Certification Guide
Certification Guide Version 1.0 - April/2016
AMAGGI Responsible Soy Standard
Summary 1. Introduction........................................................................... 6 2. AMAGGI normative documents.................................... 8 2.1 Introduction......................................................................................................... 9 2.2 Scope..................................................................................................................... 11
3. Criteria................................................................................... 12 3.1 Legal Aspects..................................................................................................13 3.2 Social Aspects...............................................................................................13 3.3 Environmental Aspects..........................................................................14 3.4 Good Agricultural Practices (GAP)..................................................15 3.5 Verification list...............................................................................................15
4. General rules....................................................................... 16 4.1 Introduction........................................................................................................17 4.2 Certifications Accreditation.................................................................19 4.3 Audits....................................................................................................................19 4.3.1 General - third part audits...........................................................19 4.3.2 Individual Certification............................................................. 23 4.3.3 Group Certification...................................................................... 23
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5. The non-conformity and sanctions............................26 5.1 Types of non-conformities.................................................................. 27
6. Impartiality and Confidentiality..................................30 6.1 Impartiality..........................................................................................................31 6.2 Confidentiality...............................................................................................31
7. Glossary and exhibits...................................................... 32 7.1 Glossary.............................................................................................................. 33 7.2 Exhibit I: Qualification of internal and external auditors.......................................................................................35 7.3 Exhibit II: Verification list for producers....................................36
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AMAGGI Responsible Soy Standard
Introduction
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Established in 1977, AMAGGI´s head office is located in Cuiabá (MT) and is present in all regions of Brazil, in addition to Argentina, Paraguay, Netherlands, Norway, Switzerland and China. It is currently composed of four big areas of business - Commodities, Agro, Navigation and Energy - acting in the origination, trading of grains and inputs; agricultural and soy bean production; port operations, river transport and generation and trading of electric power. In social field, it is joined the efforts of Fundação André e Lucia Maggi, which supports the communities in which company acts with investments in social institutions and support programs to children and adolescents intended to health, culture, leisure, education, poverty reduction and fighting hunger. All such projects are conducted in accordance with serious criteria of socio-environmental responsibility, emphasizing ethics and integrity of all people involved in its production chain, which consolidate AMAGGI as one of the biggest and best companies of the country, source of pride to its approximately five thousand employees.
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AMAGGI Responsible Standard AMAGGI Responsible SoySoy Standard
AMAGGI normative documents
8 8
2.1. Introduction AMAGGI Responsible Soy Standard, Version 1.0 is the result of a development process, which main guidelines were the internal rules and institutional commitments and sustainability standards of AMAGGI, knowledge acquired in implementation of international certifications known as RTRS, ProTerra and ISCC and purchase orientations and requirements established by customers, national and international associations and nongovernmental organizations. A.R.S. does not have the purpose to compete with international certifications, existing and duly recognized by several stakeholders. AMAGGI recognizes that such international standards were created and/or improved with the participation of many important players that provide many perspectives extremely important to design high-level standard and requirement certifications. AMAGGI is one of the companies with the highest percentage of certified soy by RTRS and ProTerra, and it shall keep striving so that this percentage is maintained and/or increased throughout the next years, and we will inform our outcomes every year in our Sustainability Report. The purpose of AMAGGI Responsible Soy Standard, VERSION 1.0 is to establish minimum entry criteria for certification of producers and to work for the socio-environmental management culture with them. Producers, when ready, may also migrate to other international certificates, such as those already mentioned herein, as we identify the increase of market demand. We do not exclude producers that are not ready yet for such process of minimum criteria for a certification, however, we will gradually include these producers, aiming at improving
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AMAGGI Responsible Soy Standard
their socio-environmental management. It is important to emphasize that the creation of the A.R.S. does not exempt, but includes our prohibition criteria to producers, for trading of grains, already existing and carried out by AMAGGI in its Responsible Management Program of Chain of Grains, that is the trading of grains will continue to be in compliance with the following sustainability principles for 100% of AMAGGI´s performance:
• Prohibition to use degrading work (slavery or analogous to slave and child work) • Prohibition of areas in indigenous land • Prohibition of areas in protected areas • Prohibition to the areas interdicted by Ibama, for deforestation • Prohibition to the areas deforested after 2008 within the Amazon biome (Soybean Moratorium) A.R.S. shall be reviewed no less than once every five (5) years. This document is applied to all types of soybean seeds and their derived products, including the conventional ones, the organics and those genetically modified. A.R.S. was prepared to be applied at AMAGGI properties, as well as all producers that supply to AMAGGI within the Brazilian territory. However, AMAGGI´s intention is to further expand this standard to producers that supply to AMAGGI internationally and for such, it shall provide adjustment in the protocol, according to what each producer country requires.
