Data Accuracy, Data Synchronization and eCommerce Andrew Price Strategy and Architecture Manager
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Data Accuracy
• Accurate data in an organisation has immediate benefits in reducing costs and gaining efficiencies. • This is before you share that data with your trading partners. • The hidden cost of inaccurate data: “It’s just how we do things”
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What is Data Sync? ...and why is it important? WHAT IS IT
WITHOUT IT
BENEFITS
•It is the continuous and automated exchange of standard item master data between organisations. •Pre-cursor to EDI. (e.g. GTIN, VPN, pack quantity, price, dimensions, weights, HAZ codes etc.)
•Average $40 per claim / investigation / rework (per trading partner). •GS1 conducted warehouse audits and found 40% of barcodes were not GS1 compliant
•Data Accuracy •Reduced Claims, Investigation, Rework •Faster Receipting and Put Away •Dimensions data for warehouse space & logistics efficiency •Reduced supply chain costs
MANUAL PRODUCT & PRICE FORMS OR SPREADSHEETS
MANUAL DATA CAPTURE
A COST TO THE BUSINESS ADMIN, ERRORS, REWORK, CLAIMS & INVESTIGATIONS
CARTON OPENING & COUNTING
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PRICE & QUANTITY DISPUTES
Many Opportunities for Improvements Receiving – note opened cartons
Create “Inners” barcodes manually Result: Empty Shelf
Defaced barcode, not scannable
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UOM Issue - Carton barcode number same as consumer unit item qty = 1
How do Standards Help? An example of how standards are applied and used
Net Content 1
Consumer unit
ITF14 Bar Code Symbol
Net Content 1 x 6 Inner
Printed directly onto cardboard
19312345678905
OR Net Content 1 x 6 x 4
GS1-128 Bar Code Symbol Printed onto label
Outer (01) 29312345678904
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1. Allocate a unique barcode number per tier level 2. The unique identifier when scanned, will facilitate cross-reference to the master data for that level 3. For instance, scan 19312345678905 will reference the master data • the inner pack • pack quantity 6 • width 242 mm • depth 162mm • height 242mm
eCommerce using EDI documents WHAT IS IT • It is the system to system exchange of data and forms during the buying and selling process.
Marketing & Sales
Product Data
Master Data Maintenance
WITHOUT IT
Sales Order Processing
Purchase Order
Inventory Purchasing
• Repetitive Data Capture • Time consuming • Manual - Risk of Error
Sales Order Processing
PO Acknowledgment
Inventory Purchasing
Shipping
ASN
Receiving
Accounts Receivable
Invoice
Accounts Payable
BENEFITS • More accurate data • Easier to handle large volumes of data • Reduced Rework • Faster Processing • Reduced Costs
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Accounts Receivable
Remittance Advice
Accounts Payable
Mitre 10 is taking a Leadership Role •
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Mitre 10 joined other retailers and suppliers as founding Members of the Hardware GS1 Action Group (“HGAG”) formed in 2007 (Australia & NZ) –
The Action Group drives the adoption of GS1 Global Standards in Australian Hardware industry
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The Chairperson of the HGAG Special Task Work Group is Andrew Price, Mitre 10’s Strategy & Architecture Delivery Manager
M10 co-founded the Timber & Hardware Exchange service provider – –
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Capability to manage multiple document transmissions to and from many suppliers Translate multiple formats for ease of transmission of data
Large retailers are starting to refuse deliveries with non-compliant barcodes
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Mitre 10 Actions Data Sync Pilot Project Pilot Program
• M10 initiated a company project in November 2009 approved as part of Mitre 10’s IT Strategy
• Engage and run a pilot with 2 suppliers by March 2010. Establish the technical infrastructure and develop the process between trading partners. • Develop a formal roll-out plan to Top 50 suppliers
Roll-out Key Contacts 0 1
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• John Szabo, GS1 Hardware Industry Manager • Email: John.Szabo@gs1au.org or Ph: 1300 366 033 • www.gs1au.org/industry/hardware.asp
Key Points to Takeaway
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Start reviewing your product data now! You have immediate benefits from Accurate Data
Reduces the cost of doing business AND Increases the ease of doing business.
Mitre 10 is committed to Data Sync and eCommerce. It forms part of our IT Strategy
Data Sync is coming! It’s not too early to begin preparation.
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Through implementation of standards and EDI documents
Thank you!
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