Computer Skills for the Modern Workplace

While 2021 finds us in a high-speed internet world, many people use workarounds to fill the gaps in their digital knowledge. Whether you are hoping to transition into a new work environment altogether or interested in increasing the value of the work you already do, Greenville County Library System's staff and resources can help further your basic skills and competencies.

EMAIL

Folders

Sort emails that you receive into folders to make it easier to locate messages later. Use your chosen email platform’s builtin folder feature to organize your inbox by general topics like “customer inquiries,” “inventory,” “partners and sponsors,” “administrative updates,” and more.

Signature

Create a custom signature and use it on your outgoing messages. This provides an easy means for recipients wishing to contact you further. Your signature should feature your name, position, title of business or organization, and your preferred method(s) of contact.

Automatic Replies

Create automatic replies and use them in those instances when you will be away from work. Automatic replies should feature the date you expect to return to work as well as the contact information for a colleague who may be able to answer questions and fulfill requests while you are away.

Create Rules for Automatic Sorting

Create rules to automatically sort, mark as read, or even delete incoming mail to keep your inbox free of clutter. Automatic sorting helps you save time by showing you only the incoming messages that are the most valuable.

PRODUCTIVITY SOFTWARE

Word Processing

Word processing software like Google Docs and Microsoft Word feature a variety of tools to optimize the clarity of the information you are trying to convey. Before creating a new document, explore available template and page design options. When sharing a document with a group, try using comments or tracking your changes, so your team can see the editing process unfold.

Spreadsheets

With so many features, spreadsheet software like Google Sheets and Microsoft Excel can intimidate new users. Rest assured, these tools exist to make your work less complicated. Practice basic data sorting and filtering. After that, apply one or two simple formulas—for example, exploring functions for adding up cell data. Once your comfort level increases, start incorporating charts and tables in your worksheets.

Presentations

Though you may never have to create a presentation in your work environment, being comfortable with digital slideshow software like Google Slides and Microsoft PowerPoint often comes in handy. Practice by creating a basic presentation with a few slides featuring images and text. For a bit more visual interest, add some transitions and animations.

INTERNET & WEB BROWSERS

Browser Optimization

Take advantage of built-in browser tools like favorite lists, browsing history, and installable extensions to get the most out of your visits to the web.

Search Techniques

Remember that websites can show up at the top of search results for all sorts of reasons—this is not a signal that this website is the best or only source for the information you are trying to find. Use different search terms, advanced search features, and dedicated resources like themed online databases.

Online Safety

Many internet tools require users to create accounts. Practice good digital hygiene by using unique passwords for all accounts, periodically clearing your browsing history, and making sure that any sites requesting information are using secure https certificates.

LEARN & PRACTICE

Greenville County Library System provides a wide variety of resources and services that can assist you in your continued digital learning.

Learning & Research

greenvillelibrary.org/learning-and-research

From the Library's website, the dropdown men u of the Learning & Research tab presents a long list of online resources sorted by topic. Visit the “Computers & Technology” page for access to a variety of free web-based resources to assist in digital learning.

Book a Librarian

greenvillelibrary.org/book-a-librarian

Schedule an appointment to meet one-on-one with a library staff member to help assist in digital learning and research. Virtual Book a Librarian appointments are available from the comfort of your home.

WiFi & Public Computers

All Library System locations have public computers available for patron use during operating hours. WiFi is available, and network coverage includes the lawn in the front of Hughes Main Library as well as the parking areas at all 11 branch libraries. The 'gclswireless' network access is available daily from 6a–9p.

For more information about these and other library resources and services, call 864-527-9258 or visit www.greenvillelibrary.org.