STUDENT HANDBOOK AND CODE OF CONDUCT www.habib.edu.pk
About This Handbook The Student Handbook has been designed to be the one-stop shop for current Habib University students (and their parents/guardians) to go to find out almost everything/anything they could want to know about being a student at Habib. As the University is still being constructed physically, the policies and procedures are also a work in progress. With that in mind, the Handbook contains information about most of the offices and services that students can use. Some of the descriptors are detailed, while others are not as detailed – but will point you in the correct direction. At Habib University, we want to provide you with everything to help you be successful. All students need to know that it's OK to ask for help when they need it. This is a fundamental part of obtaining your education. It is your education – you must own it and ask for help when needed.
About Habib University Habib University is envisioned to be a preeminent institution of higher learning, dedicated to enriching individual lives and engaging society through teaching, research and service. Our mission is to educate promising students from all backgrounds across Pakistan and enable them to become competent, caring and critically-conscious members of society. Habib University strives to engage outstanding academics with a passion for teaching, who will work tirelessly to enrich the minds and lives of our students and contribute positively to the larger community. All members of the Habib University community work to promote creativity, academic freedom and the exchange of ideas in an intellectually stimulating environment of mutual respect and collaboration. Habib University provides an indigenous liberal arts education that has, at its heart, the philosophy of yohsin: a striving for excellence, an appreciation of beauty, passion balanced by awareness of consequences, respect for others and a desire to serve the communities in which we are living. A multidimensional concept, yohsin encompasses a world-view where the worth of a person is measured not just in terms of their technical knowledge or skills but by their interaction with nature and society at large. This involves living in a responsible way and positively impacting the community and the world.
From the Director of Academic Performance and Summer Programs Fall 2015 Dear StudentsIt is with great pleasure that I welcome you to the 2015-2016 academic year. With that, I want to extend a special welcome to our second class, the class of 2019.
Dr Aaron Mulvany
Director of Academic Performance and Summer Programs
Last year, our first year, we learned a lot about how Habib University needs to function in order to be the preeminent learning institution we strive to be. It is my hope that this document will be one of the elements to help create that experience for you. This document (the Student Handbook), the offices within the Student Center, and the online ‘Student Portal’ have all been designed to be resources for you as a student to learn more about HU, about being a student here, but above all, about being successful in your educational journey at Habib University. As the Director of Student Affairs and Academic Performance, it is my goal for you to be a successful student both inside and outside of the classroom here at Habib University. I want to do everything in my power to help you reach your own personal goals and graduate with the degree of your choosing. I work closely with my staff to ensure we are creating the best opportunities and supports for you. The rest of the staff inside the various offices that make up ‘Student Affairs and Academic Performance’ and I have been hard at work to create wonderful opportunities for you to do community service, receive extra tutorial hours in subjects, and to develop yourself as a leader. Please take advantage of these opportunities! Additionally, do not be afraid to ask us for more opportunities. We are building this university just as much as you are – we need your input. As a final thought, remember that your university experience is just that – it is yours. These few years at Habib University are what you make of them. I encourage you to take advantage of the programming offered, take courses that stretch your comfort zone, and meet new people who might have different backgrounds than you. By doing these things, you will further enrich the experience you have here. Please feel free to call upon myself or members of my team if we can do anything to help you in your experience. Go Lions!
KEY OFFICES
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ACADEMIC CALENDAR
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UNIVERSITY STATEMENT OF ANTI-DISCRIMINATION
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SEXUAL HARASSMENT POLICY
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ACADEMIC POLICIES
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ACADEMIC RESOURCES
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EHSAS CENTER
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ACADEMIC ADVISORS
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STUDENT LIFE
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CLUBS
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RESERVING ROOMS
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CHECK I’M HERE
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GUEST POLICY
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LOCKER USE POLICY
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STUDENT LOUNGE
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POLICY FOR STUDENT RUN BLOGS FOR UNIVERSITY CLUBS
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POSTING POLICY
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STUDENT RECREATION CENTER
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TABLING POLICY
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SAFETY AND EMERGENCY INFORMATION
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CODE OF CONDUCT
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HABIB UNIVERSITY STUDENT RIGHTS AND RESPONSIBILITIES
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STUDENT HONOR CODE AND PLEDGE
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ADMINISTRATION OF ALLEGED VIOLATIONS
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DISCIPLINARY APPEAL PROCEDURES
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RECORDS OF DISCIPLINARY ACTION
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REVIEW OF STUDENT CODE OF CONDUCT
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TABLE OF CONTENTS
Key Offices STUDENT AFFAIRS AND ACADEMIC PERFORMANCE
The Office of Student Affairs and Academic Performance is responsible for developing and implementing comprehensive programs supporting academic success and ensuring harmony in the overall undergraduate experience by connecting academic performance with student life. Through its aegis, the Office of Student Affairs and Academic Performance coordinates all services supporting student success including Student Life, counseling and health services, career services, student development, the EHSAS Center, and enforcement of the Code of Conduct.
ACADEMIC ADVISING
Part of the Office of Student Affairs and Academic Performance, the Office of Academic Advising exists to help students to achieve their educational potential. Academic advisors provide individual guidance to students, connect them with campus resources, promote personal responsibility for meeting academic goals, and help foster relationships within the Habib University community.
STUDENT LIFE
The Office of Student Life at Habib University is designed to be the one single place where students can go to get answers to any questions they have. 1
Student Life staff are trained to assist students and support them in their academic journey at Habib University. The Office of Student Life oversees the Work Study Program. Student Life staff are housed within the Student Center.
REGISTRAR’S OFFICE
The Registrar’s Office maintains all official student records, the university academic calendar, and academic course schedule. Additionally, they help students change majors, drop courses, receive transcripts, have official documents signed, etc. In short, this office is the administrative hub of the University.
FINANCIAL AID
The Office of Student Finance & Scholarships assists students with all things financial related to their Habib University experience. Staff are able to answer questions regarding financial aid packages, fee remittance, and being paid for work in the Work Study Program.
STUDENT TRANSPORT & HOSTELS
Transport to and from the university is offered to students by the Transport staff. Specific details regarding bus schedule, pick/drop points, and fees will be provided to students during orientation and can be modified throughout the year. Hostel facilities are available to students; please contact Student Life staff for more details.
WELLNESS CENTER
SECURITY
OFFICE FOR CAREER EXCELLENCE
LIBRARY
The Wellness Center includes the medical staff, psychological staff, as well as the athletic facilities. Staff are on campus throughout the day to provide services. Psychological staff provide free, confidential psychological counseling services to students. The Wellness team sponsors programs and a monthly theme related to wellness.
As part of The Office of Student Life, the Office for Career Excellence (OCE) provides various programs and assistance for students as regards to careers. Staff facilitate workshops about making resumes, preforming well in interviews, and professionals. Staff meet 1:1 with students to do career counseling sessions. Additionally, staff meet regularly with outside employers to setup externship and internship opportunities.
OFFICE FOR GLOBAL ENGAGEMENT The Office for Global Engagement works to, among other things, facilitate study abroad opportunities for students. This office does periodic presentations and emails students to encourage students to participate in international opportunities.
The Security Office works to monitor both external and internal security situations. This is the office that controls visitor access to campus. Additionally, the Security staff control the access cards (ID Cards). If a student were to lose their ID card, they would contact Security immediately. If an ID card is not working properly, the students should contact Security immediately. The Library offers a quiet space on campus for students to study and conduct research as well as seminar rooms for small classes, group tutorials, and other student activities. The staff in the library are well trained to help facilitate these objectives.