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2.2. Scope AMAGGI Responsible Soy Standard may be applied both in own farms, or farms leased by the company, and farms belonging to soybean suppliers. An annual audit shall be performed by an independent audit company, with knowledge and accreditations for audits with sustainability standards, especially for soybean crop. Audits may be performed considering a certification group or individual audits per farm. In the event of group, AMAGGI shall be responsible for ensuring that processes and requirements are met in all farms and units belonging to certification group. Validation of soybean volumes that are in compliance with the program shall be made by AMAGGI after volume receipt in the control system and positive opinion of the audit performed by Third-party company.
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AMAGGI Responsible Standard AMAGGI Responsible SoySoy Standard
Criteria
12 12
3.1. Legal Aspects Legal aspects to be verified are described in Principle 1 of the verification list attached in this document. Local laws shall be identified and considered when audit is occurring.
3.2. Social Aspects Social aspects to be verified are described in Principles 2 and 6 of the verification list attached hereof, and international rules were taken into account1, and in the event they are less restrictive than the local legislation2, local law shall prevail, that is, always the most restrictive. As described in the verification list, some of the main issues to be verified are:
• Degrading work (child labor) • Discrimination • Degrading work (slavery or analogous to slave work)
Source: ILO Minimum Age Convention, No. 138 (1973) Source: Article 3 (d) of the ILO Convention concerning the Prohibition and Immediate Action for the elimination of the worst forms of child labour, 1999 (182) 3D Source: Article 3 of ILO Convention 182 Source: ILO Discrimination (Employment and Occupation) Convention, 1958 (No. 111) Source: ILO Convention C29 Source: ILO Convention 87 (1948) Source: Ministry of Labor Source: Ministry of Environment Source: Ministry of Agriculture and Livestock Source: IBAMA 2 Source: Ministry of Labor 1
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AMAGGI Responsible Soy Standard
• Freedom of association • Occupational Health and Security • Salaries and hours worked • Relationship with community
3.3. Environmental Aspects Environmental aspects to be verified are described in Principles 3 and 5 of verification list attached hereof, and international guidelines and rules were taken into account added of specific issues of AMAGGI Responsible Soy Standard described in Principle 1. Should the issues of item 3 are less restrictive than the local legislation3, the most restrictive law shall prevail.
• Land use rights • Assessment of environmental impact • Prevention of contamination • Water and use of soil • Deforestation
3 Source: Ministry of Environment Source: Ministry of Agriculture and Livestock Source: IBAMA
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3.4. Good Agricultural Practices (GAP) Good agricultural practices to be verified are described in Principle 4 of verification list attached hereof, and guidelines and international rules were taken into account. As described in the verification list, some of the main issues to be verified are:
• Use of agrochemicals • Use of fertilizers • Cultivation techniques • Compliance with the local legislation
3.5. Verification list Verification list for farms was prepared considering the internal rules and sustainability standards and the institutional commitments of AMAGGI, international, national legislations and knowledge acquired during the deployment of renowned international certifications. For any comparative situation among guidelines, requirements and standards established with the local legislation, the most restrictive shall always be considered for purposes of audit.
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AMAGGI Responsible Standard AMAGGI Responsible SoySoy Standard
General rules
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4.1. Introduction As previously described, the program may be implemented and audited in an individual form (per farm) or group certification, as follows below.
