Visit Colorado Springs
Welcome to Colorado Springs, known as Olympic City USA, located at the base of Pikes Peak, in a place where wide-open spaces and stunning scenery are the backdrop to your Rocky Mountain meetings and events. The city’s 300 days of sunshine, mild climate, and more than 55 attractions allow for year-round activities for groups of all sizes, ages, and abilities. Along with exciting adventure, discover historic properties, unique venues, and valuepriced, first-tier amenities.
Hotel Polaris, one of Colorado Springs’ newest lodging properties, is located at the U.S. Air Force Academy’s North Gate. The hotel offers on-site dining options, a spa, an outdoor pool, a rooftop bar, and two in-house flight simulators for a real-life pilot experience. With 26,000 square feet of indoor meeting space, a ballroom, a junior
ballroom, ample pre-function space, sprawling outdoor space, and nine meeting and board rooms, Hotel Polaris can accommodate events of every scale.
The abundance of outdoor recreation makes for unique teambuilding opportunities. Explore with Adventures Out West—book Jeep tours , hot-air balloon excursions, hors eback rides, and more. Afterward, treat your team to a guided food tour. Rocky Mountain Food Tours allows groups to try several local restaurants while learning about the area’s history.
Colorado Springs is home to unique amenities you can’t find anywhere else. The Visit Colorado Springs team is ready to help with complimentary services including leads to hotels and service providers, personalized site inspections, and promotional materials.
Colorado Sp
Meet in the middle.
Halfway to just about anywhere and tucked into the heart of the Rocky Mountains, Colorado Springs is the backdrop to thousands of meetings and events each year. With our mild climate and 300 days of sunshine, it’s the perfect meeting destination year-round.
VisitCOS.com/meet
BY DEIRDRE MUNDORF
Pool at The San Luis Resort, Spa & Conference
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Stark Beauty
» IF YOU HAVE NEVER VISITED the West Texas region of the state, you might assume a few things. First, that it’s always really, really hot. Second, that there’s not much to look at. And third, that it’s not nearly as beautiful as the rest of the state.
Let me tell you the good news: You’re mistaken on all three. The surprising thing about the desert that takes up the western part of Texas is that it gets quite cool at night. While camping with friends in Big Bend National Park years ago, I remember huddling in my down-filled sleeping bag at night after spending a day getting sunburned in the spring heat. The temperature changes fast, so spending time outdoors is possible most of the year if you time it right.
The western region’s sights and citizens also make for some fascinating and friendly adventures. From cultural experiences in the border city of El Paso to history museums in oil-rich Midland, you’ll discover there’s a lot to see. And let me tell you, there is nothing like a desert sunset to take your breath away. The red-rock formations in Big Bend National Park, along with the natural flora and fauna that thrive there, will wow you during a trail hike.
One of the best ways to engage attendees is to surprise them. Planning a nighttime sky party to view the constellations or a chef-led outdoor cooking experience at sunset will not only bring impressive views but also an exciting experience that showcases the best of West Texas. Or, book a ranch venue for the event and bring the thrill of Western living to the forefront. West Texas is also known for its artistic communities, so don’t overlook smaller towns like Marfa—famous for the mysterious Marfa lights—which was named “America’s coolest art town” in 2022 by Vogue magazine.
In Texas, there is always something surprising awaiting attendees. Don’t miss all the Lone Star State has to offer. As the saying goes, “Variety is the spice of life!”
AMY DURHAM Editor adurham@greenspring.com
Big Bend National Park
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Desert Beauty
West Texas offers intriguing history, rich culture, and stunning landscapes for memorable meetings
BY DEIRDRE MUNDORF
» DOTTED WITH MOUNTAIN RANGES including the Davis Mountains and the Guadalupe Mountains, the western region of Texas is varied and surprising. Snowfall on the peaks in winter and forests that grow along the slopes stand alongside the arid northeastern part of Mexico’s Chihuahuan Desert. This vast land covers 38,000 square miles and sees less than 10 inches of rain per year on average.
One of the country’s largest national parks, Big Bend National Park is a favorite of hikers and nature lovers, as well as stargazers who visit the park for its low light pollution and view of the night sky. The park spans more than 800,000 acres and is bordered on the south by the Rio Grande, which also serves as the border between Texas and Mexico. In Guadalupe Mountains National Park, about 100 miles east of El Paso, stands Guadalupe Peak, the highest point in Texas at 8,749 feet above sea level.
West Texas’ rugged terrain stands in sharp contrast to the coastal portions of the state or the humid, green, and tree-filled spaces you find in the east. Instead, you will be greeted by cactuses, mesquite trees, grasslands, and striking mountain or river views in the west. In addition to fewer large cities than other areas of the state, West Texas is also home to abundant wildlife, including pronghorn, bighorn sheep, and jackrabbits.
The region’s scenery offers attendees the chance to interact with nature and escape the hustle and bustle of a busy city. But don’t let the visions of sprawling grasslands fool you into thinking there aren’t any venue spaces suitable for gatherings.
With four sizable cities—El Paso, Midland, Odessa, and San Angelo—there are plenty of event spaces to consider.
WAY OUT WEST
“Set in the heart of West Texas and the beautiful Chihuahuan Desert, El Paso and the surrounding region are ideal for meetings and conferences,” says Adam Gautreaux, general manager of the Hotel Paso Del Norte, Autograph Collection, in El Paso. “With over 300 days of sunshine year-round, the El Paso region offers a warm, scenic backdrop with stunning mountain views and a vibrant downtown.”
El Paso International Airport has direct flights to many U.S. cities. Only a few
Patio gathering space in the Cultural Event Center at the Museum of the Big Bend in Alpine
minutes from the airport, the Judson F. Williams Convention Center features more than 130,000 square feet of space across three halls and 17 breakout rooms. Several hotels are within walking distance of the convention center, including the Plaza Hotel Pioneer Park with 7,600 square feet of meeting space in a newly restored 90-year-old building.