EHSAS CENTER
Housed on the lower ground floor of the library, The Educational Help, Services and Academic Support (EHSAS) Center provides educational support services to students. The center offers peer tutors, writing tutors, and a variety of workshops all geared at helping students be academically successful.
2015 - 16 Academic Calendar
FALL SEMESTER 2015 First Year Orientation First Day of Classes Add/Drop Period Eid-ul-Adha Last day to DROP classes Last day to WITHDRAW Ashura Iqbal Day Last Day of Classes Reading Days Final Examinations Rabi-ul-Awwal Quaid-e-Azam Day Final Grades Due Semester Break
August 24-28 August 31 August 31 - September 9 September 21 - 27 October 9 October 22 October 23 November 9 December 15 December 16 - 18 December 19 - 28 December 24 December 25 December 28 December 29 - January 24
SPRING SEMESTER 2016 Faculty Return First Day of Classes Add/Drop Period Kashmir Day Last day to DROP classes Last day to WITHDRAW Spring Break Pakistan Day Labor Day Last Day of Classes Reading Days Final Examination Final Grades Due Semester Break
January 13 January 25 January 25 - February 3 February 5 February 26 March 11 March 21-25 March 23 May 6 May 11 May 12 - 15 May 16 - 20 May 25 May 26
SUMMER SESSION 2016 First Day of Classes Ramadan Add/Drop Period Eid-ul-Fitr Last Day of Classes Reading Days Final Examinations Grades Due
June 6 June 7 June 8 July 4 - 8 July 29 July 30-31 August 1 -5 August 7 2
University Statement of Anti-Discrimination Habib University is committed to providing a learning environment free from discrimination and to nurturing a diverse and vibrant university community while respecting the fundamental dignity and worth of all of its members. Supporting this commitment, the University does not tolerate discrimination in any form and provides mechanisms for redress for students who feel they are being discriminated against. Habib University does not discriminate against any person in the management and administration of its academic and admission policies, scholarship and financial aid programs, and other
university-administered programs nor does the University permit the harassment of any member of the community – faculty, staff, student, applicant, or visitor – on the basis of race, ethnicity, color, sex, gender, age, religion, national origin, creed, disability, marital status, sexual orientation, partnership status, pregnancy status, military status, or any other legally protected status. The Office of Student Affairs and Academic Performance is responsible for coordinating the university’s adherence to this policy and for complaint procedures in regard to discrimination or harassment.
Sexual Harassment Policy Sexual harassment is defined as any unwelcome sexual advances, requests for sexual favors, or any other verbal or physical conduct or communication of a sexual nature. For the purpose of this policy, the term "sexual harassment" refers to any unwanted sexual attention that: • Involves a stated or implicit threat to the victim's academic or student employment status; • Submission to or rejection of such conduct is used as the basis for academic or conduct decisions affecting that individual • Affects or interferes with an individual's academic or work performance; and/or; • Creates an intimidating, hostile, uncomfortable or offensive working or educational environment. Some specific examples of sexual harassment include but are not limited to: • Assaults, body contact or touching, impeding or blocking movement • unwelcome verbal or physical advances • persistent leers • sexual innuendoes • comments or jokes • persistent use of irrelevant references or remarks to a person's gender
• sexist remarks about the target's clothing or body • expressions using sex stereotypes whether or not they were made about or directed to the grievant and whether or not intended to insult or degrade • manipulation of an authority relationship to coerce (not necessarily involving physical force) or influence a current or prospective student or employee to do something of a sexual nature that she/he would not otherwise do. • unwelcome remarks about one's personality or appearance (might be interpreted as sexually suggestive) • Suggestive or obscene letters, notes or email • unwelcome propositions for dates • inappropriate display of sexually explicit objects, pictures, cartoons, drawings, posters, computer screensavers, websites, or movies; sexual gestures Students wishing to file a complaint may do so through a variety of means. Students may file a report in person with the Office of Student Affairs and Academic Performance. Additionally students may file a report online – this report may be done anonymously – through the incident reporting form found on the Student Portal under ‘Conduct.’
Academic Policies For information on all academic policies regulating Habib University refer to the Course Catalog. 3
Academic Resources LIBRARY AND INFORMATION COMMONS:
Welcome to the Library & Information Commons. This is a multi-disciplinary learning space serving the faculty, students, researchers and staff of the university. The Habib University Library & Information Commons plays a critical role in the growth of scholarship and innovative research in the region to which people from diverse fields can come together, engage, learn and discover by utilizing its various facilities and resources. The
space supplements Habib University’s vision of innovation, creativity, discovery and knowledge creation.
VISION
Our vision is to promote and facilitate a culture of critical inquiry, research, scholarship, collaboration and self-directed lifelong learning. The library supports HU’s vision and mission by: • providing a stimulating, adaptable environment that facilitates the innovative and creative work of students, faculty members and visiting researchers;
• enabling both formal and informal collaborations by connecting people who share research interests; • facilitating scholarly, research and academic activities for enhancing the intellectual capacities of all members of the Habib University community; • anticipating and providing prompt information services, access and delivery; • keeping abreast with new developments and innovations in information provision; • ensuring the provision of
quality consultation and comprehensive reference services to students, faculty and other clients.
NORMS
In order to maintain a clean, safe and comfortable atmosphere for promoting learning, the following norms are being observed: 1. Protect your personal belongings and do not leave them unattended. 2. Food and drinks are allowed on the ground floor only and are to be kept away from desktop computers and books.
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3. Clean up before leaving and put all trash in bins. 4. Use library materials and facilities with respect. 5. The first floor is a quiet zone. Please switch off or silence your cell phones. 6. Desktop PCs are meant to be used fo research purpose. Watching movies or other non-academic usage is discouraged, especially during peak hours. 7. Each zone/area has its own etiquette. Follow and respect established norms or behavior. 8. Ask if you need support.
COLLECTIONS
The library has a rich and growing collection of materials. The collection is ideally suited to encourage and support both scholarly pursuits and practical research activities. The library has a collection of 10,000 books, and access to renowned journals through JSTOR, EBSCO, and HEC digital databases.
TECHNOLOGIES, SERVICES AND FACILITIES
The library is housed on three floors, including Educational Help, Services and Academic Support (EHSAS) Center on the lower ground floor, the information/ learning commons on the ground floor and reference, circulation, silent and discussion/group study spaces on the first floor. It offers state-of-the-art
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technology and systems, equipped with approximately 100 computers. Access to Wifi and printing services is also available. An online library catalog provides users ability to search and locate books and reference resources. The online catalog can be accessed from https://library.habib.edu.pk/. Apart from desktop computers, a Mac Lab equipped with state of the art Macintosh computers for multimedia publishing and processing is available. There are six discussion rooms equipped with LCD TVs for discussing projects and brainstorming ideas. The discussion spaces and rooms can be reserved through library. Reference services are provided in person and online. The library also houses a cafÊ, located on the ground floor and easily accessible to everyone throughout the year. It is an integral part of the main library building. It is a bright, vibrant space with something for everyone. All members of the HU learning community can come along, relax and have coffee, fresh juices and other drinks or continue working at one of the many flat screen PC’s. An outdoor dining in space is also available for individual and group lunch or snacking. Dining, snacking and food items are only allowed to be consumed on the ground floor.
