Unit 125 presentation software by hannah sage

Unit 125:

Presentation Software

Unit code:

125

Unit reference number:

K/502/4621

QCF level:

Credit value:

Guided learning hours:

Unit summary This unit is about the skills and knowledge required by an IT user to use a range of basic presentation software tools and techniques to produce straightforward or routine presentations which include a combination of media (e.g. images, animation and sound) for education, entertainment or information sharing. Any aspect that is unfamiliar will require support and advice from others. Presentation tools and techniques at this level are described as ‘basic’ because: 

the software tools and functions will be predefined or commonly used;



the range of entry, manipulation and outputting techniques will be straightforward or routine; and



the inputting, manipulating and outputting of the information will be predetermined, straightforward or routine.

Assessment requirements/evidence requirements Evidence of achievement can be derived from a variety of sources. Learners who use their IT skills directly in their day-to-day work can prove their competence whilst doing so. Alternatively learners can use scenarios and knowledge tests — or a mixture of both — to demonstrate competence.

Assessment methodology All ITQ units may be assessed using any method, or combination of methods, which clearly demonstrates that the learning outcomes and assessment criteria have been met. Whilst assessors are required to have a sound understanding of the unit requirements and be able to give appropriate feedback to learners, they do not have to be A1 qualified. However, ideally every assessor should have ITQ Level 3 or equivalent in order to be able to adequately assess at that level and below.

BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma 291 for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013

Learning outcomes and assessment criteria In order to pass this unit, the evidence that the learner presents for assessment needs to demonstrate that they can meet all the learning outcomes for the unit. The assessment criteria determine the standard required to achieve the unit. On completion of this unit a learner should:

Learning outcomes

Assessment criteria

1.1 Identify what types of information are required for the presentation

Input and combine text and other information within presentation slides

1.2 Select and use different slide layouts as appropriate for different types of information 1.3 Enter information into presentation slides so that it is ready for editing and formatting 1.4 Identify copyright or other constraints on using others’ information 1.5 Combine information of different forms or from different sources for presentations 1.6 Store and retrieve presentation files effectively, in line with local guidelines and conventions where available

Use presentation software tools to structure, edit and format slides

2.1 Identify what slide template to use 2.2 Select and use an appropriate template to structure slides 2.3 Select and use appropriate tools and techniques to edit slides 2.4 Select and use appropriate tools and techniques to format slides

Prepare slides for presentation

3.1 Identify how to present slides to meet needs and communicate effectively 3.2 Prepare slides for presentation 3.3 Check presentation meets needs, using IT tools and making corrections as appropriate

292 BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013

Unit content

Input and combine text and other information within presentation slides Types of information: eg text, numbers, images, graphics Combine information for presentations: eg images, charts, tables with text, text boxes Copyright constraints: effect of copyright law eg on music downloads or use of other people’s images, acknowledgement of sources, avoiding plagiarism, permissions Store and retrieve: files eg create, name, open, save, save as, find

Use presentation software tools to structure, edit and format slides Presentation slide structure: eg layout; existing templates; designs and styles; organisational guidelines Editing techniques for presentation: eg drag and drop, find, replace, undo, redo, size, crop, position, wrap text, add lines, simple shapes, cut, copy, paste Formatting techniques for presentation slides: eg bullets, numbering, line spacing, alignment, colour, fonts, size, backgrounds

Prepare slides for presentation Present slides: timing; transition; content; structure; meaning; organisation of information; audience needs Prepare slides: view; reorder; rehearse timing; print eg slides, handouts, speaker notes Check slides: spellcheck; grammar check; word count; orientation; layout; slide order; text eg alignment, formatting; accuracy

BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma 293 for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013

Essential guidance for tutors

Delivery A practical approach to delivery is essential for this unit. Delivery should focus on both the format and the content of software as well as enabling learners to develop their technical knowledge and skills by using software tools and techniques. Much of the assessment evidence is likely to be produced during this process, and centres should consider what other supporting product evidence can be collected. This unit can be taught in conjunction with other units, eg Unit 101: Improving Productivity Using IT, Unit 112: IT Software Fundamentals, Unit 120: Design Software, Unit 121: Imaging Software, Unit 123: Desktop Publishing Software, Unit 124: Multimedia Software, Unit 127: Spreadsheet Software, Unit 128: Website Software and Unit 129: Word Processing Software.

