.saconference.co.za
Alexia Swart +27 (0)86 193 7625 info@barmotion.co.za barmotion.co.za
SERVICE PROVIDERS
Gearhouse South Africa
Technical
ACCOMPLISHMENTS & ACCLAIM
BRINGING YOU A TURNKEY TECHNICAL SOLUTION GEARHOUSE SA is the country’s premier technical supplier, providing the widest range of technical services currently available. Specialists in audio, lighting, audiovisual, power, rigging, daylight screens, sets and structures.
WHAT THEY DO
• W inner of the International TPi Awards in 2008 and 2012 for Best International Service Provider.
• Audio • Lighting • Audiovisual • Power • Rigging • Daylight screens • Sets • Structures.
31,1st Street Bezuidenhout Valley, JHB +27 (0)11 216 3000 jhb@gearhouse.co.za gearhouse.co.za
Easily capture insights and opinions from everyone at your next meeting or event
Lumi connects people who want to express their views with the people who want to understand those opinions. Our mobile apps and technology help you create engaging meetings, increase audience participation and get meaningful insight in the moment, in the room, or anywhere in the world. At your next meeting or event, Lumi will help you: - Measure audience understanding in seconds, leading to better decision making - Get feedback and opinions in real-time (even with a global audience) - Make everyone feel involved and included “Lumi never fail to deliver a great service and product at events they are working on. They add value to our events by understanding what we are trying to achieve and advise us on the content of the questions we ask the audience. I look forward to continuing to work with them on future events.” Deliotte & Touche Gauteng: +27 12 349 1093
I
Western Cape: +27 21 554 4964
I
info-za@lumiinsight.com
I
www.lumiinsight.com
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&
Registration Ticketing
Be Assured that your visitors are in good hands
Conferences • Exhibitions • Events • Ticket sales
www.greenexhibitions.co.za
Tel: 011 312 0642 • Derek: 082 449 8939
DEREK@GREENEXHIBITIONS.CO.ZA
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SERVICE PROVIDERS
Intensive Team Building
Team builders
WE DON’T BUILD BUILDINGS, WE BUILD PEOPLE
INTENSIVE TEAM BUILDING (ITB) is a professional corporate team-building company providing professional corporate services to businesses to help them achieve goals and transform the work environment into a productive place. By focusing on team building, training and development and events management, ITB maximises productivity and transforms the work environment.
WHAT THEY DO ITB can deliver its programmes at any suitable venue in South Africa. The company's programmes take place all around the country, including venues in Limpopo, Eastern Cape, Northern Cape, Mpumalanga, Free State, Gauteng, KwaZulu-Natal, North West and even as far as the Western Cape!
With great expertise, the company has managed to create a set of team-building exercises that encourage the following: • Problem solving • Enhancing emotional intelligence • Self and team motivation • Communication skills • Trust • Team support. Using group exercises and challenges like Amazing Race wine making, Formula One and pyramid challenge, to name a few, ITB guarantees a fulfilling experience that goes a long way to building team morale and boosting attitudes in the workplace. Clients are likely to see an increase in productivity
and unity in the corporate space after participating in an event. In addition, the company provides event management for a completely hassle-free corporate experience. ITB also provides conference management and with the help of a highly skilled team, the company provides total solutions in every aspect of conferencing. ITB can also find a suitable venue for your event at no extra charge.
ACCOMPLISHEMENTS & ACCLAIM ITB is a legitimate BBBEE company, 100% black-owned and managed. Cnr Northumberland & Felstead Ave, Fancourt Office Park, Block 17, North Riding +27 (0)11 462 5419/4942 +27 (0)82 657 2252 xolilem@intensiveteam.co.za intensiveteam.co.za
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Any group, any size, any where...
LUXURY
COACHCHARTERS SCHOOL TOURS EVENTS DAILY EXCURSIONS TOURING CONFERENCES CORPORATE FUNCTIONS SPORT GROUPS
+27 (0) 21 380 4400 charters@intercape.co.za www.intercape.co.za 118
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SERVICE PROVIDERS
South African Translators’ Institute (SATI)
Translation
European languages and others like Russian, Arabic and Mandarin. Members include agencies that provide an even wider range. Members offer a variety of services, including both conference interpreting and document translation.
WHY USE THEM Although voluntary, SATI's accreditation system is tightly controlled and widely recognised. Accredited members: • can be expected to provide work of high quality • subscribe to a code of ethics that protects all parties involved. A PROFESSIONAL ASSOCIATION FOR TRANSLATORS
IN OUR MULTILINGUAL society, a professional interpreter or translator is a must. SATI accredits interpreters and translators, as well as language editors and terminologists.
ACCOMPLISHEMENTS & ACCLAIM Founded in 1956, SATI has been a member of the International Federation of Translators (FIT) since 1993 and has served on its council since 1996. Contact the institute to source the right person for the job.
WHAT THEY DO The institute has over 800 members working in 50 or more languages, including the major African and
Mixoly ian Music
Marion Boers +27 (0)11 803 2681 office@translators.org.za translators.org.za
Conferencing & AV Specialists with a Difference!
Your Event is Safe in Our Hands At Mixolydian Music we know that your conference or seminar is business critical! With flexible, tailor-made packages to suit your budget, we will provide you with with the very latest professional audio visual equipent and LED lighting of your choice. Because we know that the only “right” way to do an event is to deliver the very best possible talent, equipment and service on the day. Our Premium Conferencing & AV Packages Include: ★ ★ ★ ★ ★ ★ ★ ★ ★
The latest high-tech equipment On-site AV technicians Planning meetings & documentation Professional PA systems Wireless microphones of any type Data projectors & screens HD TV video screens Laptop computers USB laser pointers
★ ★ ★ ★ ★ ★ ★ ★ ★
Aluminium lectern with up lighting Voice recordings A live internet broadcast of the event Sound feed for video productions Moving head/gobo lights Programmable 3D laser Up lighting effects Background music Full back-up equipment
Contact us: Phone: Mike 082 458 2544 • Tiaan 072 938 5082 Email: info@mixolydian.co.za • Website: www.mixolydian.co.za Mixolydian Music Advert_Conferencing Service_2014.indd 1
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Membership Benefits 1 Knowledge
Gain access to the latest information
on event greening in South Africa.
2. Value
3. Marketing
Receive discounts
Your company profile will
on our courses
be displayed on our website. Your company will also be
and events.
listed on GreenStuff.
Members will have a
4. Network
banner on our
At our events you will
have the opportunity to
meet up with people who support event greening.
website.
5. Preferred
Service Provider
EGF members will be
6. Use of Logo
recommended to those
You will be able to use
and services.
individual and student
seeking green products
our logo. (Excludes members.)
If you are interested in developing the environmental, social and economic sustainability of your business, contact us to find out more about the Event Greening Forum. Lynn McLeod | 082 891 5883 | lynn@eventgreening.co.za www.eventgreening.co.za
SAVE THE DATE!
The Event Greening Forum will be hosting its 2015 Conference at
Meetings Africa. World CafĂŠ sessions will be run during the course of the conference, with one keynote speaker. Date: Monday, 23 February 2015
Venue: Sandton Convention Centre, Johannesburg Time: 08H00 – 12H00
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