Another option is the Hotel Paso Del Norte, Autograph Collection. “Hotel Paso Del Norte offers a truly seamless experience for gatherings, with over 32,000 square feet of versatile event space, from an elegant 7,300-square-foot ballroom to a selection of breakout rooms and boardrooms,” says Gautreaux. “Our dedicated staff and state-of-the-art audiovisual setup ensure every event leaves a lasting impression.”
MORE THAN JUST OIL
East of El Paso, Midland is a hub for the oil industry, but it is also a cultural center with several museums, 50 parks, a minor league baseball stadium, and lively nightlife. The city’s numerous event venues offer more than 250,000 combined square feet of event space. The city’s Barbara & George H.W. Bush Convention Center has five exhibit halls, three ballrooms, and three meeting rooms, totaling 30,000 square feet of meeting space. Local hotel options include the TownePlace Suites Midland with a meeting room for up to 160 attendees, and SpringHill Suites Midland Odessa with over 2,600 square feet of meeting space, including a ballroom for up to 180 attendees.
Some 20 miles to the west of Midland is Odessa. With Midland International Airport, traveling to both Midland and Odessa is simple and straightforward. Known for its importance to the oil industry and the TV series “Friday Night Lights,” which was set in the Texas town, Odessa serves as a welcoming location for your conference. Around a meeting schedule, attendees might check out the Permian Basin replication of Stonehenge or catch a Broadway show or concert from the West Texas Symphony at the Wagner Noel Performing Arts Center.
Downtown Alpine from atop Hancock Hill; Below, clockwise from right: John J. Pershing Grand Ballroom at Hotel Paso Del Norte in El Paso; “Coats of Many Colors” mural by Jeremy Flores in Odessa; A metal desk on Hancock Hill outside of Alpine that has become a quirky tourist stop
The Odessa Marriott Hotel & Conference Center boasts 30,000 square feet of indoor meeting space with a capacity of up to 1,000 attendees, plus 215 guest rooms and suites. The MCM Grande Hotel & Fundome is another spacious venue with 19,000 square feet of gathering space.
OASES IN THE DESERT
Located in West Texas’ Concho Valley, San Angelo provides breathtaking scenery. Admire the splendor of the Concho River or visit San Angelo State Park to hike, bike, or ride on horseback down the 50 miles of trails. Other things to do in this vibrant city include visiting the Chicken Farm Art Center, the San Angelo Museum of Fine Arts, or the San Angelo Stock Show and Rodeo. San Angelo’s meeting spaces can accommodate small- to medium-size conferences. With its 12,000 square feet of space, McNease Convention Center can accommodate as many as 1,200 attendees or up to 700 for banquet-style events. Its large meeting room can also be divided into smaller spaces as needed. In proximity to the convention center, the Pearl on the Concho SureStay Collection by Best Western offers a 4,000-square-foot conference room and a ballroom that accommodates up to 200 attendees.
The Big Bend region of West Texas promises gorgeous views and historic sites that complement meetings. One notable venue to consider is the new Cultural Events Center at the Museum of the Big Bend in Alpine. “The Museum of the Big Bend is an ideal space to hold a conference event in beautiful and rugged far West Texas,” says Rebekah Antrosio, interim director and event coordinator at the museum. “The clean, modern lines of the Cultural Events Center with soaring views of the Davis Mountains provide an inspiring venue for groups of all ages and interests.”
Antrosio notes the event center and patio’s ability to host groups of up to 300 people; the first-rate audiovisual systems for presentations, music, and more; and on-site catering. “While at the Museum of the Big Bend, guests are able to view our amazing exhibits displaying both the history and archeology of the Big Bend along with worldclass art shows in our temporary galleries,” she says.
“Set in the heart of West Texas and the beautiful Chihuahuan Desert, El Paso and the surrounding region are ideal for meetings and conferences.”
–ADAM GAUTREAUX, GENERAL MANAGER, HOTEL PASO DEL NORTE
In addition, Chris Ruggia, the director of tourism for the City of Alpine, notes that, “One of the things that Alpine is really good for is intimate side adventures into the community.” He highlights a local establishment, The Ritchey, which offers an old-time saloon feel. He explains that when the sun sinks just below the peak of the two-story building and shades the courtyard, the “space becomes just magical. It’s comfortable. Even on the hottest summer day, as soon as the sun just tips right behind the peak of that roof, it’s like the best place to be.” The venue opens daily at 4 p.m.
Travel less than 30 minutes southwest of Alpine and you will find yourself in Marfa. While the city has a population of just over 2,000 people, nearly 50,000 people visit
The rooftop bar at the Plaza Hotel Pioneer Park in El Paso; Left: San Jacinto Plaza in El Paso
this Texas art hub each year. Hosting a conference in Marfa promises attendees the opportunity to immerse themselves in the art scene during free time between meetings. Planners might book the 4,000-square-foot lounge at The Capri or the Para Llevar Outdoor Cactus Garden that accommodates up to 100 guests.
Del Rio is about four hours south of Midland and boasts nearby Seminole Canyon State Park and Historic Site with its centuries-old rock art, and Laughlin Air Force Base, the largest pilot-training base in the U.S. Air Force. The small city offers several venues suitable for small- to medium-size groups. The City of Del Rio Civic Center features a 2,000-square-foot banquet and exhibit hall, two spacious ballrooms—each over 8,000 square feet
in size—and two meeting rooms. With its eight meeting rooms and 6,000 square feet of space for up to 300 guests, the Ramada by Wyndham Del Rio is another spacious option.
Pecos Bill might be a larger-than-life fictional character from the days of cowboys and westward expansion, but the charm and intrigue of Pecos is genuine. This Texas city—home to the world’s first rodeo—is about 200 miles east of El Paso. Hosting an event in Pecos will enable attendees to visit the Texas Rodeo Hall of Fame or even attend a rodeo in person.