Assessment An holistic approach to teaching is suggested for this unit. Tutors should provide learners with a variety of scenarios, from which one should be selected. These scenarios should be of interest to the learners and should not be too ambitious but should enable them to meet all the assessment criteria. It is envisaged that only scenario be required in order for learners to fulfil what is needed to pass the unit. Tutors should encourage learners to capture and record evidence as an ongoing process at each stage of development. Therefore, assessment evidence will primarily come in the form of printed annotated screen shots, highlighting the formatting and layout of work, where necessary. Evidence can also come in the form of observations, class discussions, peer assessment and written work. To achieve a pass grade in this unit, learners will need to meet all of the assessment criteria.

Links to National Occupational Standards, other BTEC units, other BTEC qualifications and other relevant units and qualifications This unit forms part of the BTEC in IT sector suite. This unit has particular links with:

Entry Level 3

Level 1

Level 2

Level 3

Design and Imaging Software

Improving Productivity Using IT

Desktop Publishing Software

IT Software Fundamentals

Design Software

Presentation Software

Desktop Publishing Software

Imaging Software

Spreadsheet Software

Multimedia Software

Desktop Publishing Software

Word Processing Software

Spreadsheet Software

Multimedia Software

294 BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013

Entry Level 3

Level 1

Level 2

Level 3

Website Software

Presentation Software

Word Processing Software

Spreadsheet Software

Imaging Software

Website Software

Word Processing Software

This unit maps to some of the underpinning knowledge from the following areas of competence in the Entry Level 3 and Level 1 National Occupational Standards for IT Users: 

Using Productivity Tools and Applications (PS: Presentation Software).

Essential resources Learners should be presented with a variety of content to choose from, as well as an industry standard presentation application such as Microsoft PowerPoint or OpenOffice Impress. This software should include slide tools and multimedia capabilities. Access to a range of information resources, such as CD ROMs and the internet, is necessary for carrying out research.

Indicative resource materials Textbooks Lowe D – PowerPoint 2007 for Dummies (John Wiley and Sons, 2006) ISBN-10 0470040599 Website www.openoffice.org/product/impress.html

BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma 295 for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013

Functional Skills — Level 1 Skill

When learners are …

ICT — Using ICT Identify the ICT requirements of a straightforward task

identifying what types of information are required for the presentation identifying what slide templates to use

Interact with and use ICT systems to meet requirements of a straightforward task in a familiar context

selecting and using different slide layouts as appropriate for different types of information selecting and using appropriate tools and techniques to edit slides selecting and using appropriate tools and techniques to format slides

Manage information storage

storing and retrieving presentation files effectively

ICT — Finding and selecting information Use search techniques to locate and select relevant information

identifying copyright or other constraints on using others’ information

Select information from a variety of ICT sources for a straightforward task

selecting appropriate information to use in presentation slides

ICT — Developing, presenting and communicating information Enter, develop and refine information using appropriate software to meet the requirements of straightforward tasks

entering information into presentation slides so that it is ready for editing and formatting

Use appropriate software to meet requirements of straightforward data-handling task

using appropriate software associated to any of the learning outcomes to meet the requirements of a straightforward data-handling task

Combine information within a publication for a familiar audience and purpose

combining information of different forms or from different sources for presentations

Evaluate own use of ICT tools

checking presentation meets needs, using IT tools and making corrections as appropriate

296 BE034975 – Specification – Edexcel BTEC Entry Level 3 and Level 1 Award, Certificate and Diploma for IT Users (ITQ) (QCF) – Issue 2 – March 2013 © Pearson Education Limited 2013