COMPLETE SOLUTIONS BY HANSAB
YOUR SMART MEETING MANAGER An effective system for automation of meeting room management
A NEW WAY TO MANAGE MEETINGS
Make a booking in your Outlook calendar Schedule your meetings like you always have – in the company calendar – Apear will show the real-time schedule of your meeting rooms, so everyone knows if they are available or not.
In case you forgot to book a room and you need it right away You can book your meetings on the go by registering them on the screen. Apear will immediately reserve the room for you and show the meeting in the calendar and on its display, so you can start a meeting without any interruptions.
Billboard It is a larger display and gives a general overview and shows the graphical floorplan, status of meeting rooms and has an option to book meeting rooms on the display.
RFID authentication The system offers an option to authenticate with RFID cards making sure, that the person changing or booking the meeting actually has the rights to do so.
SYSTEM BENEFITS Put a stop to stolen meeting rooms
No more disturbances during the meetings
· Apear shows a clear indication of meeting room status and availability
· The screens have LED light strips on the edges that are switched according to the meeting room status (green/red), so you can see from the distance if the room has been taken or not
· The system enables booking and changing of meetings on the go on the tablet screen · Gives an overview meeting timeline · Shows the information about the amenities and functionalities the room has to offer · The billboard does all of that but in addition, gives you an overview of all the meeting rooms on a single page or divided by floors
Office meeting room resources equally used · Apear minimises waste by offering an option to have a stepby-step booking to find the most suitable room for the meeting · The system helps to prevent under-usage of meeting room resources, also minimises the chance that two employees book a meeting room with 30-seats
HOW DOES IT WORK?
MS Exchange 2003 MS Exchange 2007 MS Exchange 2010 MS Exchange 2013 MS Exchange 2016 MS Office 365 Google Calendar + 3rd party custom integrations
The system is centralised in a physical or cloud-based server, connects with the screens directly and mediates the information between the screens and your company’s calendar system. The system uses 10,1“ interface and a touchscreen, which is clear and easy to use.
The screens are easy to install with only a single wire needed to connect it, the power source is PoE (Power over Ethernet). In addition to the PoE, it is possible to connect it directly to the network using the power supply which comes with the screen.
Hansab complete solutions involve consultancy, software development and integration, installation and after sales services, together with service export.
GET IN TOUCH ESTONIA Hansab AS Address: Keevise 11 Tallinn 11415 Estonia Phone: +372 605 9800 E-mail: info@hansab.ee Website: www.hansab.ee
LATVIA Hansab SIA Address: Piedrujas iela 7 Rīga LV-1073 Latvia Phone: +371 67325550 E-mail: hansab@hansab.lv Website: www.hansab.lv
FINLAND
HANSAB GROUP OÜ
Hansab OY Malminkaari 23A 00700 Helsinki Suomi Phone: +358 974 790 219 E-mail: hansab@hansab.fi Website: www.hansab.fi
Address: Keevise 11 Tallinn 11415 Estonia Phone: +372 605 9800 e-mail: hansab@hansab.com Website: www.hansab.com
LITHUANIA AND BELARUS Hansab UAB Address: Savanorių pr 180A LT-03154 Vilnius Lithuania Phone: +370 5 205 8800 E-mail: info@hansab.lt Website: www.hansab.lt