Individual Certification Applied only for individual farm, owned or rented by AMAGGI, which should be audited by a third-party company for validation of compliance with the A.R.S. requirements.
Group certification Group certification was developed with the purpose of encouraging the admission of soybean suppliers in the program, but also being able to comprise the own farms of the company. AMAGGI shall be responsible for the management responsibility of the group. AMAGGI, in the capacity of manager of the group, shall be responsible for ensuring the compliance with the standards and requirements, being necessary at least an annual internal audit, duly conducted and documented, in accordance with the methodology defined herein. Internal auditor should be qualified for such position. Farms integrating the group should belong to the same geographical region, in other words, be located in the same country, and have similar productive process. The manager of the group is responsible for the inclusion and exclusion of the members that do not comply with AMAGGI Responsible Soy Standard.
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AMAGGI Responsible Soy Standard
For both cases, the steps to be followed prior the audit are:
Application form This document shall be used to have the initial data of the farm, with which it shall be calculated the days necessary for internal and external audits, as well as the initial analysis of risk in the case of group certification.
Risk analysis (in the event of group certification) Risk analysis shall be developed by the manager of the group, with the purpose of reducing the certification group risk. The first phase of the risk analysis shall be based on the application form. With this result, it shall be defined the frequency and sample of farms to necessarily undergo to internal audit, to be performed by technical team qualified for such role.
Internal audit Internal audits are mandatory only for group certification, and they should be performed at least once a year, according to methodological criteria set forth herein, and their records should be maintained.
Third-party audit They should be annually performed by a third-party company duly accredited to do such work, according to methodological criteria set forth herein.
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4.2. Certifications accreditation Own farms, or farms leased by the company, as well as AMAGGI´s soybean suppliers farms that have RTRS, ProTerra and ISCC certifications shall be automatically recognized by AMAGGI for being in compliance with AMAGGI´s standard. Farms having any of these certifications do not need to undergo any other audit process than what is already done to obtain such certifications.
4.3. Audits 4.3.1. General - Third-party audits Third-party audits should be annually performed with the purpose of validating properties for production of soybean, in accordance with the A.R.S., and the robustness of the internal control system and the efficiency of the group management.. The issues to be verified during the audits are described in exhibit II hereof. These are divided into 6 principles:
1. Compliance with the legislation and fulfillment of commercial prohibitions 2. Responsible work conditions and fulfillment of commercial prohibitions
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AMAGGI Responsible Soy Standard
3. Environmental responsibility 4. Good agricultural practices 5. Land use rights 6. Relationship with community
The team for Third-party annual audits should be composed of a leader assessor and a sufficient number of members of the team. The members of the team, in a collective form, should comprise all standard elements, including, but not limited to the items listed above. The Lead auditor must have knowledge of AMAGGI Responsible Soy Standard, as well as knowledge in other certification protocols of soybean as, for example, RTRS, ProTerra, ISCC or the like. The Lead auditor shall be responsible for leading the audit process and for taking the decisions on behalf of the team of auditors (if it is a team), for ensuring the measures necessary for audit planning, preparation and submission of report in accordance with the A.R.S.
Audits shall be performed according to the following steps: 1. Opening meeting: the rules and agenda of the audit shall be confirmed. Opening meeting is started by introducing the auditor and/or team of auditors, which purpose is to clarify details of audit conduction
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and to confirm the availability of resources and means necessary for the performance of audit, during which auditors shall present the work methodology, thus, it is recommended that all persons responsible for any process are present. At this moment, it shall be confirmed the scope of the work, and it shall be defined the place and front work to be audited, as well as those who will guide the auditors in the areas. All directions of how to proceed shall be informed during the meeting.
2. Document review: all documents necessary to meet the A.R.S. shall be reviewed and analyzed, either they refer to legal (licenses and permits to perform activities), labor, social or good agricultural practices compliance. All registrations necessary for compliance with the standard shall be reviewed at this phase.