SEMINARS AND WORKSHOPS
The library also offers workshops and seminars for building essential skills for research and writing. It organizes events and seminars to promote love for reading and opportunities for interaction with notable personalities from academic and literary circles.
INTERNSHIPS AND WORK STUDY OPPORTUNITIES
For students, the library also offers internship and work study opportunities. The internship and work study opportunities include Library Ambassadorship, event organization and management, library operations, managing social media presence, marketing and promotion of the library, among other opportunities. Qualified and experienced professional staff is available and dedicated to provide high quality, innovative services.
LIBRARY HOURS Monday to Thursday 8:00 am - 8:00 p.m.
Friday 8:00 a.m. to 6.00 p.m. Contact Information library@habib.edu.pk +92 21 3879 7078, +92 21 3879 7082, +92 21 3463 8985 Circulation Desk : 7105 Librarian : 5510 IT Support Services : Reference Desk :
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EHSAS Center The Educational Help, Services and Academic Support (EHSAS) Center supplements Habib University students’ academic efforts. EHSAS strives to support students through faculty tutorials, peer tutors, discussions, workshops, and individualized one-on-one sessions. EHSAS helps students learn and gain confidence in themselves and their academic abilities. We provide an environment where questions are encouraged. Weekly faculty tutorials and discussions provide a format for students and faculty members to meet and discuss readings, assignments, and additional questions in small groups. The space is located in the lower level of the library, accessible by stairs, the lift, or
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the door in the parking garage. It includes a common lounge area with couches and tables for reading and individual study, plus a computer lab with 10 computers and additional study space and two study rooms. EHSAS help is for all Habib University students, however it is up to the student to ask for help. There are a couple of ways to ask for help: come in and ask in person, send an email to EHSAS.Center@habib.edu.pk, or fill out the help request form online on our website. If you would like to reserve one of the rooms for group study or a review session please email EHSAS.Center@habib.edu.pk with the date, time, class information, number of people, and any resources needed from the Center (such as a
projector, laptop, course packs, whiteboard markers). An EHSAS Center representative will email confirmation, if you don’t hear back within 24 hours please follow up. The EHSAS Center has copies of textbooks and course packs for most of your courses. Students are permitted to borrow books for up to two (2) hours, however the books must stay in the EHSAS Center on the lower ground floor of the Library. Students will only be allowed to check the book out for more than the allotted period of time or use it outside of EHSAS with written permission from the Senior Manager of EHSAS prior to picking up the book (for instance to copy pages in the Library). During Reading Days and Exam Week course packs and textbooks are in high
demand, it will be important for you to plan ahead and be conscientious of your peers.
EHSAS Center expectations: • Be kind to and respectful of yourself and others • Clean up after yourself - return textbooks/course packs within 2 hours (sign in/out) - push in chairs - throw away trash - return other materials (pens, erasers, scales, stapler, etc) • Work quietly, keeping conversations at an appropriate indoor level • Take all of your belongings with you when you leave Any student who fails to follow these guidelines or who is otherwise being disruptive may be asked to leave the EHSAS Center.
ACADEMIC ADVISORS
Every student at Habib University is assigned a faculty academic advisor upon enrollment. Academic advisors should act as each student's point of first contact for all questions and difficulties relating to course enrollment, academic requirements, and any other questions related to a student's educational life at Habib University. Students facing difficulties with course work, instructors, departmental or graduation requirements, and other academic matters are encouraged to speak with their advisor. An academic advisor might also act as a resource for non-academic questions and issues by pointing students towards to appropriate office or campus resource. In order to encourage contact between faculty and students between the two schools and across curricula, first year advisor assignments are randomized. After completing their first year, students wishing to change advisor may do so by speaking with their advisor and/or submitting a Change of Advisor Form to the Office of Student Affairs and Academic Performance.
HU CARES
HU Cares is a committee of faculty and staff designed to support students throughout their Habib University experience. The group responds to referrals made by members of the community about or for members of the community. Faculty, staff, family members, peers, or students can make referrals. Referrals are responded to quickly,
handled with the utmost care, and all done with the YOHSIN philosophy in mind. Examples of things that might be referred to HU Cares: • A loss of a family member • Struggling academically • A challenging relationship with a peer, staff, or faculty member • Substance abuse concern Referrals can be submitted anonymously through the Student Portal. All referrals to HU Cares are handled personally by a member of the HU Cares team. Often students will be connected with the relevant office on campus – but follow up will occur to ensure the students is getting the assistance needed.
CLUBS
All students are able to form and join recognized organizations with a common interest. At Habib University, such organizations are called clubs. To become a recognized organization, a club application must be filed, followed by a club constitution. The Office of Student Life can provide the application and a template for the constitution. Clubs are formed for both academic and social reasons. Clubs with political or faith based interests require approval from the University management. Clubs can seek funding from Student Council or the Office of Student Life. At least one club officer must be trained about the funding process before a club can receive funds.
All clubs are issued a ‘Check I’m Here’ page and receive training on using the application. Clubs are required to use ‘Check I’m Here’ to track all club meetings and events. Clubs need to actively use ‘Check I’m Here’ in order to receive university funding for club activities.
RESERVING ROOMS
There are a number of rooms on campus that active/recognized clubs can reserve. To reserve a room, club officers should coordinate with their patron to work with Student Life staff to start the reservation process. Rooms should be reserved a minimum of two weeks in advance. Clubs can reserve most classrooms, meeting rooms, and the multi-purpose room. On limited basis, clubs can reserve Soorty Lecture Hall, Tariq Rafiq Lecture Hall, Amphitheater, and the Auditorium. These spaces often involve approval from University senior management.
CHECK I’M HERE
Check I’m Here is a web based application that Habib University uses to help support clubs, events, and activities. All HU Clubs are required to utilize Check I’m Here. http://habib.checkimhere.com. The application has two components. First is web based (and mobile based) calendar. All HU events are listed on the Check I’m Here calendar. The calendar is found here: habib.checkimhere.com. Additionally, students can download the Android or iOS application called “Habib
Events” where they can see all HU events. It is strongly recommended all students use this app to keep track of their activities. The app sends events to your phone calendar if you click on the button. The second component for Check I’m Here is for clubs. Clubs have ‘pages’ on the application where they can list their upcoming events and information about their organization. Additionally, for all club meetings and events, students will ‘check in’ to the event using their ID number on a mobile device. Additionally, individual students can ‘join’ clubs through the Club page. The Office of Student Life has an iPad students can check out to use for checking in at events as needed.
GUEST POLICY
It is a privilege for students to bring guests to campus. As spelled out in the Code of Conduct, students may be held responsible for the actions of their guests. The process to bring a guest to campus is for the student to email security@habib.edu.pk at least 24 hours in advance of the visit. In the email, the student needs to list the name of the guest, their CNIC number (if available), time/date of the visit, expected length of the visit, purpose of the visit, and where on campus the guest will visit. If the guest is a parent or guardian, the above process does not need to be followed, but is preferred. In such cases, the student can meet the guest at the front gate and sign the guest in. 8
Regardless, all guests must be in the presence of the responsible party at all times. This means if a student has a visitor, they must be with the visitor throughout the visit. Visitors should not roam freely around the campus. For public events, the guest policy is modified. The guest needs to sign in or RSVP through the respective event. The guest should only be at the event or in the process of coming/going to/from the event. The guest should not visit other parts of campus during a public event.
