Computer Skills
Computer Skills for the
Modern Workplace While 2021 finds us in a high-speed internet world, many people use workarounds to fill the gaps in their digital knowledge. Whether you are hoping to transition into a new work environment altogether or interested in increasing the value of the work you already do, Greenville County Library System's staff and resources can help further your basic skills and competencies.
EMAIL Folders Sort emails that you receive into folders to make it easier to locate messages later. Use your chosen email platform’s builtin folder feature to organize your inbox by general topics like “customer inquiries,” “inventory,” “partners and sponsors,” “administrative updates,” and more.
Signature Create a custom signature and use it on your outgoing messages. This provides an easy means for recipients wishing to contact you further. Your signature should feature your name, position, title of business or organization, and your preferred method(s) of contact.
Automatic Replies Create automatic replies and use them in those instances when you will be away from work. Automatic replies should feature the date you expect to return to work as well as the contact information for a colleague who may be able to answer questions and fulfill requests while you are away.
Create Rules for Automatic Sorting Create rules to automatically sort, mark as read, or even delete incoming mail to keep your inbox free of clutter. Automatic sorting helps you save time by showing you only the incoming messages that are the most valuable.
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LIBRARY NOW // Spring 2021
PRODUCTIVITY SOFTWARE Word Processing Word processing software like Google Docs and Microsoft Word feature a variety of tools to optimize the clarity of the information you are trying to convey. Before creating a new document, explore available template and page design options. When sharing a document with a group, try using comments or tracking your changes, so your team can see the editing process unfold.
Spreadsheets With so many features, spreadsheet software like Google Sheets and Microsoft Excel can intimidate new users. Rest assured, these tools exist to make your work less complicated. Practice basic data sorting and filtering. After that, apply one or two simple formulas—for example, exploring functions for adding up cell data. Once your comfort level increases, start incorporating charts and tables in your worksheets.
Presentations Though you may never have to create a presentation in your work environment, being comfortable with digital slideshow software like Google Slides and Microsoft PowerPoint often comes in handy. Practice by creating a basic presentation with a few slides featuring images and text. For a bit more visual interest, add some transitions and animations.