3. Field inspection: a visit to all facilities of the properties selected to verify the compliance with the standard requirements is performed. During visits, employees and third-parties may be interviewed.
4. Closing meeting: submission of found results and definition of the next steps. In the event failures are identified, larger or smaller, the terms established in item 5.1 hereof shall be met, where: larger non-conformities should be closed within 30 days and smaller nonconformities should be corrected within 1 year. The failure of correction shall result in the smaller NC to become a major NC.
5. Preparation of the final report. The report shall be divided into two parts, being the first the description of
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AMAGGI Responsible Soy Standard
the group management, and the second related to the field part. With regard to the management part, there will be information on the certification group, describing all participating farms, in addition to management information required by AMAGGI standard. With regard to field part, a verification list shall be completed for audited farms, where it shall describe the issues in compliance with the standard, and possible non-conformities that may be evidenced during the audit.
6. Review of action plan and closing of nonconformities, if any.
4.3.2. Individual Certification For inspections of individual farms, calculations of days shall be made in accordance with the size of soybean production area, as follows in the table below: Area (hectares)
No. of Days
1 to 4,000
0.5
4,001 to 16,000
1.0
16,001 to 30,000
1.5
>30,001
2.0
4.3.3. Group Certification For group certification, it is mandatory to audit group manager, where it shall be assessed the procedures and the internal
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control system. The time necessary for group management assessment will be defined according to the number of members of the certification group. The necessary time shall have at least 0.5 day and at most 2.0 days. The application form should be mandatorily performed to all members of the certification group prior the internal audit. Internal audits should be mandatorily performed before the third part to be carried out by the Certification Body. Internal audits should follow sampling method (No. of establishments to be visited = √y), according to methodology presented below, to be performed by a qualified internal auditor, and all standard points should be covered. Records should be maintained and be available during the external audit. External audit at the farms should be performed in a sampling form, depending on the risk analysis performed by the manager of the group and of the risk assessment of the own Certification Body, based on the characteristics of the group and its members/places. Some factors to be verified follows below, but not limited thereof. If during the external audit one farm from the group certification does not comply with the standard, the farm must be excluded from the group and the audit sampling must be doubled to guarantee that there isn´t a systemic failure on the internal audit process. Factors considered low risk may include: • The group is located in a zone where there is no known conflict concerning the land use; • The group is located in an area with low or null expansion of soybean, low levels of removal of native vegetation in the region;
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AMAGGI Responsible Soy Standard
• The group manager has experience in the administration of schemes or similar systems. Factors considered high risk may include: • The existence of known conflicts concerning the use of the land, expansion area of soybean, high levels of deforestation or removal of native vegetation for agriculture; • The manager of the group is considered to have or not experience. When risk is determined due to the previous variables, it should be determined the minimum size of the sample. In order to determine the minimum size of the sample, the following formula is applied: No. of establishments to be visited = √y, Where: “y” is the number of members that has in the group (without counting the central administration). In the event of decimal, it should be rounded up to the immediate integer. When the identified risk in the “first step” is low or high, then it should be applied in the correction factor formula to calculate the size of the sample. • For low risk it is applied the correction factor of 1.2. Then the formula to determine the minimum size of the sample would be: (√y) x 1.2 = size of the minimum sample to be audited. • For high risk it is applied the correction factor of 1.6. Then the formula to determine the minimum size of the sample would be: (√y) x 1.6 for high risk = size of the minimum sample to be audited.
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After established the minimum size of the sample due to the risk of the group, stratification should be made, that is, to join under certain criteria the farms to be audited in accordance with: • Geographical region • Observed risk • New members of the group • Size of the properties The time necessary to audit each farm shall follow the same table described in item 4.2.2.