The city’s Reeves County Civic Center offers a conference room, dance hall, and outdoor pavilion for groups. The conference room can be used as one large space or split into four separate rooms for smaller conferences or meetings if desired. The Microtel Inn & Suites
By Wyndham Pecos
is 10 minutes from the civic center. Its 220-square-foot meeting room makes it another potential location for smaller conferences.
When looking to West Texas for your meeting, discover the variety of venues with sunset views and modern amenities—you likely will be pleased at how much these destinations serve up for gatherings.
bestwestern.com bushconventioncenter.com discoverodessa.org discoversanangelo.com exploredelrio.com
marriott.com mcmgrandeodessa.com museumofthebigbend.com plazahotelelpaso.com visitalpinetx.com
visitelpaso.com
visitmarfa.com
visitmidland.com visitpecos.com wyndhamhotels.com
Clockwise from above left: Hilliard Office Solutions’ 2024 annual event at the Barbara & George H.W. Bush Convention Center in Midland; Interior meeting space within the Cultural Event Center at the Museum of the Big Bend in Alpine; Dining room at The Capri restaurant in Marfa
Spirit of the West
Grab your cowboy hat and let ranch life inspire attendees BY
» TEXAS COWBOY LIFE IS LEGENDARY. Planning a meeting in a Western setting gives attendees the chance to immerse themselves in the ranching tradition. Whether the venue is close to major airports or off the beaten path, a ranch provides attendees with the feeling of being out in the country away from it all. The wide-open spaces showcase a peaceful backdrop for inspiration, bonding, and focus.
While most ranches share common Western themes, lots of land, and a ranch house for meetings, each venue is unique in style and substance. Luxury lodging and modern amenities are available, or plan a rustic, back-to-nature event where attendees can be more hands-on with traditional ranch life. No matter the style of ranch, you will find an array of activities, including clay target shooting, pickleball, and chuckwagon cookouts—or just a relaxing swing on an airy back porch. So, pull on your boots and discover some of the state’s top ranching destinations.
Summer weather in Texas doesn’t have to keep you away from the cowboy life. Most ranches have air-conditioned indoor venues for comfortable daytime events, and attendees might then head out in the cooler evening for trail rides on horseback.
Wildcatter Ranch & Resort in Graham is an hour and a half drive from Fort Worth and under two hours from Abilene. “Wildcatter Ranch is 1,500 acres overlooking the Brazos River with stunning views from our three mountaintops,” says Kalli Doubleday, co-owner of the property. “With miles of hiking trails, a steakhouse on-site, activities, a pool, spa, and more, we are a great place for groups to team build while their family enjoys the ranch stay, too.”
The ranch specializes in corporate retreats and offers resort-wide privacy. Doubleday says one major corporation has been hosting its annual retreat at the ranch for 13 years. “They shut the whole ranch down,” she says. “It becomes their home away from home, and we build a completely customized experience depending on their theme.”
From above: Chuckwagon dining at Spread Oaks Ranch in Markham; Exterior facade and aerial view of Rest Yourself River Ranch Boutique Hotel & Event Center in Mineral Wells
AMY DURHAM
Wildcatter Ranch & Resort’s lodging options for up to 70 attendees include 16 cabin suites, the 14,000-square-foot Ranch House Estate for large parties, and the 16-room rustic hotel. “Our meeting spaces are located on the first floor of our boutique hotel,” says Doubleday. “This makes them conveniently located for guests, as well as the perfect space for quick breakout sessions or breaks with easy access to our 60-foot back porch with amazing views or the cozy hotel grand hall full of lounging furniture and a fireplace.”
“Holding meetings or retreats at a ranch gives teams the chance to truly connect and collaborate in a tranquil, creativityinducing environment.”
A bit farther north, Rest Yourself River Ranch Boutique Hotel & Event Center is just outside of Mineral Wells. The ranch, perched on a hill overlooking a bend in the Brazos River, provides breathtaking views and nine indoor and outdoor event spaces, including an amphitheater that can seat 175 and the Great Lodge with knotty pine paneling and 3,500 square feet of event space. With lodging for up to 85 attendees, the ranch combines wide-open spaces with intimate settings.
–SEAN CANAHUATE, CO-OWNER, THE CEDARS RANCH
For meetings near Houston, Spread Oaks Ranch offers 5,500 acres on the Colorado River just an hour and a half away from the city. The ranch is set up for a small group of 12 attendees—or 24 with double occupancy—allowing attendees to take full advantage of the luxury amenities and service. Chef-prepared fieldand-farm meals range from Texas barbecue to elegant venison backstrap, so fueling up for activities is an adventure in itself.
In the Texas Hill Country, The Cedars Ranch in Wimberley offers meeting venues and lodging a step above glamping (luxury
camping). Mature live oak trees on rolling hills cover 20 acres, while unique lodging venues dot the grounds. Attendees can stay in cabins or geodesic domes. “We do also have great amenities on-site, such as our resort pool and pool house with a bar and swinging chairs, loungers, and day beds,” says Sean Canahuate, co-owner of The Cedars Ranch. The ranch also offers a game room and lounge, bocce ball, pickleball courts, and walking trails.
At Wildcatter Ranch & Resort, the charity ranch race is a favorite team activity. “Divided into teams, guests will compete through multiple events,” explains Doubleday. “At each event, teams will receive materials to build items donated to a local charity. This event is thrilling, with teams relying on strong communication, consulting each other’s strengths, pacing themselves, and working together. We have had teams build youth bikes, bunk beds, and other needed items that are donated after the event, giving the team-building activity another element of unity through charitable giving.”
Team bonding at Spread Oaks Ranch could include clay target shooting; a GPS scavenger hunt; fishing; or culinary learning about topics like foraging, craft cocktail mixology, and smoking meats. The on-site chef also can customize the group’s menu with organic produce and herbs from the ranch’s greenhouse and shade house, as well as proteins from the henhouse and stocked bass lake. Groups might also choose a chuckwagon cookout for an authentic cowboy experience.
