2012 GN Trust Culture Grant Proposal

Gwa’sala-‘Nakwaxda’xw Trust GRANT PROPOSAL: Grant Proposal CULTURE Gwa’sala-‘Nakwaxda’xw Trust Committee All Band Meeting on May 31, 2012

1. GENERAL INFORMATION Proposal Name:

Gwa’sala-‘Nakwaxda’xw Culture Grant

Name of Trustee Sub-Committee Chair : Gary Walkus Associated Band Department None Associated Band Department Contact None Amount requested for 2012: $20,000 Estimated number of Band members to benefit: All

2. PROJECT DESCRIPTION Project Summary: Briefly describe the project (3 or 4 sentences), including a high-level description of what will be done.

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Contract artists to create for cultural regalia including: carved masks, blankets, and other cultural pieces

Project Background: Outline the context for the project. Provide necessary background to understand why the project is being undertaken.

During the consultation with community members in developing the Comprehensive Community Plan (CCP) many time people said the biggest thing holding us back from where we want to go is the fact that we don’t get together like we used to. The first 3 goals of the CCP are: 1. A strong, living language 2. A community that remembers and learns from the past 3. A strong, living culture that is part of daily live The activities planned in the Culture grant proposal work to address and help deliver on the top 3 goals identified by the Gwa’sala-‘Nakwaxda’xw community.

Project Purpose: Explain the purpose of the project by describing what this project is aiming to achieve.

What is its vision? What need or opportunity will it address?

The projects will be undertaken to build positive relationships and bring the community together with a sense of unity and pride.

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3. BUDGET Project Costs Chart Identify applicable cost categories such as: wages, consulting costs, materials, project management, equipment costs, etc.

Proposal cost category Contract artists to create for cultural regalia including: carved masks, blankets, and other cultural pieces. All regalia will be securely stored in a locked, metal storage container TOTAL

Total Cost $20,000

$20,000

Project Funding X New Funding: No other funding source exists

4. PROJECT MANAGEMENT Project Management Team: Identify the individuals who will be responsible for managing the project and provide their contact information.

A sub-committee will be created that is made up of community members to manage all of the culture projects.

The sub-committee will have a maximum of 6 members – a member from the Trust Committee who will chair the sub-committee and report back to the Trust committee on activities and dollars spent and community members to build ownership of the activities within the community.

The sub-committee will gather community input into all projects and factor them into the decision making process. The sub-committee is responsible to gather research to see if other funding exists from other sources.

If other funding exists, the sub-committee will work with the Band Administration to apply for the project funding and the Trust Committee dollars will “top up” the other funding.

Sub-Committee membership will be gathered at an All Band meeting. Interested community members will place their name on a sign-up sheet. If there are more interested community members than sub-committee positions (more than 5), the community representatives names will be randomly drawn for membership.

If in future a sub-committee member leaves the committee, the names of interested community members will be kept on file in the Trust office and a draw will occur from the remaining names to see if the community member is interested in replacing the departing sub-committee member. If there are not enough remaining names, the subcommittee will operate with a smaller number (no more than 3 members – 1 Trust Chair and 2 Community members) until the next All Band meeting where further volunteers can be gathered.

Reporting Structure: Identify the reporting structure for the proposal.

A “terms of reference” document or “contract” outlining the terms for the funding will be developed and signed by both the Trust Committee and sub-committee members. This guiding document will provide overall direction for expenditure of the set amount of funds being granted and the reporting requirements.

A detailed plan and budget for each culture activity identified above will be created by the sub-committee with community input. The Trust Committee will place the approved grant funding ($20,000 for 2012 into a chequing account designated as “Trust Culture Grant” that requires 3 authorizing signatures from the sub-committee (The sub-committee Chair and 2 other sub-committee members). All expenditures will be tracked according to the approved, detailed plan and budget with 3 signatures on all cheques. A monthly report on all account activities will be provided by the bookkeeper to the sub-committee for their review to ensure all payments are within the budget.

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The sub-committee will have duly constituted meetings and a record of meetings will be developed and stored in the Trust office. Quorum is required at meetings – 50% of sub-committee members + 2 (e.g. if there are 6 subcommittee members 5 sub-committee members is quorum).

The sub-committee will provide a quarterly report to the Trust Committee on activities complete and budget spent.

5. OTHER Are there any potential risks that might threaten the successful completion of the project? Indicate how these risks will be mitigated.

To mitigate risk of perceived favouritism for use and to keep the culture regalia in good condition a sign-out document stating conditions for use will be developed by the Culture sub-committee to ensure the cultural regalia is fairly booked in advance, used appropriately and returned in good condition.

The Culture Sub-committee will include in the sign-out document and procedure who can use the culture regalia and for what purpose.

The Culture Sub-committee will develop a cost recovery procedure to deal with individuals who have used and damaged the culture regalia to cover the costs of repairing or replacing the asset.

The Culture Sub-committee will contract universal designs and seek approval from the head of the families for any specific designs involving family crests.

Is there any other information relating to the proposal that the Trust Committee should be aware of.

No additional information Where the proposal requires the purchase of supplies, equipment or services, indicate how best value for money will be ensured. Indicate where the Applicant has a procurement policy in place.

The Sub-committee will seek quotes from a number of artists for the purchase of culture regalia. The subcommittee will review all quotes pertaining the detail culture activity and plan and the sub-committee will make their purchase decision based on “best value� to the community.

Trustee Applicant How have project costs been reviewed/verified for accuracy, completeness and reasonableness? Explain.

The Sub-Committee will review each purchase for the best value and respect to the various artists.

In addition to the funding sources identified above, has the Applicant approached/applied to any other funding programs? If yes, indicate organization and the status of those applications. If no, please explain.

No as there is no known, other funding available for these purchases.

Subitted by: Trustee Applicant Gary Walkus, Culture Sub-Committee Chair

Associated Band Department Representative No Applicable, Associated Band Representative identified

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