Making new members feel welcome: a guide

By Christine Hamp President, National Grange

My vision for an online Grange resource library is taking shape and resources to help us welcome new members will be a shelf in this library. As this is being written, we are working on ensuring that the national-scope items on this list are readily available; State, Community, and Junior Granges please do the same.

Also, please realize that this list is not to be piled on new members as soon as they are welcomed, but to be strategically introduced over the initial 4-6 months of membership.

To ensure a warm and effective welcome for new members, here’s a list of key things to have ready:

1. New Member Welcome Packet

• Grange history and Mission Statements (local, State, and National)

• Overview of local, State, and National Grange activities

• Contact list of officers and committee chairs

• Calendar of upcoming events and meetings

• Membership card and badge (if applicable)

2. Mentorship Program

• Assign an experienced member to serve as a mentor for each new member

• Outline the mentor’s role and responsibilities

3. Orientation Session

• Introduction to Grange traditions, rituals, and values

• Overview of how meetings are conducted

• Explanation of committees and how to get involved

4. Clear Communication Channels

• Ensure new members are added to email lists, newsletters, and social media groups

• Provide clear instructions on how to stay informed and connected

5. Engagement Opportunities

• List of upcoming projects, committees, and volunteer opportunities

• Encourage new members to choose areas of interest to get involved

6. Personalized Welcome

• A warm introduction during their first meeting

• Welcome letters or notes from key members

• Acknowledge their joining in the Grange’s communication channels

7. Resource Access

• Provide easy access to by-laws, meeting minutes, and other important documents

• Share links to online resources, training, or workshops

8. Feedback Mechanism

• Create a way for new members to provide feedback on their experience

• Use this feedback to continually improve the welcoming process

9. Inclusive Environment

• Ensure meetings and events are welcoming and accessible to all

• Encourage all members to introduce themselves and build relationships

10. Follow-Up Process

• Regular check-ins after the first few meetings

• Ensure they feel integrated and know how to participate fully

Having these key elements ready will not only help new members feel welcomed but will also help ensure they become active and engaged participants in your Grange community.