Outdoor pool and event hall (left) at The Cedars Ranch in Wimberley
While participating in activities can be fun, attendees might also want to pull up a rocking chair and do a whole lot of nothing for a while. “We offer beautiful, nature-immersed lodging and luxurious amenities in the beautiful Texas Hill Country,” Canahuate says of The Cedars Ranch. “Holding meetings or retreats at a ranch like ours gives teams the chance to truly connect and collaborate in a tranquil, creativity-inducing environment. Then outside of the meetings, guests have the ability to relax and unwind surrounded by nature.”
At Wildcatter Ranch & Resort, planners enjoy the option to serve both a buffet and a boxed lunch for eventgoers. These alternatives allow attendees to grab a meal and head out on their own or sit with others to enjoy a picnic on the ranch. For those interested in area history, Spread Oaks Ranch provides group tours of nearby historic sites. Attendees might also enjoy birdwatching and learning more about conservation efforts at the ranch, such as livestock cultivation, controlled burns, organic crops, and wildlife habitat. Discover how a natural ranch setting might well enhance the results of a meeting or event—all thanks to wildlife, camaraderie, and Texas service with a smile.
restyourselfranch.com spreadoaksranch.com staywithreverie.com wildcatterranch.com
Counterclockwise from above: Horseback riding at Wildcatter Ranch & Resort in Graham; Main House living room, fishing pond, and meeting space at Spread Oaks Ranch in Markham
AttractionsShowcase
A handy guide to exhilarating Texas attractions and destinations for gatherings
The Texas Star—the tallest traditional Ferris wheel in North America—overlooks Fair Park and downtown Dallas.
Abilene successfully blends historical charm with modern opportunities, offering a revitalized downtown that establishes the city as a prime location for meetings and events. Abilene’s downtown Cultural District celebrates its rich heritage while offering all the amenities conference-goers expect from an urban destination.
The centerpiece of its downtown scene is the DoubleTree by Hilton Abilene Downtown Convention Center hotel, the presence of which has spurred significant development in the area. With new restaurants and shops, downtown Abilene offers visitors an active and engaging atmosphere, ideal for both business and leisure travelers. Adjacent to the DoubleTree by Hilton, the Abilene Convention Center recently has undergone renovations to align with the flourishing growth of downtown Abilene. These updates ensure the facility meets the needs of a diverse range of events, from small meetings to large exhibitions. The convention center features multiple breakout rooms and a spacious exhibit
area, making it versatile enough to accommodate groups of all sizes. This upgraded venue is perfectly equipped to host a variety of gatherings, contributing to downtown Abilene’s reputation as a top destination for meetings and events.
Abilene encapsulates the essence of the frontier spirit, seamlessly blending its storied past with its bright future. The city’s historical Cultural District is more than a great place for meetings and events; it’s a lively showcase of educational museums, inviting urban parks, and a remarkable public art scene highlighted by a unique collection of storybook sculptures, giving Abilene its distinct designation as the “Storybook Capital of America.” Visitors can immerse themselves in an atmosphere that is both authentically Texan and exceptionally inviting, with access to enriching experiences that create lifelong memories. Whether visitors come for business or are traveling with family, Abilene promises a trip filled with discovery and delight, and the city is true to its roots and always looking forward.
Make History.
In Abilene, Texas, your event goes beyond the agenda. Here, attendees connect in a city where heritage meets innovation, making it the perfect destination for meetings that leave a lasting impression.
Don’t just host a meeting, make history in Abilene. Scan the QR code to start planning your next event.
DoubleTree by Hilton Abilene Downtown Convention Center
Discover blue skies and golden opportunities in Wichita Falls. Just two hours north of Dallas-Fort Worth along the scenic Red River, this thriving community offers a warm blend of Texas hospitality and North Texas charm, ready to meet all of your event needs, large or small.
The Delta Hotel by Marriott Wichita Falls Convention Center in downtown Wichita Falls offers an elevated experience for travelers and event planners alike. Located on-site at the Multi-Purpose Events Center, this modern property blends contemporary style with thoughtful amenities. Guests can enjoy 200 beautifully designed rooms, a serene swimming pool, a state-of-the-art fitness center, and 14,725 square feet of versatile banquet space.
The expansive banquet room at the Ray Clymer Exhibit Hall complements its two main exhibit halls, 10 breakout rooms, and a 216-seat seminar room. Connected to the exhibit hall by pedestrian bridge, the J.S. Bridwell Agricultural Center includes a 50,000-square-foot Stall Barn and 120-by-270-foot indoor
arena with seating for 1,200 people. In addition, the entertainment venue Kay Yeager Coliseum provides a spacious 120-by250-foot arena floor with permanent seating for 6,500 attendees, and 3,500 temporary seats are also available.
Not only does Wichita Falls offer luxurious accommodations and expansive, flexible event space, but it also boasts a bustling, revitalized downtown area. Venturing onto the red brick road of the Depot Square Historic District—a six-block landmark from the boom days of oil discovery and railroad development—places sightseers within walking distance of family-owned and independent restaurants, coffee shops, urban wineries, a brewery, retail shops, entertainment, and museums.
Attendees can make the most of their time by using the Visit Wichita Falls app designed to help visitors plan their agenda. Contact Durleen VanWinkle at 940-716-5551 or via email at dee.vanwinkle@wichitafallstx.gov. Let the Discover Wichita Falls team help you plan a memorable event in Wichita Falls!
With sprawling beaches and blue waters greeting guests as soon as they arrive, South Padre Island makes an immediate impression. Better yet, because of its tropical climate, that warm, welcoming impression lasts the whole year through, whether it’s enjoyed by groups escaping the cold back home during winter months or those seeking time in the sea breeze during the summer.