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AMAGGI Responsible Standard AMAGGI Responsible SoySoy Standard
The nonconformity and sanctions
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5.1. Types of non-conformities All non-conformities identified during an audit should be systematically registered in the report, and they should be classified as minor or major. A non-conformity should be considered major if, alone or in combination with other nonconformity result or may result in a fundamental failure: • To fulfill the goals of the relevant A.R.S. criteria, or • In a relevant part of the applied management system. All non-conformities should take to a request for corrective action belonging to applicant/holder of the certification, which should be registered in the assessment report. Certification Body may not issue a certificate of conformity, or re-issue a certificate, until all major non-conformities are closed. Major non-conformities found during a monitoring assessment should be closed within 30 days. Minor nonconformities should be corrected within 1 year. The failure of correction shall result in the smaller NC to become a major NC. AMAGGI classified the indicators in 3 different categories: Category Indicators of commercial exclusion Indicators of immediate compliance Indicators of compliance within one year
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AMAGGI Responsible Soy Standard
The progressive approach of AMAGGI Responsible Soy Standard is applied as follows: • Commercial exclusion: it is the criteria for prohibitions to producers, for trading of grains already existing and performed by AMAGGI in its Chain of Grains Responsible Management Program specified in item 2.1, Introduction hereof. • The first year of the initial assessment of certification: a producer will receive a positive decision of certification when it fulfills all indicators classified herein as “indicator for immediate compliance” • After 1 year of the initial assessment of certification: producer should additionally fulfill all indicators of “compliance within one year”. In the case the auditee does not agree with the raised issued, it may use the channel for complaints and appeals, as follows:
1. Complaints 1.1. Complaints may be received from the members of the group, stakeholders or employees in writing or orally; 1.2. In the event a complaint is received, the employee should promptly inform the person responsible for the group by registration; 1.3. The person responsible for the group appoints a person responsible for handling the complaint; 1.4. The person assigned to handle the complaint informs claimant on the results, and registers this communication;
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1.5. The complaint, including all handling, is registered in the information system of improvement/complaint; 1.6. The person responsible for the group ensures that no statement shall be given, and nothing will be done until the recognition of the responsibility.
2. Appeals 2.1. The person responsible for the group deals with the appeal and it may be assisted by the certifier or by the auditor/inspector; 2.2. The appeal is registered in the information system, and a confirmation, in writing, is sent to customer; 2.3. Customer is informed on the decision, and the justification thereof is in writing. This is registered in the information system.
3. Follow-up and assessment 3.1. A complaint or appeal may result in an improvement; 3.2. For follow-up and assessment, complaints and appeals are handled as complaints.
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AMAGGI Responsible Standard AMAGGI Responsible SoySoy Standard
Impartiality and Confidentiality
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6.1. Impartiality Presence of objectivity Note 1: Objectivity means that conflict of interests does not exist or are resolved in order to not negatively impact the activities of the Certification body. Note 2: Other terms that are useful to provide the concept of impartiality are independency, freedom of conflict of interest, freedom of trends and prejudices, neutrality, justice, open mind, detachment and balance.
6.2. Confidentiality Information related to an audit may not be discussed or exposed, unless required by law or by standard requirements. Document related to other companies in an inspected company may not be collected, and it is not allowed the copy of the files, unless authorized in writing by the inspected organization. When required by law or by contractual commitments to release confidential information, customer or the interested person should, unless prohibited by law, be notified on the provided information. Information concerning the customer, obtained from other sources in addition to the customer (for example, whistle blowing, regulatory bodies) should also be treated as confidential.
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Glossary and Exhibits
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7.1. Glossary ILO / OIT International Labour Organization
FEFAC European Feed Manufacturers’ Federation
Child Any person under 15 years-old, unless the local law of minimum age establishes a higher age for working or mandatory education, which case it would be applicable the higher age. If, however, the local law of minimum age is established as 14 years-old, in accordance with the development of exceptions, country under the convention 138 of OIT, it shall be applied the lower age.
Discrimination Any difference, exclusion or preference, based on race, color, gender, religion, political opinion, national extraction or social origin that has the effect to null or amend the equal opportunities or treatment in job or occupation.