LOCKER USE POLICY
Habib University has lockers available for students to use. Students are to use the lockers for storage of personal items. Students should not leave their items unattended anywhere on campus. Students may not use the locker to store any illegal items or anything that might be against the Student Code of Conduct. The office of Student Life reserves the right to search lockers if there is any perception of a violation of the Student Code of Conduct. Students will be provided with a University-approved lock. This is the only lock that may be used on the locker. If any other lock is found on the locker, the student will lose the privilege of university locker for the remainder of the academic year. Should a student lose the key for the locker, a fee of 500 rupees will be charged to the student’s account. If a student fails to return the key to the Office of Student life at the end of the academic year, the student will 9
be charged a fee of 800 rupees.
STUDENT LOUNGE
The Student Lounge is specifically designed for students to de-stress and relax during university hours. All individuals wishing to use the Student Lounge are required to adhere to the Student Code of Conduct as well as posted guidelines. Eating and drinking is permitted in the student lounge, however students are expected to clean up after themselves. Users are not allowed to move the furniture. The LED screen in the Student Lounge may be used for recreational purposes such as video games. However, movie showings require prior approval of the Office of Student Life. Students who wish to use the Student Lounge for special events are required to contact the Office of Student Life and adhere to the space policy prescribed by the office. The responsible students are expected to clean after themselves. Equipment (pool sticks, racquets, board games etc.) is available for borrowing from the Equipment Room (located in the Gym). Student ID is required to be issued the equipment and it must be returned at least 15 minutes prior to gym closing time. Individuals will be charged a fee for damaged or lost equipment. The fee will be determined based on fair market value/replacement cost of the item.
POLICY FOR STUDENT RUN BLOGS FOR UNIVERSITY CLUBS Clubs have the ability to host their own blogs.
These blogs must be independently set up and managed by students on an external server (example Wordpress or Blogger) not on the HU website. Students are allowed to use the Habib University name in their blog URL and on the site, and may link to the official HU website. However, use of the Habib University logo is strictly prohibited. It is suggested that blogs represent the group or club in an accurate way, for example “Habib University Drama Club”. Be mindful of language including grammar and sentence structure. Try and keep the blog alive by posting on a regular schedule and have it be searchable through tags. • Language: It is required that all information presented is accurate information. It is important to be honest and transparent about the identity of the club. Be respectful and engage in civil and thoughtful discourse of ideas; post meaningful and respectful thoughts; credit people for their work and make sure proper rights for use have been arranged prior to posting; additionally, refrain from from any religious or political views. • Images: When posting
photographs, be sure that proper consent from the individuals featured in it and the relevant department head (if it was a HU event). No official HU photos from the website or social media pages are allowed to be put on a club blog. However, links to official photos or news stories can be posted. When using photography, be sure to check whether it is copyrighted or not. Note: Don’t use the Habib University logo for any kind of endorsement on content. • Confidentiality: Do not post confidential or proprietary information about Habib University including individuals (Faculty, Staff, or Student). • Emergency and crisis situations: In the event of an emergency or crisis situation, do not make any statements on behalf of the university. If there is an announcement on our website, you may link to that. Clubs found in violation of any of the above stated policies may face disciplinary action through the Student Code of Conduct.
POSTING POLICY The Office of Student Life maintains bulletin boards throughout campus. All posters on the bulletin boards must be approved and hung up by Student Life staff. Please bring any relevant posters (printed) to Student Life staff for approval and to be distributed.
Student Recreation Center The Student Recreation Center (SRC) is a place where all students, faculty, and staff can exercise. The space is specifically designed for student usage, but faculty and staff are able to use it. The SRC consists of a co-ed gym and a female only gym. Both gyms offer washrooms with shower facilities. The following rules and regulations governing the use of all recreational facilities at the SRC have been created to provide equal opportunity and keep all users safe. As a member of the university community, you have a responsibility to understand and abide by these guidelines. SRC Staff will enforce the usage guidelines and other posted regulations. Failure to abide by these rules and regulations may result in modified or revoked privileges and follow up within the HU Code of Conduct.
LIABILITY WAIVER
HU is not responsible for any injuries sustained while using the SRC. All users are instructed to ask for help from SRC staff if they have any questions on how to use equipment. By using the SRC, you agree to release, discharge and indemnify Habib University, its officers, trustees, employees and agents for any liability, loss or damage resulting from injury to person or property while inside the SRC.
EQUIPMENT ISSUE RULES
Equipment (balls, racquets, etc) is available for renting from the Equipment Room (located in the Gym). A Student ID is required to be issues the equipment for use. Contact the SRC staff for assistance. 1. Equipment must be returned at least 15 minutes prior to gym closing time. 2. Individuals will be charged a fee for damaged or lost equipment. Fee will be determined based on fair market value/replacement cost of the item.
DAY USE LOCKERS
Individuals using the day lockers in the Gym must follow the guidelines below: 1. If lockers are not cleared by closing time each day, the SRC staff will remove all items in the lockers and forward them to the HU Lost & Found (Library). 2. HU and SRC are not responsible for lost, stolen or damaged personal property. FOOD, CHEWING GUM AND DRINKS: Food, chewing gum and drinks are permitted in designated areas only with SRC users required to dispose of all items properly. Glass containers are prohibited at all times. Water is allowed in activity areas only if it is in an enclosed unbreakable container.
ACCESSIBILITY FOR ALL HU SRC is designed to accommodate patrons of varying abilities. SRC staff is available to provide special assistance to members who request such assistance.
ATTIRE
Proper athletic attire must be worn in the facility: • Shoes are required to be worn at all times in the SRC except for in the pool and changing room. Non-marking athletic shoes are required in the fitness areas, gym, courts and other areas when engaged in physical activity. • The use of swim caps is highly encouraged for those pool users with hair longer than 1 inch. It is up to the Lifeguard on duty’s discretion to determine if length of hair requires a cap. • Except for the pool, shirts, shoes and sweat pants/shorts are required at all times.
SPITTING
Spitting is prohibited in the SRC facilities.
FACILITY CLOSURE
Management reserve the right to close all the facilities or part of the SRC due to repairs, maintenance or expansion of the facility or in case of special events, without prior notice. Management can re-adjust the operating hours of the SRC without any prior notice.
INJURIES AND EQUIPMENT FAILURES
Injuries, accidents or equipment failures should be reported immediately to SRC staff.
MOVING EQUIPMENT Only SRC staff may move equipment in the facilities.
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TABLING POLICY
Any HU recognized club or outside organization seeking to use campus facilities to reserve a table must submit a request through the Office of Student Life at least two (2) days before requested date and receive final confirmation from The Office of Student Life via email with tabling expectations.
Tabling Defined
The primary purpose of tabling is for: • Exchange of information (disseminating applications, information, etc.) • Fundraising (sale of food, nonalcoholic drinks, baked goods, t-shirts, flowers, etc.) • Ticket Distribution (for on campus or off campus events)
Expectations and Tips for Types of Tabling
• There should be no amplified sound (including voice or music) • All materials related must be contained on the table • No banners or posters should be outside of the table • IF non-HU students are involved in the tabling, they must be accompanied by a HU student the whole time and will be considered a ‘guest’ of the HU student
Where
A. Outside Library Entrance B. Outside the Cafeteria C. Central Street (below walkway)
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Timings
10:00am – 3:00pm Failure to comply with campus regulations and policies pertaining to tabling may result in cancellation by the University. HU reserves the right to cancel a space reservation at any time safety, the orderly operation of the campus and violation of university policy/procedure become an obstacle to a safe learning environment for the university community.