For those lucky enough to meet here, South Padre Island’s fabulous weather is only the beginning of its appeal. This destination offers all the facilities and technology any group might need, including a sprawling convention center with some 45,000 square feet of flexible meeting space, a 25,500-square-foot exhibit hall, and 9,000 square feet of breakout spaces adept at handling groups of various sizes with ease.
Nearby, and throughout this easily walkable island, a variety of accommodations awaits to host groups in spacious comfort. Ranging from sprawling resorts to boutique hotels, the island’s
properties offer excellent service, and all put attendees within easy reach of many restaurants, bars, and entertainment spots.
Meeting and event planners also will discover enough activities to make pre- and post-work hours a joy. Sunset cruises, dolphinspotting expeditions, and deep-sea fishing are great options for groups eager to spend some time out on the water. Horseback riding, zip lining, and SpaceX launches await those who prefer to keep their shoes planted firmly on the shore.
This dynamic destination also makes it possible for attendees to invite family and extend their trip for a few days or even longer— giving them the opportunity to make precious memories with those they love on the heels of achieving their business goals. South Padre Island truly is the perfect place to work and play. Plan a meeting or event for your group today.
To get the easy process started, contact Visit South Padre Island Group Sales, Meetings, and Events by email at sales@sopadre.com or by phone at 1-800-SOPADRE.
Padre Island
Discover a meeting spot you will love, deep in the heart of Texas. In College Station, you will discover the ideal destination for meetings and conferences—it offers state-ofthe-art venues, affordable prices, 250,000 square feet of meeting space, and a lively university-town vibe.
Conveniently situated just a short drive from Houston, Austin, San Antonio, and Dallas, it is a compelling, centrally located choice for groups looking to bring together attendees from across the state and beyond. Full-service conference-center hotels, facilities on the Texas A&M University campus, and other memorable venues offer flexible options ideal for hosting large meetings or intimate business retreats. Meanwhile, a variety of accommodations—from upscale to budget-friendly—ensures that every attendee has a comfortable place to unwind before and after gatherings.
There are plenty of opportunities for team building and networking, whether decompressing at the end of the day or taking advantage of dining, shopping, cultural attractions, or outdoor activities.
As the home of Texas A&M University, College Station has a vibrant academic atmosphere, drawing students, faculty, and researchers from around the world. The city’s identity is largely shaped by the university, giving it a youthful, innovative, and progressive vibe, sure to energize groups large and small.
But College Station is much more than just the home of Texas A&M. With a unique blend of Texas charm, outdoor activities, diverse culture, economic opportunity, vibrant nightlife, and family-friendly hospitality and atmosphere, the city appeals to a wide variety of attendees and event planners looking for something special. The city’s diverse restaurant scene serves up everything from down-home barbecue to fine-dining dishes. Add to that a community of skilled meeting planners, caterers, and audiovisual support professionals, and you will soon see why College Station is chosen year after year by so many businesses, corporations, organizations, nonprofits, and social groups seeking unparalleled events in an uncommonly friendly place.
PHOTOS
The National Mounted Warrior Museum
Nestled next to Fort Cavazos in the heart of Texas just outside Killeen, the National Mounted Warrior Museum (NMWM) stands as a tribute to the bravery, innovation, and history of America’s mounted soldiers. Opened to the public on Sept. 19, 2024, the museum brings history to life through immersive exhibits, personal testimonials, and multimedia experiences.
At NMWM, visitors explore the evolution of mounted warfare, from Fort Cavazos’ transformation into a vital military post to the conflicts that shaped the nation. Exhibits delve into stories of iconic units and highlight the fort’s role in advancing diversity and inclusion within the military. Interactive displays and simulations give guests a glimpse into soldiers’ experiences, from the challenges of peacekeeping missions to moments of disaster relief.
Located on 17 acres near Fort Cavazos’ main gate, the NMWM is a living testament to the courage and teamwork of mounted soldiers who have safeguarded the nation’s freedom for generations.
PHOTOS
Killeen Civic and Conference Center
Take your event to a whole different level and discover the beauty of Natural Bridge Caverns. Before you book another typical ballroom, explore the possibilities beneath your feet. Today, the state’s most unique venue is underground: the Ballroom at Natural Bridge Caverns.
Opened last year, the Ballroom has already hosted sold-out concerts, intimate dinners, corporate receptions, and large family celebrations. This stunning natural underground ballroom is the latest addition to the full suite of meeting options on the property, including large and small outdoor pavilions, team-building courses, and private tours of the largest cavern in Texas. Natural Bridge Caverns also offers a gifted on-site catering team and a dedicated event-management team to ensure your event is as memorable as this renowned natural wonder.
Let nature add to your meeting’s inspiration. Explore the possibilities at Natural Bridge Caverns.
Looking for the ideal destination that combines exceptional venues, culinary delights, and vibrant after-hours entertainment? McKinney is your answer! Perfectly blending modern amenities with historic charm, McKinney offers versatile venues that cater to gatherings of all sizes.
In McKinney, your event is more than just a booking—it is a priority. Whether you are planning a corporate conference, networking function, sporting event, or team-building retreat, you can work with the Visit McKinney team to create an itinerary that balances productivity with unforgettable experiences.
From brainstorming sessions in cutting-edge conference spaces to post-meeting adventures exploring McKinney’s thriving culture, the city’s offerings inspire and energize attendees. Savor the local flavors with a range of dining options, from charming cafes offering handcrafted meals to upscale restaurants showcasing innovative cuisine.
Submit your request for proposal today to unlock a range of complimentary planning services from Visit McKinney. Head to visitmckinney.com to begin your journey!
Why settle for the same old meeting scene when you can host an event that inspires, energizes, and even delights? Waco is perfectly positioned between Dallas-Fort Worth and Austin, and easily accessible through Waco Regional Airport.
In Waco, every event gets more than just four beige walls and free Wi-Fi. It gets personality, bucket-list off-site venues, and a Texas-size dose of charm. Need top-tier facilities? Done. Looking for walkable treasures like Magnolia Market at the Silos or want to sip a little liquid inspiration at Balcones Distillery? Check, and cheers. Want an icebreaker as epic as the world’s longest lazy river at Waco Surf? You got it.