Compulsory or forced work The most common forms of mandatory or forced labor. Forced labor may take many forms - some of them imposed by the State, but most part from the private economy. Forced work may be a result of human trafficking and irregular migration. Mechanisms of applied force include debt bondage, slavery,
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AMAGGI Responsible Soy Standard
undue use of habitual practices and misleading recruitment systems. (For a complete list, see Manual ILO)
Wet areas Areas of pond, swamp and peat, or water extensions natural or artificial, permanent or temporary - with still or running water, fresh, brackish or salt water, including sea water areas with less than six meters of depth of low tide. (Ramsar Convention).
Leasehold A type of tenant farmer who is allowed by the owner to use the land in return of payment or a share of the crop produced on the land.
Local Communities Group of people and families that legally live or work in the property, or surrounded areas, to be certified, or among the properties under multiple or group certification situation, and influenced by, or influencing, the property´s activities.
Good Agriculture Practices Set of principles, concepts, practices, technologies, methods and technical recommendations appropriate to the production systems implemented at field level, in order to foster and add value to the livestock activities and to promote human and animal welfare and health.
Biological Control A method for controlling of pest that counts on predation,
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parasitism or herbivorous mechanisms, or other natural mechanisms instead of using chemical products.
7.2. Exhibit I: Qualification of external and internal auditors 1. Qualification of internal auditor: • Technical expertise and experience in internal audit; • Knowledge on the mass balance process; • Training and knowledge on AMAGGI Responsible Soy Standard
2. Qualification of external auditor: • Technical expertise and experience in audit; • Proved experience in the operational audit processes with mass balance; • Successful conclusion of a leader auditor course in some of the standards ISO 9001/14001 and ISO 17021 or ISO 17065; • Conclusion of a minimum of five (5) audits as an auditor in similar schemes of certification (RTRS / ISCC or similar).
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AMAGGI Responsible Soy Standard
7.3. Exhibit II: Verification list for producers PRINCIPLE 1
Indicator
COMPLIANCE WITH THE LEGISLATION AND FULFILLMENT OF COMMERCIAL PROHIBITIONS
1.1
Producer is aware of the responsibilities, in accordance with the applicable laws, and such laws may be shown. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
1.2
Applicable local laws are being complied with, and producer has the licenses necessary to all activities related to soybean production. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
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Yes / No
Indicator
1.3
Production area is not established in indigenous area. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
1.4
Production area is not established in protected areas. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
1.5
Production area is not embargoed by IBAMA for deforestation Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
1.6
Production area is not in the list of deforested areas after 2008 within the Amazon biome of the GTS (Soy Moratorium). Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
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Yes / No
PRINCIPLE 2
Indicator
RESPONSIBLE WORK CONDITIONS AND FULFILLMENT OF COMMERCIAL PROHIBITIONS
2.1
There is no form of degrading work (slavery or analogous to slave labor), forced, mandatory or any type of involuntary work in any production phase. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.2
Children and adolescents under 18 years-old do not perform dangerous work, or any other work that may endanger their physical or mental health, as well as their welfare. Children under 15 years-old (or higher age established by local law) do not perform any type of productive work, and they should be regularly attending school. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
2.3
No form of prejudice or discrimination is practiced, encouraged or tolerated. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.4
No worker is subject to any type of punishment, oppression or physical or mental coercion. Not also subject to any type of physical and oral abuse, sexual harassment or of any other nature, as well as any other form of intimidation. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
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Yes / No
Indicator
2.5
No worker is obliged to deliver its identity card to someone, as well as part of its salary, benefits or any other asset, unless required or established by law. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.6
Work week should be defined in accordance with the local and national laws, as well as it should be consistent with employment agreements or local standards of the sector, and it should not exceed 48 hours/week, or routinely occur (excluding overtimes). Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
2.7
Overtimes are voluntary and they should be paid in accordance with the local and national laws, or sectorial or employment agreements. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.8
Overtime that exceed 12 hours/week shall only be permitted in exceptional cases, and defined periods where there is restriction of term in the productive process or risk of economic loss, and where there is agreement between workers and management concerning the settlement thereof. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
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Yes / No
Indicator
2.9