STUDENT EMPLOYMENT
Student Employment covers any student on campus who has an on-campus job. The Office for Career Excellence posts positions on behalf of departments throughout campus. Students must apply and interview for positions. Selected individuals will be hired. For people interested in Student Employment, talk with the Office of Student Life and request a copy of the Student Employment Policy and Procedures manual.
SPACE USAGE
Campus has been specifically designed for students to use. Students are highly encouraged to remain on campus and use campus spaces. However, there are some times when students should not be on campus and some locations where students
should not be unsupervised. As a general rule, students are expected to clean up after themselves leaving places better than they found them. Additionally, students are expected to not leave personal items (bags, laptops…) around campus unattended. These items should be stored in their university issued locker.
Student Center
The Student Center is open to students as posted on the door of the space. When in doubt, this is the space on campus where students should go to hang out. While there are many offices that house student services in the Student Center, the space is primarily for students. There are several spaces inside the Student Center that can be reserved by students for club meetings, birthday parties, etc. Rooms in the Student Center may be reserved by both officially recognized clubs and individual students. Please contact Student Life to reserve this space or for more information about usage.
Student Lounge
The Student Lounge is open to students as posted on the door of the space. Students are highly encouraged to use this space to hang out or study. Students can eat in the space. The Student Lounge cannot be formally reserved.
Classrooms
Classrooms are generally used for classes. However, classrooms can be reserved by clubs for club meetings and functions. Work with the Office of Student Life to reserve these spaces. Your patron must also be involved in this process.
Labs
Labs are only to be used for academic purposes and may not be reserved for club activities. The exception to this rule is if the patron of the club is present and the space has been formally reserved through the competent authority.
Cafeteria
The cafeteria is open to students as posted on the door of the space. Students are highly encouraged to use the cafeteria to hang out, eat, and socialize. Generally speaking, this space my not be reserved by a club without special permission from upper management.
Amphitheater
For larger events, the Amphitheater can be reserved. Students can hang out in the Amphitheater. Students should not use the stage for sporting events.
OVERALL CAMPUS TIMINGS
Monday - Thursday 8a - 8p Friday 8a – 6p Saturday 10a – 6p Sunday Closed
Safety and Emergency Information CAMPUS SAFETY
Habib University is committed to supporting the welfare of its students, faculty, staff and visitors by providing a safe and secure learning environment. It is important for all faculty, staff, and students to be aware of safety and security issues pertaining to them while participating in Habib University activities, and take basic precautions for their own safety.
CONTACT INFORMATION
The situation in Karachi is ever changing. Habib University has staff who are dedicated to monitoring the city situation. At any time, students, faculty, staff, or parents can contact the security office at security@habib.edu.pk to ask questions or seek advice. The security department is in constant communication with local and regional law enforcement agencies as well as the relevant branches of the military. All of these agencies are familiar with Habib University and are fully cooperative with communicating about concerns. The Habib University Security staff are happy to respond to any situation students may be concerned about.
CAMPUS SECURITY CAMERA & FOOTAGE ACCESS
Habib University has many security cameras throughout the interior and exterior of the campus. The external cameras are monitored 24/7. Internal camera footage can be
requested by visiting the Office of Student Life and submitting the relevant form. Students will not be permitted to view any camera footage, but a report will be given to them outlining any finding pertinent to the request. Please understand, not all areas of campus are under surveillance; it is possible that what you want to see may not be viewable on cameras.
EMERGENCY RESPONSE PROCEDURES
Habib University is committed to the safety of the learning community. The following emergency response procedures are used to inform the Habib University community of imminent threats to health and safety. In the event of an emergency Habib University will notify the community through the Habib University official email system. Often, text messages will also be sent to students when classes are canceled or the campus is closed. The following emergency procedures are provided as a guideline to help students, faculty, and staff handle these situations.
ACTIVE SHOOTER
In the event of an active shooter on campus at Habib University, all students, faculty, and staff are encouraged to follow the ‘run, hide, fight’ procedure. • Run: If possible, exit the space and the campus. Leave your personal items behind and remove yourself
from the space. This is the best thing you can do for yourself. Leave the concerned space as quick as you can. On your way out, notify others you see of the concern. Campus has several ‘safe’ rooms where students can go in the event of an active shooter. Security staff will direct you to these locations. • Hide: If it is not possible to run or evacuate, hide yourself. If possible, blockade or lock the door, turn off all lights and electronics, and stay quiet. • Fight: If the active shooter approaches your hiding space, gather any item you can (chair, book, mug…) and prepare yourself to attack the shooter. If you are in a group of people, all must commit to actively attacking the shooter.
CHALLENGING CITY SITUATIONS
On the occasion that Karachi has a strike, a protest, or is otherwise deemed unsafe for students to travel to or from the University, the institution may be closed, classes canceled, or the schedule otherwise modified. If such a change occurs, members of the Habib University community will receive official communication through the Habib University email accounts. Text messages may also be sent.
DRUGS OR ALCOHOL
As Habib University is a substance free campus, such items should not be found on campus. If such items are found on campus, immediately notify the Student Life staff or Security staff of the location of said item. Staff will remove the item from campus and notify the proper authorities as needed.
There may or may not be any sort of formalized campus warning of an active shooter. However, it is encouraged that all members of the campus community are constantly aware of exits from their space (classroom, office…) and prepared to act in the case of an active shooter.
BOMB DEVICE/BOMB THREAT
If a bomb device or a bomb threat is discovered, Security staff should be immediately notified. Security staff will inform the campus community how to respond. The evacuation site on campus is the volleyball & basketball courts. 12
EARTHQUAKE
In the event of an earthquake, all members of the university community are expected to ‘duck and cover’ or evacuate the room – whichever is easier. ‘Duck and Cover’ means for an individual to place their body underneath a solid object (such as a desk) and put their arms over their head. Alternatively, you can stand under a doorframe while covering your head. Once the quake has passed, it is recommended that individuals evacuate campus buildings and stand away from tall objects that may fall or be unstable. Security staff will provide additional instruction at this time. Students may be directed to the basketball and volleyball courts as an evacuation point.
FIRE
In the event of a fire on campus, the fire alarm system will sound. All faculty, staff, and students are expected to vacate buildings with the alarms and follow verbal directions by the security staff or to go to a place on campus where there is no active alarm. Additionally, if anyone sees a fire, all are requested to press the fire alarm button that are located in many spaces around campus.
INCIDENT REPORTING
Habib University is committed to providing and sustaining a safe environment for its students, faculty and staff. It is therefore essential that all fires,
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accidents, criminal acts, or other potentially hazardous situations or incidents are brought to the attention of the University administration so that remedial or preventive action can be taken. Incidents shall be reported to the University administration by means of an email sent to security@habib.edu.pk. If the event involves students, the Office of Student Life should be copied on the email life@habib.edu.pk. The incident report should be filed within 24 hrs after it occurs whenever possible so swift action can happen. Reports can be made anonymously by submitting a paper report to either the Security Office or the Office of Student Life. Additionally, reports can be made in person to either Security Office or the Office of Student Life.
MEDICAL
If there is a medical concern on campus, medical staff should be alerted immediately. Medical staff is housed within the offices within the Wellness Center. Medical staff will assess the situation and follow through accordingly.