Watch creativity bubble to the surface at the Dr Pepper Museum, or kick teamwork into high gear with a kayaking trip along the Brazos River; Waco turns meetings into unforgettable experiences. So, what’s good in Waco? Pretty much everything—especially any event.
MEET by the Sea
BOOST CONFERENCE ATTENDANCE WITH BEAUTIFUL WEATHER, BREATHTAKING VIEWS, AND INCREDIBLE EXPERIENCES OFFERED ALONG THE TEXAS GULF COAST
BY DEIRDRE MUNDORF
While sandy beaches, tall palm trees, and crashing ocean waves might not be the first things that come to your mind when you think of Texas, this is the alluring reality along the state’s 367-mile-long border with the Gulf of Mexico. When looking for destinations that will inspire attendees, look no further than the coast. With beach destinations as popular as they are among vacationers, it’s an easy leap to consider the same places for hosting meetings and events. Blue spaces—such as those with a view of the Gulf—have been shown to correlate with a reduced risk of depression and improved overall mental health. For meetings, this translates into a more positive experience for attendees and a relaxed, upbeat atmosphere. When they’re at ease and enjoying themselves, attendees are more likely to stay motivated, focused, and productive than if they feel stifled or bored in a less scenic environment.
“Gulf breezes and miles of beautiful beaches combined with unique venues, attractions for all ages, abundant natural resources, and world-class dining—especially fresh Gulf seafood—make the Texas Gulf Coast attractive to meeting planners and attendees,” says Bryan Kunz, director of sales and services at Visit Galveston. In fact, hosting a meeting in a destination that is usually reserved for vacations tends to attract higher attendance than other locations, as attendees look forward to some downtime and even bring their partners or families along for some bleisure time.
Moreover, the region’s mild winters make it suitable for events year-round. Even in January, the average high temperatures are typically in the 60s, thus activities and excursions are available in any season. Winter activities on the coast include fishing from the beach or on a charter boat, bird watching during annual migrations, and enjoying leisurely strolls along the shoreline.
In summer, beach life will entice even the most serious attendee to enjoy sun, fun, and waves. Outdoor activities span surfing, sailing, bike riding along the beach, horseback riding, and more. For those who prefer to enjoy the sunshine through windows, nearby art museums, natural history exhibits, and aquariums beckon. From the living rainforest at Moody Gardens in Galveston to the lively nightlife of South Padre Island, there's something for everyone.
Convention Convenience
Those planning large events might take advantage of the several convention centers located in Gulf Coast cities. The Galveston Island Convention Center, which is about an hour away from George Bush Intercontinental Airport and William P. Hobby Airport in Houston, can accommodate varying conference and meeting needs. “Its dramatic beachfront setting and floor-to-ceiling windows offer breathtaking views of the Gulf of Mexico,” says Kunz. “Over 100,000 square feet of meeting space, an on-site parking garage, complimentary Wi-Fi, and shuttle transportation to contracted hotels combine to make the facility ideal for meetings and conventions of all types.”
The convention center is part of the 32-acre San Luis Resort, Spa & Conference Center, which features 250 rooms that overlook the Gulf. “What makes The San Luis Resort unique is its palpably rich history,” Kunz adds. “The San Luis Resort, Spa & Conference Center is built on the foundation of Fort Crockett, which was used as an assembly point in World War I and training grounds for coastal artillery in World War II. Connecting with the history of Galveston is compelling to many attendees.”
In addition to The San Luis Resort, there are several other nearby hotels, including the Hilton Galveston Island Resort, with more than 66,000 square feet of meeting space, and the Holiday Inn Resort Galveston–On the Beach, An IHG Hotel, offering guest rooms with balconies that overlook the Gulf.
South Shore Harbour Resort & Conference Center in League City is another venue option, with a 238-room hotel and adjacent convention space. Located midway between Houston and Galveston, the conference center sits on the edge of Clear Lake, affording attendees with gorgeous waterfront views. The venue offers 25,000 square feet of event space, including a ballroom with a 1,000-person capacity and several smaller rooms that accommodate between 120 and 200 people. For overflow, another hotel within 15 minutes of the convention center is the Hilton Houston NASA Clear Lake, with 15,000 square feet of flexible meeting space and 242 guest rooms.
Entertaining Event s
If you’re looking for a location that will double as a meeting space and an entertainment venue, the Texas Gulf Coast can deliver on that as well. One option is to hold your meeting or conference at the American Bank Center in Corpus Christi. The convention center offers 138,000 square feet of space for exhibits, meetings, and other events. With the option to partition the space into 10 ballrooms or 27 meeting rooms, its flexibility suits a range of needs.
Inside the Rainforest Pyramid at Moody Gardens in Galveston; Opposite: Aerial shot of the San Luis Resort, Spa & Conference Center in Galveston
GULF BREEZES AND MILES OF BEAUTIFUL BEACHES … MAKE THE TEXAS GULF COAST ATTRACTIVE TO MEETING PLANNERS AND ATTENDEES.”
–BRYAN KUNZ, DIRECTOR OF SALES AND SERVICES, VISIT GALVESTON
When you hold your event at the American Bank Center, you also might arrange entertainment for your attendees using either the 10,000-seat adjacent arena or 2,500-seat Selena Auditorium connected to the center.
The Texas State Aquarium, also in Corpus Christi, features several venues, each offering lovely views accompanied by customizable ocean-themed experiences. The Gulf of Mexico Experience puts your event in the middle of the Dolphin Bay Underwater Observation Area and provides you with access to the Water’s Edge Boardwalk and Living Shores exhibit. This experience accommodates 550 seated or 900 standing attendees. Planners with smaller groups of up to 150 participants (or 200 standing participants) might consider booking the H-E-B Caribbean Shark Exhibit. This venue offers up-close underwater views of the aquarium’s top predator.
