Rules Governing Student Life
Section II: Rules Governing Student Life Regulations Governing Student Life _________________________ All student clubs and organizations must support the educational mission of the College and be approved by the Office of Student Affairs. Most student clubs and organizations have been granted funding by the Student Senate, through the Student Finance Board, and are subject to its regulations. Groups that are self-supporting, while still requiring
approval by the Dean of Students for their existence, do not fall under the governance of the SFB. Both funded and independent groups are equally valuable to the campus community. Access individual club and organization web pages through the Activities link on the Student Life web page.
I. Policy on Recognition of Clubs and Organizations.............................. The Student Senate transacts all student body business and, as far as such powers are delegated to it by the faculty and trustees, it has legislative jurisdiction over various phases of student campus life. One such area involves the recognition of
funded clubs and organizations on the HampdenSydney campus. Thus, the Student Senate reserves the right to refuse recognition to any group when, in the Senate’s judgment, the group does not meet the purpose and mission of Hampden-Sydney College.
Procedures for Initiating a Club 1. All clubs and organizations must be student-led. 2. Organizers should meet with the Associate Dean responsible for Clubs and Organizations to discuss their plans to establish a club or organization. 3. Organizers should schedule an organizational meeting to assist in assessing interest. 4. A written proposal must be submitted to the Associate Dean requesting the formation of a club or organization. Included with this proposal should be the following items: a. Constitution; b. Goals and objectives; c. A list of interested students with email addresses; d. The name, campus phone, email address, and box number of an advisor. 5. Upon receipt of an organization’s proposal, the Associate Dean will review the material. If the proposal is complete, and if the organization wishes funding from the SFB, he shall contact the Chairman of the Student Senate to ask the Senate to review the organization’s proposal. If the organization does not request funding from the SFB, he will forward the proposal to the Dean of Students for approval.
6. The Senate shall, with an organization representative present at the meeting, discuss the proposal and then, in private, vote on recognition for said organization. 7. A copy of the proposal and supporting documentation shall be retained by the Associate Dean responsible for Clubs and Organizations when a club’s establishment is approved by the Student Senate. 8. All clubs and organizations are governed by the Senate Judiciary Committee, which has the power to impose sanctions over clubs and organizations for behaviors that fail to represent student life in a positive manner. Possible sanctions for inappropriate behaviors are outlined in Article III, Section 7, of the Student Government Constitution.
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