All workers receive similar remuneration for works of similar value, being possible the amendment related to qualification and knowledge, time with the company, among other assessments, provided that remuneration is established with a fair and equal concept. All workers have equal access to trainings and equal opportunities of promotion, when there are new available positions. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.10
Workplace is safe and sound to all workers and provides, at least, drink water, basic sanitary installations and personal and collective protective equipment, when applicable. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
2.11
Activities considered dangerous are performed only by competent and capable people who received training of how performing such activities in a safe form. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.12
Uniforms and personal and collective protective equipment are appropriate and suitable for performed activities, especially in operations classified as dangerous, and they are provided and used by workers. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
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Yes / No
Indicator
2.13
Access to first aid and emergency care should be provided without delay, and first aid kits are present in appropriate places and next to the field. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.14
Producers and their employees showed knowledge and understanding of occupational safety and health aspects. Relevant occupational safety and health risks are identified and there are procedures to meet such risks, which are monitored. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
2.15
There is a warning system, followed by legally allowed sanctions for workers who do not follow the safety standards. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
Indicator
2.16
There are emergency procedures, which workers clearly understand. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
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Yes / No
Indicator
2.17
All workers are entitled to form or join a union organization they prefer to. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.18
All workers are entitled to participate of the negotiation of union and labor agreements. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
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AMAGGI Responsible Soy Standard
Indicator
2.19
The effective operation of the union and labor organizations is allowed, and their representatives are not subject to any type of discrimination, and they have access to the member in the workplace when required. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.20
Gross salary meets the minimum national and state, and is in compliance with the sectorial and labor agreements, if any. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
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Yes / No
Indicator
2.21
All workers have employment agreement written in language they understand. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
2.22
Worked hours and overtime are duly controlled and monitored. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
49
AMAGGI Responsible Soy Standard
Indicator
2.23
Employer maintains payments of salaries duly registered, and salary deductions are clear and as set forth by law. Salary deductions on disciplinary grounds are not made, unless legally permitted. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
PRINCIPLE 3
Indicator
ENVIRONMENTAL RESPONSIBILITY
3.1
Legal reserve areas, conservation areas or other preservation areas defined by law are protected or are under process of restoration to its original state, or compensation, or other measure, as provided by law. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
50
Yes / No
Indicator
3.2
Soybean production is not performed in areas illegally deforested, as provided by law, especially the Brazilian Forest Code. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
3.3
Property has a map that identifies existing native vegetation areas, and has a plan to protect or recover areas provided by law. Biodiversity in farm is preserved through the appropriate conduction of the protection plan and/or recovery of native areas. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
51
AMAGGI Responsible Soy Standard
Indicator
3.4
Native vegetation areas around the water bodies, hillsides, mountains or in other areas environmentally sensitive should be maintained and/or recovered. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
3.5
Storage and disposal of fuel, batteries, tires, greases, sewage and other hazardous waste are properly carried out, as established by law. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
52
Yes / No
Indicator
3.6
It is not allowed the burning of crop residues, garbage or burning to open areas, unless it is necessary for drying of farming or mandatory by national law as sanitary measure. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
3.7
Measures are taken to reduce or recycle produced wastes Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
53
AMAGGI Responsible Soy Standard
Indicator
3.8
The use of fossil fuel is controlled and monitored. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
Indicator
3.9
Efforts are endeavored, in order to reduce the use of fossil fuel, whenever it is possible. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
54
Yes / No
PRINCIPLE 4
Indicator
GOOD AGRICULTURE PRACTICES
4.1
Good agriculture practices are implemented to reduce located and diffuse impacts towards superficial and groundwater quality resulted from the chemical wastes, fertilizers, erosion and other sources. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.2
Any evidences of groundwater contamination are informed and monitored with the local authorities. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
55