“Surrounded by 242 acres of breathtaking gardens and majestic pyramids, the Moody Gardens Hotel, Spa, and Convention Center is Galveston Island’s premier meeting destination,” says Kim Connor, Moody Gardens sales manager. Moody Gardens features good options
for small- to medium-size conferences with its available spaces. “Combined with the Moody Gardens Convention Center, the Moody Gardens Hotel offers 100,000 square feet of flexible meeting space, a business center, a Starbucks ‘Grab & Go,’ complimentary Wi-Fi in the meeting and guest rooms, and free self-parking,” says Connor. The event space is just one of the draws of this venue, however. In addition to the heated indoor pool, indoor lap pool, on-site dining, and full-service spa, Moody Gardens promises a truly unique experience for attendees with its Rainforest Pyramid. With 1,700 exotic plants and live animals—including a Saki monkey, Komodo dragons, and sloths—the tribute allows visitors to experience rainforest habitats up close.
To share Texas history with your attendees, consider The Bryan Museum in Galveston, which houses documents, artwork, and other artifacts showcasing stories of the American West. Some of its exhibits trace back more than
American Bank Center in Corpus Christi; Inset and above: The Galveston Island Convention Center
From above right: Lobby at Margaritaville
Beach Resort
South Padre Island; Conservatory at The Bryan Museum in Galveston; View from oceanfront guest room at Margaritaville Beach Resort
South Padre Island
12,000 years, proudly displaying ancient Native American life and customs, while others highlight artifacts from the 21st century. Beyond its incredible collections and displays, The Bryan Museum also offers venue space, allowing participants to learn more about the history of Texas and the American West around their meeting schedule. Six venue spaces are available to accommodate smaller gatherings and larger social events. The Grand Lobby, for example, holds up to 150 standing attendees, while the Wine Cellar offers a more intimate space for up to 14 seated attendees.
New and Noteworthy
Margaritaville Beach Resort South Padre Island is a newer addition to the Texas Gulf Coast. The beachfront resort, which opened in June 2023, offers unbeatable views, event space, entertainment, and so much more. “With over 300 days of sunshine a year and 10,000 square feet of meeting and event space, Margaritaville Beach Resort South Padre Island is a year-round destination for seaside corporate or business gatherings,” says Daniel Haughan, general manager of Margaritaville Beach Resort South Padre Island.
The venue features two ballrooms and a meeting room with a conference table that seats up to 15 people. Haughan notes how the flexible floor plans and plentiful audiovisual equipment can help event planners easily organize meetings and conferences. After meetings end for the day, participants might grab a bite at one of the on-site restaurants, check out the pool, book a service at the spa, or venture into town to explore.
Of course, planners can’t overlook the location—and its unquestionable appeal to potential conferencegoers. As Haughan says, “You won’t have trouble getting attendees to come when you host your conference at the Margaritaville Beach Resort South Padre Island.”
americanbankcenter.com thebryanmuseum.org hilton.com ihg.com margaritavilleresorts.com
moodygardens.com sshr.com texasstateaquarium.org visitcorpuschristi.com visitgalveston.com
THE WORLD’S FIRST 3D-PRINTED GUEST ROOMS
» NESTLED IN THE DESERT CITY OF MARFA, El Cosmico hotel and campground is the home of a one-of-a-kind expansion merging innovative 3D-printing technology with the unique landscape of West Texas. In collaboration with Texasbased 3D printing company ICON and Denmark-based architectural firm Bjarke Ingels Group, El Cosmico’s owner, Liz Lambert, is leading a project that will create the world’s first 3D-printed hotel rooms. This ambitious project represents a major milestone in sustainable, cost-effective hospitality design for meeting planners looking to create sustainably focused gatherings.
El Cosmico’s 3D-printed project will create 43 hotel units and 18 residential homes across a 40-acre plot. Of course, this isn’t the kind of 3D printer you can fit on your dining table. ICON’s Vulcan printer—a 46.5-foot machine standing over 15 feet tall and weighing 4.75 tons—will print each unit using Lavacrete, a specialized cement-based material known for its durability and heat resistance, ideal for desert conditions. The project’s single-story units will feature 12-foot walls, with the first two spaces currently under construction: a single-room hotel unit and a three-bedroom residence. By using 3D printing, Lambert and her team can incorporate intricate designs and architectural details like curved walls and unique forms that mimic the surrounding desert landscape that might typically be too costly or complex to create at scale with traditional methods. When completed in 2026, the new rooms are expected to range from $200 to $450 per night. elcosmico.com
HOTELS RESPOND TO AUSTIN CONVENTION CENTER SHUTDOWN
» WITH $1.6 BILLION in expansion plans moving ahead, the Austin Convention Center will close for the 40-month construction period after the South by Southwest event in March. But what does this mean for annual events that take place at the center and for incoming conferences that want to book the space?
Three area hotels have banded together to offset the loss of room revenue while supporting planners who want to bring big events to the city. The Red River Collections joins Fairmont Austin, Hilton Austin, and Hotel Van Zandt in a joint effort to provide a group-booking experience among the three hotels connected by Red River Street downtown. Teams at each hotel will coordinate to arrange guest rooms, meeting space, and food and beverage options that spread large groups across all three properties.
Through the coalition, planners will have access to 2,168 rooms, over 245,000 square feet of meeting space, multiple on-site bars and restaurants, live music events, three rooftop pools, customizable chef-led catering options, and a full-service spa. Attendees might attend a daytime event in the 31,125-square-foot ballroom at the Fairmont Austin, enjoy live music while dining at Hotel Van Zandt’s on-site restaurant Geraldine, and enjoy a morning swim above their room at Hilton Austin.