MEDICAL CONCERN: BIOHAZARD
If there is a biohazard situation, (bodily fluids or a person who seems to be infected with a serious illness) do not touch the area/person. Immediately contact campus medical personnel, security personnel, or Student Life staff.
PHYSICAL ASSULT/FIGHT
If there is a physical assault (in progress) or a fight occurring, do not touch the parties involved. Immediately contact Security or Student Life staff.
PSYCHOLOGICAL EMERGENCY
Whenever there is a perceived psychological emergency (depression, suicidal thoughts/ideation, anxiety attack…) psychological staff should be alerted. Psychological staff are housed within the Wellness Center. Psychological staff have a relationship with area services.
SEXUAL ASSAULT/RAPE
Sexual assault/rape is defined as unwanted or forced sexual activity without consent. A survivor may experience a wide range of responses to the attack. It is important to connect the individual to medical, psychological, or Student Life staff as soon as possible.
WEATHER CANCELLATIONS
In inclement weather, the University may delay campus timings, close early, or close the University all together. Such announcements will be sent via email to the official Habib University email addresses and may also be sent as a text message.
CODE OF CONDUCT
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Habib University Student Rights and Responsibilities PREAMBLE
Entrance into the Habib University community is a privilege and not a right. As with any community, the university has standards which are judged in the best interest of the community and to which all of its members are held accountable. It is the responsibility of all students to know and to uphold these standards. The university shall have the right to enforce its standards whether alleged infractions occur on or off university property.
STUDENT RIGHTS AND RESPONSIBILITIES
All students at Habib University are members and representatives of the Habib community. The core value of the Habib University community is yohsin, or the thoughtful self-cultivation. As such, their academic and personal behavior should reflect and uphold the values of excellence, passion, respect, beauty, and service both on campus and off. Every student has an obligation to be fully acquainted with university regulations and policies and to comply with them. As members of the Habib community, all students can expect equal and fair treatment without discrimination. These rights are protected by the policies and procedures outlined herein, as well as in the Academic Policies and the 15
Student Handbook. Students who feel that their rights have been violated are encouraged to advocate for themselves, seek assistance from university faculty and staff, and pursue remedy through the appropriate procedures and processes. Students have the responsibility to report or remove themselves from situations that violate Habib University policies, procedures, or the Code of Conduct. By not removing themselves from such situations, and/or failing to report them, a student could be held in violation of the Habib University Code of Conduct.
VIOLATIONS
It should be understood that expectations concerning every possible violation cannot be specifically stated. Violations might include but are not limited to:
1.Weapons: Possession or use of firearms, fireworks, other weapons, or chemicals which are of an explosive or corrosive nature on university property or at university events. This also includes toy or lookalike weapons such as squirt guns or knives. Exceptions can be made for educational purposes that have the prior written approval of the Chief Student Affairs Officer (CSAO), or designee; 2. Physical Assault/Battery: Participation in or making an attempt or threatening to use
violence, intending to cause physical or psychological harm to another individual;
3. Verbal Assault: Participating or making any verbal or written speech that causes, or is intended to cause psychological harm or the fear of physical harm; 4. Sexual Assault and Harassment: Participating or being involved in conduct that violates another person in a sexualized way without consent. This type of conduct includes, but is not limited to, jokes or remarks of a sexual nature, verbal innuendo or abuse of a sexual nature, repeated and unwelcome flirtations/advances, display of sexually suggestive content, indecent exposure, unwanted touching or physical contact, threats of a sexual nature, sexual coercion, and forced sexual contact; 5. Sexual Misconduct: Engaging in overt sexual activity on campus; 6. Harassment and Intimidation: Participating in or supporting persistent unwanted, irritating and/or provoking acts of an individual or a group in person, via a third party, or electronically, such as making threats and demands on another; stalking, or a course of conduct towards a person that would cause another to feel fear or anxiety for their safety;
7. Invasion of Privacy: Unwanted intrusiveness, audio or visual recording without another’s consent, and/or the distribution of audio or visual recordings of another individual; 8. Theft: Participating in or supporting acts in which personal, private, or university property is intentionally taken without the owner’s consent or permission. Violations of this nature include robbery and embezzlement; 9. Threats: Expressing a determined effort to cause injury, or damage to another university community member, property or to the university itself. Making threats to do harm to another out of anger, cruelty, or for personal benefit. The person making the threats need not be offering details on how they plan to carry out the threats to be under conduct violation; threats of impending danger, however vague, to a person or the university, would be considered a violation of this code; 10. Bullying: Engaging in written or oral expression, in person or through electronic means, that has the effect or will have the effect of physically harming a student, damaging a student's property, or placing a student in reasonable fear of harm to the student's person or property or is sufficiently severe, persistent, and pervasive enough that the action or threat creates an intimidating, threatening, or abusive environment;
11. Hazing: Participating in or performing any kind of intentional action or a situation caused, that produces mental or physical distress, embarrassment, ridicule, or mental or physical harm or injury to another person. Additionally, pranks, no matter the scope or impact, can be considered hazing; 12. Disorderly Conduct: Disorderly conduct such as, but not limited to, acts that are against the public peace, order, or safety, and/or lewd, indecent, obscene conduct or expression; 13. Dishonesty: Participating or being involved in acts of dishonesty, modification, forgery or misuse of university documents, records or identification, abuse or misuse of university email, tampering with student personal or academic files, and/or intentionally presenting false information or material to any university official, student conduct officer, committee or a hearing board; 14. Passive Participation:
Being knowingly present when a conduct violation occurs and/or not removing oneself from the situation or notifying the competent authority;
15. Filing False Charges: Making intentional filing of false, distorted and/or misleading Security, Code of Conduct, and/or Academic Integrity violation reports;
16. Vandalism/Misuse of Property: Participating in intentional or reckless acts of invasion of property of another person or the university. This includes disfiguring, destroying or damaging property, knowingly taking control of stolen property, blatant disregard for property, and/or misusing university classrooms, learning or laboratory spaces and/or equipment; 17. Unauthorized Entry: Making unauthorized entry into a university building, room, or property by using methods of force or trickery; or being in a university building, room, or property when the space is closed or off limits to students; 18. False Alarm: Initiating or spreading news about false fire or explosion incidence, or emergency alarms, bomb threats; tampering with, misusing or damaging university safety equipment like fire extinguishers, alarms or other equipment; 19. Drugs: Consumption, manufacture, distribution, sale or possession of drugs, narcotics, or other illegal or illicit substances, and/or drug apparatus, without medical prescription or being under medical supervision; or impairment which can be attributed to the use of such drugs; 20. Alcohol: Possession, use, and/or distribution of alcoholic
beverages or paraphernalia in any form, and/or impairment which can be attributed to the use of alcohol while on university property or participating in university-sponsored activities;
21. Smoking: Smoking outside of designated smoking areas; 22. Arrest: Occurrence of arrest for violation of any local or country law, and/or conduct that negatively influences the student’s suitability as a member of Habib University community. The university reserves the right to take disciplinary measures on any student who is arrested on or off campus; 23. Gambling: Gambling on university property; 24. Non-Recognized Student Organizations: Creating, supporting or participating in any student groups trying to function on campus or under the university’s name, without the group being recognized by the university; 25. Guest Conduct: Students are completely responsible and answerable for the conduct of their guests on or inside university property, as well as at events sponsored by the university or any recognized university organization. This may require compensation, fines, or reimbursement by the student or organization for any damages caused;
26. Interference with University Operations: Participating in or supporting intended or reckless interference with activities managed by, associated with, or participated in by the university community. These activities include, among other such activities, teaching, studying, campus activities, or any of regular day to day procedures of the university; 27. Failure to Comply: Refusing or failing to follow any lawful, oral or written instructions, of any university official; refusing or failing to respond to an official request concerning alleged misconduct violations or any other university policy or regulation; 28. Dress Code: Dress or attire that is inappropriate; 29. Failure to Fulfill Sanctions: Failing to complete those obligations associated with a disciplinary sanction, such as reimbursement for damages, community service, apology letters; 30. Other University Policies: Committing violation of other university regulations, policies, or procedures, referred to in university publications, catalog and notices, driving and parking regulations, cafeteria and library rules, posted notices, computer or technology use policy, and other departmental publications.
