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When the E.O.B. is received by the policyholder, a copy should be taken to the athletic trainer as soon as possible. The athletic trainer will then file claims related to athletic participation with Georgia Gwinnett College athletics insurance, which will normally cover all of the "excess.”
Other important points to remember: Athletic injury bills are not paid automatically, and cooperation on everyone's part is necessary in order to minimize confusion and have all bills paid in a timely manner. If any bills have not been paid within 2 months of the injury, the student or parent should check with their insurance company to make sure all necessary documents have been submitted, and that payment is being considered. Bills submitted to Georgia Gwinnett College insurance more than 52 weeks after the date of injury, will not be considered for payment, and will become the full responsibility of the athlete and/or parents. Georgia Gwinnett College insurance covers only athletic injuries received while participating on behalf of Georgia Gwinnett College. Any injury or illness outside of supervised athletic participation (e.g., colds, gynecological problems, injury from intramurals, etc.) will be the responsibility of the individual student athlete. Proof of personal insurance is mandatory and lack of personal insurance will preclude participation. Only charges for medical services that have been pre-approved by the head athletic trainer will be submitted for payment by the office of athletics. Physical Examination All athletes must have an approved physical examination rendered by a licensed M.D. prior to any athletic participation at Georgia Gwinnett College. The orthopedic portion of the examination must be rendered by the Georgia Gwinnett College team physician. All potential athletes will be provided an opportunity for a complete physical examination, performed by the medical staff at no charge; however, this must be completed at the assigned date and time. Otherwise a charge for the examination will be incurred which will be the responsibility of the student athlete. Should the pre-participation examination reveal a need for medical history, tests, x-rays, treatments or therapy etc. in order to clear an athlete for participation, Georgia Gwinnett College cannot be responsible for any charges incurred. If for any reason there should be any question regarding physical qualifications for competition, the team physician will be charged with making the final decision as to when, or if a prospective student athlete is physically suitable for participation.
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