Planning Meeting Checklist GN CCP 1 week before: □ Send out first notice of meeting □ Make sure there is enough flipchart paper □ Put up posters: o Band Office o HFS o Telephone pole Friday before: □ Decide on menu □ Make grocery list □ Get grocery P.O. from Margaret □ Write agenda □ Write questionnaire □ Charge battery on audio recorder Day of: Morning: □ Assemble: o Agendas o Questionnaires o Sign-in sheet o Honoraria policy o Past minutes o CCP colouring sheets o Kids’ activity sheets o Suggestion box o Flipchart paper o Flipchart markers o Extra pens & markers o Audio recorder □ Grocery shop in the morning □ Prep cook @ lunch time □ Phone to remind people Afternoon: □ Finish cooking □ Set-up Elders’ Centre o Vacuum o Set-up chairs & tables o Put the coffee on o Wipe down tables o Set-up flipchart paper o Distribute agendas, questionnaires & pens
Planning Meeting Checklist GN CCP Meeting Time: □ Opening Prayer □ Introduction □ Discussion □ Eat □ Clean-up Day After: □ Write attendee list □ Fill out & submit cheque reqs + attendee lists □ Finish minutes □ Compile Questionnaire answers □ Transfer audio file to computer □ Transfer photographs to computer □ Create file with: o Minutes o Questionnaire answers o Sign-in sheet o Copy of agenda o Copy of questionnaire o Original flipchart paper o Kids’ activity sheets Next Meeting: Topic: __________________________________________________________________ Date: ___________________________________________________________________ Childminder: ____________________________________________________________ Menu: __________________________________________________________________ Groceries Needed: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Notes: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________