The university reserves the right to hold students accountable regardless of where the actual behavior occurs. Major misconduct includes acts of theft, possession of weapons, physical violence, and possession or use of illegal drugs and/or alcohol and shall not be tolerated and may result in immediate dismissal or suspension of the student from the university and in some cases referral to law enforcement officials, in addition to be processed by the student conduct system. 16
Student Organizational Misconduct The university may hold a student organization accountable if one or more of the following occur: 1. If an officer or advisor supported or encouraged an alleged event of misconduct. 2. If university funds were used or misused to support an act of misconduct. 3. The majority of the organizations members supported or were directly involved. 4. The organization chooses to protect a member or attempts to cover up an incident. 5. An alleged offense occurred as a result of an organization sponsored event. 6. It is found to have existed a pattern of violations by individual members without appropriate organization control, remedy, or sanctions. 7. A conclusion is made by the disciplinary committee or hearing officer that an organization is directly involved in an alleged incident of misconduct.
Student Honour Code and Pledge Central to the Habib University philosophy are the values of passion, personal excellence, and respect for and service to others. Common to all of these is honor, ethics and integrity. It is therefore essential to the university community that these be held to the highest regard. Violations to these principles, therefore, will be treated with the utmost seriousness.
HABIB UNIVERSITY PLEDGE
On my honor, as a member of the Habib University community, I will work to uphold the values of the university: excellence, passion, respect, aesthetics, service, honor, ethics and integrity.
ACADEMIC INTEGRITY
Scholastic dishonesty shall be considered a serious violation of these rules and regulations and is subject to strict disciplinary action as prescribed by Habib University regulations and policies. Scholastic dishonesty includes, but is not limited to, cheating on exams, plagiarism on assignments, and collusion.
PLAGIARISM: Plagiarism is the act of taking the work created by another person or entity and presenting it as one’s own for the purpose of personal gain or of obtaining academic credit. As per university policy, plagiarism includes the submission of or incorporation of the work of others without acknowledging its provenance or giving due credit according to established academic practices. This includes the submission of material that has been appropriated, bought, received as a gift, downloaded, or obtained by any other means. Students must not, unless they have been granted permission from all faculty members concerned, submit the same assignment or project for academic credit for different courses. CHEATING: The term cheating shall refer to the use of or obtaining of unauthorized information in order to obtain personal benefit or academic credit. COLLUSION: Collusion is the act of providing unauthorized assistance to one or more person or of not taking the appropriate precautions against doing so.
FACULTY RESPONSIBILITY
It is the responsibility of the faculty to report all cases of academic integrity violations to the conduct officer for resolution.
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Administration of Alleged Violations The model for resolving alleged violations to the standards of the university community is not meant to resemble the proceedings of a criminal or civil court, but it is rather designed as a process to address responsibility for violations of the Code of Conduct. Often to the contrary, it is an administrative process suitable to operating in our educational setting. It follows a philosophy of education and is not simply a method of punishing student misconduct. This does not prevent the use of disciplinary measures during the process of pursuing that education. This means, rather, that the conduct system focuses on student education and development as well as ensuring protection of Habib University community standards. All disciplinary matters of students shall fall under the authority of the student conduct officer. In some cases, the conduct officer may appoint a designee. The student conduct officer, or designee, will have the authority to investigate complaints, consider leniency following a decision, settle cases informally on behalf of Habib University, and exercise other such reasonably provided authority. The student conduct officer, or designee, will oversee the preparation of all cases in the conduct system on behalf of the university. The university Discipline Committee and the complainants will provide recommendations
concerning sanctions to the student conduct officer, or designee, and the latter will have the final approval in imposing appropriate sanctions.
THE STUDENT CONDUCT PROCESS
Any member of the university community may report instances of alleged misconduct to the Student Conduct Officer. After an incident reports is received appropriate action is taken and if merited, the accused is/are charged as appropriate. The accused will receive a written notification and a meeting will be scheduled to discuss the charges and the university’s process for handling of alleged cases of misconduct. If the accused fails to attend such a meeting, the Conduct Officer may make a decision without any input from the accused.
STANDARD OF PROOF
The standard of proof that the university uses to determine whether a student or organization has committed a violation of the Code of Conduct, is called preponderance of evidence. This means that the determination or decision of violation occurrence, based upon the information or material presented, is made considering whether the alleged violation is “more probably than not” or ‘51% likely’ to have occurred.
STUDENT RIGHTS
The students, while accused of misconduct, have certain rights given to them in any Habib University conduct proceeding: During the course of an investigation of alleged misconduct, the accused shall have the right to: 1. Have the case processed without unreasonable delay. 2. Receive prompt, written notice of alleged violation(s) according to Habib University communication policies. 3. Have reasonable access to any written testimony to be used against them through a written request filed in a timely manner with the conduct officer. 4. Be able to, in a formal hearing process, question witnesses against them. 5. Produce witnesses and/or evidence, according to prescribed procedure. 6. Remain silent about allegations until a formal process has been initiated. Such silence should not be construed as admission of misconduct. 7. A decision based on a preponderance of the evidence
INTERIM SUSPENSION Until the time a particular case of alleged misconduct has reached a final decision, the student shall retain the status and privilege to attend classes, use campus facilities and/or be actually present on campus. As
an exception to this, in cases when in the view of the CSAO a threat to the teaching/learning environment at the university, the safety of community members, or to ensure protection of university property, the university may decide to invoke an interim withdrawal of these privileges. When in the opinion of the university an interim withdrawal/suspension is to be imposed, notification to the student will come in both verbal and written form. Within 3 business days of an interim action a student should be notified in writing of the allegations. Further, the student should be given the opportunity to resolve the issue, either formally or informally, within ten business days according to the policies and procedures contained herein or in any other university publication.
HEARING PROCESSES
Students charged with a misconduct violation will have the alternative of the case being processed through an informal or formal hearing process, as outlined below:
INFORMAL HEARING PROCESS - The conduct officer may permit an alleged misconduct violation case to be decided through an informal process. A meeting will take place between the CSAO, or designee, and accused student, with the purpose of reviewing the charges and sanctions, along with case resolution alternatives. The student will be given a 18
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chance to resolve the matter for any alleged violation(s). At any point the student can choose to go through the formal process to resolve the matter.
sanctions, including how and when they will be implemented, will be communicated to the concerned parties within seven days of the hearing date.