AMAGGI Responsible Soy Standard
Indicator
4.3
In the event of use of irrigation techniques, measures to minimize the use of water are implemented, and all relevant legislations are met. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
Indicator
4.4
There is monitoring, appropriate to scale, to show that the practices used to protect the quality of the water are effective. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
56
Yes / No
Indicator
4.5
Producer has knowledge of existing techniques, and the most relevant ones for its area and scale are implemented to maintain and control the quality of the soil (physical, chemical and biological). Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.6
Producer has knowledge of existing techniques, and the most relevant ones for its area and scale are implemented to prevent soil erosion. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
57
AMAGGI Responsible Soy Standard
Indicator
4.7
There is monitoring, appropriate to scale, to show that the practices used to protect the quality of the soil and to prevent the erosion are effective. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
Indicator
4.8
Agrochemicals listed in Stockholm and Rotterdam conventions are not used. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
58
Yes / No
Indicator
4.9
The application of agrochemicals (herbicides and fertilizers) is duly documented. The handling of, storage, collection and disposal of wastes and empty packages are monitored. The use, storage and disposal of agrochemicals are in compliance with the professional recommendations and applicable law. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.10
The application of pesticides is not carried out within 30 meters (or more when established by law) from water bodies and populated areas, as well as all necessary precautions are taken to avoid that people enters in newly applied areas. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
59
AMAGGI Responsible Soy Standard
Indicator
4.11
Agrochemicals should be applied in accordance with the existing methods that minimize the damages to human health, wildlife, plant biodiversity and quality of water and air. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.12
The air application of pesticide is carried out in order to not have impacts on populated areas or water bodies. All air applications are preceded by prior notification to residences in radius of 500m (or larger, as provided by law) of the planned application. Application of pesticides classified by OMS as Class Ia, Ib and II in radius of 500m (or larger, as provided by law) in populated areas or water bodies are not carried out. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Finding / Evidences
60
Yes / No
Indicator
4.13
The use of phytosanitary products is in accordance with the recommendations and requirements set forth by law (or professional recommendations) in the origin country, and measures to prevent resistance should be taken. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.14
Systematic measures are planned and implemented to monitor, control and minimize dispersion of introduced invasive species and new diseases. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
61
AMAGGI Responsible Soy Standard
Indicator
4.15
Appropriate measures are implemented to allow the coexistence of different production systems. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
4.16
An integrated crop management plan is made and implemented, including appropriate and continuous monitoring of health of agricultural culture, as well as measures for chemical and non-chemical control to improve resiliency of agricultural culture. The plan should contain reduction goals of phytosanitary products defined as potentially dangerous over the time. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
62
Yes / No
PRINCIPLE 5
Indicator
RIGHTS OF USE OF THE LAND
5.1
The right of land use is duly documented (e.g.: ownership document, lease agreement or other format). Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
5.2
In the event of waiver on the part of the traditional communities for the land use, it may be duly evidenced, and communities are compensated by the consent based on the free, prior and informed consent. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
63
AMAGGI Responsible Soy Standard
Indicator
5.3
There is no change of the land use and where there is non-settled conflict with the traditional communities of the land, without agreement between both parties. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
5.4
In the event of dispute for the land use rights, verifications of communities rights are made, and they are duly documented. Category
Larger
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
64
Yes / No
PRINCIPLE 6
Indicator
RELATIONSHIP WITH COMMUNITY
6.1
Complaints received are properly handled, and evidences of the receipt of such complaints and claims are documented and maintained. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
Indicator
6.2
If a competent authority requires that producer address a complaint or claim specifically, it shall be timely made. Category
Larger
Conformity
Intended result:
Immediate
Verifier:
Yes / No
Finding / Evidences
65
AMAGGI Responsible Soy Standard
Indicator
6.3
The mechanism of complaints (e.g.: form of complaints is available by e-mail, telephone or in writing) is clear, known and is available for local communities and traditional communities of the land. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Yes / No
Finding / Evidences
Indicator
6.4
Existing communication channels (written or online) allow an effective communication between producers and community. Existing communication channels are known by the local communities. Category
Minor
Conformity
Intended result:
Within one year
Verifier:
Finding / Evidences
66
Yes / No
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