The partnership is aimed at reducing the losses anticipated during the nearly four-year-long Austin Convention Center closing. At least one major convention, The Running Event, has already announced its permanent relocation to San Antonio. South by Southwest will remain in Austin, but beginning in 2026, a decentralized conference will spread to locations around downtown, including public spaces and hotel meeting rooms. The Austin Convention Center redevelopment is expected to double its rentable space and be completed in 2029.
austinconventioncenter.com
austinredriver.com
Hotel Happenings
After more than 100 hotels launched last year in Texas, 2025 is off to a strong start with multiple properties opening across the state in the first quarter. A few notable newcomers include the following.
The Albert Hotel in Fredericksburg is now taking reservations for early January. Blending historic buildings and new construction, the hotel offers an event lawn for up to 120 attendees, 3,600 square feet of indoor event space, 105 rooms, four restaurants, two bars, and a spa.
Hotel Daphne, by Austin-based hospitality company Bunkhouse, is set to open in the historic Houston Heights neighborhood in March.
This boutique hotel will feature a restaurant, lounge, library, courtyard, pool, and 47 rooms and suites.
InterContinental Dallas is taking over the redesigned Cityplace Tower in Uptown. The luxury hotel will open this spring with 220 rooms, a rooftop infinity pool and lounge with skyline views, and 21,000 square feet of flexible meeting space.
alberthotel.com | bunkhousehotels.com | ihg.com
Airlines Add Texas Flights
The next busy summer travel season is just around the corner, so airlines have added a number of flights to help travelers going to and from Texas make it to their destinations with ease.
Southwest Airlines introduced new weekday nonstop service between Austin-Bergstrom International Airport and Milwaukee, Wisconsin, in addition to seasonal flights between Austin and Reno-Tahoe International Airport in Nevada.
Delta Air Lines has added five new routes from Austin to New Orleans, Louisiana; Panama City and Tampa in Florida; Memphis, Tennessee; and San Francisco, California.
delta.com southwest.com
HOUSTON CONVENTION CENTER EXPANDS
» THE FIRST PHASE OF A $2 BILLION renovation to the George R. Brown Convention Center in Houston will begin this year. A new building will include additional parking, exhibition space, meeting rooms, and ballrooms. Overseen by Houston First Corp., the city’s destination marketing organization, the plan also includes a new skybridge connecting to the Toyota Center arena, more restaurants and retail venues, and additional green space and sidewalks in the east downtown area. Total additions will result in 2.5 million square feet of convention center space. The first phase is set to be complete by 2028, while the downtown area improvements are expected to span three decades. rbhouston.com
Bunk Suite at the Albert Hotel in Fredericksburg; Below: Seating area in Bunk Suite
Launching Hotels & Careers
Kimpton Santo’s General Manager Lynn Snyder understands the ripple effect of servant leadership
BY AMY DURHAM
San Antonio’s first Kimpton property, Kimpton Santo, opened in August. The hotel development and opening season is one of the busiest times in the life of any hotel team. “It’s a whirlwind—from finalizing operations to onboarding staff and ensuring everything is ready for our guests,” says Lynn Snyder, Kimpton Santo’s general manager. “The pace is intense, but the excitement and camaraderie as we push toward the finish line together as a team make it incredibly rewarding.”
To handle the fast pace, Snyder says consistency in processes and systems is essential. “It’s easy to feel overwhelmed during high-occupancy periods, but the key is not to let the hotel or the busyness run you,” she says. “Stick to the cadences that have been put in place—whether that’s daily property walks, team meetings, or reviewing reports—these routines are even more essential during the busiest times. Staying composed and organized ensures the guest experience remains seamless despite any behind-the-scenes hurdles.”
Snyder began her hospitality career as a parttime night auditor with Indiana-based White Lodging, the development and management company behind Kimpton Santo. Through strong mentorship and support, she became one of the youngest general managers in the company. Over the last 17 years, she has opened eight hotels and moved nine times. “Variety is what keeps me engaged and energized,” she says. “Flexibility is also essential—embrace the unexpected, because no two days will be the same.”
To keep her focus during all that change, Snyder has learned to keep an eye on her highest priorities. “What I have found most helpful is taking time at the end of each day to set myself up for the next,” she says. In addition to reviewing her objectives for the next day, Snyder has an inspiring practice that illustrates her servant leadership approach. “I keep the names of every associate on my wall and read them each night, reminding myself of the responsibility I have to help them succeed,” she says.
“I do not take the gravity of my unique position lightly. The 210 associates I interact with daily rely on me, and the ripple effect of supporting them extends to every guest they serve and everyone they interact with beyond work,” she says. “This isn’t just a job for me. It’s my passion. It’s who I am at my core, and I take immense personal pride in it.”
The Austin Skyline is About to Change
The Austin Convention Center is preparing to make its mark on the ever-changing Austin skyline with a vertical approach to expansion and redevelopment, beginning in April 2025, that will nearly double the amount of rentable space by 2029.
Vertical Approach
In using a vertical approach to deliver a larger, more efficient facility, the goal of the Austin Convention Center expansion and redevelopment is to transform the southeast corner of downtown Austin into a community-centric destination for attendees and the community.
Signature Design
Along with providing more rentable space, the Austin Convention Center expansion and redevelopment will provide a signature design, featuring state-of-the-art technologies and an industry-leading facility that is ready to exceed future clients’ needs.
Community Support
“We’re so pleased to support the Austin Convention Center and the City of Austin as they move forward with the redesign project.”
Michele Flores
SXSW Chief Logistics Officer
“This announcement is an exciting one for the Austin hotel community. Not only will a new and redeveloped convention center bring more meetings and events business to Austin, but create more jobs for our industry and further positively impact the Austin hospitality community at large. This project has long been in the works and we are happy to finally see this come to fruition.”
Nenad Praporski
General Manager of Fairmont Austin and Chairman of the Austin Hotel Lodging Association
“To give the community, visitors, and attendees the true authentic Austin experience, we want the new Austin Convention Center to be an iconic, innovative, and symbolic meeting location.”
Trisha Tatro
Austin Convention Center Department Director