FORMAL HEARING PROCESS - The formal hearing process will be followed when, as outlined above, students do not accept responsibility for a violation and/or the sanctions as suggested or the student requests a formal hearing. A. Administrative Hearing: this is an option afforded only to the university depending upon the nature and extent of the alleged misconduct, and the overall impact on the university, when it is perceived in the best interest of the community, or there is a need to expedite the student conduct process for whatever reason. The hearing officer for such Administrative Hearings will be CSAO or designee. B. Community Adjudication Board Hearing: The University Discipline Committee or Community Adjudication Board (CAB), comprising of five members from the faculty, staff, and students, will permit the accused student the opportunity to have the case decided by a hearing board that is representative of the university community at large. This hearing will be conducted according to the procedures established by the university. A committee majority is adequate to determine the final outcome of a case. The committee will recommend sanctions to the student conduct officer who may, if necessary, make the appropriate modifications to those recommendations. Final
COMMUNITY ADJUDICATION BOARD (CAB)
The University Discipline Committee or Community Adjudication Board, herein referred to as the CAB, shall have discretion to interpret, vary, and adjust procedural requirements in order to promote a fair and just decision, as long as student rights are respected.
1) Membership: The CAB shall be composed of five members of the university community. Ideally, each CAB will be comprised of one faculty member from each school, two staff members, and one student who may be nominated by Student Council. 2) Conditions of Student Membership: a. Student members must be in good academic and disciplinary standing. b. Student members must have earned at least 15 credit hours at Habib University and be currently enrolled. 3) Advisor and Chair: The student conduct officer shall serve as the ex-officio advisor and chair to the CAB. It is the responsibility of the chair to ensure that all facts and findings of the case presented to the board are relevant to the case and that order is maintained during the hearing process. The chair shall have
the power to remove anyone in the hearing room for disorderly conduct. All CAB members must partake in any scheduled sessions for training, as requested by the student conduct officer and/or designee, to ensure that they understand their duties and obligations as CAB members, and to understand university policies, procedures and students rights during a hearing.
SANCTIONS
Students found to have been involved in misconduct may have the following disciplinary measures imposed upon them, depending on the nature and severity of misconduct:
1. Educational Sanctions: While any sanction will be disciplinary by nature, educational sanctions are those that are primarily educational in nature. This could include an essay, presentation, community service, etc. 2. Verbal Warning: A verbal warning is issued a student who has violated a university rule or regulation or policy. A verbal warning will be issued in writing. 3. Written Warnings: A written warning is a formal notice of a violation and that persistence in or repetition of such conduct may be cause for further severe disciplinary action. These written warnings are to be recorded in the student’s permanent files and may be used in any future conduct proceedings.
4. Disciplinary Probation: A student on disciplinary probation is in poor disciplinary standing with the university for a defined time period. Students in poor disciplinary standing could be excluded from participation in extracurricular activities, leadership positions, and/or external opportunities for the specified period of time. Further violations of any kind during this disciplinary probationary period may result in suspension or expulsion from the university. 5. Loss of Financial Aid: A student who loses financial aid loses a specific amount of aid for a specific time period. Any balance due as a result of the loss of aid must be paid in full to the university. 6. Grade Changes: Grade changes, withdrawals or failing grades, or having an assignment or exam grade lowered or given a zero may be suggested to the by the hearing officer or board. 7. Restitution: Restitution is reimbursement for damages to or theft of property. This may take the form of financial compensation or appropriate service work or a combination thereof in order to satisfy the sanction. 8. Parental Notification: Parental Notification may occur in person or in writing. Parental Notification will not occur without the student being notified that the Parental Notification would occur.
9. Suspension: Suspension is the annulment of a student’s privilege to enroll at the university, have access to campus facilities and to be physically present on campus for a specific period of time. The conditions for reinstatement of a student’s enrolled status shall be given to the student in writing at the time of the decision notification. 10. Expulsion: Expulsion is the permanent annulment of a
student’s privilege to enroll at the university and effectively ending an academic career at the university. An expelled student will not be allowed to register for any university courses or participate in any academic events or programs associated with the university. Likewise, expulsion is the annulment of a person’s privilege to be actually present on campus or have access to campus facilities.
recognized organization, as set forth in the suspension notice for a specific period of time. This includes, but may not be limited to, recruiting new organization members, raising and requesting funds, and holding events on campus facilities under the name of the organization.
SANCTIONS FOR STUDENT ORGANIZATIONS
Student organizations found to have been involved in misconduct, may have the following sanctions imposed on them, in addition to those stated above:
1. Suspension: Suspension of an organization is the termination of privileges or activities of that
2.Expulsion: Expulsion of a student organization is the permanent dissolution of status as a recognized entity.
Disciplinary Appeal Procedures To ensure all parties that the original findings of fact and imposition of sanctions or other solutions are consistent with Habib University policies and procedures an appellate procedure has been established. Parties to the decision, either complainant or accused, may submit written requests for appeal to the student conduct officer within five business days from the date of the original decision, except for reasons of new evidence, outlined below, which should be filed within 30 days of the original decision notice. The student should outline the specific issues and rationale for the appeal in a written request. Requests for appeal will be considered only when based on one or more of the following: 1. Occurrence of substantial procedural irregularity based upon a violation of student rights;
2. Decision influenced by bias by the hearing officer or board, resulting in a violation of standards of fairness used in disciplinary hearings; 3. Evidence not available at the hearing which, had it been available, would in all reasonable likelihood, have produced a different decision. Once a completed appeal is received, it will be forwarded to the Chief Student Affairs Officer (CSAO) for review. The CSAO will first determine if the student or organization has sufficient basis for appeal, according to the criteria above. If basis exists the CSAO will refer the case to the University Appeals Committee (UAC). The UAC may choose to modify the finding of responsibility, modify the sanctions, or modify both; remand the case for a new hearing; or uphold the original decision. Appellants will be notified of the decision within ten (10) business days. The
decision of the University Appeals Committee is final.
UNIVERSITY APPEALS COMMITTEE (UAC)
The University Appeals Committee, herein referred to as the UAC, shall review any formal academic grievance or appeal to a conduct decision. The UAC exists to provide students with a final appeal when requested. All decisions made by the UAC will be final; there are no further appeals available.
1) Membership: The UAC shall be composed of five members of the university community. Ideally, each UAC will be comprised of one faculty member from each school, two staff members, and one student who may be nominated by Student Council.
2) Conditions of Student Membership: c. Student members must be in good academic and disciplinary standing. d. Student members must have earned at least 15 credit hours at Habib University and be currently enrolled. All UAC members must partake in any scheduled sessions for training, as requested by the student conduct officer and/or designee, to ensure that they understand their duties and obligations as UAC members, and to understand university policies, procedures and students rights during a hearing.
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Records of Disciplinary Actions All records with respect to student violations of Habib University rules, regulations, policies and Code of Conduct will be maintained as permanent and as part of the students overall academic record. These records are subject to university regulations and policies concerning confidentiality. Students have the right to view their disciplinary records by filing a written request with the student conduct officer.
Review of Student Code of Conduct A complete review of the Student Code of Conduct shall be conducted every 3 years (starting in 2017) or at the request of the Chief Student Affairs Officer, Chief Academic Officer, or the President. (Written, August 2014) Code was reviewed and approved by the Academic Planning Committee in June 2015.
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Habib University:
University Avenue, Off Shahrah-e-Faisal, Gulistan-e-Jauhar, Karachi-Pakistan
www.habib.edu.pk
www.facebook.com/HabibUniversity
www.twitter.com/HabibUniversity
+92 21 11 10 42242 (HABIB)